HomeMy WebLinkAbout1274 Contract for Transit Service with KCATA (Kansas City Area Transportation Authority) 2014 BILL NO. 2014 -001 ORDINANCE NO. /,: 4
AN ORDINANCE AUTHORIZING AND APPROVING A CONTRACT FOR TRANSIT
SERVICE BY AND BETWEEN THE KANSAS CITY AREA TRANSPORTATION
AUTHORITY AND THE CITY OF RIVERSIDE, MISSOURI IN AN AMOUNT NOT TO
EXCEED $27,905
WHEREAS, the City of Riverside (the "City) is a city of the fourth class, with the
authority pursuant to Chapter 70 of the Revised Statutes of the State of Missouri to enter
into agreements with other political subdivisions; and
WHEREAS, the Kansas City Area Transportation Authority ( "KCATA ") is a body
corporate and politic and a political subdivision of the states of Missouri and Kansas with
the authority to enter into agreements with other political subdivisions; and
WHEREAS, a sound, efficient and viable public transportation system is essential to
the socioeconomic well being of the Kansas City Area Transportation District (hereinafter
referred to as the "District "), including the Counties of Cass, Clay, Jackson, and Platte in
Missouri, and the Counties of Johnson, Leavenworth, and Wyandotte in Kansas; and
WHEREAS, the KCATA is a public agency authorized by law to plan, own, operate,
have and generally deal with public transportation systems and facilities in the District; and
WHEREAS, the City desires to promote the convenience, comfort, prosperity,
general interests and welfare of its citizens; and
WHEREAS, the City of Riverside desires to enter into an agreement with the
KCATA for transit services as set forth in Exhibit "A" attached hereto and incorporated
herein by reference.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF
THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
SECTION 1 - APPROVAL OF CONTRACT. That the Contract for Transit
Services by and between the Kansas City Area Transportation Authority and the City of
Riverside, Missouri, in substantially the same form attached hereto as Exhibit A is
hereby authorized and approved in an amount not to exceed $27,905.00.
SECTION 2 - EXECUTION OF CONTRACT. That the Mayor or City
Administrator is authorized to execute the Contract and all documents necessary to the
performance thereof, and the City Clerk is authorized to attest to the same.
SECTION 3 — REPEAL OF ORDINANCES IN CONFLICT. All ordinances or
parts of ordinances in conflict with this ordinance are hereby repealed.
SECTION 4 — SEVERABILITY CLAUSE. The provisions of this ordinance are
severable and if any provision hereof is declared invalid, unconstitutional or unenforceable,
such determination shall not affect the validity of the remainder of this ordinance.
BILL NO. 2014 -001 ORDINANCE NO. /X74
SECTION 5 — EFFECTIVE DATE. This ordinance shall be in full force and effect
from and after the date of its passage and approval.
BE IT REMEMBERED that the above was read two times by heading only,
PASSED AND APPROVED by a majority of the Board of Aldermen and APPROVED by
the Mayor of the City of Riverside, Missouri, this 7 day of January, 2014.
,:iv, earif.,,„,%t_.
Mayor Kathleen L. Rose
'ATTEST:*
Rdbin�Littre , City Clerk
kC ATA
Kansas City Area Transportation Authority
Mr. Gregory Mills, City Administrator
City of Riverside
2950 NW Vivion Road
Riverside, MO 64150
December 20, 2013
Dear Mr. Mills:
Please find enclosed four (4) copies of the Contract for Transit Services between the Kansas City Area
Transportation Authority (KCATA) and the City of Riverside for the 12 -month period of January 1
through December 31, 2014. If the proposed contract is acceptable, please have all four copies signed
and returned to me and we will return two fully executed copies for your files.
The 2014 Agreement for Transit Services is comprised of the following cost and credit components:
Service Cost $29,726
Estimated Passenger Revenue ($4,000)
Local Operating Contribution $25,726
Local Capital Contribution $2,719
Total Local Share $27,905
For the 2014 and future annual community contracts, federal funding and state funding are being
applied against the annual operating costs of the entire KCATA route system — including Route #243 -
Riverside /Antioch Connector — before determining local service costs and contribution requirements.
Therefore in this and future contracts, the federal funding and state funding no longer appear as
individual line items.
Please note this contract reflects the agreed service change scheduled to take effect on Monday,
March 31, 2014, that will streamline Route #243 and extend it to NW 64 Street in Kansas City,
Missouri. This route redesign will also result in the discontinuation of bus service to Argosy Casino.
We anticipate this service change will improve the attractiveness and efficiencies of the route —
providing Riverside residents with new travel options to various grocery, commercial, and employment
opportunities.
816 - 346 -0200 • www.kcata.org
1200 East 18th Street, Kansas City, MO 64108
Feel free to call me at (816) 346 -0353 if there are any questions or if you would like a KCATA
representative to be on hand for the final Board of Aldermen action on the contract. Thank you for
your continued assistance and partnership. We look forward to another year of providing Riverside
with Metro service.
Sincerely,
Daniel J. Connor
Director of Planning
Enclosures
Cc: Donna Brown, Program Manager
Michael Graham, Director of Finance
Dick Jarrold, Senior Director of Engineering & System Development
Twelve -Month Contract
Jan. 1 — Dec. 31, 2014
KANSAS CITY AREA TRANSPORTATION AUTHORITY
Contract for Transit Service
RIVERSIDE, MISSOURI
THIS CONTRACT, entered into this 7 o 201 by and between the
KANSAS CITY AREA TRANSPORTATION ORITY (hereinafter referred to as the
"KCATA "), a body corporate and politic and a political subdivision of both the States of Missouri
and Kansas and the CITY OF RIVERSIDE, MISSOURI (hereinafter referred to as the
"Community").
WITNESSETH:
WHEREAS, a sound, efficient and viable public transportation system is essential to the
socioeconomic well being of the Kansas City Area Transportation District (hereinafter referred to
as the "District "), including the Counties of Cass, Clay, Jackson, and Platte in Missouri, and the
Counties of Johnson, Leavenworth, and Wyandotte in Kansas; and
WHEREAS, the KCATA is a public agency authorized by law to plan, own, operate, have and
generally deal with public transportation systems and facilities in the District; and
WHEREAS, the Community desires to promote the convenience, comfort, prosperity, general
interests and welfare of its citizens, and
WHEREAS, the public transportation facilities and services of most immediate concern are those
estimated to be provided by the KCATA at a deficit, described generally in amounts and, more
specifically, by formula set fort in Amendment "A" adopted in January, 1976, modified in August,
1977, revised in January, 1983, and in December 1997.
NOW, THEREFORE, for and in consideration of the premises and the mutual covenants herein
contained, the parties hereto agree as follows:
1. The Community requests public transportation services (hereinafter referred to as
"Contract Service ", set forth in Attachment "B ", be operated by the KCATA for the period
January 1, 2014 through December 31, 2014.
2. The level of service as generally set forth in Attachment "B" shall not be changed or be
modified without the consent of the Community.
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3. The computations and, more specifically, the formula contained in Attachment "A"
attached hereto and made a part hereof, are the accepted methods for the determination
of the estimated deficit of the Community.
4. The KCATA and the Community estimate the Community's total payment for the service
(hereinafter referred to as "Local Share ") to be $27,905. This estimate is based on the
following components of cost and revenue to be applied to the Agreement:
Service Cost $ 29,726
Passenger Revenue $ (4,000)
Estimated Total Deficit $ 25,726
Local Operating Contribution $ 25,726
Local Capital Contribution $ 2,179
Total Local Share . $ 27,905
5. It is the understanding of the parties that, notwithstanding any provision of this
Agreement, the maximum obligation of the Community under this Contract shall be the
sum of $27,905. If the actual total deficit and other factors (i.e. early termination or
lowering of service level) are such that the KCATA deems the full Local Share is not
required, the KCATA shall require payment of less than the Local share, or reimburse the
Community for a portion of the Local Share previously paid.
6. The method of payment of the Local Share provided for in Paragraph "4" is as follows:
a. The Community's monthly Local Share will be one - twelfth of the Community's
portion of the estimated total deficit amount for the twelve -month period.
b. The KCATA will invoice the community for 90% of Community monthly Local Share
by the 15th of the month preceding the month service will be provided. The
Community is required to remit 90% of the monthly Local Share by the first of the
month service will be provided.
c. By the 20th of the month following the month in which service was provided, the
KCATA will provide the Community with reports showing service capital and
operating costs and revenue for Contract Services. The report will also provide a
reconciliation of subsidy amounts with the advance payment provided to in Sub-
paragraph "b ". The report will detail Local Share and Federal and State Share
amounts used to cover the month's service deficit. Any balance of Local Share
subsidy required by the reconciliation will be invoiced at this time, to be paid within
ten days.
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d. For the month of December, the monthly report and reconciliation provided for in
Sub - paragraph "c" will not be prepared until the completion of the KCATA's annual
audit.
7. When the estimated total deficit of $25,726 is reached, KCATA's obligation to furnish
services shall terminate. The Community and KCATA may mutually agree to amend this
Contract to provide additional operating subsidy or to adjust the level of service so that
the cost of such service will not exceed the contractual subsidy.
8. If for any reason the KCATA is unable to obtain the federal or state assistance (the Federal
and State Share), as provided for in Paragraph "4" of this Contract, the Community will be
immediately notified and this contract will be amended to provide additional Local Share
subsidy or to adjust the level of service. If a satisfactory amendment is not agreed to
after a reasonable period, KCATA's obligation to furnish services will terminate.
9. The KCATA shall indemnify, save and hold the Community harmless from any and all
damage, loss or liability of any kind whatsoever arising out of this Contract, including, but
not limited to, any loss occasioned by reason of any injury to property or third persons
occasioned, in whole or in part, by any act, omission, neglect or wrongdoing of the
KCATA, or any of its officers, agents, representatives or employees. At its own cost and
expense, the KCATA will defend all losses arising therefrom.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed as of the
day and year first above written.
KANSAS CITY AREA T • • NSPORTATION AUTHORITY
�` ( �
Mark E Huffer, �;� •General Manager
ATTEST:
By: LE . OS/
CITY OF • /SIDE, MISSOURI
By:. i�
City Ad i r. , or
ATTEST:
•
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ATTACHMENT "A"
REVENUE AND COST ALLOCATION PROCEDURES
Operating Expense and Revenue
The procedure to be used in determining passengers, direct operating expenses, indirect
operating expenses, farebox revenue, and estimated loss for transit service shall be as follows:
A. Passengers and Revenue - The number of passengers and the amount of revenue
reported will be derived from electronic farebox reports.
1. Revenue figures are computed as follows:
a. Total Fare Revenue is the total farebox revenue plus pass sales proration.
b. Pass Sales proration for a line is the Pass Sales Revenue multiplied by a
pass utilization factor as determined by data from electronic fareboxes.
2. Passenger types - definitions
a. Intra -city passenger - a passenger boarding and alighting in the same
jurisdiction.
b. Inter -city passenger - a passenger who boards in one jurisdiction and
alights in another.
3. Computation of inter -city and intra -city passengers
a. Intra -city passengers for each subsidizing jurisdiction will be determined by
multiplying total passengers by the appropriate intra -city passengers ratios
as determined by periodic activity checks. An intra -city passenger ratio is
the ratio of passengers who both board and alight a bus within that
community to total route passengers on the line.
b. Inter -city passengers for the route will be determined by subtracting the
intra -city passengers from the total route passengers.
B. Direct Operating Expenses - Each route shall be charged direct labor and benefits on
the basis of scheduled pay hours (including allowances, spread, guarantee, and overtime)
times the fully burdened operator cost per hour of service for each type of bus used
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(Large, Small, or Metroflex). Each route shall be charged fuel and tire expense for the
same type of bus used (Large, Small or Metroflex) in the proportion of route miles per
type of bus to total system miles for the same type of bus.
C. Indirect Operating Expenses - Indirect operating expenses shall be allocated to each
route on the ratio of route miles to total system miles for the same type of bus used
(Large, Small, or Metroflex). Indirect operating expenses include all expenses except
direct labor and fuel and tire expense, such as maintenance cost, vanpool operations,
administrative and overhead expense, and a contribution to self - insured reserves for
revenue vehicle and workers compensation.
D. Estimated Net Income or Loss - Intra -City Routes - Estimated net income or loss
for each route shall be calculated by subtracting total fare revenue for each route from the
total operating expenses for each route.
E. Allocation of Net Income or Loss on Inter -City Routes.
1. Suburban Express Routes
a. A suburban express route is a route or portion of a route that is designed
to serve inter -city passengers and suburban community intra -city
passengers, and does not serve Kansas City, Missouri, intra -city
passengers.
b. Net income or net losses of inter -city routes shall be prorated among the
subsidizing jurisdictions by calculating the net loss per passenger (total
operating expense less total fare revenue) and then multiplying the net loss
per passenger by the number of passengers boarding in each jurisdiction.
2. Local Service Inter -City Routes
a. A local service inter -city route is a route designed to serve Kansas City,
Missouri, intra -city passengers, as well as inter -city passengers and
suburban community intra -city passengers.
b. Revenue shall be credited among subsidizing jurisdictions by assigning
intra -city passenger revenue to the jurisdiction in which the trips are made.
Inter -city passenger revenue shall be assigned by calculating the revenue
per inter -city passenger and then by multiplying the revenue per inter -city
passenger by the number of inter -city passengers boarding in each
jurisdiction.
c. Operating costs shall be allocated among subsidizing jurisdictions as
follows:
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(I) Direct labor costs shall be allocated on the basis of operator cost
per hour of service multiplied by the actual time operated in each
jurisdiction.
(2) Fuel and tire expense in the proportion of miles in each jurisdiction
to total system miles.
(3) Indirect operating expense in the proportion of miles in each
jurisdiction to total system miles.
d. The Net Income or Loss for each jurisdiction is calculated as the sum of
direct labor cost, fuel and tire expense, and indirect operating expense, less
passenger revenue credit.
F. Capital Expense - Each jurisdiction will be charged capital expense, prorated on
community miles to system miles, to be used for the acquisition of buses, facilities and
other equipment. The capital charge may be used for the purchase of vans for a vanpool
operation that will facilitate in providing a regional transit system. Such vanpool operation
must provide service to or from the Community that is reasonable when compared to the
amount of the Community's capital contribution for the vans.
G. Enclave Communities - Local service inter -city routes operating from a part of Kansas
City, Missouri, through another jurisdiction and into another portion of Kansas City,
Missouri, will be treated differently for the allocation of Net Income or Loss. The Net
Income or Loss for the intermediate (enclave) jurisdiction will be based on 50% of the
calculated cost for that jurisdiction per Item "E ". The remaining 50% of the calculated
cost within the intermediate jurisdiction will be allocated to Kansas City, Missouri.
H. For Service Implemented After December 31, 1997 — Service implemented after
December 31, 1997, that is above the service level that exists as of December 31, 1997,
will be allocated costs as stated in other sections of this Appendix, except for Indirect
Operating Expenses. Indirect Operating Expenses shall be allocated to such service based
on 45 percent of the ratio of route miles to total system miles for each type of bus.
Indirect Operating Expenses include all expenses except direct labor and fuel and tire
expense; such as maintenance cost, vanpool operations, administrative and overhead
expense, etc.
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ATTACHMENT "B"
CITY OF RIVERSIDE
CONTRACT SERVICE
Route #243- Riverside /Antioch Connector
, Level of Service: January 1 — March 30, 2014
The KCATA agrees to furnish the following transit service to the City of Riverside via route
#243 - Riverside /Antioch Connector:
• Twenty-three (23) trips each weekday, of which eleven (11) are eastbound and twelve
(12) are westbound during the time period of 6:46 a.m. to 6:12 p.m. The route will
make scheduled transfer connections with multiple bus routes at the KCATA Antioch
Center park- and -ride facility.
• Route #243 will travel through Riverside via NW Gateway, Vivion Road, High Drive (to
access Riverside Community Center and City Hall), US -69 Highway, Riverway Blvd.,
Highway 9, I -635, Frontage Road, and Argosy Parkway (Argosy Casino).
Level of Service: March 31— December 31, 2014
• Twenty-three (23) trips each weekday, of which eleven (11) are eastbound and twelve
(12) are westbound during the time period of 6:46 a.m. to 6:12 p.m. The route will
make scheduled transfer connections with multiple bus routes at the KCATA Antioch
Center park- and -ride facility.
• Route #243 will be streamlined and serve Riverside via NW Gateway, Vivion Road, and
High Drive (to access Riverside Community Center and City Hall).
Full Fare: $1.50
Reduced Fare: $0.75
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