HomeMy WebLinkAbout2014-01-28 Special Meeting and Workshop MINUTES
SPECIAL MEETING AND WORKSHOP
BOARD OF ALDERMEN
RIVERSIDE, MISSOURI
Tuesday, January 28, 2014
5:15 p.m.
The Board of Aldermen for the City of Riverside, Missouri, met in special session in the Board
of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday,
January 28, 2014.
Mayor Kathy Rose called the meeting to order at 5:15 p.m. Those in attendance were Mayor
Kathy Rose, Alderman Brad Cope, Art Homer, Ron Super, Aaron Thatcher, and Mike Fuller.
Also present were City Administrator Greg Mills, City Clerk Robin Littrell, Community
Development Director Mike Duffy, Public Works Director Tom Wooddell, Finance Director
Donna Resz, City Engineer Travis Hoover, and City Planner Jackie Carlson. Dennis Lloyd
with Columbia Capital was also in attendance.
MOTION TO ENTER INTO Alderman Cope moved that the meeting go into closed
CLOSED @ 5:15 p.m. session pursuant to RSMo 610.021 (1) Legal Action and
litigation, RSMo 610.021(2) Leasing, purchase or sale of real
estate by a governmental body where public knowledge of the
transaction might adversely affect the legal consideration, and
RSMo 610.021 (12) Sealed bids and related documents, until
the bids are opened; and sealed proposals and related
documents or any documents related to a negotiated contract
until a contract is executed, or all proposals are rejected, second
by Alderman Thatcher.
Yes: Cope, Thatcher, Super, Homer, and Fuller.
Motion carried 5 -0.
MOTION TO ADJOURN Alderman Thatcher moved at 5:26 p.m. to adjourn closed session
CLOSED @ 5:26 P.M. with no action taken, second by Alderman Cope.
Yes: Thatcher, Cope, Homer, Fuller, and Super.
Motion carried 5 -0.
SPECIAL SESSION Mayor Rose called the Special Open Session and Workshop
Meeting to order at 5:31 p.m.
Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Ron Super,
Aaron Thatcher, and Art Homer.
Also present were City Administrator Greg Mills, City Clerk Robin Littrell, Community
Development Director Mike Duffy, Public Works Director Tom Wooddell, City Planner Jackie
Carlson, Finance Director Donna Resz, and City Engineer Travis Hoover. Dennis Lloyd with
Columbia Capital was also in attendance.
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LEGISLATIVE SESSION
BILL NO. 2014 City Clerk Robin Littrell gave first reading of Bill No. 2014 -010.
Repeat Lot 5 & 6 Horizons East Community Development Director Mike Duffy explained all the
First Amendment Lease Agmt details of this bill. Alderman Thatcher moved to accept first
reading and place Bill No. 2014 -010 on second and final reading,
second by Alderman Cope.
Yes: Thatcher, Cope, Homer, Fuller, and Super.
Motion carried 5-0.
Alderman Cope moved to approve Bill 2014 -010 and enact
said bill as ordinance, second by Alderman Homer.
Yes: Cope, Homer, Fuller, Super, and Thatcher.
Motion carried 5 -0.
WORKSHOP @ 5:50 P.M. City Administrator Greg Mills gave an update on all the goals
given to him a few months ago by the Board. He reviewed a
PowerPoint presentation that highlighted the progress and
direction that he and staff wish to go. Mills also gave handouts
to the Board to follow along as well. Goal #1 the strategic
communications plan was detailed and processes reviewed. All
the ideas discussed must be measured through analytics, by
monitoring the use of all the communication strategies
discussed. An RFP was issued for social media analytics with two
responses received. We received a bid from Trozzolo for $22,000
and a bid from Trent Hauck for $1,500. Both bids included one
year of monitoring services. This is for the same product, same
measurements, and the same dashboard by both bids, using
Google Analytics. Mills added that he could approve the low
bid seeing that it came in below his spending limit per the
purchasing policy. The Board and Mayor gave a general
consensus to accept the bid from Trent Hauck in the amount of
$1,500.
Goal #2 was to develop framework to facilitate decision making for
major projects. Dennis Lloyd with Columbia Capital reviewed a
sample model they have created for evaluating individualized
projects. Following the model review, Mills explained that Goal #3
was to develop a planning chart/tool /grid to monitor all projects
and to have this accomplished by every department head placing
systems that meet the objectives of this goal. There were
examples of these tools shared with the Board from the Planning,
Public Works, and Engineering departments to explain the
tracking processes city departments have created. He requested
a goal modification from "single document" to "systems" being
created to monitor and track project progress. The board agreed
that the goal be adjusted as requested and added that they were
wanting assurance that processes and procedures are in place
to identify and communicate risk. Goal #4 to manage operational
budget requests to ensure that the budget grows /shrinks in
relative proportion to revenue projections. We would like to follow
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the same budget process as last year and that will begin at the
first budget planning meeting on March 1 involving all the
department heads collectively at that time. Consensus of the
Board approving all of the goals was given.
BREAK AT 6:43 P.M. Alderman Thatcher moved to take a five minute break at 6:43
p.m., second by Alderman Homer.
Yes: Thatcher, Homer, Super, Fuller, and Cope.
Motion carried 5 -0.
Back from break at 6:50 p.m.
Finance Director Donna Resz gave a quarterly update on the
budget revenues excluding debt services. She reviewed the lease
and gaming revenues. Revenues seem to be on track with our
forecast. Each department's expense budget was reviewed and
all are below 50% at our six month point except for the Parks and
Aquatics budget, which requires a majority of costs expended in
the fall. Resz also showed expenditure rates over previous years
and budget amendments that have been approved for the fiscal
year.
City Engineer Travis Hoover reviewed a PowerPoint presentation
showing all current capital projects; Northwood Road Phase 2,
Mattox Road, Horizons Infrastructure Utilities, Trim paving, 41 &
Helena, Horizons Phase I, Upper Line Creek Trail, and 2013 -2014
Infrastructure Maintenance. Public Works Director Tom Wooddell
reported on the Public Facility Improvements and the Renner
Brenner Updates. Finance Director Resz reviewed updates on
the Community Development Fund and software upgrades.
MOTION TO ADJOURN Alderman Thatcher moved to adjourn the meeting at 7:25 p.m.,
second by Alderman Cope.
Yes: Thatcher, Cope, Fuller, Super, and Homer.
• Motions carried 5 -0.
•
./ _ • / /
Robin Littrell, City Clerk
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