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HomeMy WebLinkAbout2014-02-18 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, February 18, 2014 6:15 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, February 18, 2014. Mayor Rose called the regular meeting to order at 6:15 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Art Homer, Brad Cope, and Aaron Thatcher. Alderman Mike Fuller was absent. Also present were City Administrator Greg Mills, City Attorney Chris Williams, City Clerk Robin Littrell, Community Development Director Mike Duffy, City Planner Jackie Carlson, Public Works Director Tom Wooddell, City Engineer Travis Hoover, Finance Director Donna Resz, Fire Chief Gordon Fowlston, Community Development Assistant Sarah Wagner, and Administration Director Meredith Hauck. Dennis Lloyd with Columbia Capital was also present. MOTION TO ENTER INTO Alderman Cope moved that the meeting go into closed CLOSED @ 6:16 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, RSMo 610.021(2) Leasing, Purchase or sale of real estate, and RSMo 610.021 (3) Hiring, firing, disciplining or promoting a particular employee, when personal information about employee is discussed, second by Alderman Thatcher. Yes: Cope, Thatcher, Super, and Homer. Motion carried 4 -0. MOTION TO ADJOURN Alderman Thatcher moved to adjourn closed session at 6:55 p.m. CLOSED @ 6:55 P.M. with action taken, second by Alderman Cope. Yes: Thatcher, Cope, Homer, and Super. Motion carried 4 -0. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:04 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Aaron Thatcher, Ron Super, and Art Homer. Alderman Mike Fuller was absent. Also present were City Administrator Greg Mills, City Attorney Chris Williams, City Clerk Robin Littrell, Community Development Director Mike Duffy, Public Works Director Tom Wooddell, Community Development Assistant Sarah Wagner, City Planner Jackie Carlson, Administration Director Meredith Hauck, Finance Director Donna Resz, City Engineer Travis Hoover, Fire Chief 1 Gordon Fowlston, and Major Chris Skinrood. Also present was Dennis Lloyd with Columbia Capital. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT Kevin Corlew introduced himself and explained that he is running for state representative in November and is interested in the municipalities within District 14. CONSENT AGENDA Alderman Thatcher moved to approve the consent agenda, second by Alderman Cope. Yes: Thatcher, Cope, Super, and Homer. Motion carried 4 -0. MINUTES OF 01 - 21 - 14 Alderman Thatcher moved to approve the minutes of the January 21, 2014 meeting, second by Alderman Cope. Yes: Thatcher, Cope, Super, and Homer. Motion carried 4 -0. MINUTES OF 01 - 28 - 14 Alderman Thatcher moved to approve the minutes of the January 28, 2014 meeting, second by Alderman Cope. Yes: Thatcher, Cope, Super, and Homer. Motion carried 4 -0. MINUTES OF 02 - 06 - 14 Alderman Thatcher moved to approve the minutes of the February 6, 2014 meeting, second by Alderman Cope. Yes: Thatcher, Cope, Super, and Homer. Motion carried 4 -0. JANUARY 2014 Alderman Thatcher moved to approve the January 2014 Court Court Report Report, second by Alderman Cope. Yes: Thatcher, Cope, Super, and Homer. Motion carried 4 -0. RESOLUTION 2014 - 007 Alderman Thatcher moved to approve Resolution 2014 -007 Bill Pay authorizing the expenditure of funds for fiscal year 2013- 2014, for weeks ending February 7 and February 14 in the amount of $213,498.01, second by Alderman Cope. Yes: Thatcher, Cope, Super, and Homer. Motion carried 4 -0. REGULAR AGENDA RESOLUTION 2014 - 009 Alderman Super moved to approve Resolution 2014 -009 Appointment for Alderman approving the mayoral appointment to fill an alderman vacancy Vacancy appointing Chet Pruett, second by Alderman Thatcher. Yes: Super, Thatcher, Homer, and Cope. Motion carried 4 -0. 2 SWEARING IN OF PRUETT Newly appointed Alderman Chet Pruett was sworn in by the City Clerk Robin Littrell. PUBLIC HEARING @ Mayor Rose opened the Public Hearing to consider vacating a 7:08 PM portion of Right -of -Way generally located at 4438 NW Gateway, in the city of Riverside, Missouri. City Planner Jackie Carlson explained this request and that the Planning and Zoning Commission recommended approval. City Attorney Chris Williams helped explain possible solutions to this issue. Terry Bullard, 4415 NW Pawnee Drive, gave comments opposing the vacating of a portion of Right- of- Way at 4438 NW Gateway. Following questions and concerns that were shared by the Board, Mayor Rose asked that this public hearing be continued and for staff to pursue other alternatives. Having no other comments from the public, Mayor Rose dosed the public hearing at 7:20 p.m. Alderman Super moved to continue the public hearing until the next regular meeting on March 4, 2014, second by Alderman Homer. Yes: Super, Homer, Cope, Thatcher, and Pruett. Motion carried 5 -0. PUBLIC HEARING @ Mayor Rose opened the Public Hearing to consider vacating a 7:21 PM portion of Right -of -Way of Domain Street south of NW 43 Street and north of NW 41s` Street, in the city of Riverside, Missouri. Community Development Director Mike Duffy explained where this vacation request is located. This has been reviewed and approved by Public Safety and the City Engineer. The ordinance before covers the vacation for this public hearing and also the replat of the lot 6 and lot 7. Questions were answered. Having no comments from the public, Mayor Rose closed the public hearing at 7:24 p.m. BILL NO. 2014 City Clerk Robin Littrell gave first reading of Bill No. 2014 -005. Vacation of Domain Street Community Development Director Mike Duffy explained the & Replat Lot 6 & Lot 7 vacation requested in this bill and showed the Board where the lots are located. Alderman Thatcher moved to accept first reading and place Bill No. 2014 -005 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Pruett, and Super. Motion carried 5 -0. Alderman Cope moved to approve Bill 2014 -005 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Super, Homer, and Pruett. Motion carried 5 -0. BILL NO. 2014 City Clerk Robin Littrell gave first reading of Bill No. 2014 -011. Consents to Lease - Office 1 Community Development Director Mike Duffy explained that this bill is the standard agreement the city has through the Chapter 3 100 process and that each of these consents to lease are the tenants for Horizons Office I. Alderman Thatcher moved to accept first reading and place Bill No. 2014 -011 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Pruett, Super, and Homer. Motion carried 5 -0. Alderman Cope moved to approve Bill 2014 -011 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, Pruett, and Super. Motion carried 5 -0. BILL NO. 2014 City Clerk Robin Littrell gave first reading of Bill No. 2014 -013. Reappoint Judge Ferguson City Administrator Greg Mills explained that after consulting with Mayor Rose this reappointment recommended for Judge Ferguson for the two year term. Alderman Thatcher moved to accept first reading and place Bill No. 2014 -013 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Super, Pruett, and Homer. Motion carried 5 -0. Alderman Cope moved to approve Bill 2014 -013 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Pruett, Super, and Homer. Motion carried 5 -0. RESOLUTION 2014 - 008 City Engineer Travis Hoover stated that this is the section of right - Voluntary Annexation Petition of —way on the west side Northwood Road that Public Works has maintained and we have purchased the right -of -way through the project and the next step is to annex it. This is the first step of the process. Alderman Thatcher moved to approve Resolution 2014 -008 authorizing the City Administrator to execute on behalf of the City a petition for voluntary annexation, second by Alderman Cope. Yes: Thatcher, Cope, Super, Homer, and Pruett. Motion carried 5 -0. CITY ADMINISTRATOR City Administrator Greg Mills wanted to bring the KCP & L expense on the bill pay in the packet this evening to the Board's attention. The original charge for Northwood Road came in at $109,000 and our City Engineer Travis Hoover spoke with them to negotiate the actual amount on the bill pay to $54,185. This brought the amount well into budget for Northwood Road Project primary conduit and Hoover is to be commended for his work. ADMINISTRATION Administration Director Meredith Hauck presented an update on the YMCA and partnerships since 2007. The Healthy Citizens Initiative, Children's Day Camp last summer and Senior Fitness 4 Programs last fall to highlight the main programs. Hauck discussed options for partnership with the YMCA moving forward. Additional YMCA staff will help schedule the events, equipment will need to be purchased, and budget was discussed. Garry Linn with the YMCA thanked the Board for all the support and for the opportunities Riverside has give the YMCA and is excited to look at the next step for the partnership. Question and answer time was given for the Board and Mayor. There will be an initial agreement to complete this fiscal year presented at the March meeting and then a long term agreement for the next year presented to the Board in July. COMMUNITY DEVELOPMENT City Planner Jackie Carlson gave a brief residential marketing update. We have also been working with KCADC to continue to get the message of Riverside out to the public. ENGINEERING Nothing to report. FINANCE Finance Director Donna Resz discussed information from Dennis Lloyd with Columbia Capital that the 2004 Bonds could be refunded for a cost savings for the City. Lloyd reviewed the information shared with the Board on the refunding. Following the review and discussion, consensus of the Board was given to go with the two year option. Resz then reviewed a TIF presentation that was previously shown to the school district and a handout was shared with the Board to follow. PUBLIC SAFETY Major Chris Skinrood explained that a small town east of Springfield, Norwood, was in need of equipment. We have surplus property that includes three vests and a light bar for a police vehicle. Alderman Thatcher moved to transfer three vests and one police car light bar which the Riverside Police Dept. no longer needs to the City of Norwood, second by Alderman Homer. Yes: Thatcher, Homer, Super, Pruett, and Cope. Motion carries 5 -0. PUBLIC WORKS Nothing to report. LEVEE BOARD Alderman Super reported that all the communication regarding the Levee Board is on SharePoint. MAYOR'S DISCUSSION Mayor Rose announced that we will be having a Town Hall Meeting at the Chambers on March 11 ETC Survey will have the final version to the Board by the end of the week for review. The Annual Report is complete, will be going to print this week and residents should receive it the first week of March. We had a Boy Scout group in to tour City Hall today. We have been very 5 engaged with our trips to Jefferson City. Governor Nixon gave a very good speech to the MML Conference group at the breakfast. Next week I will be going to Jefferson City for the NRCC Northland Days and then attending the Mayor's Prayer Breakfast on March BOARD OF ALDERMEN Alderman Super — Since we have acquired the old QuikTrip building, I have mentioned to staff that we leave the parking lot for other uses until the overall plan comes together for that corner. Also, I have received comments from residents along the Line Creek Trail that people are walking off the trail and coming up to the back of the houses. Staff will discuss this concern. Alderman Thatcher — Reviewed calculations of our numbers with the schools budget for covering the cost of our students in the school district. Alderman Homer — Nothing to report. Alderman Pruett — Nothing to report. Alderman Cope — Nothing to report. MOTION TO ADJOURN Alderman Cope moved to adjourn the meeting at 8:19 p.m., second by Alderman Thatcher. Yes: Cope, Thatcher, Pruett, Homer, and Super. Motions carried 5 -0. 0 Robin Littrell, C y Clerk • _ I 1 6