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HomeMy WebLinkAboutR-2014-013 YMCA Services Agreement - Community Center Fitness Classes RESOLUTION NO. R- 2014 -013 A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE SERVICES AGREEMENT BETWEEN THE CITY AND YMCA BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the Board of Aldermen ("Board") hereby approves the First Amendment to the Services Agreement Between the City and YMCA for the Operation of Fitness Classes at the Riverside Community Center ( "First Amendment "), in substantially the form attached hereto, and authorizes the Mayor to execute the First Amendment on behalf of the City; and FURTHER THAT the Mayor, the City Administrator, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the J4*� day of gnc. 2014. o Kathleen rK at ee ose ATTEST: Robin Littrell, ity Clerk FIRST AMENDMENT TO THE SERVICES AGREEMENT BETWEEN THE CITY AND YMCA FOR THE OPERATION OF FITNESS CLASSES AT THE RIVERSIDE COMMUNITY CENTER THIS FIRST AMENDMENT TO THE SERVICES AGREEMENT (the "Amendment "), is made and entered into as of the L4 '1 day of / EA . , 2014, by and between YOUNG MEN'S CHRISTIAN ASSOCIATION OF GREATER KANSAS CITY ( "YMCA "), a not - for - profit corporation of the State of Missouri and the CITY OF RIVERSIDE, MISSOURI ( "City"), with respect to the above referenced Services Agreement datedjisly k2013 (the "original Agreement "). RECITALS WHEREAS, City wishes to provide for the operation and programming of fitness classes and to retain a qualified independent contractor to provide such services at the Riverside Community Center located at 4498 NW High Drive, Riverside, Missouri 64150 (the "Community Center "); and WHEREAS, the primary purpose of the YMCA is to promote the spiritual, intellectual, social and physical welfare of all persons. To further promote the YMCA's primary purpose in the Kansas City Metropolitan Areas, the YMCA, among other activities, provides fitness class operation and programming to the community; and WHEREAS, the YMCA, in furtherance of its primary purpose, desires to assist the City in the management, operation and programming of fitness classes at the Community Center; and WHEREAS, the parties desire to amend the original Agreement by this Amendment to provide compensation to YMCA in exchange for expanded fitness programming; the compensation paid by the City will be off -set by new YMCA memberships. NOW, THEREFORE, in consideration of the mutual undertakings herein contained and other good and valuable consideration, the parties covenant and agree as follows: Section 1. Article I of the original Agreement is hereby amended to read as follows (additions are in italics; deletions contain a strikethrough): ARTICLE I FITNESS PROGRAM MANAGEMENT AND STAFFING 1. In General. During the Term of this Agreement, YMCA shall provide general management, operation and programming for the fitness classes at the Community Center. YMCA's rights pursuant to this Agreement are non - exclusive, and the City reserves the right for itself or others to provide fitness classes. Fitness classes are defined as classes which promote the overall health and wellbeing of those 1 participating. The management, operation and programming responsibilities shall include the following: a. Staffing. YMCA will provide on -site staff from YMCA as required for each fitness class. Such staff shall be assigned as hours of operation and activities require. YMCA will hire a program director who will begin work at the Riverside Community Center on or about March 1, 2014. Once the program director is hired and programs are launched, YMCA will provide up to 20 hours of additional group exercise classes and conduct a community survey (both on -line and through direct mail) to help determine what new classes will be implemented. b. No Unauthorized Aliens. YMCA agrees to comply with, and provide any necessary affidavits under Section 285.530, RSMo. to confirm that it will not knowingly employ any person who is an unauthorized alien in connection with the services to be provided hereunder. c. Pavroll /Administrative Functions. YMCA will manage and be solely responsible for all staffing and duties related to payroll preparation, payroll processing, staffing issues and such other administrative duties reasonably stemming from proper and professional staffing for the fitness classes. d. Rules and Regulations. YMCA will use its reasonable best efforts to enforce all reasonable rules and regulations for the Community Center use as may be established by the City. 2. Access to Facilities. YMCA may use the Community Center when not programmed for use by the City. Section 2. Article 111 of the original Agreement is hereby amended to read as follows (additions are in italics; deletions contain a strikethrough): ARTICLE III COMPENSATION City shall provide the Community Center meeting rooms and other facilities at no charge to YMCA, and City will not receive any compensation from YMCA. The City will pay YMCA $3,500.00 per month beginning with the month of March and ending June 30` This monthly compensation amount will be reduced or off -set by the monthly value of new YMCA memberships fulfilled by City residents on or after March 1, 2014. The parties agree that the baseline membership number as of March 1, 2014 - by which to measure off -sets - is 250. Section 3. All other Articles of the original Agreement remain in full force and effect. 2 IN WITNESS WHEREOF, the parties have executed this Amendment to the original Agreement as of the day and year above written. YOUNG MEN'S CHRISTIAN ASSOCIATION OF GREATER KAN 5 CITY %By: Print Name: Title: Date: CITY OF RI ERSIDE,�MISSOURI By: Kathleen L. Rose Title: Mayor Date: ATTEST: By: Robin Littrell, Cit Clerk Gregory P. Mills Title: City Administrator Date:-3-5 3 CITY OF RIVERS MISSOURI Upstream from ordinary. 2950 NW Vivion Road Riverside, Missouri 64150 AGENDA DATE: 2014 - - TO: Mayor and Board of Aldermen FROM: Meredith Hauck, Director of Administration RE: YMCA Fitness Class Agreement Overview This resolution approves an agreement with the YMCA of Greater Kansas City to provide expanded fitness class offerings in the City of Riverside Community Center. In return, the City will provide a $3,500 monthly subsidy to the YMCA. This subsidy may be offset by an additional YMCA memberships purchased as part of the Healthy Citizens Initiative. For the purpose of the agreement, the City currently has 250 members. Any additional memberships will be applied to the subsidy. As staff discussed with the Board at the February 18 board meeting, this agreement will run through June 30, 2014. This gives the City and the YMCA time to determine the specifics of a Tong -term partnership, conduct community surveys to find out what class offerings the community is interested in, and bring on a YMCA staff member to coordinate the YMCA's presence at the Community Center. A new agreement will be signed and made effective July 1, 2014. Recommendation Staff recommends that the Board approve this agreement.