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Home My WebLink AboutR-2014-016 Publicstuff, Inc. - Mobile and Web Application Product and Services RESOLUTION NO. R- 2014 -016 A RESOLUTION AUTHORIZING THE PURCHASE OF MOBILE AND WEB APPLICATION PRODUCT AND SERVICES FROM PUBLICSTUFF, INC. IN AN AMOUNT NOT TO EXCEED $18,300.00. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the Board of Aldermen ("Board") hereby authorizes and approves the purchase of the PublicStuff Pro product and service from PublicStuff, Inc., in an amount not to exceed $18,300.00, and the Mayor is authorized to sign on behalf of the City the Order Schedule attached hereto in its substantial form; and FURTHER THAT the Mayor, the City Administrator, the Finance Director, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the "ay of /vtett/ 2014. e et i a,C_J Mayor Kathleen L. Rose ATTEST: 0 . I w / , '.Robin Littrell, City.Clerk h CITY OF RIVERS! MISSOURI Upstream from ordinary. 2950 NW Vivion Road Riverside, Missouri 64150 AGENDA DATE: 03 -18 -2014 TO: Mayor and Board of Aldermen FROM: Meredith Hauck, Director of Administration RE: Mobile App One of the tactics identified in the Strategic Communications Plan for 2014 is to develop a mobile app. After previewing a variety of mobile apps geared at government in the market, staff is recommending that the City move forward with Publicstuff. PublicStuff is a mobile app development company that focuses on government solutions. They power mobile apps for more than 200 cities across the United States, including New York and Philadelphia. Although most government- focused mobile apps have a similar set of features, including service requests, calendar options, links to social media sites and more, Public Stuff provides some enhanced features that make it a good fit for the City of Riverside: • City staff can customize widgets (buttons on the app) as needed. When there is breaking news or a hot topic, staff will be able to update the widgets on the app and the widgets will be published immediately. This allows the app to be dynamic and regularly updated to meet the best needs of the City. • City staff has the ability to "push" notifications through the app. Much like Nixle, the City can utilize the app to send emergency and other announcements to app users, and the announcement will pop up as a notification on the mobile device. • PublicStuff ties directly into our existing website content management system. The City's web developer, aHa Consulting, recently replaced its standard citizen request system with a similar system powered by PublicStuff. Riverside will receive this change in our Spring 2014 website update, which will allow our website and app to easily interface with one another. This integration also ties all other web content to the app, which reduces the need to do duplicate work to keep both platforms updated. Recommendation Staff recommends that the Board approve a three year agreement with PublicStuff for a Riverside mobile app. The annual cost is $6,100. Once an agreement is signed, it will take six to eight weeks to develop and launch the app. PUBLICSTUFF Please complete the information highlighted in yellow below. Date 1 3/3/2014 Pro Edition Order Schedule (OS) Confirmation General Information Client Name Riverside, MO Client Contact Meredith Hauck Client Contact Email mhauck @riversidemo.com Accounts Payable Information Accounts payable contact will receive invoice via email. Please enter their information below: AP Contact Meredith Hauck AP Address Director of Administration 2950 NW Vivion Road Riverside, MO 64150 AP Contact Email mhauck@riversidemo. corn Agreement Term Invoices will be sent out using the term start and end dates below: Term Start April 2, 2014 Term End April 1, 2017 PublicStuff, Inc. 214 W 29th Street, Room 205, New York, NY 10001 1 email: sales @publicstuff.com 1 phone: (347)442 -7227 Description of Services PublicStuff, Inc. ( "PublicStuff') will provide Client with access to PublicStuffs citizen engagement & workflow management suite (the "Services "), which includes the following: • Custom branded smartphone applications • Public- facing web portal • Cloud -based CRM and administrative dashboard Staff User Accounts 75 Mobile Application City branded in -app store application for iOS & Android with Unlimited widgets. General Blackberry app. Mapping Features Google (standard) and ESRI (enhanced) API & Integration Support Yes Voice & SMS Features Toll Free Phone & Text #'s (add -on's) Reporting Enhanced reporting with analytics System Configuration Remote, account manager assisted Training Remote, account manager assisted Account Support Account Management support is available Monday through Friday between 9:OOam and 6:OOpm EST, excluding holidays. All marketing and promotional materials include the tagline, "Powered by PublicStuff". Graphics will be furnished by PublicStuff. PublicStuff, Inc. 214 W 29th Street, Room 205, New York, NY 10001 1 email: sales @publicstuff.com 1 phone: (347) 442 -7227 Products & Pricing Conditions Products & Services Product Billing Frequency Price PublicStuff PRO (3 years) Annual $5,100 Knowledge Base (Discounted at 50% - AHA) Annual $1,000 Total $18,300 If billing frequency for any product or service above is Annual or any other period of time, the price shown for that item is the amount to be billed at each billing interval during the Agreement Term. Purchase Order Information Is a purchase order (PO) required for the purchase or payment of the products on this order schedule? 8f No 0 Yes If yes, please complete the following: PO Number PO Amount Payment PublicStuff will send Client invoices on an upfront basis based on the PublicStuff Agreement Term Start Date. Payments will be due within 45 days of the PublicStuff Agreement Term Start Date. Any changes to the Term Start Date needs to be approved in writing by both parties. Should PublicStuff not receive payment when due, PublicStuff reserves the right to discontinue Services upon ten days prior with written notice. Client will be responsible for all costs and expenses (including, without limitation, reasonable attorney fees) PublicStuff incurs in collecting late payments not disputed in good faith. PublicStuff, Inc. 214 W 29th Street, Room 205, New York, NY 10001 1 email: sales @publicstuff.com 1 phone: (347) 442 -7227 Acceptance & Authorization This Order Schedule ("OS) is entered into between Client and PublicStuff. Client accepts and agrees to adhere to the Terms and Conditions for PublicStuff Services hereby incorporated by reference and available at: http://pro.publicstuff.com/terms which, together with this OS will be referenced as the"Agreement."This Agreement between Client and PublicStuff, which Client hereby acknowledges and accepts, constitutes the entire agreement between PublicStuff and Client governing the Services referenced above. Client represents that its signatory below has the authority to bind Client to the terms of this Agreement. PublicStuff, Inc city City of Riverside, Missouri L By: Et Printed Name: Surya Yalamanchili Printed Name: Kathleen Rose Title: CEO Title Mayor Date: by-c�. If I �O I Date: na g 0/ PubllcStuff, Inc. 214 W 29th Street,Room 205, New York,NY 10001 1 email:sales@publicstuff.com I phone:(347)442-7227