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Home My WebLink About2008-10-14MINUTES SPECIAL MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, October 14, 2008 6:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in special session in the Board of Aldc;rmen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri. Mayor Rose called the meeting to order at 6:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Pam Darata, Mike Fuller, Bernie Bruns, Mark Salyer and Ron Super. Alderman Dave Hurt was absent. Also present were David Blackburn, City Administrator, Jane Henry, Executive Administration Assistimt, Public Safety Chief Gregory Mills, Meredith Hauck, Communications and External Affairs Coordinator, Jeff Rupp, Public Works Director, Joe Bednar, Armstrong Teasdale Attorney, John McClelland, City Attomey, Captain Gary McMullin and Administrative Sergeant Chris Skinrood. Motion for Closed Session Alderman Super made a motion to enter into closed session pursuant to RSMO 610.21(1) for discussion of Legal Issues and RSMO 610.021 (18) Operational Guidelines and Policies For Responding To Or Preventing Critical Incidents and RSMO 610.021 (19) Security Systems. Alderman Bruns seconded. The vote was: Yes: Aldermen Bruns, Darata, Fuller, Super, and Salyer. Motion carried. Motion for Open Session at Alderman Darata moved to go into open session and Alderman Fuller 7:00 p.m. seconded. The vote was: Yes: Aldermen Bruns, Darata, Fuller, Super, and Salyer. Motion carried. Pledge of Allegiance After leading those present in the pledge of allegiance, Mayor Katlry Public Comments Rose asked if there were any public comments. Hearing none, she moved to the first item on the agenda. Civic Campus Facilities Community Development Director Mike Duffy gave a Power Point Report presentation on the civic campus facilities. He presented the 3 options for the City Hall Annex: demolish the existing structure, remodel it for a single tenant, or remodel it for a rental facility and multiple tenants. He further added that the building has 12, 500 square feet and is structurally in good condition. FY 2008-2009's budget has set aside $1 million for the remodel. Duffy presented the options for the old City Hall. They were: demolish the existing structure, utilize the north section only with new bays, and utilize the north and center sections with both old and new Minutes 10/14/08 Page 1 bays. The structure has 7,100 squaze feet and is in fair condition. 'Che potential remodel was included in the facilities upgrade line item iri FY 2008-2009's budget in the amount of $200,000. Duffy continued by outlining interior projects for city building. For City Hall they were: - Reconfigure office space - Install permit window in Community Development - Improve technology in conference room - Improve technology in Chamber - Kitchen improvements (ice machine, lazger refrigerator) He recommended reconfiguring the windows for communications Ford records in Public Safety. At Public Works, the restroom should be improved. For the Community Center, he said there is a need for: - Additional flooring - Additional office space - New roof To pay for these improvements, money in the amount of $200,000 has been budgeted for each of the next 5 yeazs. Several exterior improvements need to be made to city facilities: - Upgrade parking lot lighting to meet IES standards - Resurface pazking lot - Extend pazking lot west of Public Safety and Annex - Evaluate potential covered parking options on campus - Improve stormwater management practices on campus - At Public Works, the fence along east (front) side of the facility needs to be replaced. The city also owns the Hanna Building located north of the Argosy Casino and the office building on what was known as the Rinker property at Van de Populier and Highway 9. On the Hanna Building, Duffy pointed out that it has 2,400 squaze feet and no sewer. He added that there might be lease potential for the property or it could be used by the city for vehicle storage for levee trail patrolling and maintenance. Duffy made the following comments about the Rinker property: - 2,500 squaze feet - Limited access (right-in, right-out) - Lease potential - Site is lower than surrounding land - No immediate City needs for this building Alderman Darata advocated forming a committee to consider and make recommendations on all the facilities. She added that the boazd favors a committee of 2 or 3 members. Alderman Super said an architect is not needed for everything. Aldermen Darata and Super will serve on the committee. Mayor Rose suggested that a member of the Pazk Boazd be asked to serve on the committee as well. Minutes 10/14/08 Page 2 Community Center Meredith Hauck, Communications and External Relations Programming and Use Policy Coordinator, presented a Power Point on the Community Center Programming and Use Policy. She reported that since October 1, 2007 there have been: - 724 Activities - 19,181 Individuals - 27 Special Events - 52 Rentals in FY 2007-2008 This has been done with two full time staff members, i.e., the Recreation Supervisor and Custodian. Recently, two part time staff' members were added to oversee the center in the evening and on weekends. Special events for the last year have included: - PAL/Project Go! -Six Activities Per Yeaz - City/Chamber Golf Tournament - Senior Dances -Nine Dances Per Yeaz - City Wide Garage Sales -Two Per Year - Dinner Theater -Three Per Year - Sports Tournaments with YMCA -Two Per Year - Senior Health Fair - Holiday Lighting Ceremony - Senior Dinner - Riverfest - Other City events as necessary Hauck said priorities are for programming for youth, adults and seniors as well as for arts/entertainment. The next step with the YMCA is to develop a written agreement for boazd approval. The Y will pay $20 per hour to rent the gym and will provide advertising, program administration and a site supervisor. Riverside residents get 50% off league fees. Winter programs planned in cooperation with the Y are: - Biddy Basketball (ages 3 to 4) - Youth Basketball Leagues and Practices - Adult Men's Basketball - Adult Co-Ed Volleyball Hauck asked the boazd for recommendations. Heazing none, she wE;nt on to her presentation about the use policy. She said they want to change the rental policy to be more in line with other area centers. This would call for providing a better definition of "resident" and renting in four hour blocks rather than all day or all weekend, as has been done in the past. Hauck recommended changing the classifications for renters from resident, non-resident and business by eliminating the business category and having only two categories, resident and non-resident. Alderman Fuller does not like doing away with the business rate at this time. Alderman Super asked why the fee for Public Safety Minutes 10/14/08 Page 3 coverage at an event had increased to $50. Hauck responded that the fee had been $50 for a long time. Hauck presented a proposed fee schedule and said she would bring a use policy to the boazd for approval. Motion to Approve Changing Alderman Fuller made a motion to change the Boazd of Aldermen the Boazd of Aldermen regulaz session meeting date of Tuesday, November 4, 2008 to meeting date of Tuesday, Monday, November 3, 2008, due to the national elections being held November 4, 2008 to on November 4s'. Alderman Dazata seconded the motion and the vote Monday, November 3, 2008 was: Yes: Alderman Bruns, Darata, Fuller, Super, and Salyer. Motion carried. Bill No. 2008-115 An ordinance accepting the recommendation of the Planning and Zoning Commission of the City of Riverside, Missouri, approving the fmal plat for the BriazcliffProfessional Plaza Condominium Alderman Fuller made a motion to place Bill No. 2008-115 on its first reading, accepting the recommendation of the Planning and Zoning; Commission of the City of Riverside, Missouri, and approving the fmal plat for the Briazcliff Professional Plaza Condominium and Alderman Salyer seconded. The vote was: Yes: Aldermen Bruns, Darata, Fuller, Super, and Salyer. Motion carried. Ordinance 2008-115 Alderman Bruns moved to place Bill No. 2008-115 on it second Approved reading and upon passage become Ordinance 2008-115. The motion was seconded by Alderman Super and the vote was: Yes: Aldermen Super, Salyer, Darata, Bruns, and Fuller. Motion carried. Motion for Closed Session Alderman Bruns moved that the meeting return to closed session, pursuant to RSMO 610.21(1) for discussion of Legal Issues and RSMO 610.021 (18) Operational Guidelines and Policies For Responding To Or Preventing Critical Incidents and RSMO 610.021 (19) Security Systems. Alderman Fuller seconded and the vote was: Yes: Aldermen Fuller, Bruns, Darata, Salyer, and Super. Motion carried. Motion to Return to Open Alderman Bruns made a motion to go out of closed session and Session Alderman Fuller seconded. The vote was: Yes: Aldermen Super, Salyer, Darata, Bruns, and Fuller. Motion carried. Adjournment The meeting was adjourned by general consent. Minutes 10/14/08 Page 4 Henry Executive Administration ssistant Minutes 10/14/08 Page 5