HomeMy WebLinkAbout2008-10-21Minutes of Regulaz Meeting of
Board of Aldermen of City of Riverside, Missouri
October 21, 2008
A regulaz meeting of the Board of Aldermen of the City of Riverside, Missouri, was held in the City Hall of
Riverside, Missouri, on October 21, 2008 at 6:00 p.m
Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Dazata, Bruns, Hurt, Salyer and Super.
Also present were David Blackburn, City Administrator, Mike Duffy, Director of Community Development,
Louise Rusick, City Clerk, Jane Henry, Executive Administration Assistant, Chief Greg Mills, Public Safety,
Meredith Hauck, Coordinator of Communications and External Affairs and John McClelland, City Attorney.
Motion for Alderman Darata moved that the meeting go into closed session, pursuant to
Closed Session RSMo 610.021(1) Legal and RSMO 610.021(2) Real Estate Issues, seconded by
6:00 p.m Alderman Fuller, the vote was:
Aye: Aldermen Fuller, Darata, Hurt, Salyer, Bruns and Super.
Motion carries.
Motion for Alderman Salyer moved that the meeting go into open session, seconded by
Open Session Aldem~an Bnms, the vote was:
7:00 p.m.
Aye: Aldermen Bruns, Darata, Hurt, Salyer, Fuller and Super.
Motion carries.
Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the audience joining in.
Mayor Rose asked for any comments from the public and there were none.
Minutes of Oct. 7th Alderman Darata moved to approve the minutes as corrected, for October 7, 2008,
Approved seconded by Alderman Bruns, the vote was:
Aye: Aldermen Salyer, Darata, Fuller, Bruns, Hurt and Super.
Motion carries.
Public Hearing Mayor Rose opened the Public Hearing at 7:04 p.m. to consider a request for a
Opened Special Use Permit for 4141 Riverside Street.
Mike Duffy's comments Mike said the proposed land use is for a variety of industrial and contractor type
businesses with a 6,000 squaze foot stmcture and outdoor storage. This is a
visible site. The Special Use Permit would be one year and then the Planning
Commission and the Boazd of Alderman would reevaluate to consider renewing and if
the applicant was in compliance.
The Planning Commission recommended approval with the condifions the permit would
be valid for one yeaz, the applicant and businesses maintain the property in compliance
with all applicable City ordinances and codes. Presence of code violations will be used to
determine whether to extend the special use permit beyond one yeaz.
Minn. 10/21/08
Alderman Super mentioned issues with city licensing. Mike explained business licenses
are not issued until a change of use is issued as our codes require. Also, businesses often
move into town and start operating without a business license and then find out they need
some type of permit.
Aldemran Fuller said with this being in the industrial use area and is visible, the problem
is if the applicant gets a special use permit, we really don't want them to do this anyway
and he said he doesn't like the idea of issuing special use permits, one year, two years or
whatever because they always seem to go the other direction.
Alderman Darata asked if there were any other screening options. Mike said they put
some trees along the front fencing (a black mesh), moved some equipment and the area is
almost level with Riverway Boulevazd, but there is not full screening.
Alderman Hurt said if we're going to hold ourselves to certain standards then we need to
(repeating) `hold ourselves to certain standards.'
Alderman Dazata paraphrased what Mike said by asking, "It says that if there was orie
code violation not resolved in a timely manner we could pull the special use permit?"
Mike said if our codes officer issues a notice of violation and it's not corrected within a
courtesy period ,that qualifies for bringing the violation back before the time period is up
to determine if the business is staying in compliance with the special use permit.
The boazd of aldermen has 60 days to decide on this matter.
Public Hearing Closed Mayor Rose said the board is going to take time to review the criteria for a special u:>e
pemvt. Mayor Rose closed the public hearing at 7:21 p.m.
City Administrator David gave a summary to the board on the report as follows:
Report Request for Proposal's have been sent out for the 2008 annual report and due back
October 315` at 10:00 a.m.
There were 37 calls in July to Riverside for Mast Ambulance and 52 calls in August
Six hundred twenty-seven people attended 27 events at the Community Center October 1-
11, 2008. Staff is currently planning the Project Go! and PAL Family Halloween Bash
coming up.
On October l ls', more than 100 people attended the Fire Safety Open House which was
put on by the Fire Division as part of National Fire Prevention Week.
The calendaz for October is the Tourism Commission meets October 20s' Board of
Aldermen meeting, October 215`, Planning and Zoning Commission, October 23`x,
Family Halloween Bash, October 28s', Platte County Senior Health Fair, October 30'h.
The boazd received the codes enforcement report for review. There were 5 miscellaneous
pemrits issued and 4 project completed and one final plat was approved.
Continued roadway patching and cleanup for the gas line is going on at the Northwood
Road project.
At the Rinker site, removal of the fence is remaining. Work began on the punch list .if
items at the Horizons Parkway South. For the Horizons Parkway North, continued
Mins. 10/21/08 removal of southbound lanes of 9 highway, fill for 9 highway and Horizons intersection,
work on Bent 2 and began installing storm sewer for 9 highway.
For the Line Creek Bridges, continued grading occurred azound the Line Creek Bride,
grading began for the approach and poured the deck for the Oxbow Bridge.
For the Welcome Plaza, stacking brick continues for the clock tower, construction o1'the
fountain wall and laying drain lines and utility lines.
Continued hauling, fill, grading, laying storm sewer and installing utility crossings
occurred at the West Argosy Access.
Continued replacing curb and gutter throughout the city, mill and overly occurred
for the 2008 Street Maintenance Program and mill and overlay.
Pyramid Constmction was issued a notice to begin construction on the lift station.
For the Briarcliff project, grading continued, building structures, installing storm sewer,
laying asphalt pazking lots and layout of landscaping.
Installing rock structures and building houses is occurring at Montebella.
The Capital Improvement update was distributed to the board for their review.
Change Orders Mike asked for approval by the boazd for some change orders for the Welcome Plaza
Discussion project. Five change order requests have come forward and we've denied three of them,
but feel these two make sense. The request is to extend a 2" water line and set a meter at
the Welcome Plaza at a cost of $13,859.20. Also, staff is recommending approval oi'two
change orders totaling $13,186 for waterproofing and a change in the water feature
letters. Staff believes that these changes will increase the life of the water feature and
reduce long-term maintenance costs. There maybe some other mini change orders
coming up. They have been working with Nearing, Staffs on this and it is recommer.~ded.
Mike said the water lines run on one side of the street and a new service line has to be
run to tap off of the main line on the north side.
Alderman Super asked about some damaged equipment (clocks). Mike said there were a
couple of sidewalk panels damaged and the contractor knows they must fix this at their
cost. Some retainage was held back on the clock.
Alderman Fuller moved to approve extension of a 2" water line and set a new meter, two
change orders for water proofing and a change in the water feature letters, totaling
$27,045.20, seconded by Alderman Darata, the vote was:
Aye: Aldermen Hurt, Salyer, Fuller, Bruns, Super and Darata.
Motion carries.
Matt Eblin, SKW Matt with Shafer, Kline & Warren said the 50'" Street bio-retention has begun and when
comments sodding is done placement ofbio-retention will take place in the next 3-4 weeks.
Mins. 10/21/08
Engineer comments Sabin said the Vivion Road Bridge project discussion is being held off for a couple of
weeks. Sabin said some progress meetings were held with date and as the winter season is
near, it is time for MoDot to work with the contractor and evaluate the number of lost
days due to weather for the Route 9/Horizons project. The contractor is to provide a.n
updated schedule back to MoDot . The project was to be completed by December 1st,
but it has been an extremely wet year and has lost 43 days. Their target is to get the
paving done on Rte. 9 before snow comes. They are going to try to get the connection
to Horizons done my December 1 s`
For the West Argosy Access project, concrete paving is beginning at the round-about to
tie into Horizons and take off to the east then stop paving and fmish up the fill work then
come back and pave for the West Argosy Access. The target date is still to try to ge~:
done by December 31 s'.
The notice to proceed has been given for the lift station project. There will be a meeting
with Pyramid Construction here tomorrow. Sabin said progress reports will be given
after the meeting.
Bill No. 2008-113 Alderman Hurt moved to table Bill No. 2008-113 until November 18th, said Bill
Authorizing Authorizing The City of Riverside, Missouri To Enter Into An Agreement With
the City to Enter Into TranSystems Corporation For Design Services For US-69Nivion Road Over Line
Agreement With Creek Bridge Replacement, seconded by Alderman Bruns, the vote was:
TranSystems........... .
Tabled Aye: Aldermen Darata, Salyer, Bruns, Hurt, Fuller and Super.
Motion carries.
Bill No. 2008-116 Alderman Hurt moved to place Bill No. 2008-116 on its first reading, said Bill Approving
Payment of authorizing the payment of certain indebtedness listed therein, seconded by Alderman
Indebtedness Bruns, the vote was:
Aye: Aldermen Super, Bruns, Hurt, Darata, Salyer and Fuller.
Motion carries.
Alderman Salyer said he noticed there were nine categories that were over budget
and we would like to receive an a-mail with an explanation.
Ordinance No. 2008-116 Alderman Fuller moved to place Bill No. 2008-116 on its second reading, and upon
Approved passage of same become Ordinance no. 2008-116, seconded by Alderman Salyer, the:
vote was:
Aye: Aldermen Fuller, Darata, Super, Hurt, Bruns and Salyer.
Motion carries.
Bill No. 2008-117 Alderman Bruns moved to place Bill No. 2008-117 on its first reading, said Bill
Amend. Certain Rules Amending Certain Rules And Regulations For Operation Of The Riverside Community
& Regulations For Center, seconded by Alderman Darata, the vote was:
Community Center
Aye: Aldermen Salyer, Bruns, Hurt, Darata, Super and Fuller.
Motion carries
Mins. 10/21/08
Ordinance No. 2008-117 Alderman Fuller moved to place Bill No. 2008-17 on its second reading, and upon
Approved passage of same become Ordinance no. 2008-117, seconded by Alderman Super, thf;
vote was:
Aye: Aldennen Darata, Fuller, Bruns, Hurt, Salyer and Super.
Motion carries.
Bill No. 2008-118 Alderman Fuller moved to place Bill No. 2008-118 on its first reading, said Bill
Author. The Purchase Authorizing The Purchase And Retirement Of Certain Bonds And Confirmation Of
& Retirement of Certain The Purchase Price Of Such Bonds As TIF Reimbursable Project Costs Under The
Bonds ................... L-385 Levee Redevelopment Plan, As Amended, And Authorizing Other Documents
And Actions Related Thereto, seconded by Alderman Darata, the vote was:
Aye: Aldermen Fuller, Bruns, Hurt, Super, Salyer and Darata.
Motion carries.
Ordinance No. 2008-118 Alderman Super moved to place Bill No. 2008-18 on its second reading, and upon
Approved passage of same become Ordinance no. 2008-118, seconded by Alderman Hurt, the
vote was:
Aye: Aldermen Darata, Fuller, Bnms, Hurt, Salyer and Super.
Motion carries.
Bill No. 2008-119 Alderman Hurt moved to place Bill No. 2008-119 on its first reading said Bill
Author. the City To Authorizing the City of Riverside, Missouri To Enter Into An Agreement With
Enter Into An Agree- Missouri-American Water Company For The Inspection And Acceptance of Water
ment With MOAW Mains And Related Facilities In Connection With The Gower Water Main Extension.
For The Inspection...... Project, seconded by Alderman Bruns, the vote was:
Aye: Aldermen Salyer, Bnms, Darata, Fuller, Hurt and Super
Motion carries.
Ordinance No. 2008-119 Alderman Salyer moved to place Bill No. 2008-19 on its second reading, and upon
Approved passage of same become Ordinance No. 2008-119, seconded by Alderman Fuller, thc;
vote was:
Aye: Aldermen Darata, Super, Bruns, Salyer, Fuller and Hurt.
Motion carries.
Mayor's comments Mayor Rose with other City officials attended the Missouri Municipal League
dinner meeting and it was a nice event. Mayor Rose said Heather Brenner, Gary
Brenner's (a long time former resident) daughter-in-law received an organ transplant
(liver) and is in her twenties. A fund raiser is being held this Saturday at the Gladstone
Community Center.
Aldermen comments Alderman Salyer asked about the scanning project going on for the City. David said
we have a massive amount of documents and the City Clerk and Finance Officer told the
board "yes" the scanning is being done as much time allows and devoting a few hours
weekly. All present information is being scanned as it comes in, but it will take a lor.:g
Minn. 10/21/08 time to scan in all past records.
Alderman Fuller suggested to the board an ordinance to be passed to refund to residents
the pemrit fee charged for roof replacement. Mike said roofmg and siding permits are
being looked at for this. Attorney John McClelland said if the boazd establishes they are
not going to chazge a pemut fee for this, then you would be establishing that you couldn't
re-impose it later except in some pretty extraordinary circumstances because there would
be a Hancock problem.
Alderman Salyer asked about the street sweeper repairs and Jeff Rupp said it is now
repaired and it was used in the Indian Hills azea this week.
Alderman Salyer asked about the tree replacement. Mike said if you drive on W. Platte
you will notice they are starting to plant trees working their way from east to west.
Alderman Salyer asked about an update on the Wayside Horns to be installed Sabin said
other priorities occurred as the Argosy Parkway project, but there is someone surve}~ing
now for the Wayside Horns project.
Alderman Darata asked about the rate for pazk facilities and it was brought to her
attention for a resident to rent a large shelter at the E.H. Young Riverfront Park the fee is
$250.00 and asked if that was correct. David Blackburn said he will check into the nste
information with Meredith and report back.
Recess A brief recess was called at 8:03 p.m.
Reconvened The Mayor and all Aldermen responded to roll call and the meeting reconvened
at 8:10 p.m.
Motion for Alderman Fuller moved that the meeting go into closed session, pursuant to
Closed Session RSMo 610.021(1) Legal Issues, RSMo 610.021(2) and RSMo 610.021(3) seconded by
8:10 p.m. Alderman Darata, the vote was:
Aye: Aldermen Salyer, Darata, Fuller, Bruns, Super and Hurt.
Motion carries.
Motion for Alderman Darata moved that the meeting go into open session, seconded by
Open Session Alderman Bruns, the vote was:
at 9:00 p.m.
Aye: Aldermen Dazata, Fuller, Salyer, Bruns, Hurt and Super.
Motion carries.
Adjournment Alderman Darata moved to adjourn the meeting, seconded by Alderman Fuller,
at 9:00 p.m. the vote was:
Aye: Aldermen Fuller, Bruns, Darata, Salyer, Hurt and Super.
Motion carries.
City Clerk
Mins. 10/21/08