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Home My WebLink About1310 CO 1 Emery Sapp & Sons - Horizons Yanfeng Paving Project BILL NO. 2014-038 ORDINANCE NO./ A / AN ORDINANCE AUTHORIZING AND APPROVING CHANGE ORDER 1 TO THE EMERY SAPP & SONS, INC. CONTRACT RESULTING IN AN APPROVED REVISED CONTRACT AMOUNT OF $857,663.25 WHEREAS, pursuant to authority granted to the City of Riverside, Missouri ("City") by the Board of Aldermen by and through Ordinance 1259, approved by the Board of Aldermen on October 29, 2013, the City: (1) entered into that certain Agreement with Emery Sapp & Sons, Inc. ("Emery") for the Horizons Yanfeng Paving Project (City Project No. 607-008), dated November 6, 2013, in the original contract amount of Nine Hundred Thirty Thousand Fifteen Dollars and Ninety-Six Cents ($930,015.96) ("Emery Contract'); and (2) entered into that certain Funding and Escrow Agreement, dated November 5, 2013, with Yanfeng USA Automotive Trim Systems, Inc. ("Yanfeng") regarding payment of the costs owed to Emery under the Emery Contract; and WHEREAS, Emery and Yanfeng request approval of, and City staff recommend and request the Board to approve, the following Change Order 1 attached hereto as Attachment A and incorporated herein, to the Emery Contract: Change Order 1: a) Deduct for light duty asphalt paving due to elimination of a section of parking lot resulting in a decrease in the contract amount of$38,708.32; b) Deduct for 8" Portland concrete pavement due to elimination of a section of parking lot resulting in a decrease in the contract amount of $112,289.93; C) Deduct for CG-1 curb and gutter due to elimination of a section of parking lot resulting in a decrease in the contract amount of$655.83; d) Deduct for ribbon curb due to elimination of a section of parking lot resulting in a decrease in the contract amount of$3,834.43; e) Addition for handicap parking resulting in an increase in the contract amount of$26,050.25; f) Addition for subgrade trimming resulting in an increase in the contract amount of$57,085.55; For a total net cost DECREASE pursuant to Change Order 1 of Seventy-Two Thousand Three Hundred Fifty-Two Dollars and Seventy-One Cents ($72,352.71) to decrease the overall contract total to Eight Hundred Fifty-Seven Thousand Six Hundred Sixty-Three Dollars and Twenty-Five Cents ($857,663.25) for Emery; and WHEREAS, the Board of Aldermen find that Change Order 1 to the Emery Contract is in the best interest of the City in that such action fulfills a public purpose and will further the growth of the City, facilitate the development of the entire Horizons site, improve the environment of the City, foster increased economic activity within the City, increase employment opportunities 1 WA 5116273.2 within the City and otherwise is in the best interests of the City by furthering the health, safety, and welfare of its residents and taxpayers. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: SECTION 1. BEST INTEREST OF THE CITY TO APPROVE CHANGE ORDER. Emery and Yanfeng request approval of, and City staff recommend and request the Board to approve, Change Order 1 to the Emery Contract, attached hereto as Attachment A and incorporated herein, and the Board finds it is in the best interest of the City and that such approval fulfills a public purpose and will further the growth of the City, facilitate the development of the entire Horizons site, improve the environment of the City, foster increased economic activity within the City, increase employment opportunities within the City and otherwise is in the best interests of the City by furthering the health, safety, and welfare of its residents and taxpayers, to approve Change Order 1, and the Board does hereby approve of Change Order 1 as follows: a) Deduct for light duty asphalt paving due to elimination of a section of parking lot resulting in a decrease in the contract amount of$38,708.32; b) Deduct for 8" Portland concrete pavement due to elimination of a section of parking lot resulting in a decrease in the contract amount of$112,289.93; C) Deduct for CG-1 curb and gutter due to elimination of a section of parking lot resulting in a decrease in the contract amount of$655.83; d) Deduct for ribbon curb due to elimination of a section of parking lot resulting in a decrease in the contract amount of$3,834.43; e) Addition for handicap parking resulting in an increase in the contract amount of$26,050.25; f) Addition for subgrade trimming resulting in an increase in the contract amount of$57,085.55; For a total net cost DECREASE pursuant to Change Order 1 of Seventy-Two Thousand Three Hundred Fifty-Two Dollars and Seventy-One Cents ($72,352.71) to decrease the overall contract total to Eight Hundred Fifty-Seven Thousand Six Hundred Sixty-Three Dollars and Twenty-Five Cents ($857,663.25) for Emery. SECTION 2. AUTHORITY TO EXECUTE. The Mayor, City Administrator and all other required city officials are authorized to execute the change order authorized herein, together with any and all documents necessary or incidental to the performance thereof, and to take such other actions and/or execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents as may be deemed necessary or convenient to carry out and comply with the intent of this Ordinance. SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after the date of its passage and approval. 2 WA 5116273.2 BE IT REMEMBERED that the above was PASSED AND APPROVED by a majority of the Board of Aldermen, and APPROVED by the Mayor of the City of Riverside, Missouri, this 6th day of May, 2014. a hleen L. Rose, Mayor ATTFA-f. 'Robin Littrell, CitV Clerk Approved as to form: Sp r Fane Britt & Browne LLP Spounsel to the City by Joe Bednar 3 WA 5116273.2 ATTACHMENT A COVER MEMO, CHANGE ORDER 1, AND BACKUP DOCUMENTS 4 WA 51 162732 �y `jCI(TY OF h _ CHANGE ORDER NO. t Pape Naneer: 10 1 RIVEERSij�Flapsepxnea 1 -- ^ Contractor Name: Emery Sapp 8 Sons D.dFhaoarN:41712014 Prpject Nene: Horizons Yanferg Paving PrP/Nt Numwr: 607-006 Conaacl care: _t l/5(20.'13__. The Following charges to the original contract amowl were rehl n to rover cost im med by the Prolind Location: Riverside,Missouri Contractor OF to legend savings leaked by Use Contraclar as a resW of a change in the acluel od,r acted quawles from the estime No quantities shown on Mal Bid Proposal ' CpnvacFin.. ! Corlrxl ar Leellem No Prawipus us Pravtaua '. Ravidtds � REWgEO CHANGESIII PRESENT CONTRACT I OzwaktY_._.1Aill_?n4e Anal ._..... i nem De lonyriwr a Raasoh/ Changes(N (Pieria deerdbe gem below and then blow wlh neon for New or Newco New co Unit Cbrge OMaf N Requested by Cav 21 Unkmen 50a Carillon 3)NM lnesnowated in Va,a/cpecs j AQdlau'SNteV ( Aditislil led ice � ( Adjusted � 21 5.869 0 $20331 20 33 $116316 77 Light Duly Asphalt Pavan-urleer Run Due w Elimination of a Semon aF NMh Parkes La 1 3965.00 $20 33 $80 608.45 _ _--" 5j 10.3500; S47 72 $493 902 00 f Pmtlano Concrete Pavement-Under Run Due b Ehm nation of a Se sson d North Pbhmg Lot i 7 996.90 I 547 72 S3A1 1 I �I 91 5 004 0' $17351 ^86 819 40 — CO 1 Ctab E Gd a1•Under Run Due b EInninallon o a Sedgn OF Nonh NLk1_ ol_ 1 4 966 20 386163 57 0 785.0E $12 6839953.80 r _ Ribbon Ct ro-Under Run Due to Ehmlralon of a Section of No_nh Parking Lot _ 482.60 $1268 y $6.11937'. ,4i 001- SOODrs,709.991.971 — $000) LS CorKrote Hwdsk_�paIP9.LT!?k end Makro). 100 $260.5025 $2605025 151 col $000 500LS SWyside Mmmloq _ _ _ 100 S57011555, nt Previous Tgkl Sfi n Adjusted Tokl S637.6�ejj Net Change (1172.352:71) ebbmeM nlCwNnel Original Conrad Amount $930.01596 Net Amount of Previous Additions and Deductions SD 00 Nei Contract Amount Prior to This Request $930.01596 Amwnl of This Request (572.352.71) Now Contract Amount S857.66325 Percent Change an Contract Amount .778% DESIGN ENGINEER CITY OF RIVERSIDE,MISSOURI: Cemnen, 0.-1 G �y / City Engineer: N`L3 �I Nemo den: y7� h t-1n K Travis H .v Hoover sOnae sone City Administrator:Was one Mips an. Dw lJl CONTRACTOR: ON-SITE PROJECT MANAGER: CONTRACTOR'S Cer06eation for Chane Order. ON-SITE PROJECT MANAGER CaA9ea11nn fa Che 609** TM undweinod CONTRACTOR calrbs mat al nayps In acoedercen the Convaa Donnrwnis ad o sl.apArvaaaF,ant desmTed eOwe are net:essaw�aderW the CONTRALTORm nedelaca„w'ek,p Yvs MagenM.Inowne aaisonn ,en—Wes OftenpMaed WneSetuWn dllV CMbaa tlettmanlE.and lM1ar NO b,heQxy,mNWMedeslWNewrubpnye3,ng we ndamMMge .duan zle,ed adore an correct wet reaped ip,ne von ;xvoe d w and deter Ne a0owe,Owne ed manger we nenaaary a ordp b aNvipaletluMer Nn C,anpe adN prnceNwin 1M en.IwN adMediW We wee endd MBm on sbbd abwa are caned Na retied b asoma enalpaMA under ev.[Mope oda can.enw Emery Sapp 8 Sora,Inc ce„n,,,.v: G.pJ b-,1j6AAs alma P,+net Me115Wed / //'' L UJALIl�rT2. sT4 ned �rf: ,7; a!Ywl 'GAr W&Aea s l cep: 3/2412014 ow EMERY SAPP&SONS.INC NNW April 7,2014 City of Riverside,City Hall 2950 NW Vivion Road Riverside,MO 64150 Attn: Travis Hoover RE: Horizons Yanfeng Paving Project City of Riverside,Missouri Project#-607-008 ESS Project No. 81-W-13 Din Grade Trimmine Pronasal(REVISED) Dear Travis; During our meeting at the Bouma job trailer on January 13,2014 we concluded that the final trimming for the subgrade below the asphalt and concrete parking lots was not covered in either ours or Bouma's scope of work for the above captioned project. At that time,we were requested to provide pricing to perform this work under our contract. We propose to perform final trimming of subgrade for the asphalt and concrete parking lot for a price of$1.95 per square yard(based on a quantity of 18,025 SY) for a total of $35,148.75.This price is predicated on approved compacted subgrade that is to be left from at grade up to 0.P high(0+0.1'). We also have assumed that trimmed material will be left on-site. The price to perform final trimming of subgrade under the curb& gutter(5,479 LF) and sidewalk (4,117 SF)will be$21,936.80 Lump Sum. Backfill of all work is excluded and should be included in Hill Brothers scope of work. We are requesting that days not be assessed against our 30 day contract requirement for performing all trimming operations on the project as this scope of work was not part of our original contract. If you have any questions or comments,please feel free to contact me at your earliest convenience. Thank you, Matt Stuart, P.E. Project Manager Emery Sapp& Sons, Inc. _ _.. .. .. o YEARS STRONG ... „E ESS Take-Offs REVISED#2 (2) Label Type Value Unit Area fit(North Lot) Area 44758.11 sq ft Area#2(South Lot) Area 27213.81 sq ft 71,971.9 SF 7,996.9 Syler Asphalt Parking Lot: 10,028.0 SY C&G 1(Asphalt) Perimeter 277.47 ft C&G 1 Perimeter 280.73 ft C&G 1 Perimeter 100.81 ft C&G 1 Perimeter 100.92 ft C&G 1 Perimeter 100.58 ft C&G 1 Perimeter 77.85 ft C&G 1 Perimeter 196.47 ft C&G 1 Perimeter 401.22 ft C&G 1(Asphalt) Perimeter 1202.73 ft C&G 1 Perimeter 350.02 ft C&G 1 (North Side SE Run) Perimeter 396.69 ft C&G 1 ISLAND(Asphalt) Perimeter 114.49 ft C&G 1 ISLAND(Asphalt) Perimeter 115.63 ft C&G 1 ISLAND(Asphalt) Perimeter 98.91 ft C&G 1 ISLAND(Asphalt) Perimeter 98.49 ft C&G 1 ISLAND(Asphalt) Perimeter 98.43 ft C&G 1 ISLAND(Asphalt) Perimeter 98.35 ft C&G 1 ISLAND(Asphalt) Perimeter 99.53 ft C&G 1 ISLAND(Asphalt) Perimeter 99.58 ft C&G 1 ISLAND(Asphalt) Perimeter 98.38 ft C&G 1 ISLAND(Asphalt) Perimeter 97.14 ft C&G 1 ISLAND(Asphalt) Perimeter 96 ft C&G 1 ISLAND(Asphalt) Perimeter 96.21 ft C&G 1 ISLAND (Asphalt) Perimeter 96.2 ft C&G 1 ISLAND (Asphalt) Perimeter 97.05 ft CG 1 (NE Corner) Perimeter 76.33 ft 4,966.2 LFA Ribbon Curb Perimeter 482.6 ft✓ Sidewalk Area 4544.4 sq ft W:\KC Active Jobs\81-W-13 Horizons Yanfeng Paving\Change Orders\CO tf1\ESS Take-Offs REVISED#2 EMERY SAPP&SONS.INC January 16, 2014 City of Riverside,City Hall 2950 NW Vivion Road Riverside,MO 64150 Attn:Travis Hoover RE: Horizons Yanfeng Paving Project City of Riverside,Missouri Project#-607-008 ESS Project No. 81-W-13 Forex Account Proposal Dear Travis; Attached you will please find a copy of the standard MoDOT Force Account specification.The specification details how Force Account work will be documented and payment computed. Labor,equipment,and material supplied by Emery Sapp& Sons will be documented and agreed upon on a daily basis by our project superintendent and an authorized representative approved by the City of Riverside. If the ci ty has a form they request to be used to track resources on a daily basis,please send this to our office for incorporation into this work. Due to the short duration of this Force Account, I will submit one request for payment once the work is completed. We will measure the completed work performed by this Farce Account and these quantities will be deducted from the associated work items in the contract.The anticipated scope of work includes but not limited to: I. Mobilization of equipment to jobsite. 2. Grading required to cut the existing subgrade to finish grade ready for concrete paving. 3. Coveting and uncovering subgrade to limit frost exposure to the subgrade. 4. Installation of concrete curb including sawcutting and cold weather protection. 5. Installation of concrete pavement including sawcutting and cold weather protection. 6. Installation of handicap signs(7 EA) 7. Concrete Sidewalk including cold weather protection. 8. Permanent pavement marking to be performed at a later date. 9. Final sawcut and seating will be performed at a later date with the remainder of the concrete paving. YEARS STRONG �` 10. Backfill of any kind including curbs and sidewalks are by others. OVERHEAD AND PROFIT Labor: 15%overhead&5%profit(20%) Insurance&Taxes: 15%overhead&5%profit(20%) Material: 15%overhead&5%profit(20%) Equipment: 15%overhead&5%profit(20%) Subcontractor: 5%of Invoiced Amount INSURANCE& TAXES Our breakdown for insurance and taxes to be utilized in the computation in labor is attached. EQUIPMENT UTILIZATION We are currently anticipating utilizing the following equipment with associated Blue Book Rates(rate sheets attached): Skid Steer Loader: $43.66 per hour 1 Ton Pickup Truck: $25.85 per hour Additional equipment not listed will be reimbursed utilizing FHWA Bloc Book rates. If you have any questions or comments,please feel free to contact me at your earliest convenience. Thank you, 11",� Matt Stuart, P.li. Project Manager Emery Sapp& Sons, Inc. Enclosures: i t�IG�J Change Order Nof I ESS Job Nuorma. 81-W.12 Owner: Ot nl glverslde ' Route: YanRe Site County: Platte Contract Number: 607008 Oescrlptlon&Location of Work: Conuete Pavement.Sidewalk,Curb&Gutter lnstalla6an Total wage Amount: $7,034.72 Plus 20%Overhead&Profit: $1,406.41 $8,A4 LG6 Total Fringe Amount: $2,968.60 Plus 20%Overhead&Profit $593.72 $3,5E2.3Z Total Labor Burden Amount: $3,376.67 Plus 20%Dverhead&Profit: $675.33 $4,O52.0 Total Equipment Amount: $1,662.27 Plus 20%Overhead R.Profit: $332.45 s1,994.7z Total Material Amount $6,666.29 Plus 20%Overhead&Profit $1,333.26 $7,999.54 1 TOTAL TIME AND MATERIAL AMOUNT: $2d,O50.25 HORIZONS YANFENG USA AUTOMOTIVE TRIM SYSTEMS, INC. I � _ Parking Lot Construction Documents City of Riverside,Platte County, Missouri � - -- ®HORIZONS ,maim.. ... a - �.. coo C=D •..wmo.•rw..w r ct� C= Af— canerzi uycar r .v ,s e'e P>�CAamSexv � --- ---- - -------------- ---------- ---- --- -- --------- - t 100' for < . - Lt-_ t� — w 23' 1 I I � 25'- WatMwb 5 25'5 ZMOdWrsI Fxktl�p 503 Levee GI[kal ZaW Lire l � - -_ ---- - S' i 'dY_ Proposedtding I I 210,000,OWsf sf - - Rlposeerxess0.i.e- FFE:752.00 Rq orM vmull'setver sery 23' I - Ptµgrl l'Onmtk Weer Servke W � I I - Prtpo3NWMnpanO Parr Servke, - I �. I —137- <0'-� t0♦ 20B' _ _ 25 � 100' CITY OF �RIVERSI Upstream from ordinary. 2950 NW Vivion Road Riverside, Missouri 64150 MEMO DATE: April 23, 2014 AGENDA DATE: May 6, 2014 TO: Mayor and Board of Aldermen FROM: Travis Hoover RE: Change Order I for the Yanfeng Paving Project `607-008' BACKGROUND: The Yanfeng Paving project consisted of paving parking lots, docks, and access drives around the building. The City contributes $700,000 to the project and the remainder is covered by Yanfeng. Change Order I consists of; • $57,085.55 for adding subgrade trimming to the contract • $26,050.25 for completing the ADA parking for building occupancy requirements • -$155,488.51 for reducing the amount of work remaining because of a near future expansion and previously installed ADA parking. BUDGETARY IMPACT: Approximately $857,663.25 will be expended out of the Yanfeng Paving Project budget for the construction under this contract. Original Contract Amount $930,015.96 Total of Previous Changes $0.00 Total this Change Order -$72,352.71 Current Contract Total $857,663.25 RECOMMENDATION: Staff recommends approval of the ordinance and acceptance of the change order with Emery Sapp and Sons to continue with work for the Yanfeng Paving Project.