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HomeMy WebLinkAbout2014-05-06 Regular Meeting MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, May 6, 2014 5:45 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, May 6, 2014. Mayor Rose called the regular meeting to order at 5:45 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Ron Super, Art Homer, Brad Cope, Aaron Thatcher, Chet Pruett, and Mike Fuller. Also present were City Administrator Greg Mills, City Attorney Paul Campo, and City Clerk Robin Littrell. Special Counsel Joe Bednar with Spencer Fane Britt and Browne was also present. MOTION TO ENTER INTO Alderman Homer moved that the meeting go into closed CLOSED @ 5:46 P.M. session pursuant to RSMo 610.021 (1) Legal Action and litigation, second by Alderman Thatcher. Yes: Homer, Thatcher, Cope, Fuller, Super, and Pruett. Motion carried 6-0. MOTION TO ADJOURN Alderman Thatcher moved at 5:51 p.m. to adjourn closed CLOSED @ 5:51 P.M. session with no action taken, second by Alderman Homer. Yes: Thatcher, Homer, Cope, Fuller, Super, and Pruett. Motion carried 6-0. Mayor Rose called the workshop to order at 6:05 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Art Homer, Mike Fuller, Chet Pruett, Brad, Cope, Aaron Thatcher, and Ron Super. Also present were City Administrator Greg Mills, City Attorney Paul Campo, City Clerk Robin Littrell, Community Development Director Mike Duffy, Public Works Director Tom Wooddell, City Engineer Travis Hoover, Community Development Assistant Sarah Wagner, and City Planner Jackie Carlson. Special Counsel Joe Bednar was also present. WORKSHOP @ 6:05 P.M. City Administrator Greg Mills explained that staff would be presenting on the topic of economic incentives. City Planner Jackie Carlson used a PowerPoint presentation to help explain the Chapter 353 incentive and purposes of the incentive for blighted areas. The Mayor and Board were allowed time to ask questions. City Attorney Paul Campo shared his experience with the Chapter 353 incentive programs for other cities and listed specific projects and issues incurred. City Planner Carlson stated that she needs direction, to explain when she is talking with 1 businesses, was the Chapter 353 tool silent because it was forgotten or because the City doesn't wish to use such tool. City Administrator Mills suggested that staff take a comprehensive look at the fees and timelines and look at them in conjunction with our economic policy. We will then schedule a workshop for a future date. MOTION TO BREAK Alderman Super moved to take a break until open session, second by Alderman Thatcher. Yes: Super, Thatcher, Pruett, Homer, Fuller, and Cope. Motion carried 6-0. REGULAR SESSION Mayor Rose called the Regular Session Meeting to order at 7:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Ron Super, Art Homer, Aaron Thatcher, and Chet Pruett. Also present were City Administrator Greg Mills, City Attorney Paul Campo, City Clerk Robin Littrell, Community Development Director Mike Duffy, Public Works Director Tom Wooddell, Community Development Assistant Sarah Wagner, City Planner Jackie Carlson, Administration Director Meredith Hauck, Finance Director Donna Resz, City Engineer Travis Hoover, Fire Chief Gordon Fowlston, and Police Major Chris Skinrood. Special Counsel Joe Bednar with Spencer Fane Britt & Browne, Brent Miles and Mark Pomerenke were also present. PLEDGE OF ALLEGIANCE Mayor Rose led the Pledge of Allegiance. PUBLIC COMMENT None. PROCLAMATION Mayor Rose read the Proclamation celebrating Local Government Week. PRESENTATION Beyond the Bell Program presentation by Mr. Matt Wachel, Assistant Principal at English Landing Elementary. Mr. Wachel explained the programs that were supported by the funds from the City of Riverside. A PowerPoint and video of the participating children were shown to the Mayor and Board. Dr. Kerry Roe presented the Mayor with a gift from the school and thanked the Board for their continued support. Also attending from the school district were: RaeLynne Schreiber, Courtney East, and Jan Riley. CONSENT AGENDA Alderman Thatcher moved to approve the consent agenda as presented with the Resolution R-2014-025 removed for further discussion, second by Alderman Super. Yes: Thatcher, Super, Cope, Fuller, Pruett, and Homer. Motion carried 6-0. 2 MINUTES OF 04-15-14 Alderman Thatcher moved to approve the minutes of the April 15, 2014 meeting, second by Alderman Super. Yes: Thatcher, Super, Cope, Fuller, Pruett, and Homer. Motion carried 6-0. MINUTES OF 04-22-14 Alderman Thatcher moved to approve the minutes of the April 22, 2014 meeting, second by Alderman Super. Yes: Thatcher, Super, Cope, Fuller, Pruett, and Homer. Motion carried 6-0. APRIL 2014 Alderman Thatcher moved to approve the April 2014 Court Court Report Report, second by Alderman Super. Yes: Thatcher, Super, Cope, Fuller, Pruett, and Homer. Motion carried 6-0. RESOLUTION 2014-024 Alderman Thatcher moved to approve Resolution 2014-024 Bill Pay authorizing the expenditure of funds for fiscal year 2013- 2014, for weeks ending April 18th, April 25th, and May 2ntl in the amount of$148,116.59, second by Alderman Super. Yes: Thatcher, Super, Cope, Fuller, Pruett, and Homer. Motion carried 6-0. RESOLUTION 2014-026 Alderman Thatcher moved to approve Resolution 2014-026 Re-Appoint Leader authorizing the re-appointment of Deborah Leader to the Park Board, second by Alderman Super. Yes: Thatcher, Super, Cope, Fuller, Pruett, and Homer. Motion carried 6-0. REGULAR AGENDA BILL NO.2014-036 City Clerk Robin Littrell gave first reading of Bill No. 2014-036. Emergency Serv. Agreement Fire Chief Gordon Fowlston explained that this is the renewal of the ambulance contract for one year. Alderman Cope moved to accept first reading and place Bill No. 2014-036 on second and final reading, second by Alderman Thatcher. Yes: Cope, Thatcher, Pruett, Homer, Fuller, and Super. Motion carried 6-0. Alderman Thatcher moved to approve Bill 2014-036 and enact said bill as ordinance, second by Alderman Cope. Yes: Thatcher, Cope, Super, Fuller, Pruett, and Homer. Motion carried 6-0. BILL NO.2014-037 City Clerk Robin Littrell gave first reading of Bill No. 2014-037. MoDot Agreement 69 Bridge Community Development Director Mike Duffy explained that this formalizes the improvements that MoDot will make as part of the US 69 Bridge project. 3 Alderman Thatcher moved to accept first reading and place Bill No. 2014-037 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Super, Fuller, Homer, and Pruett. Motion carried 6-0. Alderman Cope moved to approve Bill 2014-037 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Pruett, Homer, Super, and Fuller. Motion carried 6-0. BILL NO. 2014-038 City Clerk Robin Littrell gave first reading of Bill No. 2014-038. CO 1 Emery Sapp & Sons City Engineer Travis Hoover explained that this ordinance has both additions and deductions which include paving and ADA improvements. Alderman Thatcher moved to accept first reading and place Bill No. 2014-038 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Super, Pruett, Homer, and Fuller. Motion carried 6-0. Alderman Cope moved to approve Bill 2014-038 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Homer, Fuller, Super, and Pruett. Motion carried 6-0. BILL NO. 2014-039 City Clerk Robin Littrell gave first reading of Bill No. 2014-039. CO 13 Shaw Construction City Engineer Travis Hoover explained that this ordinance for Shaw's contract in Horizons east side development. Alderman Thatcher moved to accept first reading and place Bill No. 2014-039 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Fuller, Pruett, and Super. Motion carried 6-0. Alderman Cope moved to approve Bill 2014-039 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Super, Homer, Pruett, and Fuller. Motion carried 6-0. BILL NO. 2014-040 City Clerk Robin Littrell gave first reading of Bill No. 2014-040. CO 9 Kissick Construction City Engineer Travis Hoover explained that this ordinance for Kissick Construction contract in Horizons east side development. Alderman Thatcher moved to accept first reading and place Bill No. 2014-040 on second and final reading, second by Alderman Cope. Yes: Thatcher, Cope, Homer, Fuller, Pruett, and Super. Motion carried 6-0. Alderman Cope moved to approve Bill 2014-040 and enact said bill as ordinance, second by Alderman Thatcher. Yes: Cope, Thatcher, Super, Homer, Fuller, and Pruett. Motion carried 6-0. 4 RESOLUTION 2014-025 Finance Director Donna Resz reviewed the attachments Budget Amendment explaining the revenues and expenditures for the budget amendment. Alderman Thatcher moved to approve Resolution 2014-025 authorizing the amendment to the 2013-2014 budget, second by Alderman Super. Yes: Thatcher, Super, Cope, Homer, Fuller, and Pruett. Motion carried 6-0. CITY ADMINISTRATOR City Administrator Greg Mills shared a handout regarding the 2013-2014 goals the Board gave him. He gave a brief overview of each goal which specified communication, frameworks for decision making, being certain that proper systems are in place to track progress and projects, and budgeting in today's market along with the process for the budget. Mayor Rose asked that some type of spreadsheet be developed with projects and incentives outlined for review when considering new development projects. The suggested topic for the June 7th Strategic Planning meeting was to celebrate "National Trails Day" and participate in the events scheduled for that day. Mayor Rose would prefer to look at the goals the Board set during an earlier planning meeting. Following discussion of the Board, the June 7th meeting will be postponed until a more specific topic may be determined. May 13th is our small group discussions, round table workshop meeting. City Administrator Mills announced two charitable golf tournaments and asked the Board if they wish to participate and support these events? By general consensus the Board will participate in both of the golf tournaments that include the Park Hill South Golf Club fundraiser and the NorthPoint Golf Tournament. Special Counsel Joe Bednar announced that Spencer Fane would like to take the Mayor, Board and staff with a guest to the June 9th Royals ballgame. ADMINISTRATION Administration Director Meredith Hauck shared a timeline for the City Administrator evaluation process for this year and May 27th all the responses need to be completed. She also shared a 2014 Impact sheet with the results from the Recycling Extravaganza this year and there was a great turnout. Hauck also announced a "Sun Block Party" at the Sunflower Dermatology on May 9th from 6 p.m. to 8 p.m. COMMUNITY DEVELOPMENT Nothing to report. 5 ENGINEERING City Engineer Travis Hoover explained the issue discovered regarding 47th Terrace. When looking into details for repair during the street maintenance project, we discovered the street is actually owned by the townhomes. Hoover is seeking direction from the Board. Following discussion, staff will meet with the townhomes board and have a conversation with them. FINANCE Finance Director Donna Resz stated that the audit is approaching and we had bid services for a three year contract with an option of two 1-year extensions. We still have another year with the extension for McGladrey to complete auditing services. City Administrator Mills recommended, because of the timing issue, that we continue with the McGladrey for this year and bid out the services for next year. General consensus of the Board was to follow Mills' recommendation. PUBLIC SAFETY Police Major Chris Skinrood showed pictures of a military surplus vehicle that the City may acquire at no cost. We have the four city jurisdictional agreement and this vehicle would be useful for situations incurred in our area. Platte County is trying to acquire one of these vehicles as well. It will be stored in the old public safety building. Expenses will be shared with all four cities. . Alderman Fuller made the motion to move forward with the process of acquiring a military surplus vehicle from the Dept. of Defense, second by Alderman Homer. Yes: Fuller, Homer, Pruett, Cope, and Super. No: Thatcher. Motion carried 5-1. PUBLIC WORKS Nothing to report. LEVEE BOARD Alderman Super reported that the meeting was held with the Corp of Engineers and MoDot. The next meeting is on April 2151. MAYOR'S DISCUSSION The MoDot notices on the closing of Hwy 635 and Hwy 9 will be a mess because of roadwork until June. I was honored to speak at the Johnson County Leadership Class to speak on regionalism and funding mechanisms. We also discussed education and we received a lot of feedback. I met with Brian Nowotny and he announced that they hope to have a link of the Missouri Riverfront Trail opened back up in August. I have been working with Dr. Michael Arnett and he would like to have a "Give Back Day"for free dental work for a day for those that do not have dental insurance. Dr. Michael Pope and Dr. Bernie Bruns plan to help out with that event in July. BOARD OF ALDERMEN Alderman Thatcher— Nothing to report. Alderman Super— Nothing to report. Alderman Fuller— Nothing to report. 6 Alderman Cope— Nothing to report. Alderman Pruett— Nothing to report. Alderman Homer— I have received positive responses regarding the Recycling Extravaganza and people want to know when we will be doing it again. MOTION TO ADJOURN Alderman Thatcher moved to adjourn the meeting at 8:20 p.m., second by Alderman Cope. Yes: Thatcher, Cope, Fuller, Homer, Pruett, and Super. Motions carried 6-0. Robin Littrell, City Clerk o 7