HomeMy WebLinkAboutR-2014-027 Extending Contract for Janitorial Sevices with Town & Country Building Services for Fiscal year 2014-2015 RESOLUTION NO. R-2014-027
A RESOLUTION EXTENDING THE CONTRACT FOR JANITORIAL SERVICES BETWEEN THE
CITY AND TOWN & COUNTRY BUILDING SERVICES FOR FISCAL YEAR 2014 - 2015
WHEREAS, pursuant to Resolution 2013-086, the City approved a contract with Town & Country
Building Services for janitorial services for the community center, including daily, weekly, monthly, and
annual cleaning services detailed; and
WHEREAS, pursuant to Resolution 2013-112 the City approved Change Order No. 1 to the
agreement for additional janitorial services at other City facilities; and
WHEREAS, such contract provides for the ability to extend such contract for two (2) additional one
(1) year periods; and
WHEREAS, the Board of Aldermen find it is in the best interest of the City to extend such contract for
fiscal year 2014 -2015 as set forth herein;
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE MISSOURI AS FOLLOWS
THAT the contract between the City and Town & Country Building Services dated August 6,
2013 is hereby extended to provide work by the contractor during fiscal year 2014-2015 between the
dates of,July 151 and June 30'" at a revised annual maintenance price not to exceed $28,308.00; and
FURTHER THAT the Board of Aldermen hereby approves the renewal agreement, attached
hereto in its substantial form, and authorizes the Mayor to sign on behalf of the City; and
FURTHER THAT the Mayor, the City Administrator, and other appropriate City officials are hereby
authorized to take any and all actions as may be deemed necessary or convenient to carry out and
comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all
certificates, instruments, agreements and other documents, as may be necessary or convenient to
perform all matters herein authorized.
PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of
the City of Riverside Missouri the,20'lay of May, 2014.
ted .
Ka leen L. Rose, Mayor
ATTEST:
Robin.Littrell,.Ci y GJerk
AGREEMENT
THIS AGREEMENT, made and entered into this day of 2014, (the "Effective Date") by
Town and Country Marketing and Services, Inc. d/b/a Town and C ntry Building Services (hereinafter
"Contractor") and the City of Riverside, Missouri (hereinafter"City").
City and Contractor agree as follows:
SECTION 1. Term of Agreement. This Agreement shall begin as of the Effective Date and shall continue
until June 30, 2015, with the option to be renewed for up to one (1) additional one (1) year periods upon mutually
agreeable terms.
SECTION 2. Scope of Services. The Contractor shall provide the Project Services described in Exhibit A.
The Contractor will hire, train, supervise, direct the work of, and discharge all personnel engaged by them to
perform the Project Services. The Contractor is solely responsible for payment of wages, salaries, fringe benefits
and other compensation of, or claimed by, the Contractor's personnel in the performance of the Project Services,
including, without limitation, contributions to any employee benefit plans and all payroll taxes. Contractor shall be
responsible to pay all costs for permits, licenses, fees and insurance which may be required to perform the work
required.
SECTION 3. Payment. The parties agree that the total annualized cost for Project Services is $28,308.00,
which shall be payable upon invoice in twelve monthly and equal installments provided that this Agreement has
not been terminated as provided herein. This amount does not include any Additional Charges or charges for City
Hall cleaning upon the City's request; such charges shall be in addition to the amount stated herein.
SECTION 4. Federal Work Authorization. Pursuant to RSMo 285.530(1), by its sworn affidavit in
substantially the form included in the bid documents and incorporated herein, Contractor hereby affirms its
enrollment and participation in a federal work authorization program with respect to the employees working in
connection with the contracted services. Furthermore, Contractor affirms that it does not knowingly employ any
person who is an unauthorized alien in connection with the contracted services.
SECTIONS. Insurance Requirements.
A. General Provisions. Contractor shall file (by the Effective Date) with the City evidence of liability
insurance that is consistent with the amounts and endorsements set forth below, and shall maintain
such insurance until this contract is terminated.
B. Limits and Coverage.
1. Commercial General Liability Insurance: Commercial General Liability Coverage in an aggregate
amount of not less than $2,000,000 for all claims arising out of a single accident or occurrence and
$500,000 for any one person in a single accident of occurrence.
a. The following endorsements shall attach to the policy:
(i) The policy shall cover personal injury as well as bodily injury.
(ii) The policy shall cover blanket contractual liability subject to the standard universal exclusions
of contractual liability included in the carrier's standard endorsement as to bodily injuries,
personal injuries and property damage.
(iii) Broad form property damage liability shall be afforded.
(iv) The City shall be listed as an additional insured.
(v) The City shall be notified in writing at least 30 days prior to cancellation of the policy.
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2. Workers' Compensation Insurance: The Contractor shall obtain and maintain Workers'
Compensation Insurance for a limit of $1,000,000 for all of their respective employees, and in case
any work is sublet, the Contractor shall require any subcontractors to provide Workers' Compensation
insurance for all subcontractors' employees, in compliance with Missouri law. The Contractor hereby
indemnifies the City for any damage resulting to it from failure of either the Contractor or any
contractor or subcontractor to obtain and maintain such insurance.
SECTION 6. General Conditions
A. General Independent Contractor Clause. This agreement does not create an employee/employer
relationship between the parties. It is the parties' intention that the Contractor will be an independent
contractor and not the City's employee for all purposes, including, but not limited to, the application of the
Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the
Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code,
Missouri Revenue and Taxation laws, Missouri Workers' Compensation and Unemployment Insurance
laws.
B. Termination. The City shall have the right at any time by written notice to Contractor to terminate and
cancel this contract, without cause, for the convenience of the City, and Contractor shall immediately stop
work. In such event City shall not be liable to Contractor except for payment for actual work performed
prior to such notice in an amount proportionate to the completed contract price.
C. Sub-Contracts. The Contractor shall not execute an agreement with any sub-contractor to perform any
work under this Agreement until Contractor has the written consent of the City, which may be granted in
its sole discretion.
D. Indemnity and Hold Harmless The Contractor shall defend, indemnify and save harmless the City, its
elected or appointed officials, agents and employees (individual and/or official capacity) from and against
any and all claims, liability, suits, damages, costs (including attorney fees), losses, outlays and expenses
in any manner caused in whole or in part by Contractor and arising out of services performed by
Contractor under this Agreement.
E. Conflict of Interest. In accepting this contract, Contractor certifies that no member or officer of its firm or
corporation is an officer or employee of the City, or any of its boards or agencies, and further that no
officer or employee of the City has any financial interest, direct or indirect, in this contract. All provisions
of RSMo. Section 105.450 et seq. shall not be violated.
F. Assignment. The Contractor shall not assign in whole or in part any interest in this agreement, and shall
not transfer any interest in the same (whether by assignment or novation), without prior written consent of
the City.
G. Nondiscrimination. The Contractor agrees in the performance of this agreement not to discriminate on
the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age, or
political opinion or affiliation, against any employee of Contractor or applicant for employment.
H. Nonresident/Foreign Contractors. The Contractor shall procure and maintain during the life of this
contract: i) If the Contractor is a foreign corporation, a certificate of authority to transact business in the
State of Missouri from the Secretary of State, unless exempt pursuant to the provisions of Section
351.570 R.S.Mo.; ii) A certificate from the Missouri Director of Revenue evidencing compliance with the
transient employer financial assurance law, unless exempt pursuant to the provisions of Section 285.230
RSMo.
I. Notices. Any notice, approval or other communication between the City and the Contractor pursuant to
this Agreement shall be made in writing and shall be deemed to be effective upon receipt or refusal of
service and may be given by personal delivery, courier, reliable overnight delivery or deposit in the United
States mail, postage prepaid, registered or certified, return receipt requested, to the address specified
below or to such other address as may later be designated by written notice of the other party:
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The City: City of Riverside
Attn: City Administrator
2950 NW Vivion Road
Riverside, Missouri 64150
Contractor: Town and Country Building Services
Asher Phillips
Account Executive
Nothing contained in this section shall be construed to restrict the transmission of routine communications
between representatives of the City and the Contractor.
J. Entire Agreement. This agreement contains the entire agreement of the parties. No modification,
amendment, or waiver of any of the provisions of this agreement shall be effective unless in writing
specifically referring hereto, and signed by both parties.
K. Jurisdiction. This agreement and every question arising hereunder shall be construed or determined
according to the laws of the State of Missouri. Should any part of this agreement be adjudicated, venue
shall be proper only in the Circuit Court of Platte County, Missouri.
L. Compliance with All Laws. Contractor shall comply with all applicable federal, state, local, and other
governmental laws, ordinances, statutes, rules, regulations. Contractor shall secure all permits from
public and private sources necessary for performance of the Project Services.
IN WITNESS WHEREOF, the Contractor and the City have executed this Agreement as of the Effective Date.
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TOWN AND COUNTRY MARKETING AND SERVICES, INC. D/B/A TOWN AND COUNTRY BUILDING SERVICES:
By: dju-
Name: S�zr �i244; s
Title: coL)N r
Date:
City of Riverside, Missouri:
4 -
D
Kath—leen
L..�Rose, Mayor 1
Attest:
Robin Littrell, Cit Clerk
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Exhibit A
Scope of Work—Community Center
Janitorial Tasks
A. Daily services of the lobby, kitchen, restrooms, meeting rooms, multi-purpose room, stage and private
offices, including:
1. Clean and disinfect restrooms(partitions,toilets, urinals, sinks,chrome,stainless steel, mirror,wall
soap dispensers)
2. Empty all trash bins to outside dumpster, clean containers inside and out,and return them to their
original location. Empty recycle containers to outside recycle container, clean inside and out,and
return them to original location
3. Empty sanitary napkin holders in women's restroom, clean containers inside and out, replace bags
and shine stainless steel
4. Dust/mop all the floor areas and ledges(excluding Taraflex flooring on stage and in multi-purpose
room)
5. Wash all tables in use and return chairs to original place under table
6. Wipe down exterior kitchen cabinets and counter tops, microwave, all sinks, dishwasher front,
stove/oven/hood, refrigerator and freezer
7. Check floors for dirty spots and spills and spot clean as necessary
8. Vacuum mats
B. Weekly service of refrigerator and freezer interior
C. Weekly service of oven interior
D. Weekly service of baseboards,vents and utility boxes
E. Weekly service of the Taraflex floor on the stage and in the multi-purpose room (the City will provide
training on cleaning process and chemicals required)
F. Quarterly buffing of tile floors
G. Annually strip,wax and buff tile floors.
H. Monthly Cleaning Services
1. Clean all glass doors entryway glass
2. Clean bottom foyer windows
3. Dust and clean woodwork
Su lies
A. The contractor will be responsible for providing all cleaning supplies necessary to complete the tasks
outlined above in this scope
B. Firms are required to use environmentally friendly products in all applications. Contractor may use
fragrant air freshener or scented cleaning agent in the restroom, but unscented or lightly scented
products must be used in all other areas
Schedule
A. Crews will perform the described janitorial tasks Monday,Tuesday,Wednesday,Thursday between
the hours of 10 p.m.and 6 a.m.,and Saturday between the hours of 6 p.m.and 6 a.m. Means of
access to the building will be negotiated with the selected contractor.The Community Center is
open Monday through Thursday,7:30 a.m.to 10 p.m., Friday from 7:30 a.m.to 5 p.m., Saturday
from 7:30 a.m.to 6 p.m.and Sunday from 10:30 a.m.to 6 p.m. Every employee that will have access
to the building must clear a criminal background screening performed by the City of Riverside.
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Scope of Work- Riverside Public Safety Facility.
Such services will be performed five (5)times per week.The following areas are to be serviced:
Entrance & Reception Areas
General, Executive& Private Offices
Training Room
Stairs
Elevator
Dispatch
Lunch Room/Coffee Area
Hallways
Restrooms
Conference Room
Bunk Room
Laundry Room
Additional services to be provided as requested are (with additional unit costs):
Interior windows$297.50 per cleaning
Tile maintenance$300.00
Quarterly deep clean $275.00
Scope of Work -Riverside City Hall
Upon City's request at the rate of$70.00 per service.The following areas are to be serviced:
Entrance& Reception Areas
General, Executive& Private Offices
Conference Room
Stairs
Board of Aldermen chambers
Court Room
Lunch Room/Coffee Area
Hallways
Restrooms
Work Room
Phone Area
Records Area
Additional services to be provided as requested are (with additional unit costs):
Interior windows$297.50 per cleaning
Quarterly deep clean $275.00
Tile maintenance$275.00.
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WORK AUTHORIZATION AFFIDAVIT
PURSUANT TO 285.530, RSMO
STATE OF MISSOURI )
ss.
COUNTYOF Q��Q. )
As used in this Affidavit,the following terms shall have the following meanings:
EMPLOYEE: Any person performing work or service of any kind or character for hire within the State of
Missouri.
FEDERAL WORK AUTHORIZATION PROGRAM: Any of the electronic verification of work authorization programs
operated by the United States Department of Homeland Security or an equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify information of newly hired
employees, under the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603.
KNOWINGLY: A person acts knowingly or with knowledge, (a)with respect to the person's conduct or to
attendant circumstances when the person is aware of the nature of the person's conduct or that those
circumstances exist; or(b)with respect to a result of the person's conduct when the person is aware that the
person's conduct is practically certain to cause that result.
UNAUTHORIZED ALIEN: An alien who does not have the legal right or authorization under federal law to work in
the United States, as defined in 8 U.S.C. 1324a(h)(3).
BEFORE ME,the undersigned authority, personally appeared S z r /p 4 S who, being duly sworn,
states on his oath/ a
or affirmation as follows:
1. My name is A4 f" V �n i yJS and I am currently the,JL ,L FKc<of
k ,i ,ti,;may gyiz61nC , Sewi ccs (hereinafter"Contractor"),whose business
address is /U2 ' «uiF'r Z/iSC Mo 6Y-116 and I am authorized to make this
Affidavit.
2. 1 am of sound mind and capable of making this Affidavit, and am personally acquainted with the facts stated
herein.
3.Contractor is enrolled in and participates in a federal work authorization program with respect to the
employees working in connection with the Janitorial Services.
4. Contractor does not knowingly employ any person who is an unauthorized alien in connection with the
contracted services set forth above.
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T -
Affiant
A4 f- A/1 bads
Printed Name
Subscribed and sworn to before me this�day of 3 Uf\e . 2014.
Notary Public RMCAYNCM
N"y PuMk40""M
Stab or 1Ntwurl,iwa Coo*
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