HomeMy WebLinkAbout1346 CO 2 Emery Sapp & Sons - Horizons Yanfeng Paving Project BILL NO. 2014-079 ORDINANCE NO.
AN ORDINANCE AUTHORIZING AND APPROVING CHANGE ORDER 2 TO THE EMERY
SAPP & SONS, INC. CONTRACT RESULTING IN AN APPROVED REVISED CONTRACT
AMOUNT OF $863,991.72
WHEREAS, pursuant to authority granted to the City of Riverside, Missouri ("City') by
the Board of Aldermen by and through Ordinance 1259, approved by the Board of Aldermen on
October 29, 2013, the City: (1) entered into that certain Agreement with Emery Sapp & Sons,
Inc. ("Emery") for the Horizons Yanfeng Paving Project (City Project No. 607-008), dated
November 6, 2013, in the original contract amount of Nine Hundred Thirty Thousand Fifteen
Dollars and Ninety-Six Cents ($930,015.96) ("Emery Contract"); and (2) entered into that certain
Funding and Escrow Agreement, dated November 5, 2013, with Yanfeng USA Automotive Trim
Systems, Inc. ("Yanfeng") regarding payment for Additional Public Infrastructure costs (including
the work to be performed by Emery under the Emery Contract) whereby Yanfeng is responsible
for the payment of any costs exceeding $700,000.00; and
WHEREAS, pursuant to the authority granted to the City by the Board of Aldermen by
and through Ordinance No. 1310, approved by the Board of Aldermen on May 6, 2014, the City
executed and delivered Change Order 1 to the Emery Contract which resulted in a net decrease
of Seventy-Two Thousand Three Hundred Fifty-Two Dollars and Seventy-One Cents
($72,352.71) to decrease the overall contract total to Eight Hundred Fifty-Seven Thousand Six
Hundred Sixty-Three Dollars and Twenty-Five Cents ($857,663.25); and
WHEREAS, Emery and Yanfeng request approval of, and City staff recommend and
request the Board to approve, the following Change Order 2 attached hereto as Attachment A
and incorporated herein, to the Emery Contract:
Change Order 2:
a) Deduct for pipe bollards (Line Item 12) resulting in a decrease in the
contract amount of$2,932.92;
b) Addition for concrete and asphalt price escalation (Line Item 16) resulting
in an increase in the contract amount of$13,265.92;
C) Deduct for sidewalks (Line Item 6) resulting in a decrease in the contract
amount of$4,004.53;
For a total net cost INCREASE pursuant to Change Order 2 of Six Thousand Three
Hundred Twenty-Eight Dollars and Forty-Seven Cents ($6,328.47) to increase the overall
contract total to Eight Hundred Sixty-Three Thousand Nine Hundred Ninety-One Dollars and
Seventy-Two Cents ($863,991.72) for Emery; and
WHEREAS, the Board of Aldermen find that Change Order 2 to the Emery Contract is in
the best interest of the City in that such action fulfills a public purpose and will further the growth
of the City, facilitate the development of the entire Horizons site, improve the environment of the
City, foster increased economic activity within the City, increase employment opportunities
within the City and otherwise is in the best interests of the City by furthering the health, safety,
and welfare of its residents and taxpayers.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE
I WA 60562711
CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
SECTION 1. BEST INTEREST OF THE CITY TO APPROVE CHANGE ORDER 2.
Emery and Yanfeng request approval of, and City staff recommend and request the Board to
approve, Change Order 2 to the Emery Contract, attached hereto as Attachment A and
incorporated herein, and the Board finds that it is in the best interest of the City and that such
approval fulfills a public purpose and will further the growth of the City, facilitate the
development of the entire Horizons site, improve the environment of the City, foster increased
economic activity within the City, increase employment opportunities within the City and
otherwise is in the best interests of the City by furthering the health, safety, and welfare of its
residents and taxpayers, to approve Change Order 2, and the Board does hereby approve of
Change Order 2 as follows:
a) Deduct for pipe bollards (Line Item 12) resulting in a decrease in the
contract amount of$2,932.92;
b) Addition for concrete and asphalt price escalation (Line Item 16) resulting
in an increase in the contract amount of$13,265.92;
C) Deduct for sidewalks (Line Item 6) resulting in a decrease in the contract
amount of$4,004.53;
For a total net cost INCREASE pursuant to Change Order 2 of Six Thousand Three
Hundred Twenty-Eight Dollars and Forty-Seven Cents ($6,328.47) to increase the overall
contract total to Eight Hundred Sixty-Three Thousand Nine Hundred Ninety-One Dollars and
Seventy-Two Cents ($863,991.72) for Emery.
SECTION 2. AUTHORITY TO EXECUTE. The Mayor, City Administrator and all other
required city officials are authorized to execute the change order authorized herein, together
with any and all documents necessary or incidental to the performance thereof, and to take such
other actions and/or execute and deliver for and on behalf of the City all certificates,
instruments, agreements and other documents as may be deemed necessary or convenient to
carry out and comply with the intent of this Ordinance.
SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect from
and after the date of its passage and approval.
BE IT REMEMBERED that the above was PASSED AND APPROVED by a majority of
the Board of Aldermen, and APPROVED by the Mayor of the City of Riverside, Missouri, this
18'" day of September, 2014.
° Kathleen L. Rose, Mayor
'Ropin Littr,#il, Ci Clerk
Approved as to form:
Spen ne Britt & Browne LLP
Speclaf,e6unsel to the City
by Joe Bednar
2 WA 6056273.I
ATTACHMENT A
COVER MEMO, CHANGE ORDER 2, AND BACKUP DOCUMENTS
3 WA 6056273.1
{ R CIITYR OF
Upstream from ordinary.
2950 NW Vivion Road
Riverside, Missouri 64150
MEMO DATE: September 4, 2014
AGENDA DATE: September 18, 2014
TO: Mayor and Board of Aldermen
FROM: Travis Hoover
RE: Change Order 2
Horizons Yanfeng Paving '607-008'
BACKGROUND: The Yanfeng Paving project consisted of paving parking lots, docks, and access
drives around the building. The City contributes $700,000 to the project and
the remainder is covered by Yanfeng.
Change Order I consisted of:
• $57,085.55 for adding subgrade trimming to the contract
• $26,050.25 for completing the ADA parking for building occupancy requirements
• -$155,488.51 for reducing the amount of work remaining because of a near
future expansion and previously installed ADA parking.
Change Order 2 to consist of:
• -$2,932.92 for deducting the pipe bollards (line item #12) from the project
• $13,265.92 for concrete and asphalt price escalation from fall '13 to spring '14
• -$4,004.53 for deducting the amount of sidewalk previously installed for ADA
BUDGETARY IMPACT: Approximately $863,991.72 will be expended out of the Yanfeng Paving Project
budget for the construction under this contract.
Original Contract Amount $930,015.96
Total of Previous Changes -$72,352.71
Total this Change Order $6,328.47
Current Contract Total $863,991.72
RECOMMENDATION: Staff recommends approval of the ordinance and acceptance of the change order
with Emery Sapp and Sons to begin to close out the Yanfeng Paving Project.
CITT Of CHANGE ORDER NO. 2 Y 90 nwmbar: t or 1
�R1VER5W. .dprefiata >ea: 1
.�✓ trssarm Contractor Name: Emery Sapp & Sons Daaw.wrae:7/28/2014
Prdact Name: Horizons Yanfeng Paving
Prdstxwnuec 7- S_.
Cmhaa nae: 11/6/7013 i The following changes to the original contract amount were required 10 cover cost Incurred by the
Prdmt Uaranm: Riverside.Missouri Contactor orto realest savings realized by the Comaclor as a result of a charge In the acluet
Constructed quantities from the estiuated quantifies shown on the Bid Proposal.
Conbadar Cp motur Contractor
Lina hien W, Pavlous Pwims Previous REQUIRED CHANGES IN PRESENT CONTRACT
IarR Unit Puke_ AmrniM
Ifem Oe9arpdan aReas�n for CharrgaOMrtPbase describe Ilam blow and than blbN wih reeamfa New or *Adl=edAd�wkd
w or
Unit Change Order) 1) Rpuasted by City 2)Unknown Site Cortdtlora 3)Not InaorpgreM1d n plerdepacs Adjusted wk:d__.._. _. ount12 40 $73323 $2.932.92 EA Pipe Bdlards 0.00 $0.W16 _ ,0.0 $0W $0.011 LS Curcreka Fsrala6on&seal O Mnlro Fsotnlion Charge for 2014 Work 1.W ,265.92
6 4,1770 $529 $22.09633 SF 4^Sitlewalks 3470.W ,091.80
Previous Total $25029.25
Adjusted Total $31.357.72
Net Change $8,328.47
aHtantanl of C4ntaq
Orgi"I Contad Amount $930,015.96
Net Amount of Ptevloua Additions and Deductions ($72,752.71)
Net Contract Amount Prior to This Request $867,663.25
Amount of This Request $6,328.47
NOw Contract Amount $863,991.72
Percent Change in Contact Amount 0.74%
DESIGN ENGI ER: CITY OF RIVERSIDE,MISSOURI: e
�roe.,ti' �0.:SSawa.c -+h'{ro, r'wfw�__C•f%1017Na,fa City Engineer.
Taves Hoover — p
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so . a _ �lS _ City Administrator:
My_491--f_1y -- — Greg Mile 54'wa Uara
CONTRACTOR: ON-SITE PROJECT MANAGER:
CONTRACTOR'S Certifk:etion for Chame Orlbr ON-SITE PRO_J,ECT NANAOER CertlflCafenfor Chane Ord r•
The undi,'*tad CONTRACTOR afnwaa mar aA cMngaa Is eaordanra elh uw W"d IN onalea OAa,vedoM,amt
d.Olml amva ere necaasay N craw kr the COWRACTOR to IM data CPnlprhng cols Change atter,Ne coelia a Gad manager otriuss
Prosmd ora oxsaudon d this amIrad dual manN,ad ftar IM b ha 0vrw1 that w Ne baa d No'.Nm Pmpd t mega's Ynoebdge.
vWws aeNd aboveora sorrow rain reaped au the vork IMx.agdt ant bead".aom mra rtox!cha,gee ma nems an,at oder to
andtipeled u,der V,N clKngo oder. proceed"h xe eaarwo urge Ca,Md doom..,and doe aur values
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Larissa Anderson
From: Travis Hoover
Sent: Thursday,September 04, 2014 3:18 PM
To: Larissa Anderson
Subject: FW: Pay Application#2 (Revised)Yanfeng
Attachments: Quicksilver Ready Mix Quote.pdf;Seal O Matic Requestpdf; Escalation Quantities.pdf,
ESS Take-Offs REVISED#2.pdf
Travis A. Hoover, PE
City Engineer
City of Riverside
2950 N.W. Vivion Road • Riverside, MO 64150
Phone: (816) 741-3993
Fax: (816) 746-8349
Direct: (816) 372-9004
Cell: (816) 769-1601
Stay Connected
http://twitter.com/RiversideM o
htto://facebook.com/RiversideMo
htto://www.RiversideMo.com
Riverside recycles - please consider the environment before printing this e-mail.
From: Matt Stuart fmailto:Matt.Stuart@Emerysapp.com]
Sent: Tuesday, June 24, 2014 10:54 AM
To: Travis Hoover; Larissa Anderson
Subject: RE: Pay Application #2(Revised)Yanfeng
I have attached a breakdown of the cost escalation for the ready mix concrete along with the request from Seal 0 Matic.
Again, I am only asking for the ready mix concrete escalations(material only) and the request from Seal 0 Matic for the
asphalt section.Attached is also the original quote we utilized from our ready mix supplier Quicksilver listing the
material escalation.
Also attached is the pdf takeoff we performed for the sidewalk.The total area computed came up to 4544.4 sf(yellow
area).
Thanks,
Matt Stuart, P.E.
Heavy Civil Senior Project Manager
EMERY SAPP & SONS, INC (ESS)
140 Walnut,Kansas City,MO 64106
0:816-221-3500
F: 816421-9333
C: 816-585-7455
www.emerysapp.com
Laying the groundwork for your succESS
1
From:Travis Hoover[mailto:THOOVER@riversidemo.com]
Sent:Tuesday,June 24,2014 9:08 AM
To:Matt Stuart;Larissa Anderson
Subject: RE: Pay Application N2 (Revised)Yanfeng
Hey Matt, would you send me the invoices or backup docs for the asphalt and concrete price escalation?
I'm coming up with an overall deduct for line item 6 for the sidewalk quantity. Would you send the backup docs for the
overrun?
Thanks,
Travis A. Hoover, PE
City Engineer
City of Riverside
2950 N.W. Vivion Road • Riverside, MO 64150
Phone: (816) 741-3993
Fax: (816) 746-8349
Direct: (816) 372-9004
Cell: (816) 769-1601
Stay Connected
http://twitter.com/RiversideMo
htto://facebook.com/RiversideMo
http,./Lwww.RiversideMo.com
Riverside recycles - please consider the environment before printing this e-mail.
From: Matt Stuart [mailto:Matt.StuartCalEmerysapp.com]
Sent: Monday, June 23, 2014 1:03 PM
To: Larissa Anderson
Cc: Travis Hoover
Subject: Pay Application #2(Revised)Yanfeng
Larissa,
Attached is Pay Application R2 that has been revised to include the current contract value as discussed. If you can let me
know when we would receive payment that would be helpful as well. If you have any questions or comments please feel
free to contact me at your earliest convenience.
Thanks,
Matt Stuart, P.E.
tleavy Civil Senior Project Manager
EMERY SAPP & SONS, INC (ESS)
140 Walnut,Kansas City,MO 64106
0:816-221-3500
F:816-421-9333
C:816-585-7455
www.emerysaop_corn
Laying the groundwork for your succESS
2
PAVING COMPANY 44?
Incorpareled
2601 N.W.TULLISON•P.O. BOX 9037•RIVERSIDE,MISSOURI 64168•TELEPHONE(816)741-2646•FAX(816)741-2711
March 19, 2014
Bryan Wattenbarger
Emery Sapp & Sons, Inc.
140 Walnut St.
Kansas City, MO 64108
Re: Horizons YanFeng Parking Lot
SOMP Job No.: 2013-289MO-1
Dear Mr. Wattenbarger:
As you are aware, Horizons YanFeng Parking Lot, the asphalt was scheduled for 2013 paving season
completion. Obviously, through no fault of Seal-O-Matic Paving Company, the work was not completed
in the 2013 season. The following is a summary of additional costs to be incurred for materials and labor
due to the season roll-over.
ITEM Quantity Unit UNIT COST TOTAL
APWATye I Recycle 3007.0 TONS $ 1.20 $ 3608.40
APWA Type 3 Virgin 1,221.0 TONS $ 0.23 $ 274.73
Asphalt Haul 4228.0 TONS 422.80
TOTAL ADDITIONAL COSTS LUMP SUM $ 4 305.92
Please note that these price adjustments do not reflect additional costs or potential savings resulting from
liquid asphalt "price indexing" and separate change order(s) will need to be issued following pavement
installation(s). The liquid asphalt pricing quoted for this project on October 9, 2013 remains the same at
$575/$595 liquid ton for 64-22/58-28 respectively. Liquid asphalt prices as of March I" are $550/liquid
ton for PG 64-22 and $570.00/liquid ton for PG 58-28.
This increase is based on the original Scope. Should you have questions, feel free to talk with Mike Jaben.
If there are no questions, please issue a change order for $4,305.92 indicating acceptance of this pricing
increase for the remaining asphalt paving on this project in order for us to'reactivate our files.
Sincerely,
Seal-O-Matic Paving Company, Inc.
me"q
Michael H. Jaben
President
ESS Take-Offs REVISED#2
Label Type Value Unit
Area#1(North Lot) Area 44758.11 sq ft CONCRETE
Area#2(South Lot) Area 27213.81 sq ft QUANTITY UNIT ESCALATORS TOTAL ESCALATION
71,971. SF 7,996.9 SY 1,778 W $ 4.00 $ 7,112.00
SEAL O MATIC CLAIM(Attached): $ 4,305.92
#of#4x30"
Tie Bars(2'
centers)
C&G 1(Asphalt) Perimeter 277.47 ft
C&G 1 Perimeter 280.73 ft 147
C&G 1 Perimeter 100.81 ft 53
C&G 1 Perimeter 100.92 ft 53
C&G 1 Perimeter 100.58 ft 53
C&G 1 Perimeter 77.85 ft 41
C&G 1 Perimeter 196.47 ft 103
C&G 1 Perimeter 401.22 ft 211
C&G 1(Asphalt) Perimeter 1202.73 ft
C&G 1 Perimeter 350.02 ft 184
C&G 1(North Side SE Run) Perimeter 396.69 ft 208
C&G 1 ISLAND(Asphalt) Perimeter 114.49 It
C&G 1 ISLAND(Asphalt) Perimeter 115.63 ft
C&G 1 ISLAND(Asphalt) Perimeter 98.91 ft
C&G 1 ISLAND(Asphalt) Perimeter 98.49 ft
C&G 1 ISLAND(Asphalt) Perimeter 98.43 ft
C&G 1 ISLAND(Asphalt) Perimeter 98.35 ft
C&G 1 ISLAND(Asphalt) Perimeter 99.53 ft
C&G 1 ISLAND(Asphalt) Perimeter 99.58 ft
C&G 1 ISLAND(Asphalt) Perimeter 98.38 ft
C&G 1 ISLAND(Asphalt) Perimeter 97.14 ft
C&G 115LAND(Asphalt) Perimeter 96 ft
C&G 1 ISLAND(Asphalt) Perimeter 96.21 ft
C&G 1 ISLAND(Asphalt) Perimeter 96.2 It
C&G 1 ISLAND(Asphalt) Perimeter 97.05 It
CG 1(NE Corner) Perimeter 76.33 ft 40
4,966.2 LF 1093 375 cY $ 4.00 $ 1,500.00
Ribbon Curb Perimeter 482. ft 253 30 n $ 4.00 $ 120.00
Sidewalk Area sq ft 57 tY $ 4.00 $ 228.00
$ 13,285.92
W:\KC Active lobs\81-W-13 Horizons Yanfeng Paving\Change Orders\00#2\ESS Take-Offs REVISED#2
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1fllIENSILVER TO: Bidders DATE: October 9,2013
AS.6nPf81g ATTN:
PROJECT: Project Yangfen(Paving Only)
DELIVERY ADDRESS: Highway 635$Horizons Parkway _
Kansas City,MO 64150
CONCRETE PRICING PER SPECIFICATION PER CUBIC YARD
Mix Type I Usage Mix Specification Price er CY
Curb Applcations T 4000,i,AEAS5S-1-2 $ 84.00
PwIng Applications 4000,314,AE,WAS52314-4 $ 85.50
S
$
S
$
E -
E
$
$
S
E
Straight cement add Per CY Is 3.00
DISCOUNT 2% 10,NET 30 on unit price of concrete-Sales tax is not included in this price quote.Customer agrees to remit to
Quicksiwer applicable sales tax for the point of sales unless the customer provides Qulcksllver with a current Certificate of Fxempllon.
Taxable deliveries from our MO plant Iccaliors to MO construction sites will be taxed at the applicable Sugar Creek,Missouri,Jackson
County rate.
Price
Eecalafore: —Escalator Price subject toadditlonal Increase Ill 12015 and each subsequent year thereafter"
Concrete acceptance samWlog testing will be conducted at the point of discharge frau the mrxer truck chute per ASTM C-31.
Concrete must be cured In accordance with ASTM C-31. Contractor will provide a suitable ort sda wash Out area for aN trucks and
reasonable access to all areas of the project site. Short Loads and waiting time wilt apply to all contractors unless otherwise agreed to
in writing.
Comments:
Hours of Delivery: Monday-Friday 7AM-4:30PM(Weather Permitting)
Please cell for a quote outside of normal business hows
-*MIXES CONFORM TO PROJECT SPECIFICATIONS"'
—Quote expires 30 days from bid date—
Extra Charges:
$6.00 -Per CY Chilled Water
$0.50 -Per CY Ice/Lb.for addtl reduction Of Concrele temperature when required to maintain 90'F
$6.00 -Per CY F1brillated Fliers(Large)(1 b Lbs./CY)
$2.00 -Per CY Calclum Chloride Accelerator(1%) Shat Loed sea:
$4.50 -Per CY Non Chloride Accelerator(NCA)(1%) Less than 5 CY-$50.00
$2.25 -Per CY Retarder(1%) Less than 4 CY-$70.00
$1.50 -Per minute after 45 minutes on site Less than 3 CY Y$100.00
$5.00 -Per CY Saturday Premium Charge Less than 2 CY-$150.00
$3.00 -Per CY for MRWR up to 6'Slump
$5,00 -Per CY for HRWR up to 8'Slump
$0.00 -Per Truck Fuel Surcharge(Subject to change)
$20.00 -Per CY Delivery(Included in prices above)
$4.50 -Per CY Winter Service Charge(Annually Nov 1 Um March 31) I
$5.00 -Each Test Cylinder
Purchase
I
Date Eason (818)5644OW
By Title: Ranh Ballet/ (9131238.4254
Laura Epperson (816)2574W9
Dale:
18100 E Courtney Atherton Road Sugar Creak MO 84056
Dispatch(816)257-4000
i Sales Fax(816)257-7483
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Parking Lot Construction Documents
City of Niverside,Piatte County Missouri
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