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Home My WebLink AboutR-2015-007 Approving Invoices from Masters Transportation for Mobile Command Vehicle RESOLUTION NO. R-2015-007 A RESOLUTION APPROVING INVOICES FROM MASTERS TRANSPORTATION FOR WORK ON THE MOBILE COMMAND VEHICLE. WHEREAS, Platte County donated its mobile command vehicle (bus) to the City of Riverside, and the Department of Public Safety subsequently took the vehicle to Masters Transportation in Belton for evaluation for any needed mechanical repairs; and WHEREAS, the Missouri Attorney General has opined that bidding for the repair of road machinery equipment was not required where the repair must be done by the manufacturer or is of such a nature that it was impossible to determine in advance the amount of time or what parts would be needed to do the repair. Mo. AG Opinion No. 19 (Jan. 27, 1955), and the situation involving the mobile command vehicle is analogous to the road machinery equipment that was the subject of the Missouri Attorney General's Opinion in that it was not possible in advance to determine the scope, nature, and extent of necessary repairs, and WHEREAS, furthermore, City Code Section 135.070.13 authorizes the City to extend a contract to a vendor for the purchase of goods or services without utilizing the competitive bidding procedures when, in the opinion of the Board of Aldermen, the contract would be in the best interest of the City, which the Board hereby finds and determines it would be. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the Board of Aldermen finds and determines that it is in the best interest of the City to authorize the approve Invoice No. 21252 in the amount of$11,484.38 for repairs; Invoice No. 22596 in the amount of $8,523.64 for paint; and Invoice No. 23063 in the amount of $1,120.00 reflecting a credit; all related to the repair and maintenance work performed by Masters Transportation regarding the mobile command vehicle; and FURTHER THAT the Mayor, the City Administrator, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri,the��day of 2015. . . D Mayor Kathleen L. Rose -ATTER ®Robin•Ligrell, Ci Clerk i Repair Order Corgorate(remIl1 dress: Due' $11,484.38 800 Quik Trlp Way Behon+MO 64012 806-7833613F816-318-9998 RO Number:21252 Ozsrk'Addreis:. Service Writer:STEVEN WEAVER 171 Shady Oak Rd.Dark,MO'65721 Date Printed:11/24/2014 877-791-8355 F417-413.2208 Date Promised:07/10/2014 Date In:07/10/2014 CITY OF RIVERSIDE (FIRE/POLICE) Customer Information 2950 NW VIVION RD Work Phone:816-741-3993 RIVERSIDE, MO 64150 Email:bnaylor@dversidemo.com Tax Resale#1:MO=12493121 Summary Unit Job Job Total 1972 BLUEBIRD 1-COMPRESSORWR LINES LEAKING $398.93 1972 BLUEBIRD 2-VALVE COVER LEAKING $325.42 1972 BLUEBIRD 34NSPECT KING PINS $117.23 1972 BLUEBIRD 4-INSPECT TIE ROD ENDS $50.00 1972 BLUEBIRD 5-INSPECT PITMAN ARM $50.00 1972 BLUEBIRD BSERIVCE GENERATORS $1,050.01 1972 BLUEBIRD 7-HEAVY DUTY-3 AXLE ALIGNMENT $310.65 1972 BLUEBIRD &REPLACE ALL TIRES AND WHEELS $1,428.70 1972 BLUEBIRD 9-REPLACE DRIVEL ACCESSORY V BELT $351.66 1972 BLUEBIRD 10-PTO PLATE ON TRANSMISSION LEAKING $579.73 1972 BLUEBIRD 11-DIFFERENTIAL COVER LEAKING $352.96 1972 BLUEBIRD 12-PINION SEAL LEAKING $327.00 1972 BLUEBIRD 13 EMERGENCY BRAKE IS NOT HOLDING TIGHT - $601.83 1972 BLUEBILZDr 1 C AI F T R ' ' 1972 BLUEBI X17 +ems/ e +r it , y - 3 e g - $129.83: FAD Ex .�p1 - t�CS,A�JTDD�CEBQ € s`% € _t F i ... x f [ 4 $930.68 1972 BLUEBIR 1 PO R T R�Ki OSE IS'L�'A IN - $202.44 1972 BLUEBIRD 17-MOTOR NEEDS TUNE UP $483.09. 1972 BLUEBIRD 18-REAR BRAKES,AND SEALS $737.69 1972 BLUEBIRD 19-REPLACED BAD LIGHT&ALL EXT TO LED LIGHTS $2,747.14 1972 BLUEBIRD 20-REPLACE LOWER RADIATOR HOSE $132.89 1972 BLUEBIRD 21-COOLANT LINE TO THE BLOCK LEAKING $178.70 Job Subtotal: $11,484.38 Job Parts Subtotal: $3,620.23 Job Labor Subtotal: $7,435.00 Job Mlac Item Subtotal: $429.15 Tax: $0.00 Total: $11,484,38 Less Deposits: $0.00 Total Due: $11,484.38 GALEN BLOOMER IS THE CURRENT TECH WORKING ON,MIKE LANCASTER IS THE ONE IN CHARGE OF THIS PROJECT FOR RIVERSIDE. "EFFECTIVE IMMEDIATELY' ANY PREAUTHORIZED SPECIAL ORDERED PART THAT IS RETURNED OR CANCELLED AFTER PLACING THE ORDER WILL BE SUBJECT TO A 25% RESTOCKING FEE,5%NONREFUNDABLE DEPOSIT,AND ANYAPPLICABLE FREIGHT CHARGES PER PART. NO REFUNDS ON ELECTRICAL OR INSTALLED PARTS.ALL RETURNS MUST BE PREAPPROVED BY MASTER'S STAFF,MADE WITHIN TEN DAYS OF INVOICE DATE AND ARE ALSO SUBJECT TO A 25%RESTOCKING FEE. THANK YOU FOR YOUR BUSINESS l i Page 1 of 7 21252 Repair Order Corporate(remit)_Address: It1VOICe 800 QATrip Way Belton,MO 64012 E00.785-3613 F66-818-999i Doo Number 22596 pzeikAddiess: Service Writer:MARTIN LESLIE r'0 1715hedy Oak Rd,Ozark,MO 65721 Date Printed:02/09/2015 a5 .877-791-8355 F417-443-2208 Date Promised:11/20/2014 Date In:11/20/2014 Cashier:LORRI BILLINGS Cashier Date:01/29/2015 CITY OF RIVERSIDE (FIRE/POLICE) Customer Information 2950 NW VIVION RD Work Phone:818.741-3993 RIVERSIDE, MO 64150 Email:bnayior@rlvorsidemo.00m Tax Resale#1:MO=12493121 Summary Unll - Job Job Total 1972 BLUEBIRD 1-STRIP ALL VINYL FROM BUS $490.50 1972 BLUEBIRD 2-SAND,BODYWORK AND REFINISH - $7,823.05 1972 BLUEBIRD 3-INSTALL NEW LEFT REAR BUMPER EXTENSION - $81.76 1972 BLUEBIRD 4-EMERGENCY BRAKE SPRING FROM ORIGINAL RD#21252 $68.34 1972 BLUEBIRD 5-FUEL TO TRANSFER COACH TO BODY SHOP $30.60 Job Subtotal: $8,493.64 Misc: $30.00 Job Parts Subtotal: $1,934.95 Job Labor Subtotal: $6,000.00 Job Sublet Subtotal: $30.00 Job Mlsc Item Subtotal: $528.69 Tax: $0.00 q.l (-t Tot#�I:� y_) I�� $8,523.64 D-1 -e-, e1{AF:r 4-.f �- .ri. . 0 p 1��R� Las Eye 091 S:' 4 $0.00 Total Due: $8,523.64 AR CHARGE-CITY OF RIVERSIDE(FIREIPOLICE): $8,523.64 i I i 01/29/15 HOLD COST AS PER UPDATED ESTIMATE($8638:91)PER JOHN TYSON(LSB) JOBS 4 AND 6 ARE SERVICE. "EFFECTIVE IMMEDIATELY" ANY PREAUTHORIZED SPECIAL ORDERED PART THAT IS RETURNED OR CANCELLED AFTER PLACING THE ORDER WILL BE SUBJECT TO A 25% RESTOCKING FEE,5%NONREFUNDABLE DEPOSIT,AND ANY APPLICABLE FREIGHT CHARGES PER PART. NO REFUNDS ON ELECTRICAL OR INSTALLED PARTS.ALL RETURNS MUST BE PREAPPROVED BY MASTER'S STAFF,MADE WITHIN TEN DAYS OF INVOICE DATE AND ARE ALSO SUBJECT TO A 25%RESTOCKING FEE. THANK YOl)FOR YOUR BUSINESS Signature: Page 1 of 3 22696 Repair Order Corporate( mit)Address: 'nVOiip 800 Quik Trip Way Belton,MO 64012 800.783-3613 F 816.318-9998 DOC Number:23063 Ozark Address: Service Writer:JENNIFER BEASLEY � as+f-pts 171 Shady Oak Rd.Ozark,MO 65721 Date Printed:01/23/2015 i/Atllr�xlHlaYuluL. 877-791-8355 F 417-443-220gy. i /" n ,i ' Date Promised:01/22/2015 Date In:01/22/2015 JAN 2 3 21)15 Cashier:JENNIFER BEASLEY Cashier Date:01/22/2015 CITY OF RIVERSIDE (FIRE/POLICE) Customer Information 2950 NW VIVION RD Work Phone:818.741.3993 RIVERSIDE, MO 64150 Email:bnaylor@riversidemD.COm Tax Resale#1:M0=12493121 Unit 1972 BLUEBIRD Keyboard: VIN/Serial No:F19483 Plate: Odom/Hrs:4,714 1-LED LABOR CREDIT-CORRECT PRIOR RO 21252 JOB 19-MIKE L Description: Labor Subtotal ($1,000.01)) Shop Supplies $90.00 Job Subtotal ($1,090.00) All Jobs Subtotal: ($1,090.00) Admin Fee: ($30.00) Tax: $0.00 Total: ($1,120.00) Lsss`Daposits: $0.00 Total Due: ($1,1211.00) AR CHARGE-CITY OF RIVERSIDE(FIREIPOLICE)(MIKE L-RD 21252 JOB 19): ($1,120.00) "EFFECTIVE IMMEDIATELY' ANY PREAUTHORIZED SPECIAL ORDERED PART THAT IS RETURNED OR CANCELLED AFTER PLACING THE ORDER WILL BE SUBJECT TO A25% RESTOCKING FEE,5%NONREFUNDABLE DEPOSIT,AND ANY APPLICABLE FREIGHT CHARGES PER PART. NO REFUNDS ON ELECTRICAL OR INSTALLED PARTS.ALL RETURNS MUST BE PREAPPROVED BY MASTER'S STAFF,MADE WITHIN TEN DAYS OF INVOICE DATE AND ARE ALSO SUBJECT TO A 25%RESTOCKING FEE. THANK YOU FOR YOUR BUSINESS Signature: Page 1 of 1 23063 CITY OF RIV RSIQF= +�"r�_MISSOURI Upstream from ordinary. City of Riverside Resolution Overview Mobile Command Vehicle Repairs Agenda Date: February, lith 2014 BACKGROUND: In the fall of 2014 Platte County donated their old mobile command vehicle (bus) to Public Safety. We brought the vehicle to Masters Transportation in Belton MO for evaluation for any needed mechanical repairs. They specialize in working on bus's and building mobile command vehicles, during the evaluation stage it was determined that several items made the bus unsafe for the road. After consulting with the city attorney it was determined that we could have Masters Transportation make the repairs based on this is a specialty unit, which this company works on, and in addition due to unsafe nature of the mechanical repairs needed to the unit it couldn't be brought to other shops for evaluation to provide bids. In the 2014/ 15 budget the Board of Alderman approved money to make repairs and paint the command vehicle. BUDGETARYIMPACT: 2014/15 budget $20,000.00. Total cost for the work done $18,888.02. Invoice; 21252, Repairs $11,484.38 22596, Paint $ 8,523.64 23o63, Credit $ 1,12o.00