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Home My WebLink AboutR-2015-020 Contract with Embassy Landscape Group Mowing and Grounds Keeping RESOLUTION NO. R-2015-020 A RESOLUTION AUTHORIZING A CHANGE ORDER TO THE CITY MOWING AND GROUNDS KEEPING CONTRACT WITH EMBASSY LANDSCAPE GROUP IN AN AMOUNT NOT TO EXCEED $6,327.00 WHEREAS, the City of Riverside, Missouri awarded a contract to Embassy Landscape Group in an amount not to exceed $45,614.00 for mowing and grounds keeping for the City of Riverside; and WHEREAS, the City now desires to add additional mowing and grounds keeping services; and WHEREAS, the Board of Aldermen find it is in the best interest of the City to authorize a change order in an amount not to exceed $6,327.00. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: THAT the change order of Embassy Landscape Group for additional mowing and grounds keeping of the City grounds, a copy of which is attached hereto and incorporated herein, in an amount not to exceed $6,327.00 is hereby accepted and approved, and FURTHER THAT the City Administrator, Mayor and/or Finance Director are hereby authorized to execute all documents necessary to carry out the terms and conditions of such contract and the City Clerk is authorized to attest thereto. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Riverside, Missouri, the_k day of May, 2015. i Mayor Kathleen L. Rose ATTEST: City Clea 41141 L2` IM Y Date: 4/21/2015 LANDSCAPE GROUP, INC Embassy Rep. Jeff Gilsinn 6105 NW River Park Dr.Riverside,Missouri 64150 Client Tom Wooddell Phone: 816-436-4194 Fax: 816-436-0685 2015 Grounds Maintenance Agreement Billing Information Project Information To: City of Riverside Property: City of Riverside-Horizons Address: 2950 NW Vivion Rd. Address: Riverside,MO 64150 TERMS: Beginning: January 1, 2015 Ending: December 31,2015 Base Contract Amount $4,900.00 Billing Per Occurrence Initial Options: Monthly No.of Months 8 X $612.50 per month INTENT OF AGREEMENT It is our intent that the property's landscape has the best possible appearance. We have set as our standard of comparison to all the top maintained properties in the Kansas City area. The physical health of the landscape is to be maintained at the highest standards. It is understood that time is required to achieve the this. A reasonable time should be allotted to reach the standard.It is absolutely essential that all aspects of our lawn management program be completed in order to achieve the highest level of excellence requested by the property owners. Standards•Maintain contact with Management Company or Owner to receive comments,feedback,and supervision. Be available for discussion and suggestions on landscaper's performance.•Provide technical and professional advice to the property on any existing or potential landscaping problems. Perform all its services in such a manner to provide minimum inconvenience to staff and customers on property.•Observe working hours that will not begin before 7:00am or end after 7:00pm.•Provide adequate supervision of landscaper's employees while on property,to insure complete and satisfactory performance. Landscaper will take care so as not to damage or injure any plant,shrub,or Bowers with string trimmer(weed eater),lawn mower,or other equipment or chemicals;and to be responsible for replacement of any shrub,plant,or Bower damaged by landscaper.Landscaper will take precautions to prevent grass from being thrown into air-conditioning units,condensing units,on patios,in ponds,vehicles and other public areas. Landscaper will provide liability insurance certificate upon request. Property Owner shall pay the Landscaper promptly for prior month's work not to exceed 30 days from the date of invoice.Either Party may elect to terminate or alter this contract with(30)days written notice,for any reason.Upon termination the Property owner is responsible for payment of all services rendered prior to the termination date.If a monthly payment plan is in place,the landscaper shall provide an accounting of services and materials provided and will refund any sums that were paid in advance for services not performed.Should any legal action be necessary the prevailing party shall be entitled to recover all legal and court costs. Labor Surcharge-Embassy operates in compliance with the Federally mandated labor rates for it Guest worker program.Embassy reserves the right to pass on any rate increases should the government increase them during the terms of this contract. Severability-Should any part of this contract be illegal or unenforceable,the rest of the contract shall remain in force. ACCEPTANCE OF AGREEMENT: The prices,specifications,and conditions are satisfactory and are hereby accepted;Embassy Landscape Group,Inc.is authorized to do the above maintenance work as specified in the Attachment B.Payment will be made according to terms outlined above. BY T l A /CO a ala Name Title l/�1ent lt Date Agent of: C'+ ` By: r Su ,V Printed Representative Name Title flee& r 71 Agent of: Embassy Landscape Group Inc. Date: 4/21/2015 � �. Embassy Rep. Jeff Gilsinn 6105 NW River Park Dr.Riverside,Missouri 64150 Client Tom Wooddell Phone: 816-436-4194 Fax: 816-436-0685 2015 Grounds Maintenance( Attachment B ) City of Riverside - Horizons Cost per Annual Category Description of Services Frequency. Occurrence Cost Spring Cleanup 0 $ - $ - Turf Mow/Trim/Edge/Blow High Profile Turf 28 $ 175.00 $ 4,900.00 Mow/Trim/Blow-Semi Improved Turf 0 $ - $ - Fall Cleanup 0 $ - $ - Turf Round#1 (Fertilizer&Preemergence) 0 $ $ - Turf Round#2(Fertilizer and Herbicide) 1 $ 427.00 $ - Turf Round#3(Fertilizer and Herbicide) 0 $ - $ - Turf Round#3(Grub Control&Fertilizer) 1 $ 330.00 $ - Turf Round#4(Fertilizer&Herbicide) 1 $ 421.00 $ - Turf Round#5(Fertilizer&Herbicide) 0 $ - $ - Horticultural Turf Round#6-Winterizer(Turf-Late Fall) 1 $ 279.00 $ - Services Tree and Shrub Round#1 0 $ - $ - Tree and Shrub Round#2 0 $ - $ - Tree and Shrub Round#3 0 $ - $ - Tree and Shrub Round#4 0 $ - $ - Tree and Shrub Round#5 0 $ - $ - Shrub Fertilization 0 $ - $ Deep Root Feed Trees 0 $ - $ - Plant Bed Pre-Emergence 0 $ - $ Mulch Mulch Tree Rings 0 $ $ Mulch Plant Beds 0 $ - $ Central Control Monitoring 0 $ - $ - Irrigation Spring Startup 0 $ - $ - System Monthly Site Inspection&Adjustment 0 $ - $ - Fall Shutdown and Blowout 0 $ - $ - Spring Color-Flower Beds 0 $ - $ - Summer Color- Flower Beds 0 $ - $ - Fall Color-Flower Beds 0 $ - $ - Seasonal Bulbs- Early Spring- Flower Beds 0 $ - $ - Color Spring Pots 0 $ - $ - Summer Pots 0 $ - $ - Fall Pots 0 $ - $ - Flower Bed Maintenance 0 $ - $ - Spring Trim and prune shrubs 0 $ - $ Summer Trim and prune shrubs 0 $ - $ - Fall Trim and prune shrubs 0 $ - $ - Tree Pruning c 12' 0 $ - $ - Perennial maintenance 0 $ - $ - Ground cover maintenance 0 $ - $ - Detail Hard Surface Sterilanl 0 $ $ - Bed Maintenance-Weed Control 0 $ - $ - services Spade edge plant beds 0 $ $ Spade edge tree rings 0 $ - $ - Mulch cultivation 0 $ - $ - Nutsedge 0 $ - $ - Overseed Turf 0 $ - $ - Aeration 0 $ - $ - Annual Maintenance Price $ 4,900.00 Client Sffnnature Emb Repr tative Signature mg you are agreeing to the attached'I erms and Cclhey are written and approve Embassy to perform the estimated duties/tasks for the price quoted above. r • r - , Iry j__r,••.f sx, rp: . ',,,.,� :ter-. Iry „}ice • a •' CITY OF RIVERSI MISSOURI 2950 NW Vivion Road Riverside, Missouri 64150 MEMO DATE: April 30, 2015 AGENDA DATE: May 5,2015 TO: The Mayor and the Board of Aldermen FROM:Tom Wooddell RE: City Supplemental Mowing Contract Change Order Request BACKGROUND:The City Supplemental Mowing Project was awarded to Embassy Landscape Group in March of 2015 that consists of high profile mowing and grounds keeping at the Waterfall Park,Linear Park,West Platte Corridor,Welcome Plaza and City Hall Campus for the contract amount of$45,614.00. Common areas in Horizons East have been developed and finished with sod and landscape improvements at Jeff Taylor Memorial Boulevard,the Obelisk roundabout,and portions of Water Street and Canal Street that require mowing,turf maintenance and grounds keeping services.The additional services for the City grounds(map attached)will be an amount not to exceed $6,327.00.At this time the cost of these services will be shared between the City and North Point Development based on the percentage of land owned by both parties. Future mowing,grounds keeping and maintenance costs in the Horizons East common areas will defer to the CID upon establishment in accordance with the master development plan. BUDGET BACKGROUND: The adopted 2014-2015 fiscal budget included$55,000.00 in the Public Works Budget for supplemental mowing and grounds keeping. REVIEWED BY AND RECOMMENDATION: Staff recommends the change order to the City mowing and grounds keeping contract to Embassy Landscape Group in an amount not to exceed$6,327.00.