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HomeMy WebLinkAboutR-2015-026 Purchase Currency Tracking System Cummins Allison RESOLUTION NO. R-2015-026 A RESOLUTION AUTHORIZING THE PURCHASE OF A CURRENCY TRACKING SYSTEM. WHEREAS, the City is in need of a currency tracking system in connection its law enforcement duties; and WHEREAS, City Code Section 135.070.B authorizes the City to extend a contract to a vendor for the purchase of goods or services without utilizing the competitive bidding procedures when, in the opinion of the Board of Aldermen, the contract would be in the best interest of the City; and WHEREAS, the Board of Aldermen finds that Sections 135.070.B is applicable under the circumstances, and that it is in the best interest of the City to purchase the needed system from Cummins Allison. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the Board of Aldermen approves the quote from Cummins Allison, a copy of which is attached hereto, in an amount not to exceed $6,000, and authorizes the purchase of the equipment described therein; and FURTHER THAT the Mayor, the City Administrator, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the day of 3 e, 2015. Mayor Kathleen L. Rose ATTEST: Robin L•ittrell,•Clty Clerk MEMORANDUM DATE: May 2'7, 2015 TO: Robin Littrell FROM: Chris Skinrood SUBJECT: Currency Counting Machine Purchase Request Robin, Here is a cover memo for the reasoning and justification for the purchase of this machine. This request is for the purchase of a Cummins-Allison Currency Counting and Scanning machine. This device will be purchased utilizing funds from the Inmate Security Fund, a fund maintained separately from the city accounts with monies being received through municipal court actions. This account can only be used for the processing of inmates, supplies, and any incidental items needed to process, house, and release offenders. This machine will be used to verify the amounts of currency from offenders when they are processed after being arrested, and at time of release. We are frequently encountering persons who have large amounts of cash on them and it has become very cumbersome and inefficient for the officers to hand count the money. Being able to verify money taken from an arrestee will also alleviate accusations from offenders regarding officers stealing money. This device will assist officers in other ways. We will be able to accurately count and verify offender funds, determine counterfeit bills, and image the money when used for evidence recovery or"buy-bust" operations. The vendor we are requesting to purchase from is Cummins-Allison, a very well known company with the most technology current equipment. We found this company through several means: calling local area banks (UMB, KC Police Credit Union, Community America Credit Union) and other metro police agencies (KCPD, Lenexa, Overland Park, Olathe, FBI, DEA, ATF). When first looking at these types of machines, Cummins-Allison kept coming up as one of the industry standard devices for use in situations where certification and accuracy of counting and imaging are a requirement. It is the sole brand authorized by the federal government to be used in their law enforcement divisions. This brand of equipment is available through one dealer who serves the four state areas. Cummins-Allison is not part of the MARC cooperative purchasing consortium. Department Memorandum Form 2012 The requested purchase would not exceed $6,000. It will include the counting machine itself, imaging software, and a printer for verification of funds and evidence validation, and the first year of annual maintenance for the device that covers all service call fees, parts, software upgrades, and labor. The particular device we are requesting has been in service for over 15 plus years with internal modifications, which are device upgradable thus, this will be a onetime purchase of the actual counting machine; any upgrades can be done to the device itself. Chris Skinrood Department Memorandum Form 2012 • r Quote Riverside Police Department Currency Tracking System JetScan iFX currency scanners—Pick one iFX model 121 $3095 (basic magnetic counterfeit sensors) iFX model 122 $3695 (magnetic, fluorescence & ultraviolet sensors) IMS - Image Management Software—Required Software - $1000 Communication Cable—Required 14ft CATS network cable $35 Printer—Optional Citizen iDP 3550 $442 Installation and Set up—Required - $250 PMIA Preventative Maitenence Inspection Agreement—Optional but strongly encouraged Service agreement - Model 121 - $407 Model 122 - $481 Total with JetScan WX 121 = $4822 PMIA = $407 Total with JetScan WX 122 = $5422 PMIA = $481 Price does not include freight- I will need your tax exemption certificate to waive tax © CUMMINS 21000 Boca Rio Ste A-9 Boca Raton,, FL 33433 CUMMINS-ALLISON CORP. Phone: 561-477-4884 Toll Free: 866-622-0622 Fax: 561-477-4880 October 9, 2013 To Whom It May Concern: Cummins Allison innovates industry leading technology that is contained in many of its products (for example, JetSort®coin sorting equipment,JetScan(&currency denominating equipment, and iFx® image processing equipment). In recognition of the utility and novelty of the technology developed by Cummins Allison at its three engineering sites, Cummins Allison has applied for, and been granted, over 200 U.S. patents on its various technical innovations (curious customers are encouraged to browse the CA patent portfolio at any of the major on-line facilities, including WWW.GOOGLE.COM/PATENTS). Because Cummins Allison has the manufacturing capacity (all located at its worldwide headquarters near Chicago, Illinois)to satisfy the entire commercial demand for its products, Cummins Allison does not license its technology to other manufacturers. Consequently, propriety features unique to the Cummins Allison products are available only from Cummins Allison. Therefore Cummins-Allison is the sole manufacturer, seller and servicer of the JetScan, JetScan iFX, JetScan MPS,JetCount and JetSort equipment through a network of more than 50 Cummins-Allison owned and operated offices. Our manufacturing facility is based in Mt. Prospect, Illinois, U.S.A. Each office is staffed with Cummins-Allison factory trained professionals in both sales and service and is the only source of Cummins-Allison new machines and service parts. Repair parts are only available through our Cummins-Allison service department and are only available to Cummins-Allison customers. We do not sell Cummins-Allison service parts to third party service organizations. This makes Cummins-Allison service offices a sole source service provider for all Cummins-Allison manufactured equipment. This sole source letter applies to our full line of JetScan,JetScan MPS,JetCount and JetSort equipment to be purchased or the renewal of Cummins-Allison Maintenance Contracts. Cummins-Allison ✓ l A#YOeiwr, ✓?rrejea4Wae Cell 954-647-1924, Email weinerj@cumminsallison.com