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HomeMy WebLinkAbout2008-11-03Minutes of Regular Meeting of Board of Aldermen of City of Riverside, Missouri November 3, 2008 A regular meeting of the Board of Aldermen of the Ciry of Riverside, Missouri, was held in the City Hall of Riverside, Missouri, mr November 3, 2008 at 6:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Darata, Hurt, Salyer and Super. Absent, Alderman Bnms. Also present were David Blackburn, City Administrator, Mike Duffy, Director of Community Development, Louise Rusick, City Clerk, Jane Hemy, Executive Adminishation Assistant, Cluef Greg Mills, Public Safety, Meredith Hauck, Coordinator of Communications and External Affairs, Finance Director, Donna Resz and John McClelland, City Attorney. Motion for Alderman Fuller moved that the meeting go into closed•session, pursuant to Closed Session RSMo 610.021(2) Real Estate Issues, seconded by Alderman Hurt, the 6:00 p.m. vote was: Aye: Aldermen Super, Darata, Hurt Salyer and Fuller. Absent, Alderman Bmns. Motion caries. Motion for Alderman Fuller moved that the meeting go into open session, seconded by Open Session Alderman Hurt, the vote was: 7:00 p.m. Aye: Aldermen Darata, Hurt, Salyer, Fuller and Super. Absent, Alderman Bnms. Motion canies. Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the audience joining in. Mayor Rose asked for any comments from the public and there were none. Alderman's comment Alderman Super asked about the fencing at Public Works as he didn't remember there being a report. Mike Duffy said there was discussion about putting new fencing across the front and making it a more decorative fencing in front of Public Works and this was one of the items included in the overall plan for one of the campus projects. This was just for discussion for some time in the future. Minutes of Oct. 14th Approved Minutes of Oct. 21s` Approved Alderman Darata moved to approve the minutes for October 14, 2008, seconded by Alderman Fuller, the vote was: Aye: Aldermen Salyer, Darata, Fuller, Hrut and Super. Absent, Alderman Bmns. Motion carries. Alderman Hurt moved to approve the minutes for October 21, 2008, seconded by Alderman Fuller, the vote was: Aye: Aldermen Fuller, Salyer, Darata, Hurt and Super. Absent, Alderman Bmns. Motion carries. Mins. 11/3/08 Public Hearing Mayor Rose opened the Public Hearing at 7:08 p.m, to consider a request for a Opened Special Use Pemrit for Capital Electric Line Builders, 4400 NW Mattox Road. Mike Duffy said Capital Electric Line Builders is considering moving from Kansas City, Mo. to Riverside. There will be 30 people in the office and all together they employ about 185 people with most of the employees being in the field. Plamring and Zoning recommended approval for the Special Use Permit with 2 condifions: 1. The applicant and the Ciry work with Missouri Department of Transportation to allow landscaping along the north property line. 2. The applicant submits an approved site plan that minimizes the visual impact of the outdoor storage (equipment). Alderman Fuller asked if this was on a limited or permanent basis and Mike said the site would be monitoring the site. Alderman Fuller asked if a variance is granted, and in five years if they sell, does the variance (permit) go with the property and Mike said "No". Alderman Super said it would be nicer lookhrg outdoor storage than Seal-O-Matic's. Alderman Salyer asked how many vehicles are anticipated to be on the site. Chuck Stewart, real estate broker for Capital Electric said they prefer most of their equipment to be out in the field. Mr. Stewart said they have been in business for 50 years. Senior Vice President for Capital Electric, Andy Vajaka also came with Mr. Stewart. Alderman Salyer also asked if there was fuel storage on site. Mike said the tank is above ground and McCray Lumber has made application to close the 1,500 gallon tank and there is talk about moving it. Alderman Salyer said he sees 50-100 tracks to be coming in and filling up at Quik Trip. Mr. Vajaka said the tracks would be traveling 9 highway and I- 635 most of the time. Mr. Stewart said there would be mechanics, office, staff and drivers at the building all the time. Crews could arrive there and leave there vehicles and go to the job site, but he doesn't have the exact numbers of vehicles. There would be 10-20 pieces of equipment on site and some specialized pieces of equipment. The.hours for the crew to be out in the field is 7 a.m. to 330 p.m. Alderman Fuller asked about the existing owner and then the new owner taking over and if the new tenant falls under the Unified Development Ordinance. Mike said any new constmction needs to be under the Unified Development Ordinance and the existing structure is `grandfathered' in. Mr. Vajaka said he is willing to work the City Adminishator for screening and storage and will also be working with MoDot. Scotch pines mixed with deciduous trees will could be a good solution. Mr. Stewart asked the board's consideration for the special use permit could ran with the occupancy permit rather than the renewable permit. Public Hearing There were no other comments. Mayor Rose closed the Public Hearing. Closed at 7:33 p.m. Special Use Permit Alderman Fuller moved to approve the Special Use Permit for Capital Elechic Line Approved Builders, 4400 NW Mattox, seconded by Alderman Hurt, the vote was: Aye: Aldermen Fuller, Darata, Salyer, Hurt and Super. Absent, Alderman Brans. Motion carries. Mhrs. 11/3/08 Audit Report Kevin Smith and Nathan Cordell from McGladrey and Pullen gave a brief summary on the audit recently completed a month ago. Comparisons were shown for 2007 to 2008. The revenue for all governmental funds for 2007 were $20,166,748 and 2008 were $22,745,453. This inclyding Taxes, Gaming Revenue, Miscellaneous, Intergovernmental, Licenses and Fees, Tax Increment Financing Revenue, Investment Earnings, Fines azrd Forfeitures, Real Estate Income-Gaming and Recreation Fees. Expenditures by function for all governmental funds for 2007 were $26,493,087 and 2008 were $30,770,474, this including Administrative and Support, Municipal Como, Police Services, Communications, Fixe Services, Public Works, Parks and Recreation, Community Development, Building and Codes, Capital Outlay and Debt Service. The general fund liquidity and capital for 2007 were and 2008 were stated including Caslr and Investments, Fund Balance and 3 months average expense. The audit will be sent to the Government Finance Officer's Association.. City Administrator David summarized the report as follows: Report Captain Costanzo and Sergeant Skimood recently graduated from the Dale Carnegie course. The October 28'° Trunk n' Treat event was a huge success. Public Safety Officer David Waite and Keith Payne, Fire Inspector/Prevention and Education were recently certified as Child Seat Technicians by National Highway Traffic Safety Administration. In October, there were 4,008 visitors to the City website. Public Works has ordered Public Works equipment are crurently being advertised for sale. Ten loads of additional salt as there is a projected shortage this wirrter season. A Public Works update was included for the board's review. The Northwood project is complete. Work is still progressing in the Montabella division. Work on the Rirrker demolition is largely complete. A report was included on the 2008 Sheet Maintenance Program. Fill has been completed at the bridge approaches and paving the approaches is currently underway. Bridge railing has been formed and are starting to be poured. Based on weather, the approach drives at Vivion and W. Platte maybe completed this year. Work continues for the preparation to open 4 lanes of haffic on Rte. 9 for winter traffic and the conhactor is working towards completion of the Horizons Bridge before the end of the year. Project completion is scheduled for Spring 2009. Work continues on the Welcome Plaza project. Anticipated completion date is the fast week of December. The contractor is completing fly ash base work and is paving the roundabout at the West Argosy Access. Still looking at mid December for completion. Equipment has begun to be moved on site by Pyramid Constmction for the lift station project. Late sum 2009 summer completion is anticipated. The city has issued the first temporary certificate of occupancy for Sunflower Dermatology at the Briarcliff project. Other work continues for Building B and design for Building C will commence in 2009. Four homes are currently under consh'uction in Mins. 11/3/08 Montebella. Other work continues at the project. Mike Duffy's comments Mike said the City has several buildings the city owns that are vacant and we've had several requests from people wishing to lease the buildings. The Hannah building doesn't have sewer service and there is potential for the Ciry to use the buildurg and most of the people are asking for a long term lease and we'd like to keep flexibility if a developer asks regarding the master plan. We've also provided that ground in the past for use to contractors to store materials. The board determined that they are notinterested in leasing space to businesses for these reasons: • Flexibility to implement the master plan • Lack of Utilities • Use for City Infrastructure Projects • Use for City purposes Comments from Matt reported on the bio-retention basin at 50's Gateway saying sod will be placed Shafer, Klhre & Warren on Tuesday or Wednesday and the actual placement of drains have taken place and they are a few weeks away from completion of the project. Comments from City Sabin Yanez said he was going to ask for a motion to approve the second change order, Engineer but is going to hold the request until the next meeting to accumulate more information in the package for the board. The other request that is required for additional engineering services for the Horizons Lift Station sanitary sewer and putting utility casements under the roadway so not to obstruct the new road will also be brought back for consideration for approval at the next meeting. As we're moving forward with the lift station project and working with Continental Consulting Engineers, designer for the force main, it is typical for some scope of work to cover the necessary review of shop drawings. Alderman Super asked wlrat the anticipated costs were for the change orders and Sabin said $120,000 to $135,000. Continental will be reviewing our own plans. Sabin said the number anticipated is $60,000 over a 12 month period to review the shop drawings. Alderman Salyer asked, "If this is typical, why was it not included?" Sabin said he didn't know. The Cook, Flatt and Strobel inspectors will be on the project. Sabin does not foresee anymore plans, prodrrction, design plans or bid documents. Finance Officer's Report Donna brought the board up to date for the fnst quarter financial update on revenues, expenditures, outstanding debt and bond revenue & expenditures as follows: Any projections being made are very preliminary. Gaming Revenues fiscal year to date is down slightly from July 2007-July 2008 about $100,000. The Argosy market share continues to grow. The Gaming receipts for FY 2008 collections was $9,328,000, FY 2009 budget-$9,333,000, FY 2009 Preliminary Projection is $9,111,000. The lease revenue for FY 2008 collections if $5,006,000, FY 2009 budget-$4,950,000, FY 2009 Preliminary Projection-$4,850,000. • The total Investment Portfolio for CD's, US agencies, MOSIP-Overnight, MOSIP CD's and MOSIP term is $38,599,366 with an average interest rate of 2.65%. This does not include funds in checking or in restricted debt service reserve and bond payment accounts. Mins. 11/3/08 • The Federal Open Market Committee of "The Fed" made many comments concerning the economy and the final comment was, "The committee will monitor economic and financial developments carefully and will act as needed to promote sustainable economic growth and price stability." The summary of Revenues are Budget Projected Gaming Revenue $9,333,000 $9,111,000 Lease Revenue $4,950,000 $4,850,000 TIF Revenue $2,600,000 $2,600,000 Investment Revenue $2,664,999 $2,632,000 Sales & Use Tax $2,277,650 $1,310,000 Other Revenues $1,024,230 $1,024,000 Permits & Licenses $ 101,000 $ 101,000 Tourism Revenue $ 175,000 $ 200,000 Total $22,125879 $21,828,000 • The summary of Expenditures for the General Fund including all department budgeted are $7,533,052, YTD $1,498,930 and 20% spent. • The summary of Expenditures for the Tourism Tax Fund committed and expended is $49,536. • The outstanding debt as of 6/30/08 vas $55,770,000 and the anticipated outstanding balance for 6/30/09 is $52,070,000 • The bonds proceeds & Expenditures Total revenue is $41,771,713, expended to Date is $21,970,106 leaving a balance of $19,801,607. Public Safety Report Cluef Mills explained the request to the board to take the `off-duty' designation to `on duty' for the Park Hill South High School Policing Activities. Chief Mills expressed his desire to the school administration to have his department to be the primary provider of enforcement action at the high school. The current agreement with the high school is this is an off-duty assignment behveerr the school and the officers at a rate of pay of $25 per hour (paid directly to the officers). Alderman Salyer asked how this changed things for Public Safety and Chief Mills said it doesn't really change things for Public Safety, but it his belief to utilize Public Safety's staff, it helps to understarrd the issues that are going on at the high school. The change that would occur for the officer(s) is the policy now says "If a sworn member is injured in the course of approved off-duty employment, the member's entitlements to Workers' Compensation, injury leave, and other benefits afforded a member injured on duty will be decided on acase-by-case basis in accordance with guidelines. These guidelines mean while working atone of these school events, the City does not have a responsibility to provide medical care. It is the Chief s belief drat the policing of school events, as related to the policy statement, fall into the category of being exclusively for the benefit of the City and the Department based on the following: • The members of the P.S. Department to be the primary provider of enforcement action at the high school. • Violations drat occur at events are likely to be symptomatic of other issues that Mins. 11/3/08 could impact the community-at-large. Examples of this involve bullying, gang and dmg activity. • The marmer in which enforcement issues are handled in such an environment duectly impacts the reputation of the City and the relationship the Department has with many different constituents. Chief Mill's is proposing that these activities be classified as aduty-related assignment and worked on an overtime basis by members of the Department. Using the estimated 312 hours required, the school would pay the City $7800 over the course of a school year. At the average overtime rate ($39.88 per hour), the department would expend $12,442.56. With the school's reimbursement, the net budgetary increase would be $4,643. If this is agreeable, Chief Mill's said he would work with the school adminishation and the Director of Finance to develop a reimbursement and accounting system to accomplish this and is also requesting that a budget adjustmeut be made to the Police Overtime Account at the appropriate time during this fiscal year. Alderman Super said in the aspect of consistency, the officers are being paid $2S per hour and at the average overtime rate of $39.88, yet the officer's are paid $50.00 per hour at the Community Center. Chief Mills, said when the $50.00 per hour rate was established, the ability for people to bring in liquor was eliminated, then the size of the group and nature of the event would still require an officer present. It is not known when the booking is made if a police officer or sergeant will be present because of who will be available and the average salary between those hvo is $SO per hour. If there is a disparity there is the option to refund any amount that might be due to the renter incase someone else with a lesser rate of pay works at the event. Alderman Super was concerned with consistency and he said Cluef Mill's explanation satisfied his curiosity. Mayor Rose asked if this is what North Kansas City does and Chief Mills said he doesn't know. Mayor Rose also asked if there was any incident to cause the change. Chief Mills said the officer's just realized when the policy tivas adopted and they work here in town they're on their own if they get hurt. Chief Mills and the officers sat down and looked at the policy and decided it benefits the city to police these nearly 70 sporting activities and we should provide an `mn duty' officer for the event. This change would only apply only to the school district. Platte County Officer's are used at the high school as a `fill in.' For all events now occurxiug, the school pays $2S per hour and any overtime the city picks up and it overtime is estimated at $4,600. With there being no objections from the board of aldermen for tine change, Chief Mill's will work with the Finance Officer to set this up. Bill No. 2008-120 Alderman Hurt moved to place Bill No. 2008-120 on its fast reading, said Bill Approving Payment of authorizing the payment of certain indebtedness listed therein, seconded by Alderman Indebtedness Fuller, the vote was: Aye: Aldermen Super, Hurt, Darata, Salyer and Fuller. Absent, Alderman Bruns. Motion carries. Ordurance No. 2008-120 Alderman Darata moved to place Bill No. 2008-120 on its second reading, and upon Approved passage of same become Ordinance No. 2008-120, seconded by Alderman Fuller, the vote vvas: Aye: Aldermen Fuller, Darata, Super, Hurt and Salyer. Absent, Alderman Bruns. Mins. 11/3/08 Motion cariiies. Bill No. 2008-121 Alderman Fuller moved to place Bill No. 2008-121 on its first reading, said Bill Enter Into An Amend- Authorizing And Approving The City Of Riverside, Missouri, To Enter Into An meat To Facility Use Amendment To Facility Use Agreement With The Greater Kansas City YMCA, Agreement with the seconded by Alderman Darata, the vote was: Greater Kansas City YMCA Aye: Aldermen Darata, Faller, Hurt, Salyer and Super. Absent, Alderman Darata. Motion can'ies. Ordinance No. 2008-121 Alderman Hurt moved to place Bill No. 2008-121 on its second reading, and upon Approved passage of same become Ordinance No. 2008-121, seconded by Alderman Salyer, the vote was: Aye: Aldermen Darata, Fuller, Hurt, Salyer and Super. Absent, Alderman Bmns. Motion carries. Mayor's comments Mayor Rose said she attended the First Mayor's Caucus executive board on October 24"' and they met to discuss how to proceed going forward about what kind of issues. The next meeting will be held here in January and they are going to be taking on recycling for discussion, concepts like doing a better job of recycling. There will be a speaker here from US cities for an outside perspective. Some of the other issues discussed will be EPA mandates, transportation, eminent domain and solid waste. Last week, the fn'st subcommittee meetng was held on the Union Hall on how to proceed and all individual buildings were discussed. Mike Duffy is putting together a package for design build to groups and ask them to come back with their best bid and a time line will be put together. Also, talked about the Levee Board and Chamber being in the building. Mayor Rose asked to be added to the agenda for regular meetings, Park Board and Levee Board reports. Tmnk or Treat was a success and 721 hamburgers were prepared for attendees. The Platte Count EDC will hold the 18th annual job development awards luncheon on December 12 . Mayor Rose received a letter from MoPerm stating they have a base rate reduction of 6.1 % for liability and property coverage in 2009. Mayor Rose said Kathy Mousel submitted her resignation to the Park Board. Aldermen Comments Alderman Fuller asked about the roofing and siding ordinance discussed at the last meeting. Mike Duffy said an Ordinance has been prepared with a couple of things to work out with the 2003 IRC and UBC Codes making sure everything is corrected. Mike said we're going back and checking in 2008 the total number of permits issued of a breakdown and costs. Alderman Fuller also would like for the staff to look into recycling, that is sluedding (group-community) getting some of the paper out of there houses and help from filling the landfills. Mayor Rose said we could put together a few regional places where this could be done. Alderman Darata asked if we could look at recycling grass and leaves. Mayor Rose said Mins. 11/3/08 Jeff did this (landscaping material) at Pursell's on 9 Highway. Mayor Rose said there have been some other states that have looked new technology, incineration is one. Mayor Rose said we maybe able to put together a program for the citizens, but it may cost us to do so. Theme is one comer where Pursell will take tree limbs, grass etc. Alderman Darata said she was excited to see how many families attended Trunk `n Treat and our Public Safety staff helped make it a success. David said the state does not allow yard waste to be'dumped in the landfill. This must be composted and taken somewhere that can deal with it. We've been able to take ours to the Kansas landfill. Alderman Hurt said he attended a meeting with the county parks staff, Public Safety and the City regarding the trails system. Recess Mayor Rose called a recess at 8:55 p.m. Reconvene Mayor Rose called the meeting to order and all Aldermen answered to roll call. at 9:03 p.m. Closed Session Alderman Hurt moved to go into closed session at 9:03 p.m, seconded by Alderman Fuller, the vote was: Aye: Aldermen Salyer, Darata, Fuller, Super and Hurt. Absent, Alderman Bruns. Motion caries. Open Session Alderman Fuller moved to go into open session at 9:40 p.m., seconded by Alderman Darata, the vote was: Aye: Alderman Darata, Fruller, Salyer, Bruns, Hrut and Super. Absent, Alderman Bmns. Motion carries. Adjournment Alderman Fuller moved to adjourn, seconded by Alderman Hurt, the vote was: at 9:40 p.m. Aye: Aldermen Fuller, Darata, Salyer, Hurt and Super. Absent, Alderman Bmns. Motion caries. ity Jerk Mins. 11/3/08