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Home My WebLink AboutR-2016-051 Purchase Selex-ES/ELSAG Automated License Plate Reader Resolution No. R—2016-051 A RESOLUTION AUTHORIZING THE PURCHASE OF ONE SELEX-ES/ELSAG AUTOMATED LICENSE PLATE READER FOR THE DEPARTMENT OF PUBLIC SAFETY FROM BUSCH AND ASSOCIATES OFF THE GSA PURCHASING CONTRACT IN THE AMOUNT NOT TO EXCEED $24,880. WHEREAS, the Police Department has a need for the acquisition of one SELEX-ES/ ELSAG automated license plate reader; and WHEREAS, the City of Riverside in the adoption of its purchasing policy has approved the practice of purchasing equipment from competitive bids awarded by other governmental entities through the cooperative bidding process; and WHEREAS, GSA has competitively bid and awarded to Busch and Associates Contract- #GS-07F-0004Y; and WHEREAS, funds for such purpose were budgeted in the Fiscal Year 2016-2017 budget; and WHEREAS, the City of Riverside finds it is in the best interest of the citizens of the City of Riverside to authorize and approve the purchase of one SELEX-ES/ELSAG license plate reader from Busch and Associates in an amount not to exceed $24,880.00. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: THAT, the purchase of one SELEX-ES/ELSAG license plate reader from Busch and Associates in an amount not to exceed $24,880.00 is hereby authorized, approved and ratified; and FURTHER THAT the Police Chief and/or the City Administrator, or his designee, are hereby authorized to execute all documents necessary or incidental to this transaction and the City Clerk is authorized to attest thereto. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Riverside, Missouri, theiq'W' day of July, 2016. Mayor Kathleen L. Rose ATTE Robin Kincaid, City Clerk 205 H Creel:Ridge Road Greensboro,NC 27406 Selex E5 Tel: 1.877.773.5724 3 Fax: 1.336.379.7164 A Finmeccanica Company DUNS#: 198749777 ua�gMnixsrase�snG ream naa;;a FED TAX ID:980353098 QUOTE Prepared By: Matthew Maxwell matthew.maxwell@selex-es.us Phone: (937) 572-9014 Please include the quote number on your purchase orders and email them to sales@elsag.com for processing Quote#: 12383 Quote Date: 6/10/2016 Funding Source: Quote Expiry Date: 9/8/2016 Grant Details: Requested Delivery Date: Payment Method: Rate Sheet: Base Price Terms: Net 30 days from date of shipment. If installation is required then Net 30 days from the Installation Date. Elsag agrees not to ship equipment until an Installation Date is agreed upon by the Parties. All orders shipped FOB Greensboro Contracts: No Contract Used Comments: Bill To: Riverside Police Department- MO Ship To: Riverside Police Department- MO 2990 North West Vivion Road 2990 North West Vivion Road Riverside, MO 64150 Riverside, MO 64150 United States United States Product Qty Product/Service Unit Price Amount 1 140013-ELSAG Plate Hunter M6-3 $16,820.00 $16,820.00 1 421773-M6 Trunkbox,3-4 Cameras $0.00 $0.00 1 410052-Ethernet Cable Shielded 25 ft $0.00 $0.00 1 413032-M6 Trunkbox mounting plate $0.00 $0.00 1 412995-Packing Foam Insert $0.00 $0.00 1 421803-M6 Cam 12mm 740nm $0.00 $0.00 1 421804-M6 Cam 16mm 740nm $0.00 $0.00 1 421805-M6 Cam 25mm 740nm $0.00 $0.00 1 421810-M6 Multi-Mount 1 Cam $0.00 $0.00 1 421810-M6 Multi-Mount 1 Cam $0.00 $0.00 1 421810-M6 Multi-Mount 1 Cam $0.00 $0.00 1 412713-M6 Perm Power Cable,No Opus $0.00 $0.00 1 210020-Tech Dispatch $1,250.00 $1,250.00 Date Printed: 6/16/2016 Page 1 of 3 Product City Product/Service Unit Price Amount 1 412519-12-12ft Flat Transportable Camera Cable $0.00 $0.00 1 412519-12-12ft Flat Transportable Camera Cable $0.00 $0.00 1 412519-12-12ft Flat Transportable Camera Cable $0.00 $0.00 1 510322-5.X-EOC Operation Center License 5.X $1,275.00 $1,275.00 1 510033-CSC-Car System Version 6.X-EOC Connected $0.00 $0.00 Vehicle's Model Year: 2013 Vehicle's Make/Model: Ford Interceptor-SUV Protocol: Missouri Delivery: Standard 3 520001-Mobile 3-1 Year Standard Hardware&Software Extended Warranty Three $1,845.00 $5,535.00 Camera System Subtotals Goods&Services Sub-total(Pre-tax):Contract Items $0.00 Goods&Services Sub-total(Pre-Tax):Non Contract Items $24,880.00 Upfront Goods&Services Sub-total(Pre-tax): $24,880.00 Tax Tax Exempt $0.00 Total Goods&Services Total: $24,880.00 Date Printed: 6/16/2016 Page 2 of 3 Selex ES A Finmeccanica Company Purchasing Terms and Conditions Unless the Purchase Order is pursuant to a State or Federal cooperative purchasing agreement, or a separately executed Master Agreement, these Terms and Conditions supersede and replace any prior estimate, offer, quote, agreement, understanding or arrangement whether written or oral between the parties. If there is a discrepancy, please contact your account manager for correction. These Terms and Conditions may not be changed or modified unless in writing and signed by authorized representative of Selex ES, Inc. Selex ES, Inc. will not be bound by any terms of Buyer's purchase order unless expressly agreed to in writing and signed by an authorized representative of Selex ES, Inc. Shipment and Delivery.All orders shipped FOB Greensboro. For purchases of Products that require installation: Unless otherwise agreed to by the Parties, Supplier agrees not to ship Product until an Installation date is scheduled. Title. Ownership of and Title to the Products shall transfer to the Customer upon shipment. All intellectual property rights, including without limitation, patents and /or the relevant applications, in or relating to the Products, to the Documentation and to the Software are and shall remain the property of the Supplier or its licensors. Refer to the Selex ES Software License Agreement documentation provided with the shipment. Payment Terms. Supplier shall invoice Customer no later than sixty (60) calendar days after shipment of the Products and/or performance of any Work or Services. Payment is due Net 30 days. Warranty. One year of warranty, 24 hour telephone support, and initial training are included your purchase. Refer to the Selex ES Warranty Coverage documentation as provided. EXCEPT AS SET FORTH IN THIS AGREEMENT AND IN THE SELEX ES WARRANTY COVERAGE DOCUMENTATION, SUPPLIER MAKES NO OTHER WARRANTIES EXPRESS OR IMPLIED RELATING TO SUPPLIER'S PRODUCTS OR SERVICES. FORCE MAJEURE. Either Party shall be excused for delays in delivery or in performance where such delay is directly due to act of God, acts of civil or military authority, fires, strikes, floods, epidemics, war, riot, or other similar causes beyond such Party's reasonable control. Such Party shall promptly give written notice to the other Party specifying the nature and probable extent of such delay. The Parties shall then immediately attempt to determine what fair and reasonable extension of schedules may be necessary. The parties agree to use their best efforts to mitigate the effects of the delay. Quote: 12383 Riverside Police Department Resolution Overview OFFICER AGENDA DATE: July 19, 2016 BACKGROUND: This request in for the purchase of a SELEX-ES/ELSAG Automated License Plate Reader (ALPR). We currently have one unit in service; however, it is no longer supported by the manufacture due to the age of the unit. This purchase will fill that need and allow us to continue to receive vital information about wanted persons, for investigative reasons, or when looking for missing/abducted children. The request for this purchase is based off GSA contract #GS-07F-0004Y and will be purchased through the regional sales representative Busch and Associates. BUDGETARY IMPACT: The purchase of this unit was approved in the 2016-2017 budget for the amount of$23,000. Since our original request, the cost has increased to $24,880 due to the addition of a term service agreement for an additional four years. Despite the small increase in the amount,this will not create any further need for additional money.