HomeMy WebLinkAboutR-2016-054 Purchase Maxxum 125 Tractor RESOLUTION NO. R— 2016-054
A RESOLUTION AUTHORIZING THE PURCHASE OF A CASE IH MAXXUM 125 TRACTOR
FOR THE PUBLIC WORKS DEPARTMENT OFF THE MISSOURI DEPARTMENT OF
TRANSPORTATION GOVERNMENT PRICING IN AN AMOUNT NOT TO EXCEED$83,461.00
WHEREAS, the Public Works Department has a need for the acquisition of a 2015 Case IH
Maxxum 125 T4B tractor; and
WHEREAS, the City of Riverside in the adoption of its purchasing policy has approved the
practice of purchasing equipment from competitive bids awarded by other governmental entities
through the cooperative bidding process; and
WHEREAS, the Missouri Department of Transportation (MODOT) has competitively bid and
awarded a contract to Derr Equipment, Savannah, Missouri for the purchase of such equipment
through Program# 3-130709TV for Ag Equipment; and
WHEREAS, funds for such purpose were budgeted in the Fiscal Year 2016-2017 budget;
and
WHEREAS, the City of Riverside finds it is in the best interest of the citizens of the City of
Riverside to authorize and approve the purchase of one 2015 Case IH Maxxum 125 T4B tractor off
the MODOT Government Program for Ag Equipment Bid List pricing in an amount not to exceed
$83,461.00.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY
OF RIVERSIDE, MISSOURI, AS FOLLOWS:
THAT, the purchase of one 2015 Case IH Maxxum 125 T4B tractor off the MODOT
Government Program for Ag Equipment Bid List from Derr Equipment, Savannah, Missouri in an
amount not to exceed $83,461.00 is hereby authorized and approved; and
FURTHER THAT the Mayor, or her designee, is hereby authorized to execute all documents
necessary or incidental to this transaction and the City Clerk is authorized to attest thereto.
PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of
the City of Riverside, Missouri, thejP day of August, 2016.
Mayor Kathleen L. Rose
A- T: e
e a
S.
' J
obift Kincaid, City Clef,
CITY OF
RIVERS
MISSOURI
Upstream from ordinary.
2950 NW Vivion Road
Riverside, Missouri 64150
AGENDA DATE: 08-02-2016
TO: Mayor and Board of Aldermen
FROM: Tom Wooddell, Public Works Director
RE: Purchase Approval CASEIH MAXXUM 125 TRACTOR
BACKGROUND: Funding to purchase a tractor was included in the 2016-2017 budget. The CASEIH
MAXXUM 125 T4B tractor will be purchased from Derr Equipment, Savannah, Missouri 64485, using
the Government MODOT Program #3-130709TV for Ag Equipment.
BUDGETARY IMPACT: The adopted 2016-2017 fiscal budget included $90,000.00 for the purchase
of the CASEIH MAXXUM 125 T4B tractor. The total cost of the tractor is $83,461.00
2950 NW Vivion Rd I vll%a.11 vil—Iiaill— v�w��•
Riverside,MO 64150-1502
.. (816)741-3993
PO Number: P000081 Date: 08/03/2016
Request #: REQ00095 Vendor#: 02893
ISSUED TO: OREGON TRUCK&TRACTOR, INC SHIP TO: PUBLIC WORKS
11001 HIGHWAY 71 4200 NW RIVERSIDE
SAVANNAH, MO 64485- Riverside, MO 64150
ITEM UNITS DESCRIPTION VENDOR PART# PRICE PRO) GLACCOUNTNUMBER AMOUNT
1 0 Case1H Maxxum 125 Tab 4 CYL Tractor 0.00 051 21-050-000-5300 83,461.00
Approved By: Date: I TOTAL 83,461.00
1. Original invoice plus one copy must be sent to:City of Riverside,2950 NVI Vivion Rd,Riverside,MO 64150-1502.
2. Payment may be expected within 30 days of receipt of goods,unless otherwise stated.
3. C.O.D.shipment will not be accepted.
4. Purchase Order numbers must appear on all shipping containers,packing slips and invoices.Failure to comply with the above request may delay payment.
5. All goods are to be shipped F.O.S.Destination unless otherwise stated.
6. All materials and services are subject to approval based on the description on the face of the purchase order or appendages thereof.Substitutions are not permitted without
approval of the Requesting Department.Material not approved will be returned at no cost to the City.
7. All goods and equipment must meet or exceed all necessary city,state and federal standards and regulations.
8. Vendor or manufacturer bears risk of loss or damage until property received and/or installed.
9. Seller acknowledges that the buyer is an equal opportunity employer. Seller will comply with all equal opportunity laws and regulations that are applicable to it as a supplier of
the buyer.
30. The City is exempt from all federal excise and state tax-10# 12-493121
Accounts Payable Dept. (816) 741-3993 FAX (816) 746-8349
Derr Equipment CASE IH TRACTORS-COMBINES
11001 Highway 71 FARMIMPLEMENTS
SKUBOTA,CUB CADET,WOODS
Savannah, MO 64485-8135
PARTS, SALES, SERVICE
816-324-5618 www.derrequipment.com
877-260-2581
SOLD TO SHIP TO
CITY09 CITY OF RIVERSIDE
2950 NW VIVION RD
RIVERSIDE, MO 64150-1502
Sold By: MILES PO #: P000081 Date 8/09/16 WHOLEGOOD SALE W106259
Ship By- Tax #: TAX ID# 12-493121 8 : 06:53 PRT: 1
Tax D Qty Description -------------------------------* Price Amount
**EQUIP SALE
G1 02896 CASEIH 125 MAX TRACTOR 83461 . 00
SER# : ZFEE02896 WAR: 01 EXP: 8/09/16
All claims and rewmed goods most be returned within 15 days,net 10th each month.Accounts not paid within 30 days will,on the billing date following be charged 1 112% FINANCE CHARGE
each month which is 18% ANNUAL PERCENTAGE RATE.
hearby certify the items on this invoice are for agricultural use,if these items are not used exclusively
for this purpose,I will be liable for the tax,interest,and penalty.
II II
SUBTOTAL 83461 . 00
Charge Sale I�
IIPhhAone: (.816} 473, 3993 __— PAY THIS
LL _- ____�', AMOUNT $83461 . 00
CNH AMERICA LLC Purchaser's Order for Case Equipment
Date .24
To err c�_ v Mr r Dealer
Af AA/'. HL,
Address
Please Enter the Following order to be delivered on or after
Quantity Warranty Cash Price
Period Make,Model Description Serial No./Attach. Each Item
New Used Demo months
( <:4 r_/(/ / '4i om Id. ' /✓IfO7-r, <FEc Oa�1 ' $ U
1�5<.n J.,.G ,� sP7o tA. L-b, fnIn _G
5<Af&M, 72 A, 1r(P✓/,I' i<r Y IA/ �Y..
F�-.l a,( hl e., /,x/� S•..; � ,r H �rwk6�
s L u,s C j" �,/ j 4 eX, < S
„� fsrN /ss 3 .x �MtDFlxi, h'� /x, r AY k.
�_ -!. fi (! n.t�r,. �e�. . % ,ry rc.�r /, n..,,���F✓� rans ion Expense
Trade in: Plus Extra equipment(Cab, Extendahoe, Duals,etc.) Upon delivery, it is agreed that Purchaser
G D will pay all taxes and other charges and
Year Description Impl. A STrade settle for the pyrchase price as follows:
Mfg. Make Model Serial No. Size 9. Hours Allowance �
��GJ 4—
3, w/,cee)
1. Total Cash Price $
2. Less Down Payment $
3. Unpaid Cash Price $
Purchaser hereby bargains, sells and conveys unto Seller the above described
Trade-In Equipment and warrants and certifies it to be free and clear of liens, 4. Enter %Sales Tax$ $
encumbrance, and security interests,except to the extent shown below. 5. Other Fees or Charges$
1. Trade Allowance Owed $ 6. Total Taxes and Fees(4+ 5) $4,2 79/
2. Less Amount Owed 7... Cash Due on Delivery(3+6) $
> t0
To $ i C G00�I
3. Net Trade Allowance, (1 -2) $ This is a cash tra saclion. If the Purchaser so requests
4. Other(Specify) prior to acceptance, the unpaid balance will be handled
$ as a time sales transaction, subject to available financing
and credit approval.
5. Cash Down Payment with Order $
6. Total Cash and Other Down Payment(4 + 5) $ NO DELIVERY OF ABOVE GOODS TO BE MADE
7. Total Down Payment(3+6) $ UNTIL FULL SETTLEMENT IS RECEIVED.
SELLER AND MANUFACTURER MAKE NO REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED (INCLUDING
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS) EXCEPT AS PROVIDED ON
THE REVERSE SIDE.
NOTICE TO PURCHASER C1. Read this contract before you sign it.2. You are entitled to an exact and completely filled in copy of this contract when you sign it.Keep it to protect legalIvhts.
3. Purchaser acknowledges receipt of a fully completed copy of this contract and Purchaser waives notice of the accepts ce or rejection of this order
by the seller.
4. The additional terms and conditions set forth on the reverse side are a part of this contract and are incorporated herein by reference.
It is understood that this is the entire agreement between the parties.
,
e •� y,v�c
Order taken by
�__D� _p-urchasers Signature)
Order
Order accepted this day ��1 r-�/ t p, W v v
I x QN
L� 2D . Purchaser Address lll✓� 'Y (Street)
of - II
(/ d&
Dealer/Store Manager (Town)
County State Zip Code
Form No. 1643 3/04(Dealer) Printed in U.S A.
ADDITIONAL TERMS AND CONDITIONS
1. When trade-in equipment is not to be delivered to the Seller until delivery of the equipment purchased by this order,the trade-in
equipment may be reappraised at that time and such reappraisal value shall determine the allowance made for such trade-in
equipment. When the reappraised value is less than the original trade-in allowance shown on this form, the purchaser may
terminate this order; however, this right of termination must be exercised prior to delivery of the equipment by Seller and
surrender of the trade-in equipment to Seller.
2. In the event Case dealer's price is charged prior to delivery, the purchase price shall be adjusted accordingly. If such price
change results in an increase, purchaser has the option of cancelling this order in writing immediately on being notified thereof.
The Seller assumes no liability for nonshipment, delay in shipment or other circumstances beyond its control.
WARRANTY
NEW EQUIPMENT
Any warranties provided by the Dealer on any NEW EQUIPMENT set forth on the reverse side hereof shall be given to Purchaser
by separate statement,the receipt whereof is hereby acknowledged by Purchaser.
USED EQUIPMENT
USED EQUIPMENT covered by this Purchase Order is sold AS IS,WHERE IS,WITH NO REPRESENTATIONS OR WARRANTIES,
unless otherwise specified in writing.
ASSIGNMENT
The within contract,together with the indebtedness and all rights therein described, is hereby assigned,transferred, conveyed and
set over unto CASE CREDIT CORPORATION ("CASE CREDIT")and/or CNH AMERICA LLC for its successors or assigns, for its
or their own use forever,with full power and authority with regard thereto,subject nevertheless to the conditions therein contained
and to the right therein granted according to law and each assignor represents and warrants the said instrument as genuine and in
all respects what it purports to be and has no knowledge of any fact impairing the validity thereof, and that
there are no set-offs or counterclaims against the same. Payment of the within contract according to its terms hereby guaranteed
by the undersigned.
— -----� (Seller)
By
Dated
rwnrr Missouri Department of Revenue
_ 149 sai�and Use Tax ExemptionGttificate
CaWan te seller. In order for the artlflcate te be accepted In good faith by the eager, the sailor must exercise caro that the
property being aoldkexempt. Whenapurchaeark dalming an examptbnforpurclums of Rom that qualify forthe full manufacturing
exemption and other Items that only quality for the partial manufacturing exemption,the seller must make certain the correct amount
of tax Is diarged for each Item purchased.
Na ® elephons Number MI t T D
Coned n Doing Business As Name(DBA)
ry
nr W V Adck
R V dtin
Describe product or serdoes purchased exempt from tax
PARTS AND EQUIPMENT FOR FARM USE
Type of business
FARMING
Name Telephone Number Contact Person
OREGON?RUCK AND TRACTOR,INC. ILL1 6 3 2 4 . 5 6 1 8 BRAD DERR
Doing Business As Name(DBA) Address
DERR EQUIPMENT 1 11001 HIGHWAY 71
CRY State Zip Code
SAVANNAH NO 64485
❑Purchases of Tangible Personal Property for resale:Reta9ers State Tax ID Number Home State
(Missouri Retailers must have a Missouri Tax I.D.Number)
❑Purchases of Taxable Services for resale(see list of taxable services In instructions) -
Ref Ws Missouri Tax l D.Number
(Resale certificate cannot be taken by seller in good faith udese the purchaser Is registered in Missouri)
❑Purchases by Manufacturer or Wholesaler for Wholesale: Home State: (Missouri Tax I.D.Number may not be required)
❑Purchases by Motor Vehicle Dealer: Missouri Dealerucwlsa Number
(ONy for parts that will be used on vehicles being resole)(An Exemption Certiacate for Tire and Lead-Add Battery Fee(Form 1497)k
requhed for tire and battery fees)
These apply to state and local sales and use tax.
❑Ingredient or Component Part ❑Plant Expansion
❑Manufacturing Machinery,Equipment,and Park ❑Research and Development of Agricultural Biotechnology
❑Material Recovery Processing Products and Plant Genomics Products and Prescription
Pharmaceuticals
These only apply to state tax(4.225%)and local use tax,but not sales tax. The seller must collect and report kcal sales taxes
imposed by political subdivisions.
❑ Research and Development ❑Manufacturing Chemicals and Materials
❑
Machinery and Equipment used or Consumed in Manufacturing
❑Mauxiels,Chemicals,Machinery,and Equipment Used or Consumed In Material Recovery Processing Plant
❑UN"or Energy and Water Used or Consumed in Manubduring(Must complete below)
Purchasers Manufacturing Percentage % Purchasers Square Footage
Common Caller ❑Locomotive Fuel ❑Air and Water Pollution Carmol,Machinery,Equipment,
(Attach Form 60961 Appliances and Devirgs.� 1 �—
• ❑Commercial Motor Vehicles or Trailers Greater than 64,DDO elTmer 1
Pounds(Attach Farm 94361
Under penalties of pedury,1 declare that the above Information and any attached supplement Is true,complete,and correct. —
Signa (Purchaser or Purchasers Agent) Tine Date(MMIDD/YYYY)
questions,please Contact the Department of Revenue at: F0rM 149(�ee0O8W5)
If you have
Phone:(573)751-2836
TTY:(800)735-2988 E-mail: salestaxexempyons or.mom
Fax:(573)522-1271
Visit http://www.dor mo.govibusinessisaksisalea-us"xemoflons.pho for additional information. '