HomeMy WebLinkAbout2008-022 - Indicia Design-. .
Bill No. 2008- 22
Ordinance No. 2008-22
AN ORDINANCE AUTHORIZING AND APPROVING THE CITY OF RIVERSIDE,
MISSOURI, TO ENTER INTO A SALES CONTRACT WITH INDICIA DESIGN FOR
PREPARATION OF THE ANNUAL REPORT FOR THE
CITY OF RIVERSIDE, MISSOURI
WHEREAS, the City of Riverside (the "Cit}~') desires to contract for the design and
printing of the Annual Report; and
WHEREAS, Indicia Design is a design firm and has the ability to .design and print the
Annual Report for the City of Riverside, Missouri; and
WHEREAS, the City and Indicia Design have reached an agreement concerning the
design and printing of the Annual Report (the "Agreement"); and
WHEREAS, the Agreement provides that Indicia Design will help organize and make
suggestions for the Annual Report content, and present two concepts for its design, including the
cover and one interior spread concept and print the Annual Report for the City so that the Annual
Report can be published and mailed to city residents and potential developers, etc. by the end of
February, 2008; and
WHEREAS, the City finds that entering into the Agreement is for a public purpose and is
to be advisable and in the City's best interests for the promotion of the health, safety and welfare
of the residents of the City; and
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY
OF RIVERSIDE, MISSOURI, AS FOLLOWS:
Section 1. This Ordinance is intended and is hereby determined and declazed to be necessary
to accomplish and serve the public purpose of designing and printing the Annual Report.
Section 2. The City of Riverside shall enter into the Agreement, to be substantially in the
form attached hereto as Exhibit A, with Indicia Design.
Section 3. The Mayor, the City Administrator, the City Attorney and other appropriate City
officials aze hereby authorized to take any and all actions as may be deemed necessary or
convenient to carry out and comply with the intent of this Ordinance and to execute and deliver
for and on behalf of the City all certificates, instruments, agreements and other documents, as
maybe necessary or convenient to perform all matters herein authorized.
Section 4. This Ordinance shall be in full force and effect from and after its passage and
approval.
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Passed this C~~~ '"ilay of January, 2008.
Mayor Kathleen L. Rose
ATTEST:
Cit lerk
DICTA
DSSION
1810 PA08PSCT XVB. SUITS
SXNSAS CITY 880 64187
P 818-471-8400
P 818-881-8888
1NDiCIADBBIGN.COM
1. Annual Report (revised estimate):
Develop and design 2007 Annual Report for the City of Riverside, Mo. Annual Report to be
8.5"x11 ° in size, have up to twenty (20) pages 4f content plus cover, and be designed to print in
full color.
. - -..
Design firm will help organize and make suggestions for Annual Report content, and present two
(2) concepts for Its design, including the cover and one (f) interior spread per concept. Client to
choose ono (1) design option for final execution and Implementation.
Client to provide all copy for annual report to design firm as MS Word document, as well as any
imagery (Including: high resolution digital photo files orscan-ready original prints; artist
renderings of construction projects; charts and graphs; etc.). Client will receive up to two (2)
rounds of proofing and revisions. Additional and/or extensive revisions will be billed at an hourly
rate of $100 per hour.
Cost below includes the creation of two (2) to three (3) custom charts/graphs to communicate
pertinent information, as well as simple retouching and color correction of client-provided
imagery.
TIMELINE
Annual Report to be published and mailed to dry residents and potential devebpen3, etc. by the
end of February, 2008. All print ready flies to be complete and handed off to printer by
mid-February. Timeline for completion is contingent upon the delivery of all content and imagery
to design firm, as well as length of approval process.
EXCLUSIONS
Print prices are not included in this estimate, as the speclfications for such have yet to be
determined. A separate printing bid will be submitted to client pending selection of a design
concept. The use of stock and/or commissioned photography and/or illustration has not been
included in this estimate, and if used, will be billed as an additional expense to client.
Coat for Annual Report (revised estimate):
PROPOSAL
os-1 of
Hate o1-1a2oos
Client Riverskte MO
Contact Jane Henry
Phone 816-741-3883
EmaU jhenryc~riversidemo.com
$4,500.00
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Accepted by:
Signalers Dale
Name/118e:
~i
1810 PROBPSCT AVIi, $AIYS 100
KANSAS CIiY DtlO 84147
P 818-471-8400
P 818-491-8444
INDIC[AD881ON.COM
8ervk:es
The Design Rrm agrees a provide atl the aervlces outlined kteach
esWnaleyproposal whhln tW orlleda epedflsd It however, the Cdent
changes any of the cdleda tludrg the project requlrktg adtlltlonel
services. a reNabn tea vitl W dterged Additional aervlces win Inolyd0.
but ero not tlmlted%charges N the extant of work, changes M soMdula,
changes b the complmdtlf of enyelemento of the protect, and any
dragss made afler dint approval has been ghren for a spedlb stpa of
the protect according to theagreed-upon schedule, Including concept,
deABR composltlon, and praductlon of mechartloalaTW Dealyt Flmt wll
keep the Cgent Informed of additlorei eervit»s that --are required end
obtain file gbntb eppnotsl tw artyservlcas that cause the toms teoe to
exceed dtoee outlined In the protect eatlmete/proposel.
4. 8chsdulss/Overtlms/RUeh Work
The qbM and DeNgn Flan agree to arrange en appropdale aahedule and
M related deadlMea for each project. The Design Flint reserves the rIOM
to adjust the schedule and/w charge etldflbrretly H the avant that the
Cgent hga to meet the agread•trpon deadgnea for degvery of lMormagoR
materlNa approvals, peymenta, and for charges and adtlltlons to the
serNces outlined h the esWnate/proposal.
8. Nan-dhdo9ure AgroemeM
The Dealgn Rmt mdntalna all right to arty artvrork w IMelleolual properly
that b produced during the course of the proJeotThe plant ahdl not
dbdose w w0.1w their own Personal ar company galR any concepn w
keas generebd w Preaemed.
4. CgentApprovel
The CgeM wR apprare and proofread aA Bnal deafOne and type Wkre fhe
protluotlon of medtanicels/cobr wmpsand Wlwe project b aeM to
print w prodtsxidTW Cdentb approval of ell tangible mnterlab end
erlwotk will W aaaumed after the work hee been aubmllted b dH!plant
Ion revlaug uNesa tin pint Indlcelee otherwbe m wMkg an a f§ooflng
Approval Checkgst roan, suppged vMh every proof on each protect
6. lllgMe/Dwnerah~
Ag tergltde maledele h ell dreumetanees remain Ste Properly of the
Desgn Flrrn.Ali rights and ownerohip appy to prellmkary concepts
Nrorlta In progress, and Mlehed maledal, whether the project b
completed w canceled upon payment of ag tees and exponeea the
Dealgrt Flint wiA grant all roproductlon antl/w usage rights, as oumned fn
each ea0mefe/proposef, for ell approved gnel materlds created by the
Design Fkm for this protect If the plant wishes to make erry addltlonal
use of the materleb, the Client agrees to seek perndaabn from the
Design POrrt and maim such Payments ae are approved b7 ~ ~w at
1hM lone. Where akeretlorn or rotelaea are necessary, the DeNgn Flint vrpl
bs given 1W oppwWNlyto make ouch changes at en agreed edtlltlonal
dterga
8. ElecVOnloFllea
If the pint hoe MeclroNC file rogNrements for how tW protect b to W
propared rite tgteM must oommuntcate thle ro the Design Fkm Wroro
work ltegW. Any Nee and softwaro documents rolaled to Ore Cllentb
pra-ed ere the properly of the Design Flnn and moat not W ooPbd
albred w morg0etl vAthout the written permisslon of tW fhalgn Flrm.
7. paymeMOchadule
lJpon approval of eachproject esdmete/propoaet, the gbnt wro make ell
payment Irtebllmerds as acMduledAtl knrokee submitted to CgeM ere
paysble vtldtin Odrly (30) days of fhe date Wged The grant M kdl usage
dghta and the rfgM of copyright b eordidoned on receipt of iutl payment.
TW CgeM wdl pay Inlereet on ati overdue amounts not exeseding the
madmum amount etlowed bylaw, and shell e~ume reeponaibigly for all
colbction of legal foes naeessllaled by default let payment.
PROPOSAL
S1mtaWre tote
8. RaYttbursable Expenses
Ary budget flgrxes or astknates for retmbursabb axpauua w Ynpkmen-
tetlon attarges.aueh eeout-ol-poolat expsness, typeeetWp, prhdnp
lebrloatloM1 w Irtetatla0on, aro for plannkq iturposse ortlttThs Deei0n F1mt
witl we hb beet aiforle b work vdtldrt staled tollgate but vdN rat W gable
if 1Mse experoes erased budgdi. When poeegtle, no expenses in
eousa of the budget wro W Incurred vAltatd the gleM'a writbn w
Initlalad approYel„advance.
Ths CgsM wgl reM[btxes tho Design Rrm ror eg out-of-Pow ~P~
incurred by the Design firm on each protect These expanse mry
Nohde, bul are not gmlred t0. ouMu[ expartsn, oaxlerswvWs, ato.
Upon tlto CgenHt fegwet at lhs alert d the proje0l, tecwds for
out-of-pocket experoes wMl be nrielned by Sts Design Flan end wM be
made avagada to the CgeM upon oomple8on of the prgsct
Third Party Contracts
The Dsatpn fYrrt mtq oontrsat with crier YrlNdwla or compaNSe aottrg
on behall of the CNeM m pradde addltlortd eerNtlee auoh u wrPorg,
phdogrephJt nkratratlon, pdnWg, and fattrtoatlortThe CgeM agrees b W
bound b7 any terms and cortNdons. ktdudrg roquked orotgb end usage
lights, wigs rospsot to reP~~ of ~ ~~ that ~ ~ MrN~
on the Design Rrm by these tltktl psrtlea. CgaM Is reeporolble tw any
end all cost Irtdrrred for stook photography and/or gNebatlwt Acenskg
tees.
t0. CanosflMbn
M the event of oertoegatfon of fhb esdgrxrnrlt a cence0atlort fee vM W
pakl by the pint and will Otelude tuA payrMM fotN wwk compbtsd,
expeneea Incurred anti touts expended The aanoetletlon fee w-I W
Haled on the prices outlined In the astlmMeypropoW.Ary InlYel
payments BaOlswa been received wgl W orodlbd agafnat any snatxW
tlw. In 1W teas Of Oeneetladan, Design Fkrrt retains ownareWp of ell
copyright end odgtnel artwork.
11. Credit Linos and 6emples
The Design Rrm wig Wva the dpM to Include a pubgef+ed credit Hte on
the completed dstlgne w any visual reprssaMetlon, txtiess stlpWled
othorvdae, and agreed to by both partles.This same orodk wit W
kau,dad M any ptrblWtlon of the dsabrt f>y d» t:geM, ktcMtling any
edkorlal wage plant also agrees to provkle Dsalprt FOm vAOt aemples of
each pMled w menWacbaad deatgn.Theea samples vAN ropeaM rite
highest qudity of work prodtxxd
iY. Warranty of OAginaggrA.imkwon of RNbigty
TM Deeiprt Fkrn warranle and reprosatts tltet, to 1W bent of hle
knoxAedg0. the work eompletW b origlrml and has not been prwloutiy
pub0ahed, wihet cortaertt ro use has Wen obblrad on an urtlknlbd
Web. Cgent expresNy agrees that k vdg told the Design Flan harm-lees
fw atl gettlNy oatnod dy the Cgent'a we of the Desgn Fkm's product ro
the extent swh lxre Inhingss on the right of oktere. Cgent agrees that It
ahAl not hold the Design Flint ar his agent w employees Noble for any
kaldenlel oroonssquentlel damages whbh arise from 1ho Dealyt Rmtb
fagtlre to Perform ~Y aapeot of Iha Prgsot N a tkrnh merxac rogettAeea
oiwhedter such felWre was cawed by OdarYlortel w neggganl acts or
omleaione of the 170e1gn Flan ore Btird pergt
18.O7ISCNlsneow
THe document and each submikad astlntatefproposel represent rite
entlre agrsenteM bMween the plant and the Design Flan and may W
modllbd only le wdtlng and vAth tW approval Ol both partlea
TW CtleM and 1M Design Flan represent that tiny have Oro power and
eudariry to enter ktW Ws agreement and that k b binding upon the
qbM and Design Flan and etYwceaWe b tawrdertw wDt lee temp.
Thle OgroeMer[t vYlg W gOYefMd hytW law 01 the skits of Kenaaa