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HomeMy WebLinkAbout2008-029 - USCAABILL N0.2008-29 ORDINANCE N0.2008-29 AN ORDINANCE APPROVING AN AMENDMENT TO A HOMELESS CHALLENGE PROGRAM CONTRACT WITH THE UNITED SERVICES COMMUNITY ACTION AGENCY AND THE MISSOURI FAMILY SUPPORT DIVISION WHEREAS, the United Services Community Action Agency ("USCAA"), a nonprofit organization, provides assistance and support for impoverished and homeless persons and does so in part with federal, state and local funding (the "Homeless Challenge Program"); and WHEREAS, the State of Missouri (the "State") provides funding for USCAA, but its guidelines do not allow the State to contract directly with USCAA, but instead requires that the State contract with a municipality for Homeless Challenge Program services; and WHEREAS, under the Homeless Challenge Program, the State customarily contracts with and provides funding to a municipality which in turn contracts with USCAA for provision of the Homeless Challenge Program services; and WHEREAS, USCAA has approached the City of Riverside (the "City") and proposed that the City contract with the State for Homeless Challenge Program funding and USCAA for provision of the Homeless Challenge Program services; and WHEREAS, the Board of Aldermen by Ordinance 2004-13 approved a contract for a Homeless Challenge Program with the United Services Community Action Agency and the Missouri Family Support Division; and NOW, THEREFORE, be it ordained by the Board of Aldermen of the City of Riverside, Missouri, as follows: Section 1. The City of Riverside shall amend a Homeless Challenge Program Contract, such agreement to be substantially in the form attached hereto as Exhibit A, with the State of Missouri (the "Agreement"), and a separate Agreement with the United Services Community Action Agency, extending the contract from October 1, 2007 to September 30, 2008 Section 2. The execution and delivery of the Agreements, with such additions and modifications deemed necessary by the Mayor to complete the same, is approved, and the Mayor is authorized to execute the Agreements and to take such other actions reasonably necessary to carry out the intent of this Ordinance on behalf of the City, the execution of the Agreements being conclusive evidence of such approval. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. Passed this ~7 -day of February 2008. ATTE Ci y Clerk .lr~ii Mayor Kathleen L. Rose MISSOURI MATT BLUNT DEPARTMENT OF SOCIAL SERVICES GOVERNOR DIVISION OF BUDGET & FINANCE P. O. BOX 1082 BROADWAY STATE OFFICE BUILDING JEFFERSON CITY 65102-1082 TELEPHONE: 573-751-2542, FAX: 573-751-7598 CONTRACT AMENDMENT RELAY MISSOURI forheanng and speech impaired TEXT TELEPHONE 1-800-735-2968 VOICE 1-800-735-2468 CONTRACT NUMBER CONTRACT TITLE A0004380204 Homeless Prevention and Assistance Services AMENDMENT NUMBER CONTRACT PERIOD # 4 October 1, 2007 through September 30, 2008 REQUISITION NUMBER VENDOR NUMBER N/A 4460058670-0 CONTRACTOR NAME AND ADDRESS STATE AGENCY'S NAME AND ADDRESS City of Riverside Department of Social Services 2950 NW Vivion Road Family Support Division Riverside, MO 64150 Homeless Challenge Program 615 Howerton Court, P.O. Box 2320 Jefferson Cit , MO 65103 ACCEPTED BY THE STATE OF MISSOURI AS FOLLOWS: Amendment # 4 to renew contract A0004380204 for the period of October 1, 2007 through September 30, 2008. Not to exceed $26,144.00 per contract period. PROCUREMENT OFFICER PROCUREMENT CONTACT INFORMATION Betty Salmons E-Mail: betty.s.salmons@dss.mo.gov Phone:573-751-7558 Fax: 573-526-4678 SIGNATURE OF PROCUREMENT OFFICER DATE .q.~\ . J~ _JC~~~O V~~ May 22, 2008 AUTHORIZED REPRESENTATIVE OF THE DEPARTMENT OF SOCIAL SERVICES ~ ~~~~ Jennife idball '"AN EQUAL OPPORTUNITY/AEFIRNIATNE ACTION EMPLOYER"" services provided on a nondiscriminatory basis Conhact No.HCP-24 AOC04380204 CONTRACT AMENDMENT No. ~ `{ The subject contract entered into on October 1, 2005 between the FAMILY SUPPORT DIVISION AND the CITY OF RIVERSIDE -HCP-24 Is hereby amended as follows: This amendment is to extend the contract period one year October 1, 2007 tluu September 30, 2008, with the attached new project narrative for HCP-24 which includes a new unit cost. The units of service in Paragraph 5 is amended to read: The Contractor shall provide a total of 5,719 units of service, as defined in Exhibit A, at a mixed unit cost. This amendment also adds unrealized potential to Exhibit BHCP-24 to read: 159 units of the attached Kansas City Homeless Family Support Project (USCAA) at a unit cost of $660.00 not to exceed $104,576 of which $78,432 shall be local funds and of which $26,144 shall be state funds. This amendment also clarifies required information at the time of monitoring: Use of the most current Poverty Guidelines in order to correctly identify family at 100% or below poverty, 2. Missouri residency -the family's last place of residence was in Missouri, 3. the family is currently homeless or at risk of becoming homeless, and 4. all requirements of the HCP contract have been met. This amendment shall be effective on October 1, 2007. All other terms and conditions of the contract, or any amendments thereto, shall remain unchanged. In witness thereof, the parties hereto execute this agreement. CITY OF RIVERSIDE FAMILY SUPPORT DIVISION- Conhactor's Name ~j~ State Agency'sN~am/~ /~ Authorized Signature ~ Authorized Signature ~~C2•l~~~j J '~~ // D DIRECTOR Title Date Title Date DEP MENT OF SOCIAL SERVICES ' ~ °~ ~ oriz2cP ignature ~~a~(o s Title Date EXHIBIT A EXHIBIT A DISTRIBUTION: #24-24 197 units of the attached Kansas City Homeless Family Support Project at a unit cost of $660.00 not to exceed $129,412.00 ($97059.00/$32,353). #24-27 1110 units of the attached Comprehensive Housing Counseling for Homeless Prevention at a unit cost of $65.00 not to exceed $72,148.00 ($54,111/$18,037). #24-45 2721 units of the attached Homeless Prevention Program at a unit cost of $25.12 not to exceed $68,328.00 ($51,246/$17,082). #24-46 699 units of the attached Shelter and Services for Battered Women and their Children at a unit cost of $33.93 not to exceed $23,692.00 ($17,769/$5,923). #24-47 992 units of the attached Emergency Shelter Services at a unit cost of $23.04 not to exceed $22,836.00 ($17,127/$5,709). gg,(~7~~~~yy,~gg ~~ii C'~~'~'sA~ 7p,C"~~' .~~-~o .~v ~~~~7~~~/~~a 7p7~y~ ~ i.~~9AYAiiA~Ei~~ ~~~.~uA~A'~AV ~k'1 ~.€w®'t_?g~1-B 1Yg i.. ~l`V PP@ta ~~v This contract made by and beriveen the City of Riverside, Missouri (hereinafter referred to as the "Ci " Community Action Agency (hereinafter referred to as the "Contractor"), shall be as follows: t}') and United Service 1 • This contract shall become effective for services delivered beginning Octoher 1, 2005 and shall continue in force througl September 30, 2006 unless altered by mutually accepfed written amendment in which case, the effective dates specified i said amendment shall control, and all parties acknowledge time is ofthe essence. 2. The Contractor agrees that its proposal submitted in response to the $omeless Challenge Program, and identified herein a Exhibit A. Exhibit A, shall be an integral part of this contract and agrees to comply with atl terms and conditions of the contract and 3. All individuals and/or families enrolled in the Forceless Challenge Proa p gram and rovided services both diz•ect and match requirements: services as described by the Contractor in Exhibit A, must meet the following income and Homeless/Prevention eligibility I . Income Eligibility: Individuals and/or families must have a household income under 100% of the Federal Poverty Income Guidelines. ?• Homeless/Prevention Eligibility: In keeping with the purpose of the Homeless Challenge Program all individuals and/or f mikes provided services must meet oue of the following criteria: Homeless (1) an individual who lacks a fixed, regular, and adequate nighttime residence; and (2) an individual who has a primary nighttime residence that is: (A) a supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally ill); (E) an institution that provides a temporary residence £or individuals to be institutionalized; or (C) a public or private place not desia led for, or ordinarily used as a regular sleeping accommodation for human beings. Homeless Prevention (1) an individual/family who has received an eviction notice or notice of termination of utility services if: (A) the assistance is necessary due to a lack of resources and/or support networks necessary to avoid the eviction or termination of services. 4• The Contractor shall determine and document the eligibility of each recipient of services under this contract. >• The Contractor shall provide a total of 10,613 units of services, as defined in Exhibit A, at a mixed unit cost of $ Contractor agrees that the total contract cost shall not exceed $316.416 of which $237,312 shall be local funds from the sources identified in Exhibit A of which $79,104 shall be state funds. - ~~• The • The Contractor shall submit an invoice on the form approved by the State for services rendered, to the Pamil Su Division, CS$G Unit on or befoze the Pent of the month. Such invoices shall include: Y pport 6.1 the Contractor's name, address, and signature; 6.2 the month for which services are being invoiced; 6.3 the number of units of services invoiced, in whole numbers; 6.4 the total cost of services invoiced for that month, per the contract; 6.5 the amount of the local share of the cost of services invoiced, in whole numbers; and 6.6 the amount of the state share of the cost of services invoiced. The Contractor agrees to submit a nOMA Report to the Family Support Division, CSBG Unit, by December 31 of the current year's program end. 7. The Conh actor agrees hat the amount of reimbursement due from the City for the contract period shall not exceed twenty-five percent of the total contract cost identified in pazagraph 5. 8. The Contractor gives assurance and understands that this contract is awazded in reliance on such assurance that the Contractor will not unlawfully exclude persons from services or employment under this contract on the basis of sex, race, religion, national origin, age, handicap or veteran status. 9. The Contractor agrees to allow time and assistance for contract compliance reviews by the State of MO, Division of Family Services, and further agrees to make available upon request any records required to he maintained by this con±ract. 10. The Contractor shall be responsible for any personal injury or property damage liability, losses, costs, or expenses proximately caused by or resulting from the negligent acts or omissions of the Contractor or any of its officers, employees, or subcontractors in the performance of leis contract. The doctrine of comparative fault shall be used to allocate and determine the respective negligence, if any, of the parties hereto. However, these provisions of this contract are intended solely for the benefit of the parties hereto; nothing in this contract will be deemed to constitute a waiver of the sovereign immunity of the State of Missouri, the Contractor, the Department of Social Services, or the Family Support Division with respect to any third-party plaintiff. 1 1. The Contractor agrees to keep and maintain adequate, legible, genuine, current and complete records of services rendered under the terms of this contract and to make available all such records to State of MO, Family Support Division„ or its designated representatives, for a period of five (5) calendar years following the expiration of this contract. Contractor agrees that failure to cotnply with this provision shall be deemed a material breach of the contract and to repay to the City all amounts received for any services which are not adequately verified and fully documented by the Contractor's records. Adequate verification and full documentation shall mean that the Contractor's records are suc]r that an orderly examination by a reasonable person is possible and can be conducted without the use of information extrinsic to the records and that such an examination can readily determine that the Contractor's reported services were, in fact, provided; that the recipients were eligible; when the services were provided; to whom the services were provided; and the extent or duration of services. 12. The Contractor shall obtain an annual audit of the services contracted herein. The audit shall be made in accordance with generally accepted auditing standards and is due within six months after termination or expiration of the contract. The audit should contain, at a minimum, a consolidated statement of revenue and expenditures for the Homeless Challenge Program. 13. Tennination of this contract may occur, with or without cause, prior to the date agreed upon by the parties herein in the following manner: 13.1 It is understood and agreed upon that in the event funds from local, state and federal sources are not obtained and continued at an aggregate level sufficient to allow for the purpose of the indicated quantity of services, the obligations of each party hereunder shall thereupon be teminated immediately upon receipt of written notice. 13.2 It is further understood and agreed that either parry at auy time, without cause, upon thirty (30 days' written notice may terminate this contract. 13.3 It is further understood and agreed that either party at any time may, with cause related to adequacy of performance, terminate this contract immediately by written notice. Any written notice of contract termination shall be sent by certified mail, first class, postage paid and notice shall be effective upon deposit in the mail. 14. The Contractor agrees that the City may at its sole option and with agreement of the Contractor exercise a maximum of twc (2) one-year options to renew this agreement. I5. The Contractor further understands that the City has no commitment to renew this contract after the aforementioned expiration date. IN WITNESS THEREOF, TIC CITY AN- THE CONTRACTOR 13EREBY EXECUTE 'T'HIS CONTRACT: Authorized Representative of the Contractor ~K~c_u itt y~ /~~2~'~-~I~ II- aY ~~' Title Date X G~-~ ~r-~--~- Y Authorized Repre/s~entative of the City of Riverside X ~t~~ r~~ d ~/~D `~ 7~ ~G~~3~cs~ Title Date {SEAL} ATTESTATI©I~:• Sigzzczture erk, Custodian of the Seal FFY08 HOMELESS CHALLENGE PROGRAM PROJECT DESCRIPTION 1. Title. What is the project title? State the title of your HCP project. Homeless Challenge Program 2. Problem Identification. Which of the local problem(s) listed below will be addressed? Select A, B, or C. C. Both: (A. lndividuats or jarni/ies currently homeless & B. /ndividuals or families at risk of becoming homeless) 3. Cause. Which cause of the homeless problem will be identified? Select A and 1 or more causes from 1-8; Band 1 or more cause from 1-5, or C and 1 or more causes from 1-4. A. Need of emergency assistance because of the follotiving: 1. lack of adequate income 2. home eviction, high energy bills 3. family violence 4. other-inadequate public assistance and/or limited access to programs B. Need temporary shelter because of: 1. Domestic violence 2. alienation of familylfriends C. Need to move from current housing because of the following: 1. substandard housing 2, high housing costs 4. Eligibility. Who is eligible? (Eligibility guideliues below are required) Select A. Homeless; B. Homeless Prevention; or Both. C. Both (A. Hoieless cYc B. Homeless Prevention) Those eligible for Homeless Challenge will be low-income individuals and families, who are at or below 100% of the official poverty guidelines and who meet one of the following requirements: A. Homeless eligibility includes: (1) an individuaUfamily who lacks a fixed, regular, and adequate nighttime residence (this would be those moving place to place); or (2) an individuaUfamily who has a primary nighttime residence that is (a) a supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally ill); (b) an institution that provides a temporary residence for an individual to be institutionalized; or (c) a public or private place not designed for, or ordinarily used as a regular sleeping accommodation for human beings. B. Homeless prevention eligibility: (1) an individuaUfamily who has received aneviction/foreclosure notice or notice of termination of utility services if (a) the assistance is necessary due to a lack of resources andlor support networks necessary to avoid the eviction or termination of services. 5. Participants. Who will be considered the participant? Select A, A. The entire household will be considered the participant. 6. ROMA Goal and Measure. Based on expected outcome, which national direct measure is most appropriate? (Standard of Outcome Evaluation) Select at least one of the measures: A, B, C, or D Listed below. Goa16: Low-income people, especially vulnerable populations, achieve their potentials by strengthening family and other supportive systems. A. The number of low-income individuals and families that sought and received emergency assistance. 2. Emergency payments for fueUutility/rent/mortgage payments 7. Target. Aow many of the expected outcomes does the Provider plan to achieve for the year? Select the correct target-A-and the number of households assisted for one or more of the services listed, or B-and the number of bed nights provide, or C-and the number of families moved. The number in A should equal the total of the number 1 through 9. One-hundred and ninety-seven (197) are the total number of households that will receive emergency assistance for fuel, utility, rent or mortgage payments. 8. Implementation. What is the project implementation plan? List the activities in the order they Fvill occur and the dates the activities are projected to be accomplished. 9. Service Unit. What is the minimum service tlrat the Provider itself will provide to a participant before request for payment is presented? (Standard of Performance Evaluation) An individuaUfamily will have received CSBG-paid FIAR/intake services, plus one or more of the following services to prevent or alleviate homelessness: • rental assistance • mortgage payment assistance • natural gas assistance • electric vendor payments • other fuel payments to vendors (e.g., propane, etc.) In addition, each individuaUfamily presenting for help will complete a questionnaire that will pinpoint their level of or risk of homelessness on a scale. This questionnaire will se>ve as a baseline to draw comparisons and conclusions against, testing the extent of our strategy's effectiveness at program end. For the client's benefit, the information gathered by the questionnaire will be starting point for brief counseling ~3 mo»rhs n. yes:~ from either a Case Manager from our Family Support department or from someone from the Targeted Coaching program. The client will also receive an Action Plan (similar to Family support case managen,enrs> to help direct them toward success. t For example, applications for rental and energy azsis[ance. USCAA will not bill the State before a client has completed the following four activities: 1. Homeless Questionnaire 2. Action Plan 3. At least 6 counseling hours 4. Received a service (rent/mortgagelutility) 10. Data Collection. How will participant eligibility be documented? How will what happens to each participant be documents? How and where will participant records be kept? Participant eligibility will be documented through the FIAR process. All program participants must have a household income at or below 100% of the Federal Poverty Income Guidelines. The intake will document that each client receiving the Homeless Challenge assistance met the required criteria of either being currently homeless or being at risk for homelessness. A separate roster showing Homeless Challenge participants, an accounting of the 4 services they have received, and the how much those services are worth will be kept in the Family Support Manager's office. All questionnaire and scale results, along with Action Plans, will be kept in each participant's file. Those files are checked on a monthly basis by the Family Support Manager. 11. Cost. What is the unit cost? How many units are proposed? Please state your proposed contract amount, unit cost for this project and the number of units you want to contract for. Take your total contract amount divided by the unit cost and then round the number of units to a whole number. The unit cost is $660. The number of units proposed is 197 [total project cost (5129, 412) divided by unit cost (5660)). The proposed contract amount with the State is $32,353. 12. Validate the reasonableness of the unit cost. ];xplain. IJSCAA's 2007 Needs Assessment found that next to "Food," low-income respondents ranked the need for help with "Utilities" as their second most urgent need out often choices. And it is not surprising why given these numbers: In Jackson County, surveyed households said that they are spending an average of nearly 26% of their income on utility payments. For low-income people living in Platte County, survey respondents reported that they spent an average of 19% of their household income for utilities, and Clay County respondents said their households were burdened with an average of 18% utility payments every month coming out of their household budget (10% is considered the ceiling of affordability). The unit cost is based on the average amount USCAA pays in utility assistance for these households, plus 10% administration cost for a total of $660. Low-income respondents ranked "Housing" as their third most critical need. Jackson and Platte Counties' respondents said they spend 48% of their household income on housing expense. Clay County's low-income households reported they use 43% of their income on housing each month. In contrast, Fair Market Rent (2007) for the Kansas City Metropolitanz area is $622 for aone-bedroom unit and $714 for atwo-bedroom unit. (Less than 30% of a household's income is the generally accepted definition of "affordable" housing.) When the average for the one and two bedroom units is calculated: $622 + $714 = 1336 = $668 2 The average rent payment USCAA makes for a client is, again, close to $660 so the unit cost is well justified at this amount. z The Kansas City Metropolitan area includes USCAA's service counties: Jackson, Clay & Platte. 13. What program dollars twill be used for match? Energy Crisis Intervention Program (ECIP) $83,859 Suuportive Housin¢ Pro rg am (SHP) 13 200 'T'otal Match Dollars $97,059 14. Keturn on Investment. How will the project be cost effective? Indicate the dollar value to a participant and provide a basis, then compare fvith unit cost. What is the return on investment expressed as a ratio? Explain why this project is a good buy for the state. State the dollar value this sen~ice would cost a participant and also provide how you determined this dollar value, then compare with your proposed unit cost. Provide a ratio of the dollar value to the participant and the proposed unit cost. Based on a long-term commitment of securing permanent housing for low-income families, this program will either prevent or alleviate homelessness. The dollar value to the clients is based on not only on the direct service provided to them of paying their utility and housing costs (unit cost = $660), but also preventing the negative consequences of NOT doing so. Por example, if an elderly woman cannot get her utility bill paid and she loses her heat source for even a few days, there is a great likelihood she will fall ill. Now on her fixed and meager income, she is in a position of needing to go to the doctor and get a couple of prescriptions filled. This puts her further behind-approximately $200 more behind. A hospital visit may conservatively range from $2,500 to $8,000. And as any State worker in Senior Services can tell you, situations like these can easily end up in a placement in a long-term care facility, which will cost the State Medicaid program a great deal more than just paying their utility bills up front would have cost. Especially since a stay in a long-term care facility costs anywhere from $50,000 to $70,000 a year. But to conservatively calculate the ratio of the dollar value to the participant and the unit cost, we will use the example of a short hospital stay costing only $2,500: $2.500 = 3.8 = 4 $ 660 1 1 ,~ ~~y "~ Housing Information Center FY06 Homeless Challenge Program Project Description Title. What is the project title? State the title of your HCP project. Comprehensive Housing Counseling for Homeless Prevenfion 2. Problem Identification. Which of the local problem(s) listed below will be addressed? Select A, B, or C. A. Individuals or families currently homeless. B. Individuals or families at risk of becoming homeless. C. Both, A and B. C. Both, A., Individuals or families currently homeless and B., Individuals or families at risk of becoming homeless. Cause. Which cause of the homeless problem will be identified? Select A and 1 or more causes from 1-8; B and 1 or more causes from I-5, or C 1 or more causes 1-4. A. Need of emergency assistance for: 2. Lack of adequate income 3. Home eviction, high energy bills 5. Family Violence C. Need to move from current housing because o£ 1. Substandard housing 2. High housing costs 3. Increased rent 4. Eligibility. Who is eligible? (Eligibility guidelines below are required) Select A. Homeless, B. Homeless Prevention, or Both. Those eligible for Homeless Challenge will be low-income individuals and families, who are at or below 100% of the official poverty guidelines and who meet one of the following requirements; A. homeless eligibility includes; (1} an individuaUfamily who lacks a fixed, regular, and adequate nighttime residence {this would be those moving place to place); or (2) an individual/family who has a primary nighttime residence that is (a) a supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentatly ill}; (b) an institution that provides a temporary residence for an individual to be institutionalized; or (c) a public or private place not designed for, or ordinarily used as a regulaz sleeping accommodation for human beings. B. Homeless prevention eligibility; (1) an individuaUfamily who has received an eviction/foreclosure notice or notice of tenxunation of utility services if a. the assistance is necessary due to a lack of resources and/or support networks necessary to avoid the eviction or termination of services. 5. Participants. Will every family member be considered a participant? Select A, B, C, or D. A. The entire household/family is considered a participant. 6. 1ZOMA goal and measure. Based on expected outcome, which national direct measure is most appropriate? (Standard of Outcome Evaluation) Select at least one of the measures A, B, C, or D listed below. Goa16: Low-income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive systems. A. The number of low-income individuals and families that sought and received emergency assistance. 2. Emergency payment for fuellutilitylrent/mortgagepayments 3. Temporary shelter for the homeless D. Other -Number of households who obtain or maintain housing. Target. How many of the expected outcomes does 1-TIC plan to achieve for the year? Select the correct target - A- and the number of households assisted for one or more of the services listed, or B -and the number of bed nights provided, or C- and the number of families moved. The number in A should equal the total of the numbers 1 through 9. A. 3001ow-income households received emergency assistance, including such services as: 2.300 will receive emergency payments 3. 303 Temporary sheltez for the homeless D. 950 will obtain or maintain housing 2 ~~~~:~ 8. Implementation. What is the project implementation plan? List the activities in the order of sequence that the activities will occur and the dates when the activities are expected to be completed. Activities include but not limited to; (a) Budget household management in prevention of eviction from housing, (b) Financial assistance to locate or relocate to housing. (c) Foreclosure prevention notice or notice of termination of utility services if (1) The assistance is necessary due to a lack of resources and/or support network necessary to avoid eviction or termination of services. (d) Homeless Prevention counseling. (1) Intake and screening is done either in person or over the phone, client is asked a series of questions to determine the need. The intake specialist will collect all pertinent information verifying eligibility related to a housing problem. The Program Director then assigns the intake to a counselor, who then will contact the client and schedule an appointment. (2) The initial interview is in two parts with an average of 180 minutes of face-to- face session to discuss the housing problem and implement a plan. A discussion of way to remove barriers to maintain stable housing or to obtain housing. Many have dual diagnosis, which prevent them from living on their own and need a support system in place before housing can be obtained. 9. Service Unit. What is the minimum service that HIC itself will provide to a participant before request for payment is presented? (Standard of performance evaluation). Please state the minimum service that will be received by the participant before a unit is billed. The minimum service that HIC will provide to a participant is 30 face to face minutes and another 30 minutes to review data collection, determine eligibility, to make a plan and make referrals as needed to.resolve housing problem. In these face to face sessions, household management and budget credit counseling will be discussed. HIC will provide a total of 1,110 tutits of service during the contract period. 10. Data collection. How will participant eligibility be documented? How will what happens to each participant be documented? How and where will participant records be kept? Please provide information as to how the eligibility of the participant and the services received by the participant will be documented and where these participant records will be kept. Case records will contain the information necessary for the counselor to determine the appropriate strategy, to decide the nature and amount of emergency assistance that is needed, or to make an appropriate referral if needed service is not offered by Housing Information Center. Other file information that will be maintained includes: • Client Authorization for Counseling and client's right and responsibilities • Contact Record, which includes Social Security numbers, demographic information and income verification for household members. • Narrative, which documents the initial session with a clear statement of the problem need and a preliminary service plan and the desired outcome(s). 'T'here will also be documentation showing the time spent with the client via the case notes, with client session beginning and ending date. • Tinuncial Review, which is entered in a computer database. 11. Cost. What is the unit cost? How many units are proposed? 1?lease state your proposed contract amount, unit cost for this project and the number of units you want to contract for. Take your total contract amount divided by the unit cost and then round the number of units to a whole number. Our proposed contract amount equals $72,148. The unit cost of this program is $65.00 per unit. The number of units proposed will be 1,110. $72,148 = 1,110 $65.00 12. Validate the reasonableness of the unit cost. Explain. This unit cost is necessary to provide the housing counseling and identify supportive services proposed in this program. Experience demonstrates a need for extensive counseling to stabilize the typical situation and to enable families to obtain and retain permanent housing. Experience has indicated this cost is a fair unit cost. Families o8entimes, when encountering a crisis situations}, cannot think clearly or make educated decisions regarding their housing situation. They need guidance in helping them to see alternatives to maintaining a household, help them to set goals and educate them in life skills and provide them with a relationship that has support, trust and direction. 13. What program dollars will be used for match? This is a 3:1 match program (local match amount must be three times the state amount) and the local match plus the state amount equals the total contract amount. List the programs and dollar amounts use for match. The program/programs and dollar amount used for match is as follows: Program Dollars Comprehensive Housing Counseling $54 111.00 14. Return on Investment. How will the project be cost effective`? Indicate the dollar value to a participant and provide a basis, then compare with the unit cost, What is the return 4 on investment expressed as a ratio? l;xplain why this project is a good buy for the state, state the dollar value this service would cost a participant and also provide how you determined this dollar value, then compare with your proposed unit cost. Provide a ratio of the dollar value to the participant and the proposed unit cost. Based on these numbers, the value of the dollar amount received comes to approximately 25% of the total amount of the services provided. The return on investment is a one to one ratio when considering the cost of $65 per hour for the amount of time spent on housing counseling. ~~ Legal Aid of Western Missouri Homeless Prevention Project FX06 Homeless Challenge Program Project Aescription 1. Title. What is the project title? State the title of your HCP project. Homeless Prevention Program 2. Problem Identification. Which of the local problem(s) listed below will be addressed? Select A, B, or C. C. Both, A., Individuals or families currently homeless and B., Individuals or families at risk of becoming homeless. 3. Cause. Which cause of the homeless problem will be identified? SeIeet A and 1 or more causes from 1-8; B and 1 or more causes from 1-5, or C 1 or more causes I-4. A. Need of emergency assistance for: 6. Lack of available legal resources C. Need to move from current housing because of: 1. Substandard housing 2. high housing costs 3. increased rent Lack of affordable housing is one cause for homelessness that LAWMO proposes to address. LAWMO also proposes to address the preventable causes of homelessness, including foreclosures, evictions, improper rejections of application for housing, sub-standard housing, utility shutoff, lockouts, and discrimination against those with children. It is LAWMO's belief that if these issues are adequately addressed through legal advice and representation, it is possible to prevent and thereby reduce homelessness in Kansas Ciry. 4. Eligibility. Who is eligible? (Eligibility guidelines below aze required) Seleet A. Homeless, B. Homeless Prevention, or Both. Those eligible for Homeless Challenge will be low-income individuals and families, who are at or below 100% of the official poverty guidelines and who meet one of the following requirements; C., Both A and B A. Homeless eligibility includes; (I) an individuaUfamily who lacks a fixed, regular, and adequate nighttime residence (this would be those moving place to place); or (2) an individuaUfamily who has a primary nighttime residence that is (a) a supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally ill); (b) an institution that provides a temporary residence for an individual to be institutionalized; or (c) a public or private place not designed for, or ordinarily used as a regular sleeping accommodation for human beings. B. Homeless prevention eligibility; (1) an individuaUfamily who has received aneviction/foreclosure notice or notice of termination of utility services if a, the assistance is necessary due to a lack of resources and/or support networks necessary to avoid the eviction or termination of services. Participants. Will every family member be considered a participant? Select A, B, C, or D. D. Participants will be single person under 18 years of age, a single person over 18 years of age or a family. Family means two or more related people who xeside together. The minimum standard for a family member to be counted as a participant will be a member of a family who is dependent upon a LAWMO client and whose ability to live in adequate housing is immediately affected by the resolution of a client's legal problem. b. ROMA goal and measure. Based on expected outcome, which national direct measure is most appropriate? (Standard of Outcome Evaluation) Select at least one of the measures A, B, C, or D listed below. Goa16: Low-income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive systems. D. Other -Assistance to people to resolve their legal issues. 7. Target. How many of the expected outcomes does LAWMO plan to achieve for the year? Select the correct target - A- and the number of households assisted for one or more of the services listed, or B -and the number of bed nights provided, or C- and the number of families moved. The number in A should equal the total of the numbers 1 through 9. 623 will be the target number for the households that have their legal issues resolved. Implementation. What is the project implementation plan? List the activities in the order of sequence that the activities will occur and the dates when the activities are expected to be completed. All applicants will have their case reviewed to determine legal merit and client eligibility. Each client is provided with legal advice regarding his or her case. Cases where homelessness is imminent receive priority. Cases are also referred to the Volunteer Attorney Project in order to provide more assistance to prevent homelessness. Applicants who are income eligible for services but have a housing problem that lacks legal merit or has no legal remedy, will receive several kinds of assistance. LAWMO will provide information and advice about possible non-legal remedies and the applicant will be referred to other service providers as appropriate. In some cases, representation is offered even when no legal remedy exists. For instance, even if there is no legal defense to an eviction, an attorney may be able to negotiate a stay of execution and provide clients with two or three months to find a place to live rather than being set out on the street. Major activities to be carried out under this grant include: • Outreach to homeless shelters and community centers. • Provide 2,721 hours of representation for 623 households • Assist client who have been locked out of their apartments • Assist clients who have been unlawfully evicted or threatened with eviction • Assist individuals to secure necessary repairs to keep living units habitable • Assist clients who have or are threatened with having their utilities shut off • Assist clients who are facing foreclosure on their home due to delinquent property taxes or excessive bills • Represent clients against landlords who have discriminated against a minority, a single parent or a couple with children 9. Service Unit. What is the minimum service that LAWMO itself will provide to a participant before request for payment is presented? (Standard of perfozmanee evaluation). Please state the minimum service that will be received by the participant before a unit is billed. LAWMO will use an hourly billing system for this project. When a case is first opened, 15 minutes will be billed to capture the time spent by an intake specialist on clerical duties. Another 15 minutes will be billed for a paralegal to screen the applicant, conduct and interview with the applicant and discuss the merits of the case as group acceptance meetings. When a case is accepted, services will be billed at the per hour unit rate as described in the unit cost and validation section. One billable hour of service includes, but is not limited to: advice, representation, referral, case placement, court time, legal research and preparation, assistance to tow-income housing groups, and outreach. These duties are performed by an attorney or a trained paralegal under the supervision of an attorney as appropriate. If an applicant's case is rejected for full representation due to reasons stated earlier, only one-half hour will be billed to capture the time spent by an intake specialist and a paralegal in screening the applicant, conduction and in-depth interview with the applicant, discussing the merits of the case at group acceptance meetings and communication with applicants regarding the disposition of the case. 10. Data collection. How will participant eligibility be documented? How will what happens to each participant be documented? How and where will participant records be kept? Please provide information as to ho~v the eligibility of the participant and the services received by the participant wiII be documented and where these participant records will be kept. All records will be maintained at LAWMO Central Administrative Of#lces. All client records are retained for seven years. Additionally, all computer databases records for a given year are archived at the end of a calendar year and retained indefinitely. Lastly, files will be made available to a State of Missouri employee for monitoring review to validate hours provided by LAWMO and proof of poverty income guideline eligibility. 11. Cost. What is the unit cost? How many units aze proposed? Please state your proposed contract amount, unit cost for this project and the number of units you want to contract for. Take your total contract amount divided by the unit cost and then round the number of units to a fvhole number. Our proposed contract amount equals $68,328. The unit cost of this program is $25,12 per unit. The number of units proposed will be 2,721. 568,328 = 2,121 units $25.12 12. Validate the reasonableness of the unit cost. Explain. This unit cost estimated here is defined as one case hour provided by an attorney or paralegal to a client for legal assistance, counseling, advice and outreach. The unit cost includes all activities performed by an attorney or paralegal in the course of representing or advising the client. The unit cost reflects only the item necessary to represent a client with the largest portion of the budget composed of the salary figures. Without these items it would not be possible to provide representation to the population this grant is intended to serve. 23. What program dollars will be used for match? This is a 3:1 match prograan (Iocai match amount must be three times the state amount) and the local 4 match plus the state amount equals the total contract amount. List the programs and dollar amounts use for match. The program/programs and dollar amount used for match is as follows: Program Dollars United Wav $97, 059 In-Kind (VAP Attv. Timel $15 246 Total _ $51,246 14. Return on Investment. Iiow will the project be cost effective? Indicate the dollar value to a participant and provide a,basis, then compare with the unit cost. What is the return on investment expressed as a ratio? Explain why this project is a good buy for the state, state the dollar value this service would cost a participant and also provide how you determined this dollar value, then compare Fvith your proposed unit cost. Provide a ratio of the dollar value to the participant and the proposed unit cost. Determining the value to the client can show the cost effectiveness of the project. At an average of three hours per individual case, the investment of $75.36 is far below the market value to the client, Inmost cases, the value of the service will extend beyond the client's immediate crisis and will far exceed its total cost. The legal services provided to the client may result in saving the client's home, the avoidance of a judgment of eviction, improvement in the habitability of the client's home or the construction of new housing units. The participant pays nothing for these services. Private attorney fees for the simplest of cases are at least three (3) times LAWMO's rate. Currently, in the Kansas City legal community, a conservative figure for one hour of a private attorney services range from $125 up to $300. Most of the cases handled by LAWMO would never be considered for acceptance by a private attorney, due to the client's lack of financial resources. Without the services provided by LAWMO, legal recourse for a near homeless family or person would be cost prohibitive. r2 ~{ ~ ~I ~ Rose Brooks Center, Inc. FY06 Homeless Challenge Program Project Description 1. Title. What is the project title? State the title of your HCP project. Emergency Shelter Program 2. Problem Identification. Which of the local problem(s) listed below will be addressed? Select A, B, or C. A., Individuals or families currently homeless 3. Cause. Which cause of the homeless problem will be identified? Select A and 1 or more causes from 1-8; B and 1 or more causes from 1-5, or C 1 or more causes 1-4. B., Need temporary shelter because o£ 1. Domestic violence 2. Alienation of family/friends 4. Eligibility. Who is eligible? (Eligibility guidelines below are required) Select A. Homeless, B. Homeless Prevention, or Both. A. Homeless eligibility includes; (1) an individual/family who lacks a fixed, regular, and adequate nighttime residence (this would be those moving place to place). 5. Participants. Will every family member be considered a participant? Select A, B, C, or D. B. Only the family member/members receiving services will be considered a participant. 6. ROMA goat and measure. Based on expected outcome, which national direct measure is most appropriate? (Standard of Outcome Evaluation) Select at least one of the measures A, B, C, or D listed below. Goal 6: Low-income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive systems. B. Number of nights of shelter provided. Target. How many of the expected outcomes does USCAA plan to achieve for the year? Select the correct target- A- and the number of households assisted for one or more of the services listed, or B -and the number of bed nights provided, or C- and the number of families moved. The number in A should equal the total of the numbers 1 through 9. B. 699 bed nights of shelter provided. 8. Implementation. What is the project implementation plan? List the activities in the order of sequence that the activities will occur and the dates when the activities are expected to be completed. The project implementation begins when a victim of domestic violence calls the hotline at Rose Brooks Center for safety and shelter fxom her abusive relationship. The woman is screened over the phone regarding needs and the appropriateness of shelter, as well as whether or nor Rose Brooks Center has space, then instructed to go to the police station where they will be driven to Rose Brooks if they have no transportation. If the woman has transportation, she will follow a police officer to the shelter. An intake form is then filled out upon their arrival at the shelter. The client is given an orientation, and assigned a case manager and therapist, and at this time the client becomes actively involved in her treatment plan. This involved the therapist and case managez working closely and in conjunction with the client. The resident will meet with her case manager and therapist at least once a week to accomplish the long-term goals. The case manager will work with the resident in helping her achieve practical goals such as: employment, housing, education, medical treatment, and/or orders of protection. Residents can stay at Rose Brooks for up to three months when activities are expected to be completed, the, are re-evaluated to discern where they are in their long-term plan. If they are successfully working towards a safe family environment for themselves and their children and have not found housing, they may stay for another three months, and are evaluated every quarter. 9. Service Unit. What is the minimum service that USCAA itself will provide to a participant before request for payment is presented? (Standazd of performance evaluation). Please state the minimum service that will be received by the participant before a unit is billed. The minimum service that will be provided is that an individual will be housed overnight (one bed night). We will define a bed night for the purposes of this grant as between 8 and 12 hours if a woman does not stay overnight, but received services at the sheltez. Three meals a day will be offered, as well as individual therapy and counseling, and case management. Residents will also have access to outreach programs, as well as the children's program, substance abuse counseling, transitional housing and court advocacy. 2 10. Data collection. How will participant eligibility be documented? How will what happens to each participant be documented? How and where will participant records be kept? Please provide information as fo how the eligibility of the participant and the services received by the participant will be documented and where these participant records will be kept. A participant's eligibility will be initially documented from the hotline call. A hotline intake process is performed before the victim is admitted to shelter to determine eligibility. Case files will be kept on all people who come into the shelter for housing and services, and will be stored in a locked file cabinet, accessible only to those staffmember who are directly working with the client. A residential intake is done when a woman and her children first arrive. This documentation includes demographics including: race, sex, age, and income, history of abuse, alcohoUchemical abuse, and education. Residents are also part of their own recovery process in that they participate in deciding their long and short-term goals while in the Rose Brooks Center program. These goals and milestones are documented in the resident's file, contact sheets, and treatment plans. Participants will be asked their income level. This will be noted on the file and those who meet OMB income guideline will be noted on the file. During their shelter stay, advocates, case managers, and therapists document services provided to the resident with progress notes and a monthly service tracking form. These service statistics aze compiled in a computer database, ALICE, shazed with the other area domestic violence programs. Rose Brooks Center has negotiated with the Mid-America Assistance Coalition and the ALICE systems administrator to build a computer link between ALICE and MAACLink HMIS. Records will be kept in the program office of the shelter in a locked file cabinet at all times. Rose Brooks Center is a 24-hour facility with staff present at all times in the program office. 11. Cost. What is the unit cost? How many units are proposed? Please state your proposed contract amount, unit cost for this project and the number of units you want to contract for. Take your total contract amount divided by the unit cost and then round the number of units to a whole number. Our proposed contract amount equals $23,692. The unit cost of this program is $33.93 per unit. The number of units proposed will be 699. X23.692 = 699 $33.93 12. Validate the reasonableness of the unit cost. Exgiain. This cost is reasonable when you compare the cost of approximately $200.00 per day to house one prisoner sentenced for bettering or murder of their spouse or girlfriend in a domestic violence case. 699 units are proposed at $33.93 per unit = $23,692. The local match is $17,769 from the Domestic Violence Victim Assistance grant. Rose Brooks Center is requesting from the Homeless Challenge Program fund the balance of $5,923 for one yeaz of funding. 13. What program dollars will be used for match? This is a 3:1 match program (local match amount must be three times the state amount) and the local match plus the state amount equals the total contract amount. List the programs and dollar amounts use for match. The program/programs and dollaz amount used for match is as follows: Program Dollars Domestic Violence Assistance grant $17,769 14. Retum on Investment. How will the project be cost effective? Indicate the dollaz value to a participant and provide a basis, then compaze with the unit cost. What is the return on investment expressed as a ratio? Explain why this project is a good buy for the state, state the dollar value this service would cost a participant and also provide how you determined this doAar value, then compare with your proposed unit cost. Provide a ratio of the dollar value to the participant and fhe proposed unit cost. The dollar value to a woman who enters shelter is very hard to enumerate. The woman leaves a volatile, dangerous domestic situation and is provided sanctuary and protection. A woman in shelter receives many comprehensive services from the staff at Rose Brooks Center. She received support groups, case management, therapeutic services, lifestyle coaching, court services, counseling for substance abuse and job skill training, as well as food and housing. This project is an excellent buy for the state from many different aspects. Domestic violence costs this country and the individual states billions of dollars annually considering fhe medical and hospitalization, costs of the victims, the psychological costs, loss of jobs due to the perpetrators terrorization and harassment (seventy-five percent of victims are harassed at work by their abuser. This creates an unsafe and potentially explosive environment for all who work there}, legal and court.time, time spent in prison by the abuser, the cost of death of the victim, and the cost of local, state, and federal police investigations. The programs at Rose Brooks Center focus on educating the client regarding domestic violence, and healing of the victim of domestic violence, and her accomplishments to achieve self-sufficiency so that she may re-enter society and provide safety and a permanent home for herself and her children. Her goals achieved at Rose Brooks Center will reduce the recidivism rate of her returning to 4 an emergency shelter in the future and offset the enormous cost of further domestic violence in her life and to the state. The value is that they also receive therapy, counseling, case management and supportive services in one central location. This program is cost effective in the long term because the program helps reduce crime in the neighborhoods, ends workplace violence, ends the intergenerational cycle of violence, and reduces the incidences of battering in families. The cost of lost wages and productivity because of the violence is enormous. Medical bills, police responses, court time, etc.. , all weigh heavily on a society that must respond to battering. For the purposes of this question, the expenses to provide shelter services were extracted from Rose Brooks Center's most recent annual audit. Included in the expense is the cost to maintain/repair our current shelter, utilities, security, telephone, food, and staff to provide case management as well as mental therapy. Clients receive supplies while in shelter and this category of expense is labeled as client assistance. Rose Brooks Center incurred $1,712,813 in expenses to provide shelter services from July 1, 2004 through June 30, 2005. This expense is divided by the number of bednights for women during the year 2004/05 which was 22,837 bed nights. This resulted in an expense to Rose Brooks Center of $75 to provide bed night to a woman needing shelter services. The cost of the bed night that Rose Brooks Center is proposing that the Homeless Challenge Program fund is $33.93/night. For the $33.93 that the Homeless Challenge Program is being requested to invest in the Rose Brooks Center's shelter services, the women will receive 2.21:1 worth of actual services. The actual cost to provide a woman shelter services to Rose Brooks is 221 % the amount being requested from the Homeless Challenge Program. By sheltering abused women and their children, Rose Brooks Centex helps them establish a support system necessary for them to seek other ways of living without violence. Rose Brooks Center impacts their lives by helping them break down the isolation in which they live, and provides them with the space to explore options to violence in their families. ~a ~~ HOMELESS CHALLENGE PROGRAM PROJECT NARRATIVEl2006 NEWHOUSE SHELTER k'OR BATTERED WOMEN AND THEIR CHILDREN 1) What is the project title? Emergency Shelter Services. 2) Which of the local problems listed below will be addressed? A. Individuals or families currently homeless. 3) Which cause of the homeless problem will be identified? B: Need for temporary shelter because of: 1: Aomestic violence will be identified. 4) Who is eligible? Those eligible for Homeless Challenge will be low-income individuals and families, who are at oz below 100% of the official poverty guidelines and who meet one of the following requirements: A. Homeless eligibility includes: (1) An individual who lacks a fixed, regular and adequate nighttime residence (this would be those moving place to place) and, (2) An individual/family who has a primary nighttime residence that is (a) A supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters and transitional housing for the mentally ill). 5) Who will be considered a participant? B) Only the family member/members receiving services will be consider a participant.. 6) ROMA goal and measure. Based on expected outcome, which national direct measure is most appropriate? (Standard of Outcome Evaluation) a) Newhouse strives to achieve Goa16 of the Results Oriented Management and Accountability guidelines, which states, "Low income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive systems. b) Our measure will be B: Number of nights of shelter provided. 7) How many of the expected outcomes do the provider plan to achieve for the year? B. 992 bed nights of shelter provided for this contract (13,800 for total organization). 8) What is the project implementation plan? (Activities, events and dates) a) There is no specific date or events for implementation. The services are offered 24 hours per day, 365 days per year and have been offered for 26 years. b) The services offered to atl women entering shelter are: advocacy, case management, court advocacy, food, shelter, resource referral, therapy or a referral for therapy, group, children's programming (if applicable), faith FN: 2006 Homeless Challenge Program 22 November 2006 services (optional) and outreach services including transitional housing {if eligible). 9) What is the minimum service that the provider itself will provide to a participant before request for payment is presented? a) We estimate a minimum of 13,800 bednights for organization, (992 for this contract) will be provided in 2006. A bednight consists of one person in one bed for one night plus it includes such things as food, shelter and case management. The minimum service that will be received by a participant is one night's stay and the state will be billed accordingly. 10) How will participant eligibility be documented? How will what happens to each participant be documented? How and where will participant records be kept? a) Documentation of eligibility will be made during the intake process. b) All information about each client is recorded in the "Alice" database used by Newhouse to record information about all clients served and the services they received. c) The records are kept on the network server with access by password required to view records. l I) What is the unit cost? a) The proposed contract amount is a total of $22,836: $ 5,709-State/13CP; $17,129-Local match. The unit cost is $23.04. The number of units we want to contract for is 992. I2) Validate the reasonableness of the unit cost. a) $23.04 per bednight includes case management, food, shelter, resource referral, therapy or a referral for therapy, group, children's prograrruning (if applicable), faith services (optional) and outreach services including transitional housing (if eligible). l3) What program dollars will be used for match? Program Dollars -Local Match (funds generated by special $17 127 fundraising events) ' - State/HCP 5 709 Total $22,836 l4) How will the project be cost-effective? Indicate the dollar valve to a participant and provide a basis, then compare the unit cost. What is the return on investment expressed as a ratio? a) The value for a woman to live violence free is immeasurable. For the unit cost of $23.04, families receive not only safe shelter, but also a wide range of services to support their development as an individual or family and reduce the risk of continued violence and subsequent homelessness. Our services strive to help the women become productive members of society and enable them to care for themselves and their children. Placing a monetary value on these outcomes Is difficult at best, if not impossible. FN: 2006 Homeless Challenge Program 22 November 2006 HOMELESS CHALLENGE PROGRAM PROJECT NARRATIVE/2006 NEWHOUSE SHELTER FOR BATTERED WOMEN AND THEIR CHILDREN 1) What is the project title? Emergency Shelter Services. 2) Which of the local problems listed below will be addressed? A. Individuals or families currently homeless. 3) Which cause of the homeless problem will be identified? B: Need for temporary shelter because of: 1: Domestic violence will be identified. 4) Who is eligible? Those eligible for Homeless Challenge will be low-income individuals and families, who are at or below 100% of the official poverty guidelines and who meet one of the following requirements: A. Homeless eligibility includes: (1) An individual who lacks a fixed, regular and adequate nighttime residence (this would be those moving place to place) and, (2) An individual/family who has a primary nighttime residence that is (a) A supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters and transitional housing for the mentally ill). 5) Who will be considered a participant? B) Only the family member/members receiving services will be consider a participant.. 6) ROMA goal and measure. Based on expected outcome, which national direct measure is most appropriate? (Standard of Outcome Evaluation) a) Newhouse strives to achieve Goal 6 of the Results Oriented Management and Accountability guidelines, which states, "Low income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive systems. b) Our measure will be B: Number of nights of shelter provided. 7) How many of the expected outcomes do the provider plan to achieve for the year? B. 992 bed nights of shelter provided for this contract (13,800 for total organization). 8) What is the project implementation plan? (Activities, events and dates) a) There is no specific date or events for implementation. The services are offered 24 hours per day, 365 days per year and have been offered for 26 years. b) The services offered to all women entering shelter are: advocacy, case management, court advocacy, food, shelter, resource referral, therapy or a referral for therapy, group, children's programming (if applicable), faith FN: 2006 Homeless Challenge Program 22 November 2006 ~„~~.~, t ,. f-o~pi ~~ services (optional) and outreach services including transitional housing (if eligible). 9) What is the minimum service that the provider itself will provide to a participant before request for payment is presented? a) We estimate a minimum of 13,800 bednights for organization, (992 for this contract) will be provided in 2006. A bednight consists of one person in one bed for one night plus it includes such things as food, shelter and case management. The minimum service that will be received by a participant is one night's stay and the state will be billed accordingly. 10) How will participant eligibility be documented? How will what happens to each participant be documented? How and where will participant records be kept? a) Documentation of eligibility will be made during the intake process. b) All information about each client is recorded in the "Alice" database used by Newhouse to record information about all clients served and the services they received. c) The records are kept on the network server with access by password required to view records. 11) What is the unit cost? a) The proposed contract amount is a total of $22,836: $ 5,709-State/HCP; $17,129-Local match. The unit cost is $23.04. The number of units we want to contract for is 992. 12) Validate the reasonableness of the unit cost. a) $23.04 per bednight includes case management, food, shelter, resource referral, therapy or a referral for therapy, group, children's programming (if applicable), faith services (optional) and outreach services including transitional housing (if eligible). 13) What program dollars will be used for match? Program Dollazs -Local Match (funds generated by special $17, 127 fundraising events) - State/HCP 5 709 Total $22,836 14) How will the project be cost-effective? Indicate the dollar value to a participant and provide a basis, then compare the unit cost. What is the return on investment expressed as a ratio? a) The value for a woman to live violence free is immeasurable. For the unit cost of $23.04, families receive not only safe shelter, but also a wide range of services to support their development as an individual or family and reduce the risk of continued violence and subsequent homelessness. Our services strive to help the women become productive members of society and enable them to caze for themselves and their children. Placing a monetary value on these outcomes is difficult at best, if not impossible. PN: 2006 Homeless Challenge Program 22 November 2006 ~_'~- REQUEST FOR PAYMENT OF FFY09 HOMELESS CHALLENGE PROGRAM IMPLEMENTATION Invoice #09-24-04 CONTRACTOR NAME CONTRACTOR ADDRESS CONTRACT NUMBER VENDOR NUMBER CITY of RIVERSIDE 2950 NW Vivion Road, Riverside, MO 64150 A0004380204 HCP-24 USCAA FOR THE PERIOD October 1, 2008 THROUGH Mav 2009 (last month's units earned for this billing) 197 UNITS CONTRACTED 80 LESS NUMBER OF UNITS PREVIOUSLY REPORTED 117 EQUALS MAXIMUM BILLABLE UNITS 11 UNITS PROVIDED NOT PREVIOUSLY REPORTED $ 660.00 TIMES UNIT COST $ 7,260.00 EQUALS TOTAL VALUE $ 5.445.00 LOCAL SHARE (Line 6 x 75%) $ 1.815.00 STATE SHARE (Line 6 x 25%) I hereby certify that this information is true and correct: .~~~~ City or County Signature ~-90~ Date ~.~ Sub-Contractor Signature 6-d-~ Date