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HomeMy WebLinkAbout2008-12-02Minutes of Regulaz Meeting of Board of Aldermen of City of Riverside, Missouri December 2, 2008 A regular meeting of the Board of Aldermen of the City of Riverside, Missouri, was held in the City Hall of Riverside, Missouri, on December 2, 2008 at 7:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Darata, Hurt, Salyer, Bruns and Super. Also present were David Blackburn, City Administrator, Mike Duffy, Duector of Community Development, Louise Rusick, City Clerk, Chief Greg Mills, Public Safety, Meredith Hauck, Coordinator of Communications and External Affairs, Jeff Rupp, Director of Public Works, and John McClelland, City Attorney. Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the audience joining in. Minutes of Nov. 3rd Alderman Darata moved to approve the minutes for November 3, 2008, seconded Approved by Alderman Fuller, the vote was: Aye: Aldermen Fuller, Super Dazata, Hurt, and Salyer. Abstain: Alderman Bruns. Motion carries. Minutes of Nov. 18th Alderman Fuller moved to approve the minutes for November 18, 2008, seconded Approved by Alderman Super, the vote was: Aye: Aldermen Salyer, Darata, Hurt, Bruns, Super and Fuller. Motion carries. City Administrator David gave a summary of his report as follows: Report The City hosted a 2 hour training event on November 19`h sponsored by MARCIT. The session, "1~Tew Requirements (Manual on Uniform Traffic Control Devices, Part V [ Seminar, focused on legal requirements and other important issues for first responders 'to traffic accidents. Time Warner cable has increased their subscription prices effective January 1st In November there were 3,061 visitors to the city web site. This is a 26.5% decrease from October, but a 20.6% increase from November 2007. One thousand seven hundred six individuals attended 62 programs at the Community Center during the month of November. It's also estimated that in November, 420 Riverside residents participated in Community Center programs. For the Healthy Citizens Initiative, Riverside's update as of 12/1/08 was 191 units, 55 total people totaling 896 total access for November. The calendar for December is Board of Aldermen meeting, December 2°d, Pazk Boazd Meeting, December 3`s, Holiday Lighting Ceremony, December 4th, Employee Holiday Party, December 7th and Senior Luncheon, December 8`h. Mins. 12/2/08 The Community Development activity Report for November 10`s to November 215` was: Previous total of contact for Code Enforcement was 655 violations found, 621 resolved and 29 pending resolve. There was 1 abandoned vehicle, 18 property maintenance and 3 tall grass/weeds. There were 2 tenant fmishes, 5 miscellaneous permits and 47 inspections completed. Public Works had many various duties for the month. The new Argosy crosswalk installation was completed. SKW will be preparing an after study of the installation and comparing it with data collected prior to the installation. Work continued on the punch list items such as replacing some sections of curb and gutter due to cracking or water retention, replacing some sections of asphalt due to cracking or water retention. The storm sewer work along W. Platte Road has been completed in connection with the work on the Line Creek Bridge. The base course of both approaches has been installed. Surface course will be installed in the spring. Installation of the bridge railings and performing some site cleanup is taking place. Staff is working with the contractor to explore the potential for early access to the roadway during the winter. Decking for the Horizons Bridge and final grading for Horizons Parkway took place last week. Construction for placement of permanent signals is continuing. The laying of asphalt has started for Horizons Parkway and will continue this week. For the Argosy Parkway project, meetings continue with Fahey, KCP&L, CLS and the Levee District to expedite the opening of the access road and lighting of the roadway. Light pole installation is scheduled to begin this week. The masonry work at the Welcome Plaza is almost complete. The next step is for the roof to be completed, clock and windows installed and caulking and painting. The water line has been extended to the site and a majority of the sidewalks have been poured. The engraved paver bricks aze being completed and should ship to the site within the next two weeks. Staking continues at the lift station as well as the hauling in of material and equipment. Installation of the gravity line from the lift station to I-635 is continuing. The intersections appropriate for the quiet zone systems have been determined and we are currently evaluating the needed improvements for those intersections. Burlington Northern Santa Fe has been contacted for a notice of intent. Surveying of the inter- sections will be complete by mid-December. Staff continues to work with the Kansas City Art Institute reviewing plans coordinatin; with the architect and contractor. Construction of the retaining wall on the south side of the project is almost complete and will allow the parking lot and drives to be Minn. 12/2/08 completed around both buildings. Court Report for Alderman Darata moved to approve the Court Report for November 2008, seconded November, by Alderman Bruns, the vote was: Approved Aye: Aldermen Fuller, Darata, Bruns, Hurt, Salyer and Super. Motion carries. Chief Mill's comments Chief Mills said citizen surveys were sent out anonymously and twice per quarter supervisors contact citizens and the surveys returned were all good which is a re- flection on the department. Chief Fowlston sends out surveys with every fire call and one received back complained about MAST taking 25 minutes to arrive at the scene. MAST was contacted and their employees will be reprimanded and investigated. David went with the Chief to the driving school the officer's attend and gave the Chief outstanding credit for entering the officer's in this program. This gives the officer's an opportunity to learn how to drive a Public Safety vehicle at any situation they may encounter. David asked the board to consider giving $5,000 each to the American Red Cross and Synergy and entering into service agreements. They can provide documentation of services provided to Riverside. Chair Person of the Dena Winter gave a power point presentation for the Tourism Fund Grant Tourism Tourism Grant recommendation as follows: Committee speaks to the board The grant process has a 100 point scoring scale and applications must receive 70/100 points to move forward and the grant must be funded for the full amount. The 2009 applicants are Bell Road Barn Players, Platte County Arts Council Children's Theatre, KC Scottish Highland Games and the Northland Symphony Orchestra, but is only recommending three for approval to the Board of Aldermen due to a lack of matching :ands, the low ratio of dollars spent to attendance, and a consensus by the Tourism Commission that the proposed program was not in line with the goals of Tourism in Riverside. If tht; board approves Tourism's Commission's recommendations, they would all receive $10,000. Tourism Fund Grant Alderman Bruns moved to approve the Tourism Fund Grant of $10,000 each for Recommendation, the Bell Road Barn Players, Platte County Arts Council Children's Theater and the, KC Approved Scottish Highland Game, seconded by Alderman Darata, the vote was: Aye: Aldermen Fuller, Darata, Bruns, Super and Hurt. No: Alderman Salyer. Motion carries. Vivion Road E. Mike spoke about the Vivion Road East Bridge saying a lot of the decision as to what cio Bridge Discussion about the bridge is dependent upon what MoDot's thoughts are to determine the course of action. This is one of the 800 bridges MoDot has in there replacement program. The City's concern is MoDot would want to replace the bridge with the same type that is there providing no pedestrian walkways and the same 21ane structure or anything else to provide a full service bridge service bridge. Mike said it would be replaced with similar material, but updated to the latest strnctural standards. The traffic study showed for long term and short term to build a 21ane bridge. We were also concerned about the bridge Minn. 12/2/08 being built under the MoDot program versus what the City can do as a project. It is anticipated this would be a 3 lane structure (the middle lane being a turning lane or a median in place) from about Sonic Drive-In or Karen Street. Staff asked that this bridge be pulled out of the 800 bridges replacement program and we went to the Mid America Regional Council and requested funds from the Transportation Improvement Program and received $1.125 million. MoDot sent a letter stating we need to start design as soon as possible because the letting schedule is 2011. There are four options available: (1) Due to the design the City can use the contract they now have with TranSystems (2) Advertise for qualification basis selection (qbs) and select a new engineer (3) Negotiate with competitively selected firms, that is to use the 2 firms we now have (4) Determine whether or not to build the bridge and if not, to release the funds. Keeping these funds under our control does require substantial progress, therefore we would like to move forwazd with one of the options. MoDot also said the bill that provides funding will expire in 2009. Tonight, we're just laying out the 4 options. Alderman Super asked if we're getting credit for repairs now being done. Mike said this is being investigated for making improvements. Anytime we take care of a state bridge or road, we negotiate with MoDot a time commitment for improvements/maintenance. As long as the state owns the bridge, they have the responsibility to maintain it, but that doesn't mean they have to do it immediately. One half of this bridge is on the north side is in the City of Northmoor, bait they have no funds to spend on the bridge. Alderman Super's opinion is to use one of the firms we now have, prepare a scope of work and put together an ordinance. Attorney John McClelland said if a second engineering firm is chosen, it must be based. on some kind of logical criteria, that the board must believe one firm is more (best) qualified than the other in choosing between the firms. John says the process is if the board's consensus is to move forwazd with one of the two firms or with a joint proposal from the two, then make a choice on some objective criteria as to who to go with next then try to negotiate a price and then bring the price to the board for a decision. If one of these two firm's is chosen, there is an obligation that TranSystem's be told the board has decided not to chose them. Alderman Salyer's opinion is to forfeit the money with the current economic position and let the money go. Mayor Rose believes the city should move forward as this as it is a dangerous area where the bridge is. The total cost to build the bridge is estimated to be $1.4-$1.5 million dollars and $350,(100 is the amount for design and constructions services as presented before. Mayor Rose polled the board for a choice, three aldermen chose Shafer, Kline & Warren, one alderman chose Cook, Flatt & Strobel and one alderman abstained. 50`~ Street Bio-Reten- Matt Eblin said the bio-retention project is complete, the buffalo grass sod has been laid tion Discussion there is awalk-through today and there will be some monitoring of the bio-retention. Mins. 12/2/03 City Engineer's Sabin presented a request to approve a change order for J.M. Fahey for Argosy Casino comments Parkway West in the amount of $432,574.31 stating due to a fast track design of the project, the utility crossings under Argosy Casino Parkway and Horizons Parkway were not inc;tuded in the original bid items. This change order covers water, natural gas, cable/phone and electrical easements. Additionally, there is a small amount of site grading and fill, concrete stain for the roundabout truck apron, a precast pipe cap, additional adjustments to the sanitary sewer manholes, the KCP&L costs for the electrical line, removing, resetting, and the new guazdrail along SB US 69 and the temporary connection, and traffic control needed for various tasks throughout the area. Based on the funding agreement, the City will be responsible for $291,521.18 and Argosy will be responsible for $141,053.13. This change order request will be brought back to the board at the December 16i6 meeting for their approval. Levee Board Report Alderman Hurt said rolling gates Ql and Q2 will be tested next week. Chief s comment Chief Mills said the Procedural Instruction for Volunteers in Police Service information being submitted tonight is a new program Public Safety wishes to implement. These volunteers will be able to help in a number of ways, Riverfest, levee patrolling and many other things as the citizens will be trained. The board was polled and all agreed to implementing the new policy. Public Works Director Jeff gave the board an update on the surplus equipment stating there was much interest from the surrounding communities, Ferrelview, Platte County Parks & Recreation, Parkville and Platte Woods. It was decided to donate the 1984 blade for 4610 tractor, 1997, 7' Rhino flair mower,1984-84" Rhino pull type brush hog mower and 1997 stag zero rum mower to Platte County. Parkville will receive the 1984 Ford 4610 diesel orchard tractor with sickle baz and Ferrelview will receive the 1989 GMC'/< ton 4x4 pickup with plow and spreader. Platte Woods was interested in the zero turn mower, but the park is not ready yet. Aldem~an Hurt suggested the next time we have used equipment we have a verbal polic;y that anytime we have used equipment to come before the board and it will be detemunc:d on how to dispose of it. Bill No. 2008-131 Alderman Hurt moved to place Bill No. 2008-131 on its first reading, said Bill Approving Payment of authorizing the payment of certain indebtedness listed therein, seconded by Alderman Indebtedness Salyer, the vote was: Aye: Aldermen Hurt, Darata, Super, Salyer, Bruns and Fuller. Motion carries. Ordinance No. 2008-131 Alderman Fuller moved to place Bill No. 2008-131 on its second reading, and upon Approved passage of same become Ordinance No. 2008-131, seconded by Alderman Super, the vote was: Aye: Aldermen Darata, Fuller, Bnms, Hurt, Salyer and Super. Motion carries. Alderman Super asked what does the city get back from Missouri American Water for providing the pipe and installing it and they've raised the water bill?" Attorney John Minn. 12/2/08 5 McClelland said "Nothing, just the improvements for water service and safety for the residents for the drinking water". Mayor Rose said herself, David Blackburn, Mike Duffy and Joe Bednar met with MOAWC and they agreed to have better communication with quarterly meetings and address the (water) fire issues. Bill No. 2008-132 Alderman Hurt moved to place Bill No. 2008-132 on its first reading, said Bill Authorizing Enter Into Agreement The City of Riverside, Missouri To Enter Into An Agreement With Missouri-American with MOAWC For Water Facility Construction In Connection With The Gower Water Main Improvement In Connection With the Project at a cost of $157,695.00, seconded by Alderman Salyer, the vote was: Gower Water Main Improvement Aye: Aldermen Hurt, Dazata, Super, Salyer and Bruns. Motion carries. Ordinance No. 2008-132 Aldennan Fuller moved to place Bill No. 2008-132 on its second reading, and upon Approved passage of same become Ordinance No. 2008-132, seconded by Alderman Super, the vote was: Aye: Aldermen Darata, Fuller, Bruns, Hurt, Salyer and Super. Motion carries. Bill No. 2008-133 Alderman Fuller moved to place Bill No. 2008-133 on its first reading, said Bill Approving To Execute an Agree- The Form Of, And Authorizing The Mayor To Complete And Execute, An Agreement ment With Patek & By And Between The City Of Riverside, Missouri And Patek And Associates, LLC, Assoc. Regarding Consulting And Lobbyists Services in the amount of $3,500 per month, seconded by Alderman Darata, the vote was: Aye: Aldermen Super, Fuller, Bruns, Darata, Hurt and Salyer. Motion carries. Ordinance No. 2008-133 Alderman Bruns moved to place Bill No. 2008-133 on its second reading, and upon Approved passage of same become Ordinance No. 2008-133, seconded by Alderman Dazata, the vote was: Aye: Aldermen Super, Fuller, Bruns, Darata. Hurt and Salyer. Motion carries. Bill No. 2008-134 Alderman Salyer moved to place Bill No. 2008-134 on its first reading, said Bill Pay Certain Funds To Authorizing The City Of Riverside To Pay $4,000 Tourism Funds To High Performauce High Performance Auto Auto Club, Incorporated, seconded by Alderman Bruns, the vote was: Aye: Aldermen Fuller, Super, Darata, Hurt, Salyer and Bruns. Motion carves. Minn. 12/2/08 Ordinance No. 2008-134 Alderman Bruns moved to place Bill No. 2008-134 on its second reading, and upon Approved passage of same become Ordinance No. 2008-134, seconded by Alderman Hurt, the vote was: Aye: Aldermen Hurt, Salyer, Bruns, Fuller, Super and Darata. Motion carries. Bill No. 2008-135 Alderman Darata moved to place Bill No. 2008-135 on its first reading, said Bill Establishing The Fees Establishing The Fees For Rental And Operation Of Certain Areas And Facilities In For Rental & Operation The E.H. Young Riverfront Park, seconded by Alderman Fuller, the vote was: Of Certain Areas & Facilities In The E.H. Aye: Aldermen Bruns, Salyer, Hurt, Fuller, Super and Darata. Motion carries. Ordinance No. 2008-135 Alderman Fuller moved to place Bill No. 2008-135 on its second reading, and upon Approved passage of same become Ordinance No. 2008-135, seconded by Alderman Bruns, the vote was: Aye: Aldermen Darata, Fuller, Bnms, Hurt, Salyer and Super. Motion carries. Mayor's comments Mayor Rose said she was invited to visit Woodbridge Foam and Senator Bond was there talking about second tier suppliers and the auto bail out. Also attending were Riverside and Northland Regional Chamber members. All the employees were there and a tour was pro- vided on how the seats were made. The plant manager asked Mayor Rose to return anti speak about things going on in the city. Alderman Hurt's Alderman Hurt asked the staff to check into updating the board's laptops to accept comment Microsoft 2007. Adjournment Alderman Bruns moved to adjourn, seconded by Alderman Fuller, the vote was: at 9:05 p.m. Aye: Aldermen Fuller, Bruns, Darata, Salyer, Hurt and Super. Motion carries. City Jerk Minn. 12/2/08