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Home My WebLink About2007-120 - Service Agreement with Miles of SmilesBILL N0.2007-,mod ORDINANCE N0.2007- /o1D AN ORDINANCE AUTHORIZING THE CITY OF RIVERSIDE TO ENTER INTO A SERVICES AGREEMENT WTTH AND PAY CERTAIN FUNDS TO IVIII~ES OF S1VIII.ES WHEREAS, Miles of Smiles ("Service Provider") is anot-for-profit corporation providing services, including certain health, emergency and safety services ("Services"), to residents of the Kansas City region, includin the City of Riverside (the "City"). WHEREAS, Service Provider desires to continue to provide such Services and requires funding t continue to provide the Services within the City. WHEREAS, the City fmds that the provision of the Services is a public purpose and the City has a capability and desire to assist Service Provider in continuing to provide Services to the public within the City. WHEREAS, the City's Boazd of Aldermen believes that the City's best interests are promoted d aided by entering into an agreement with the Service Provider for the provision of the Services. WHEREAS, The City and the Service Provider have negotiated and agreed upon an agreement fo# the Service and payment for the same. II NOW, THEREFORE, BE IT ORDAINED, by the Board of Aldermen of Riverside, Missouri, as follows: Section 1. The City finds that the provision of the Services contributes to the welfare of the City as well as the economic and social potential of the City and its residents, that the Services aze important to the welfaze of the City and that the provision of funds to assist in providing such Services aze for a public purpose. Section 2. The City of Riverside shall pay to the Service Provider the sum of Ten Thousand Dollars No Cents ($10,000.00) to assist it in continuing to provide services to the residents of the City and the City, pursuant to a Services Agreement, in substantially the form attached as Exhibit A, which is hereby approved. Section 3. The Mayor is authorized and directed to execute the Services Agreement with such changes as such officer shall approve, execution of such document being conclusive proof of such approval. The Mayor is authorized and directed to perform all acts and execute any other documents necessary or desirable to effectuate the intent of this Ordinance. Section 4. The sections, pazagraphs, clauses, and phrases of the Ordinance are severable and if any portion of the Ordinance is declazed unlawful by the valid judgment, decree, or injunction order of a court of competent jurisdiction, such ruling shall not affect any of the remaining phrases, clauses, sentences, pazagraphs, and sections of the Ordinance and all provisions of the Ordinance not specifically declazed to be unlawful shall remain in full force and effect. Section 5. This ordinance shall take effect immediately. ADOPTED AND PASSED THIS ~ DAY OF NOVEMBER, 2007. yor Kathleen L. Rose ATTEST: Clerk SERVICES AGREEMENT THIS SERVICES AGREEMENT entered into on this day of~2007 by and between the CITY OF RIVERSIDE, MISSOURI, a Missouri municipality ("City") and MILES OF SMILES, a Missouri. non-profit corporation ("Service Provider"). WHEREAS, Miles of Smiles is snot-for-profit corporation providing services, including certain health, emergency and safety services ("Services"), to residents of the Kansas City region, including the City. WHEREAS, Service Provider desires to continue to provide such Services and requires funding to continue to provide the Services within the City. WHEREAS, the City finds that the provision of the Services is a public purpose and the City has the capability and desire to assist Service Provider in continuing to provide Services to the public within the City. IN CONSIDERATION of the mutual covenants and agreements set forth herein, the parties agree to the following 1. Service Provider shall provide the Services (defined below) for the City and/or its residents for the entire year of 2008 pursuant to the terms of this Services Agreement. 2. As consideration for the provision of the Services (defined below), the City shall pay to Service Provider the sum of $10,000.00. 3. The Services provided by Service Provider shall include health, emergency and safety services to residents of the Kansas City region including the City. 4. Service Provider will provide the city with a copy of its annual budget with a brief summary of the accounting controls used. Further expenditure reports should be submitted on a monthly or quarterly basis and with final expenditure required within 90 days after the monies spent. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. CITY OF RIVERSIDE, MISSOURI (the "City") «F,a. ~.~~~, , .,.~ , ,~ 1 ~s~vvr ~ 1k or Kathleen L. Rose "! , A"~'TE L use Rusick, Ci Clerk Signature ~ nn '' ~/ Print Name: L~ f''~ SfN nn~2~ Title: X P (v ~ ~`~ yi (t°C~ Schedule B MILES OF SMILES STATEMENT OF FUND ACTIVITY PRELIMINARY For The Nine Months Ending September 30, 2007 Year To Date As Of September Year to Date Sep 30, 2007 YTD Budget 2007 Budget % of Budget REVENUES Contributions $ 51,723.04 $ 440,250.00 $ 587,000.00 9% Reimbursements 84,497.98 76,000.00 100,000.00 84% Interest Income 1,153.98 1,875.00 2,500.00 46% Dividend Income 88.15 375.00 500.00 18% Capital Gains -Fixed Income (54.87) 225.00 300.00 (18%) CapitalGains-Equities 7,095.58 1,125.00 1,500.00 473% Other Income 5,584.73 - . Total Revenues 150,088.57 518,850.00 891,800.00 22% EXPENSES - ~. . ,...... ~. ... Personnel Total Salaries 328,538.98 365,408.25 487,211.00 67% Total Benefits 28,144.82 29,250.00 39,000.00 72% Total Personnel 956,883.78 994,658.25 528,211.00 88% Operations /Overhead Rent 10,011.60 9,900.00 13,200.00 76% Property Maintenance 587.79 750.00 1,000.00 58% Communications (Phone & Intemst) 4,151.37 4,850.00 6,200.00 67°k OBICeSupplie8 1,485.82 3,525.00 4,700.00 31% Postage /Courier 493.05 600.00 800.00 62% Other Expenses - 750.00 1,000.00 0°h Depredation Expense 24,911.25 - - - GeneraVProperty Liability 2,550.77 1,125.00 1,500.00 170°k Van Inaurance/Maintenartce 8,871.97 5,400.00 7,200.00 95°k Malpractice Liability Policy 3,052.47 2,808.50 3,742.00 82°k Work Comp. Insurance 1,364.41 2,250.00 3,000.00 46% Employee Health Insurance 19,450.00 21,600.00 28,800.00 86% Travel and Entertainment 2,855.49 3,000.00 4,000.00 86°k Staff Development 4,484.83 7,500.00 10,000.00 45% Marketing/Recruiting 1,237.98 2,250.00 3,000.00 41% Professional Fees (AdministrotiveBookkeeping/Payroll) 9,572.40 7,500.00 10,000.00 86°h Legal Expenses 3,711.25 4,500.00 6,000.00 62% Equipment Maintenance /Service 1,008.10 2,250.00 3,000.00 34% Dental SUpplieS /Lab Fee3 32,514.77 37,500.00 50,000.00 65% Un'rforms 1,564.51 - - - Fund Raising 737.55 1,005.00 1,340.00 55% Total Operations /Overhead 132,397.18 118,861.50 158,482.00 84% Total Expenses .489,080.96 _,_ 513,518.75 684,693.00 71% Cm; P.- yw~ ~, .,~.. REVENUES LESS EXPENSES (~83-992.39) FUND BALANCE, Beginning of Period 498,497.90 FUND BALANCE, End of Period 159,505.51 ~,. T ~'`~ Boma of Directors Ga7den Carrnth Jerry Brant Anita Gorman Dean Benriekson David Miles Erin Parde Viebr Rodmen, DDS Bill Zimmer Miles of Smiles, Ins. mission ~ b provide charitable dental care, in a commanit~•based setting, to the needy children of Clad and PL-tte Coooties. Christi May, Executive Director 8301 North Oah'11~etiiewa~, 8mte 204 Oahview, MO 84I 18 810.413.8008 www.milesotsmilesine.org November 8, 2007 City of Riverside 2950 NW Vivion Road Riverside, MO 64150 Attn: Louise Rusick, City Clerk Dear Ms. Rusick, Miles of Smiles, Inc. has accounting controls that include a contracted service with the Greater Kansas City Community Foundation. Greta Roberts, is the staff accountant who oversees all of our financial affairs. She reviews and submits all check requests for accounts payable requested by the Executive Director and she prepares monthly financial statements that are reviewed by the Board of Directors. The GKCCF accounting department also handles our payroll and end of year Form 990 and any other IRS reports that are required. Our office has an electronic medical record system that allows us to bill for services electronically and post payments to the patient accounts. When payments are received from Medicaid, the checks are mailed directly to GKCCF for deposit to our bank account, held at Bank of America. If you need further information about our accounting practices at Miles of Smiles, Inc., you may call Christy May at 682- 9944 or Greta Roberts at 842-0944. Thanks. Sincerely, Christy ay Executive Director