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HomeMy WebLinkAbout2005-10-18 minutesMinutes of Regular Meeting of Boazd of Aldermen of City of Riverside, Missouri October 18, 2005 A regular meeting of the Boazd of Aldermen of the City of Riverside, Missouri, was held in the City Hall, of Riverside, Missouri, on October 18, 2005 at 7:30 p.m Those in attendance were Mayor Pro Tem Ray Beazd, Aldermen Jones, Dazata, Looker, Legaard, and Super. Mayor Burch, Absent. Also present were David Blackburn, City Administrator, Louise Rusick, City Clerk, Chief Gregory Mills, Brent Miles, Planning and Zoning Coordinator, John Jackson, City Engineer, John McClelland and Ben Prell, City Attorney's office. Gaylene Jackson, Gaylene Jackson, President of "The Genuine Chevy GMC Truck Club of KC, Genuine Chevy GMC spoke to the board about the event held at the E.H. Young Riverfront Park Truck Club, speaks on September 10`s & 11'". There were 154 tracks at the show and approximately the boazd about the 1,000 people. Fliers, billboazd, posters and advertising was done in 14 different show & their proposal magazines. Fifty per cent profit goes to buy toys for "Toys for Tots." Seven thousand Five Hundred Dollars went to "Toys "R Us" to purchase toys. An appreciation certificate was presented to the board. On Saturday, November 12 toys will be brought to the city with the Marines in attendance to give away the toys. Ms. Jackson presented a proposal to the board for the next 5 years of shows. Mayor Pro Tem Beazd said this will be taken under advisement. The board commented saying the show was "Spectacular". Public Hearing Alderman Super moved to continue the Public Hearing for the request to Continued until consider amending the approved development plan for the Gatewoods Planned November 1" Development, seconded by Alderman Legaazd, the vote was: Aye: Aldermen Beazd, Jones, Dazata, Super, Legaard and Looker. Motion carries. Public Hearing Opened Mayor Pro Tem Beard opened the Public Hearing at 7:40 pm. to consider a at 7:40 p.m. request for acceptance of the :Final Plat for Gatewoods second plat lots 37 through 56. Phase II consists of 201ots and the necessary public improvements to service these lots. The preliminary plat for Phase H was approved by the Approved Development Plan" for the Gatewoods Planned Development specified in Ordinance 2002-68. The preliminary plat named the north/south road (NW East Gatewood Road). These streets have been renamed and the "new" street name (NW Flintridge Drive) has been included on the plat. The construction plans submitted for Phase II by the previous developer were reviewed again by staff, where it was determined that one additional fire hydrant should have been required. This additional fire hydrant was installed according to regulation. All public improvements have been constructed and inspected by City Engineer, John Jackson. The applicant has posted atwo-year wananty bond of $225,000 to cover the cost of replacement for these public improvements. The actual cost of the work did not require this high of bond. Included in the bond is $47,000 for the storm sewer and $63,500 for curb and asphalt, totaling $110,500 to transfer to the city and keep in place for two years. The staff recommendation is the Final Plat for Phase II of the Gatewoods Planned Development is in conformance to the Approved Development Plan specified by ordinance and the Final Plat is in conformance to pertinent "codes" therefore staff recommends approval of the Final Plat of Gatewoods 2°d Plat. Alderman Super asked "On the plots if appropriate square footage is to be maintained?" Brent said, "Yes" the only exception is the lot width. Site Plan/Grading The applicant, "Real Estate Investors" (Pat Kelly) has requested site plan and grading permit approval for a proposed 2 story office building to be located at 6500 NW Riverpark Drive. The proposed office building is approximately 26,728 square feet, which is split equally among 2 stories. The project will utilize a driveway shared between Riverside Transport Inc. and the proposed office building, which directly accesses Missouri Highway 9. The zoning is C-1 and the applicant submitted a "Soils Report". John Jackson reviewed the geotech investigation and had concerns. As a result with a meeting with Maxim and the Project Engineer, Steve Warger, a second investigation was completed by Maxim on September 28, 2005 and submitted to the city for review. John reviewed this second submittal and had no comments and recommended approval. Based upon the recommendations of the geotech engineer, the site excavation will be permissible if the excavation contractor is required to make the cut with equipment that will not disturb the uphill slope and the resulting cut is supported by a structural retaining wall. A stipulation of Staff recommendation is that the retaining wall be designed and stamped by a licensed structural engineer. A "Traffic Impact Study Report: was completed by George Butler Assoc. on Sept. 22, 2003. After the study was complete, 26,728 sq. ft of office space was taken into account. The recommendation of the study states "a warrant for an eastbound left turn lane would be expected to be met at the Intersection of Mo. Hwy. 9 and the entrance to the site". The summary also states that "exclusive left taro and right taro lanes should be provided on the southbound approach of the intersection. Due to the development having duect access onto Mo. Hwy 9, the applicant is required to have approval from MoDot for this access. This approval has been granted with the stipulation that the recommendations of the traffic study performed are met. Specifications for the proposed improvements to Mo. Hwy. 9 have not been submitted to staff for review. Any approval for the project must be contingent upon these details being submitted, reviewed and approved by staff. The parking required for the proposed development would be 63 spaces; the site plan submitted indicates that 73 spaces will be provided. The drive isles proposed are 24 feet in width, which is recommended isle width using accepted planning practices. The south side of the building will have double loaded 90 degree parking rows, while the north side of the building will utilize a single loaded 90 degree parking row. The proposed development will have a maximum height of 31 feet at its highest point. Required design standazds have been met: Building Form and Use, Building Materials, Trash Enclosure and Parking Lot Lighting. A "Master Signage Plan" has been submitted, a monument ground sign and indi- vidual wall signs for each tenant. The monument sign proposed does not meet current city sign code, but individual sign permits must be obtained for each indi dividual sign before installation. A Landscape plan has been submitted which complies with city code. The city code requires that a "Buffer Zone" be between any commercial development that abuts a residentially zoned azea. The applicant is proposing the azea to the north of the site that abuts the residential district be left "natural" and this wooded azea be substituted for their "buffer zone" requirement. A portion of the proposed development is located in the "floodplain". According to the official floodplain maps, the floodplain the area is at an elevation of 762', the proposed finished floor elevation of the first floor is 767.14'. This elevation will have to be certified on an elevation certificate and submitted to the city before occupancy is granted. The applicant has provided a visual plan that depicts the floodplain in relation to the building elevations. Due to the size of the proposed development, a MDNR Land Disturbance permit must be obtained. Staff will require a copy of this approved permit before land disturbance activity can occur. The applicant has provided a utility intent and status report. The project engineer and staff aze still working on the details of the storm sewer plan. This issue will need to be contingency of any approvals. Steve Warger, Project Engineer with Harrington Cortleyou and Dan Burkhart, Architect spoke to the boazd about the geo-tech work. The work has been examined and they aze confident it has been addressed. Completion date is set for May 2006. Site Plan/Grading Alderman Looker moved to approve a Site Plan/Grading Permit for Real Estate Permit Approved for Investments, 6500 Riverpark Drive with 2 contingencies for the Grading Permit, Real Estate Invest- (1) Land Disturbance Permit and (2) Stormwater, Stormsewer Plan, seconded by ments with contin- Alderman Legaazd, the vote was: gencies Aye: Aldermen Jones, Dazata, Super, Legaazd, Beazd and Looker. Motion carries. Crazy Hany's Alderman Looker moved to approve a building permit for Lee Boggess, Crazy Building Permit, Harry's, 75 Business Pazk Lane to remodel the wazehouse as the building plans 75 Business Park Lane have been reviewed and approved by John Jackson, City Engineer and by Brent Approved Miles with the site plan approved, seconded by Alderman Legaazd, the vote was: Aye: Aldermen Looker, Jones, Dazata, Super, Beazd and Legaard. Motion carries. Landscaping NW The bids for this project aze still out. Pictures of street (trees) were distributed. Gateway/W Platte Rd The bids are due in October 24'". John asked if ornamental or street trees were Discussion the choice of the boazd. It was mentioned 75-80 trees were needed, red maples and street trees. Other types of trees can be filled in later. John said fescue, over seeding on all areas and if sod is desired, it must be in place by December 15s'. David Blackburn, City Administrator distributed the letter from Ogletree Deakins giving a rough estimate of the cost of revising/modifying the City's employment handbook and an emergency manual. Alderman Looker asked David that the employees be met with for their input on the manual before Mr. Prophete starts work on the manual. David agreed. Ogletree, Deakins Alderman Legaazd moved to approve hiring Ogletree, Deakins to revise/modify Attorneys to revise/ the city's employment handbook with the exception the employees are to be met modify the city's em- with for their input before Mr. Prophete with Ogletree, Deakins starts work on ployment manual, the handbook, seconded by Aldem~an Super, the vote was: Approved Aye: Aldermen Jones, Super, Darata, Legaard, Beard and Looker. Motion carries. An Ordinance will be prepazed for the next meeting to officially approve this proposal by Ogletree, Deakins to revise/modify the city's employment manual. David said an agreement will be presented at the next meeting regazding the feral cats. Mattox Road Paving Two bids were submitted for the Mattox Road Overlay Bids Barkley Asphalt Co. $68,517.00 and American Marking & Paving $86,887.50. Barkley Asphalt Co./ Alderman Darata moved to approve the bid from Bazkley Asphalt Co. in the Mattox Road Overlay amount of $68,517.00 to complete the Mattox Road Overlay project, seconded Approved by Alderman Super, the vote was: Aye: Aldermen Legaard, Beazd, Darata, Looker, Jones and Super. Motion carries. Change Order #9/ Alderman Darata moved to approve Change Order #9 for J.M. Fahey in the J.M. Fahey, amount of $6,159.50 to eliminate the temporary driveway entrance at the Filger Approved Caz Wash and build a new concrete entrance to APWA and the city's specs, seconded by Alderman Looker, the vote was: Aye: Aldermen Looker, Dazata, Legaazd, Beazd, Jones and Super. Motion carries. Line Creek Extension Brent said Aylett, Flowers distributed information at the October 11`s meeting Survey Discussion and construction could begin in the spring. Alderman Looker moved to approve John Jackson, City Engineer to go out for bids on the survey for the Line Creek Extension , seconded by Alderman Jones, the vote was: Aye: Aldermen Jones, Darata, Super, Legaazd, Beard and Looker. Motion carries. It was suggested to appoint Chief Mills as the Emergency Management Drrector for the City. Disbursements Alderman Super asked if Ramsey Motors and Master Tech could be in the Discussion same building. The City Attorney answered, "Yes". Alderman Legaazd asked about the 8 physicals on the disbursement listing and the Chief said this was for 2 %: months. Bill No. 2005-104 Alderman Looker moved to place Bill No. 2005-104 on its first reading, Payment of said Bill authorizing the payment of certain indebtedness listed therein, Indebtedness seconded by Alderman Legaazd, the vote was: Aye: Aldermen Looker, Super, Darata, Legaazd, Beazd and Jones. Motion carries. Ordinance No. 2005-104 Alderman Legaard moved to place Bill No. 2005-104 on its second reading, Approved and upon passage of same become Ordinance No. 2005-104, seconded by Alderman Dazata, the vote was: Aye: Aldermen Legaard, Looker, Jones, Darata, Super and Beard. Motion carries. Bill No. 2005-105 Alderman Jones moved to place Bill No. 2005-105 on its first reading, said Bill Services Agreement authorizing the City of Riverside to enter into an extension to a services with Ben Gasser, d/b/a agreement with, Ben Gasser d/b/a National Network Services to provide services National Network Serv's. including computer support services and pay to the Service Provider the hourly fee of $85.00, seconded by Alderman Super, the vote was: Aye: Aldermen Darata, Jones, Super, Legaazd, Beazd and Looker. Motion carries. Ordinance No. 2005-105 Alderman Super moved to place Bill No. 2005-105 on its second reading, Approved and upon passage of same become Ordinance No. 2005-105, seconded by Alderman Legaard, the vote was: Aye: Aldermen Legaazd, Looker, Jones, Darata, Super and Beard. Motion carries. Bill No. 2005-106 Alderman Super moved to place Bill No. 2005-106 on its first reading, said Bill Extension to a services authorizing the City of Riverside to enter into a extension to a service agreement with agreement with Aylett-Flowers in the amount of $5,250 for survey services, Aylett Flowers based on exceptions: mechanics lien and records ownership/distribution of electronic media, seconded by Alderman Looker, the vote was: Aye: Aldermen Super, Darata, Legaard, Beazd and Looker. Motion carries. Ordinance No. 2005-106 Alderman Looker moved to place Bill No. 2005-106 on its second reading, Approved and upon passage of same become Ordinance No. 2005-106, seconded by Alderman Jones, the vote was: Aye: Aldermen Legaazd, Looker, Jones, Darata, Super and Beazd. Motion carries. Bill No. 2005-107 Alderman Super moved to place Bill No. 2005-107 on its fast reading, said Repealing Chapt. 135 Bill repealing Chapter 135 (Sections 135.010 through 135.020) of Title I, (Sects. 135.010- of the Municipal Code regarding purchasing and enacting new regulations 135.020 of Title I, of regarding procurement in lieu thereof, seconded by Alderman Looker, the City Code re: the vote was: procurement in lieu, thereof Aye: Aldermen Beard, Looker, Jones, Super Legaard and Darata. Motion carries. Ordinance No. 2005-107 Alderman Jones moved to place Bill No. 2005-107 on its second reading, Approved and upon passage of same become Ordinance No. 2005-107, seconded by Alderman Legaard, the vote was: Aye: Aldermen Super, Looker, Jones, Dazata, Beard and Looker. Motion carries. Bill No. 2005-108 Alderman Legaard moved to place Bill No. 2005-108 on its first reading, said Author. the City to Bill authorizing the City of Riverside, Missouri to employ Jim Haynes as the employ Jim Haynes Building Official at an hourly salary of $25.00 and the employment to become as Building Official effective November 7, 2005 with full benefits and a six month working test period, seconded by Alderman Jones, the vote was: Aye: Aldermen Beazd, Looker, Jones, Darata, Legaazd and Super. Motion carries. Ordinance No. 2005-108 Alderman Darata moved to place Bill No. 2005-108 on its second reading, Approved and upon passage of same become Ordinance No. 2005-108, seconded by Alderman Looker, the vote was: Aye: Aldermen Beard, Looker, Jones, Darata, Legaazd and Super. Motion carries. Audit Report Alderman Legaard moved to approve the Audit Report for the City by for fiscal year 2004- Bruce Culiey, C.P.A., seconded by Alderman Jones, the vote was: 2005, Approved Aye: Aldermen Looker, Super, Dazata, Jones, Legaazd and Beazd. Motion carries. Recess Mayor Pro Tem Beazd called a recess at 8:40 p.m. Reconvened Mayor Pro Tem Beard and the boazd answered to roll call at 8:50 p.m Motion for Closed Alderman Looker moved that the meeting go into closed session, pursuant to Session at 8:55 p.m. RSMo 610.021(1) for discussion of Legal Issues, seconded by Alderman Darata, and the vote was: Aye: Alderman Beazd, Jones, Darata, Super, Looker and Legaard. Motion Carries. Motion for Open .Alderman Beazd moved that the meeting go into open session at 9:25 p.m., Session at 9:25 p.m. seconded by Alderman Dazata, and the vote was: Aye: Alderman Looker, Dazata, Legaard, Beazd, Jones and Super. Motion Carries. Adjournment By unanimous decision, the meeting adjourned at 9:30 p.m. Louise Rusick, City Clerk