HomeMy WebLinkAboutR-2017-070 Agreement Strategic Government Resources, Inc. RESOLUTION NO. R-2017-070
A RESOLUTION APPROVING AN AGREEMENT WITH STRATEGIC GOVERNMENT
RESOURCES, INC.
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE,
MISSOURI AS FOLLOWS:
THAT the Board of Aldermen (`Board') approves the Letter of Understanding, in
substantially the form attached hereto,with Strategic Government Resources,Inc.,and authorizes the
Mayor to execute the Letter of Understanding on behalf of the City; and
FURTHER THAT the Mayor,the City Administrator,City Clerk,and other appropriate City
officials are hereby authorized to take any and all actions as may be deemed necessary or convenient
to cant' out and comply with the intent of this Resolution and to execute and deliver for and on
behalf of the City all certificates,instruments,agreements and other documents,as may be necessary
or convenient to perform all matters herein authorized.
PASSE OPTED by the Board of Aldermen of the City of Riverside,Missouri,the
=day of 2017.
kaflTeen L. Rose, Mayor
iAT I IuSYw a
Robin c , City Clerk
WORK AUTHORIZATION AFFIDAVIT
PURSUANT TO 285.530,RSMO
STATE OFWMS URT ` )
SS.
COUNTYOFf,,�( 1
As used in this Affidavit,the following terms shall have the following meanings:
EMPLOYEE: Any person performing work or service of any kind or character for hire within the State of
Missouri.
FEDERAL WORK AUTHORIZATION PROGRAM: Any of the electronic verification of work authorization programs
operated by the United States Department of Homeland Security or an equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify information of newly hired
employees, under the Immigration Reform and Control Act of 1986(IRCA), P.L.99-603.
KNOWINGLY: A person acts knowingly or with knowledge, (a)with respect to the person's conduct or to
attendant circumstances when the person is aware of the nature of the person's conduct or that those
circumstances exist;or(b)with respect to a result of the person's conduct when the person is aware that the
person's conduct is practically certain to cause that result.
UNAUTHORIZED ALIEN: An alien who does not have the legal right or authorization under federal law to work in
the United States,as defined in 8 U.S.C. 1324a(h)(3).
BEFORE ME,the undersigned authority, personally appeared X41 _'h1ejT clntn g who, being duly sworn,
states on his oath or affirmation as follows:
tkapo, Inc D(Cec�o -
1. My name is 0yY-AAn% G1 �-(cxn ld and I am currently the of
lJ. C (hereinafter"Contractor'),whose business
address is I and I am authorized to make this
Affidavit.
2. 1 am of sound mind and capable of making this Affidavit,and am personally acquainted with the facts stated
herein.
3.Contractor is enrolled in and participates in a federal work authorization program with respect to the
employees working in connection with the executive recruitment.
4. Contractor does not knowingly employ any person who is an unauthorized alien in connection with the
contracted services set forth above.
1�1a AkR> e
Affiant
I1(A+�. i ok CA hh0.
prmted Name
Subscribed n s to efore me this$day of S, n fo 2017.
of u r
%ROY RODRIGUEZ SANCHEZ7
-Notary Public,State of Texas
+a(. i Comm. Expires 05-19.2018
„,....e Notary ID 126274534
10
SGR
August 18, 2017
Mr. Greg Mills
City Administrator
City of Riverside, Missouri
Rm it Is@rive rsidemo.com
Dear Mr. Mills,
This letter of understanding has been submitted to articulate and define the terms and
conditions under which Strategic Government Resources, Inc. (SGR)will assist the City of
Riverside in your search for a City Administrator.
The terms and conditions are as follows.
Strategic Government Resources, Inc.shall provide all services for recruitment as described in
the formal proposal submitted and described in abbreviated form as follows:
• Develop a position profile and recruitment brochure for the position.
• Place ads in appropriate professional publications, as approved.
• Contact key opinion leaders nationwide seeking candidate recommendations.
• Identify high-probability prospects and follow up with those prospects.
• Receive,track, and maintain all inquiries and applications.
• Conduct a "triage" level review of all resumes and conduct initial phone/email
conversations with candidates.
• Conduct pre-recorded online interviews with up to 12 semifinalist candidates.
• Conduct Stage 1 Media Searches on up to 12 semifinalist candidates.
• Provide periodic updates regarding the progress of the search,as frequently as desired.
• Assist Organization in developing a short list of up to 6 finalist candidates recommended
for interviews, and present a verbal briefing on relevant issues related to each.
• Assist in preparation of recommended interview questions and of the interview process.
• Conduct comprehensive Stage 2 Media Searches on up to 6 finalist candidates.
• Conduct psychometric assessments on up to 6 finalist candidates.
PO Box 1642,Keller,TX 76244 817-337-8581 www.GovernmentResource.com
• Conduct full character checks with standard references,as well as non-provided
reference checks.
• Conduct comprehensive background investigation on up to 6 finalist candidates
consisting of criminal,sex offender, civil,and credit check conducted by an outside
investigative entity on a contract basis.
The Organization shall:
• Provide photos/graphics and information necessary to develop position profile
brochure.
• Provide reproduction of hard copy brochure production, if desired.
• Provide any direct mailings desired by the Organization.
• Provide legal opinions to SGR regarding when and if any information must be released in
accordance with Public Information requests.
• Reimburse finalists for travel-related expenses to interview.
SGR shall be compensated by the Organization as detailed below.
• Pricing
o Professional Services=$18,500
o Expenses Not-to-Exceed =$8,500
o Not-to-Exceed Maximum Price=$27,000* (Plus any optional services as
described below, if desired.)
• Expense Items(included in not-to-exceed price above)-SGR considers incidentals to be
covered by the professional services fee,and we do not bill the client for any expenses
except for those explicitly detailed herein.The expense items included in the not-to-
exceed amount are as follows.
o Professional production of a high-quality brochure.This brochure (typically four
pages) is produced by SGR's graphic designer for a flat fee of$1,500.
o Ad placement in appropriate professional publications, including trade journals
and websites,to announce the position is billed at actual cost. Newspaper ads
are not included in the not-to-exceed expenses.
o Printing of documents and materials are billed at 26 cents per page per copy,
plus binders/binding.Shipping/mailing documents(to one location) is included in
the not-to-exceed expenses above.Shipping is billed at actual cost. Flash drives
are billed at$10 each.
o Online Interviews.There is a cost of$200 for each recorded online interview(up
to 12 semifinalist candidates included in not-to-exceed expenses above).
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o Psychometric Assessments.There is a cost of$150 per candidate for each
psychometric analysis instrument(up to 6 finalist candidates included in not-to-
exceed expenses above).
o Comprehensive Media Reports—Stage 2.There is a cost of$350 per candidate
(up to 6 finalist candidates included in not-to-exceed expenses above).
o Comprehensive Background Investigation Reports.There is a cost of$300 per
candidate for our comprehensive background screening reports prepared by our
licensed private investigations provider(up to 6 finalist candidates included in
not-to-exceed expenses above).
o Travel and related costs for the Recruiter are incurred for the benefit of the
client. Meals are billed back at a per diem rate of$30 for breakfast, $15 for
lunch,and $25 for dinner. Mileage will be reimbursed at the current IRS rate.All
other travel-related expenses are billed back at actual cost,with no markup for
overhead.
o Up to four(4)visits/trips by the Recruiter to the Organization.Any additional
visits/trips by the Recruiter will be billed over and above the not-to-exceed
maximum price.
• Billing
o Professional fees for the search are billed in three equal installments during the
course of the search.The initial installment is billed after the Organizational
Inquiry and Analysis is completed.The second installment is billed when
semifinalists are selected.The final installment is billed at the conclusion of the
search. Expense (reimbursable) items and supplemental services will be billed
with each of the three installments, as appropriate.
• Optional/Supplemental Services(not Included in not-to-exceed maximum price above)
o Candidate Travel.Candidates are typically reimbursed directly by the
Organization for travel expenses. If the Organization prefers a different
arrangement for candidate travel,SGR will be glad to accommodate the
Organization's wishes.
o Site Visits to Communities of Finalist Candidates will be charged at a day rate of
$1,000 per day, plus travel expenses.
o In the unexpected event the Organization shall request that unusual out of
pocket expenses be incurred, said expenses will be reimbursed at the actual cost
with no mark-up for overhead.
o If the Organization desires any supplemental services not mentioned in this
section, an estimate of the cost and hours to be committed will be provided at
that time, and no work shall be done without approval.Supplemental services
will be billed out at$250 per hour.
Page 3 of 4
Terms and Conditions:
• SGR guarantees that the Organization will be satisfied with the results of the
recruitment process, or SGR will repeat the entire process at no additional professional
fee until the Organization selects a candidate.Additionally, if the Organization selects a
candidate (that SGR has fully vetted through our recruitment process)who resigns or is
released within 18 months of their hire date,SGR will repeat the process at no
additional professional fee to the Organization. If the Organization circumvents SGR's
recruitment process and selects a candidate that did not participate in the full
recruitment process,this service guarantee is null and void.
• The Organization reserves the right to terminate this agreement at any time upon giving
SGR seven days advanced written notice. In such event SGR will be compensated for all
work satisfactorily completed up to and through the date of termination. In addition,
SGR shall provide to the Organization all information obtained during the search process
through the date of termination.
• The Organization acknowledges that the nature of executive recruitment is such that
SGR engages in discussions with prospects throughout the process who may or may not
ultimately become a candidate, and that SGR is utilizing its proprietary network of
relationships to identify and engage prospective candidates, and that premature release
of such proprietary information, including names of prospective candidates who SGR
may be having conversations with as part of the recruitment process, may be damaging
to the prospects and to SGR.Accordingly,the Organization acknowledges and,to the
extent provided by law, agrees that all information related to this search is proprietary,
and remains the property of and under the exclusive control of,SGR, regardless of
whether such information has been shared with the Organization or not, including all
decisions regarding release of information, until such time that a finalist is named.At
the time finalists are determined, all information related to the finalists shall become
the property of the Organization and all decisions regarding public disclosure shall be
determined by the Organization, except that psychometric assessments,questionnaires,
and any information produced by SGR is proprietary and shall not become the property
of the Organization or subject to disclosure. 11
Approved and Agreed to,this the O day of 2017 by and between
C L�A4 kAe n 5x � --
Cindy Hanna, anaging Direct r of Finance City of Ri rside
Strategic Government Resources
Name: - T1 �• D
Title:
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