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HomeMy WebLinkAbout2005-11-01Minutes of Regular Meeting of Board of Aldermen of City of Riverside, Missouri November 1, 2005 A regular meeting of the Board of Aldermen of the City of Riverside, Missouri, was held in the City Hall, of Riverside, Missouri, on November 1, 2005 at 7:30 p.m. Those in attendance were Mayor Pro Tem Ray Beard, Aldermen Jones, Dazata, Looker, Legaard, and Super. Mayor Burch, Absent. Also present were David Blackburn, City Administrator, Louise Rusick, City Clerk, Chief Gregory Mills, Brent Miles, Planning and Zoning Coordinator, John Jackson, City Engineer, John McClelland and Ben Prell, City Attorney's office. Minutes, Sept. 27, 2005 Alderman Looker moved that the minutes of September 27, 2005 be approved, Approved seconded by Alderman Dazata, the vote was: Aye: Aldermen Jones, Darata, Super, Beard and Looker. Abstain: Alderman Legaard. Motion carries. Minutes, Oct. 4, 2005 Alderman Legaard moved that the minutes of October 4, 2005 be approved, Approved seconded by Alderman Looker, the vote was: Aye: Aldermen Beard, Jones, Darata, Super, Legaard and Looker. Motion cazries. Minutes, Oct. 11, 2005 Alderman Dazata moved that the minutes of October 11, 2005 be approved, Approved seconded by Alderman Super, the vote was: Aye: Aldermen Beard, Darata, Super, Legaard and Looker. Abstain: Alderman Jones. Motion carries. Visitor comment Robert Bass, Harry's Outlet, 4435 NW Gateway spoke to the board about the Gateway road construction. He said he is in danger of losing business because of the construction and asked, "What's the city going to do?" Mr. Bass said business dropped 50% since construction and he complained of the contractor directing traffic. He also said there was no contact with the construction company. Pro Tem Ray Beard said someone would "get to the bottom" of this and make sure it doesn't happen again. Pro Tem Beazd asked, "Why weren't there any detour signs?" John, City Engineer said he was gone Friday. Pro Tem Beard suggested detour signs to be put in place, as Harry's Outlet driveway "is a mess." Public Hearing Opened Mayor Pro Tem Beard opened the Public Hearing at 7:40 p.m. to consider amending the approved development plan for the Gatewoods Planned Development. Brent Miles summarized the report to the board stating the request is for two sections of the approved ordinances, i.e., amending Ordinance 2005-33 regarding approved house plans for the Gatewoods Planned Development. The plans submitted for review meet the city's Municipal Code Section 410.020 regarding "Minimum Floor Size". Amending Ordinance 2002-68 regarding setbacks for Lots 11, 26 and 36 as the applicant has provided staff with staked plot plans and has illustrated typical "footprint" dimensions to provide a visual depiction of how the approved house plans "fit" onto the subject lots. Lot 11 is a lot area of 20,294 square feet, abuts Lots 10&12, has access to NW Woodside Drive has multiple easements encroaching on the lot. A building pemut for a single family residential structure has already been issued for Lot 12 and with this is a staked plot plan as required. The staked ploy plan for Lot 12 indicates there is a 10-foot side yard on the e. side of Lot 12 abutting Lot 11. The example "footprint" plot plan submitted by the applicant for Lot 11 indicates an encroachment of 3 feet. Lot 26 is a "pie" shaped lot having a lot area of 10,106 square feet, abuts Lots 25&27 and has access from NW Woodside Drive. A building permit for asingle-family residential structure has already been issued for Lot 25&27, with a staked plot plan required. The staked ploy plan for Lot 25,to the west, indicates there is a 39 foot rear yard on the w. side of Lot 25 abutting Lot 26. The staked plot plan for Lot 27 (south) indicates there is a 17-foot side yard on the northern side of Lot 27 abutting Lot 26. The example "footprint" ploy plan submitted for Lot 26 indicates an encroachment of 5.5" and 8'2". Lot 36 is a "pie" shaped lot having a lot area of 10,535 square feet, abuts Lots 35 &56 and has access from NW Woodside Drive. A building permit for asingle- family residential structure has already been issued for Lot 35 with a staked plot plan required. The staked plot plan for Lot 35, to the north, indicates there is a 12'5" side yard on the southern side of Lot 35 abutting Lot 36. The example "footprint" plot plan submitted by the applicant for Lot 36 indicates an encroachment of 13 feet. There were no comments from the audience. Public Hearing Closed Mayor Pro Tem Beard closed the Public Hearing at 7:57 p.m. Public Hearing Opened Mayor Pro Tem Beard opened the Public Hearing at 7:59 p.m. to consider Preliminary Plat Approval for J-Jay Properties LLC (Complete Home Concepts) in the Belgium Bottoms Business Park Lots 1-3 east of Intercontinental, South of 9 Hgy. West of Knappco and Jim Goodwin, the founder. Brent Miles gave the board a report of the request as listed below: Classifcation of Subdivision: The proposed subdivision contains three lots, of which all proposed lots do not have frontage on existing streets. Due to this, and the extension of public utilities, the subdivision would be classified as a "Major Subdivision" and must meet the requirements of this designation. The review and approval of "Major Subdivisions" is dictated by Riverside Municipal Code Section 485.190 for Preliminary Plats and by Riverside Municipal Code Section 485.200 for Final Plats. The requested action for the submitted proposal is for approval of the "Preliminary Plat" of the "Belgium Bottoms Business Park Lots 1-3". 2 Required Information The plat submitted was lacking required information fora "Preliminary Plat". A staff review memo was completed that detailed the missing information and was sent to the applicants project architect and project engineer (attached). Staff has been informed that these items are currently being addressed, but at the time of this report, staff had not yet received this information. Public Hearing and Notification: Public hearing and notification of this request has been completed in accordance Municipal Code for this project including notification at least fifteen (15) days in Eighty-five (185) feet of the proposed project. Public Improvements and Utilities: Streets: The development and subdivision proposed would access a proposed easdwest commercial collector that will intersect with Mattox Road at the southeast comer of Lot 3. This proposed east/west road (being built by the Levee District) would intersect with a proposed street (built by the developer) on the eastern boundaries of Lots 1 & 2, and the western boundary of Lot 3. The approximate length of the proposed north south road is sixteen hundred (1600) feet. Utilities: Below, please find utility status for each entity involved: Sanitary Sewer: Discussions are still ongoing with KCMG water services for this project. Staff and the applicant have agreed on a methodology and location for the sanitary sewer system, but this has yet to be approved by KCMO. Staff has requested that an easement for utilities be indicated on the "Preliminary Plat" that is in accordance with the discussed methodology and location. Water: Staff has met with Missouri American Water Company (MAWC) to discuss water service to this project. An application has been made to MAWC by the developer for this request and should be reflected on the "Preliminary Plat". Electric: Waiting information from applicant and utility. Gas: Waiting information from applicant and utility. The review of the Preliminary Plat for Complete Home Concepts is below: The "Preliminary Plat" submitted should be in compliance with the provisions of Riverside Municipal Code Section 485.190. Plat Title: The plat submitted indicates "Final Plat", which due to this project being a "Major Subdivision", a "Preliminary Plat must be approved first before "Final Plat". Please change title of plat to "Preliminary Plat". Ownership Records: Please provide an affidavit as to the legal owner of the property, as well as info on the conveyance of ownership information filed with the Platte County Recorder of Deeds. Design Professional: Please stamp and seal all plans submitted by the design professional. Topography: Please provide all relevant topography on the "Preliminary Plat". Proposed Improvements and Layout: Please indicate on the Preliminary Plat all proposed improvements and layout for the development, as well as all proposed easements. With the proposed easements, include all proposed utility easements and specifically include the proposed sanitary sewer easement discussed between applicant and staff. Existing Easements: The plat identified existing easerr~ents on the subject property, but did not include the existing sanitary sewer easement granted by the previous owner to the Riverside Quindaro Bend Levee District for a sewer relocation project involving Intercontinental located in the northwest comer of the property. I also believe that there may be an existing water line easement missing as well. Utility Easement Definition: The submitted plat indicates the City of Blue Springs instead of the City of Riverside under the "Easements Defuririon/ Legend -Utility Easement' section of the document. Ingress /Egress Easement and ROW: o The plat submitted indicates a fifty (50') foot easement, but does not specifically designate the placement of such ROW. Please clearly designate the ROW limits (by lines and arrows) for cleaz interpretation. o There is also an existing ingress/egress easement in place. If possible, please release this existing egress/ingress easement. o The proposed ROW should correlate (in temvs of Lot 1) to the discussions of private road north of the southern limits of Lot 1. - o Street Name: Please provide proposed-street name for proposed City Street. o Covenants and Restrictions: Please submit for review any covenants or restrictions to be placed on the subdivided lots. o City Certificate: For a preliminary plat, the City Certificate portion of the plat should simply follow the requirements set forth in 485.190.B.2.Q for City approval. o Planning Commission Chairman: The spelling of the last name of the Planning Commission Chairman should read "Snyder". o Approval Statement: The submitted plat indicates under section "City Certificate - City Approvals" that the approval is for "Belgium Bottoms Business Pazk Lot 1 & 2", please revise to indicate Lots 1, 2, & 3. o Soil Report: Under the purview of City Engineer John Jackson, but please submit a full geotechnical investigation to the City Engineer. Specifically for the plat, the City will need to review all geotechnical investigation performed in the area of the proposed City Street. Feral Cat Discussion David summarized the "No More Homeless Pets Kansas City" agreement, to the board stating the cats would be trapped-neutered and returned to there established home territory. Managing cats in this manner will stop colonies' population growth and allow their numbers to gradually decrease through attrition. • The agreement objective is to develop contact point for city residents to report free-roaming cats and caretakers needing assistance. • Identify caretakers; • Provide TNR training to identified caretakers; • Give caretakers support service they need to TNR their colonies; • Work with caretakers who cannot actively participate in their colony's TNR process; • Work to develop caretakers for those colonies without a cazetaker; • Establish a network with local rescue groups and shelter to place, where possible kittens and tame cats pulled from colonies; • Establish a network of veterinarians and clinics to provide low cost services; • Track the number of cats TNR'd to evaluate the progress. The Mayor will appoint a city resident(s) to represent the city and work in NMHPKC's project manager(s) this individual will act as the project leader and will be responsible for planning, coordinating, and facilitating all aspects of the city TNR program. The President of NMHPKC will appoint a member(s) to work with the city program manager(s) to implement the city program An adoption and foster care network will be established and a group of veterinarians and clinics network established and veterinarians services to spay/neuter; rabies vaccination, FVRCP vaccination; ear cleaning and mandatory left ear tip for carts returned to the colony. Some cats will require additional caze and the city will provide a contingency fund to cover the cost of unusual circumstances and severely ill cats. The city will finance the program and the cost will be: $24,795 for one year and a timeline to launch the program and establish continuity. David suggested to the board to try this program for one year. He also said there's a meeting Wednesday at Plaue County for animal control. Chief Mills contacted Park University to obtain students to perform an analysis for an animal shelter. Resolution to support David said Mayor Sanders of Lake Waukomis would be at the City Hall on S. Platte the formation of the November lSa'to discuss the proposed resolution. S. Platte Cty. Ambu- lance District David also said a representative from Mast Ambulance will be at the November Discussion 15`s meeting. Parks Report Brent said two requests for proposals were received for the proposed skateboard park. Athco, L.L.C. at a cost proposal of $82,750 and Frye & Associates at a cost proposal of $83,608. Brent said the proposal was $60,000 over budget so staff requests the design to be done in two phases. The staff responded to the lowest bidder Athco and completed this task with a second submittal that divides the pazk into two phases, the first phase with a cost of $63,850. Brent said the Park Board is going to visit the Blue Springs Park on Friday, November 4`s and invited all of the board members to go. Alderman Legaard asked, at the request of the Park Board, if the new person to be hired by the city to take Park Board minutes once a month. Pro Tem Beard asked David if this could be worked into the newly hired employee's schedule. David said, "Yes". Change Order The change order request is because MoDot requires some asphalt material for PSI Request gradation testing that the APWA does not normally require plus the assumed volume of testing was under-estimated. Change Order for Alderman Looker moved to approve a change order request by PSI in the PSI, Approved amount of $8,000, seconded by Alderman Legaard, the vote was: Aye: Aldermen Legaard, Beard, Darata, Looker, Jones and Super. Motion carries. Bart's Electric Alderman Jones moved to approve Bart's Electric proposal for the Public proposal for the Safety Building 911 Phone System (UPS System) in the amount of $4,697.04 P.S. Bldg, Approved and the city pay $2,338.80 for the cost of the breaker and material, seconded by Alderman Legaard, the vote was: Aye: Aldermen Looker, Darata, Legaard, Beard, Jones and Super. Motion carries. Roof Leak problem John mentioned the roof leak problem at the Public Safety Building. John at P.S. discussion monitored the testing (water testing) in all areas and no water showed. John said the construction manager would speak with the roof-engineering consultant to get an electronic (heat) scanner to trace the roof leak. Employee, Nate John mentioned employee, Nate Hanway to be presented an award from Hanway to receive The American History Association National Conference in Philadelphia an award for a paper on John Brown and Bleeding Kansas. October Court Report Alderman Legaard moved to approve the Court Report for October, seconded by Approved Alderman Jones, the vote was: Aye: Aldermen Jones, Darata, Super, Legaard, Beard and Looker. Motion carries. Bill No. 2005-111 Alderman Darata moved to table Bill No. 2005-111, said Bill approving Construction Contract and authorizing the execution of a construction contract for the W. Platte/ for the W. Platte/Gateway Gateway Landscaping project, seconded by Alderman Looker, the vote was: tabled Aye: Aldermen Legaard, Beard, Looker, Jones, Super and Darata. Motion carries. Bill No. 2005-113 Alderman Looker moved to place Bill N0.2005-113 on its first reading Authorizing the employ- said Bill authorizing the City of Riverside, Missouri to employ a person ment of a person as as Administration Assistant and full time with a starting salary of $2,500 to Administration Asst. $2,910 monthly, seconded by Alderman Super, the vote was: Aye: Aldermen Darata, Jones, Super, Legaard, Beard and Looker. Motion carries. Ordinance No. 2005-113 Alderman Super moved to place Bill No. 2005-113 on its second reading, Approved and upon passage of same become Ordinance No. 2005-113, seconded by Alderman Darata, the vote was: Aye: Aldermen Legaard, Looker, Jones, Darata, Super and Beard. Motion carries. Bill No. 2005-114 Alderman Legaard moved to place Bill No. 2005-114 on its first reading, Payment of said Bill authorizing the payment of certain indebtedness listed therein, Indebtedness seconded by Alderman Looker, the vote was: Aye: Aldermen Looker, Super, Darata, Legaard, Beard and Jones. Motion carries. Ordinance No. 2005-114 Alderman Darata moved to place Bill No. 2005-114 on its second reading, Approved and upon passage of same become Ordinance No. 2005-114, seconded by Alderman Jones, the vote was: Aye: Aldennen Legaazd, Looker, Jones, Darata, Super and Beazd. Motion carries. Bill No. 2005-115 Alderman Looker moved to place Bill No. 2005-115 on its first reading, said Approving & author. Bill approving and authorizing the execution of a construction contract with the execution of a Barkley Asphalt Co. Inc. for the new NW Mattox Road overlay in the City const. contract with of Riverside, Missouri in the amount of $68,517.00, subject to the City Barkley Asphalt Co. Inc Attorney's review, seconded by Alderman Super, the vote was: Aye: Aldermen Jones, Super, Darata, Legaard, Beard and Looker. Motion carries. Ordinance No. 2005-115 Alderman Darata moved to place Bill No. 2005-115 on its second reading, Approved and upon passage of same become Ordinance No. 2005-115, seconded by Alderman Legaazd, the vote was: Aye: Aldermen Legaard, Looker, Jones, Darata, Super and Beard. Motion carries. Bill No. 2005-116 Alderman Looker moved to place Bill N0.2005-116 on its first reading, Approv. the form of, said Bill approving the form of, and authorizing the Mayor to complete & author. the Mayor and execute, an agreement for engineering services related to a certain enter into an agreement section (400') of NW Merrimac Street for the construction project with with VSM Engineering VSM Engineering in the amount of $13,586.00, seconded by Alderman Legaard, the vote was: Aye: Aldermen Legaard, Beard, Looker, Jones, Super and Darata. Ordinance No. 2005-116 Alderman Legaard moved to place Bill No. 2005-104 on its second reading, Approved and upon passage of same become Ordinance No. 2005-104, seconded by Alderman Darata, the vote was: Aye: Aldermen Legaard, Looker, Jones, Darata, Super and Beard. Motion carries. Bill No. 2005-117 Alderman Dazata moved to place Bill No. 2005-117 on its first reading, Amend. & creating the said Bill amending and creating the tle of certain Administrative positions the of certain Admin. within the Public Safety Department of the City of Riverside, Missouri, 7 Positions in P.S. seconded by Aldermen Looker, the vote was: Aye: Aldermen Darata, Beard, Looker, Jones, Super and Legaard. Motion carries. Ordinance No. 2005-117 Alderman Jones moved to place Bill No. 2005-117 on its second reading, Approved and upon passage of same become Ordinance No. 2005-117, seconded by Alderman Super, the vote was: Aye: Aldermen Legaard, Looker, Jones, Darata, Super and Beard. Motion carries. Bill No. 2005-118 Alderman Darata moved to place Bill No. 2005-118 on its first reading, Author. the city to said Bill authorizing the City of Riverside, Missouri to employ Emily A. employ Emily A. Wright Wright as a seasonal employee/night supervisor at the Community Center for the City of Riverside, Missouri at an hourly rate of $8.00 to be effective November 2, 2005, seconded by Alderman Looker, the vote was: Aye: Aldermen Looker, Super, Darata, Jones, Legaard and Beard. Motion carries. Ordinance No. 2005-118 Alderman Legaard moved to place Bill No. 2005-118 on its second reading, Approved and upon passage of same become Ordinance No. 2005-118, seconded by Alderman Jones, the vote was: Aye: Aldermen Looker, Jones, Legaazd, Dazata, Beazd and Super. Motion can•ies. Bill No. 2005-119 Alderman Super moved to place Bill No. 2005-119 on its first reading, Author. the city to said Bill authorizing the City of Riverside, Missouri, to employ Jefferson employ Jefferson G. G. Taylor as a full time officer in the Department of Public Safety and the Taylor in P.S. salary for this position be set at $32,000 annually with cone-year work test period and full benefits and the start date will be November 1, 2005, seconded by Alderman Looker, the vote was: Aye: Aldermen Legaard, Beard, Looker, Jones, Super and Darata. Motion carries. Ordinance No. 2005-119 Alderman Dazata moved to place Bill No. 2005-119 on its second reading, Approved and upon passage of same become Ordinance No. 2005-119, seconded by Alderman Jones, the vote was: Aye: Aldermen Super, Looker, Jones, Dazata, Beard and Looker. Motion carries. Bill No. 2005-120 Alderman Legaard moved to place Bill No. 2005-120 on its first reading, Author. the city to employ said Bill authorizing the City of Riverside, Missouri, to employ David M. certain persons as Johnson, Andrew J. Bettis, Kevin L. Oliver and Kenneth P. Magaha as reserve firefighters in Reserve Firefighters in the Department of Public Safety and the salary P.S. for this position be set at $10.00 per hour and effective November 2, 1005, seconded by Alderman Darata, the vote was: Aye: Aldermen Legaard, Beard, Looker, Jones, Super and Darata. Motion carries. Ordinance No. 2005-120 Alderman Looker moved to place Bill No. 2005-120 on its second reading, Approved and upon passage of same become Ordinance No. 2005-120, seconded by Alderman Jones, the vote was: Aye: Aldermen Legaard, Looker, Jones, Darata, Super and Beard. Motion carries. Bill No. 2005-121 Alderman Looker moved to place Bill No. 2005-121 on its first reading, said Approv. a project mgmt. Bill approving a project management agreement between the City of Riverside, agreement between the Missouri and Edward P. O'Connor, 7r to achieve the goals of the city, seconded city and Edward P. by Alderman Jones, the vote was: O'Connor Aye: Aldermen Legaard, Beard, Looker, Jones, Super and Dazata. Motion carries. Ordinance No. 2005-121 Alderman Darata moved to place Bill No. 2005-121 on its second reading, Approved and upon passage of same become Ordinance No. 2005-121, seconded by Alderman Super, the vote was: Aye: Aldermen Legaard, Looker, Jones, Darata, Super and Beard. Motion carries. Chief Mills as Alderman Looker moved to approve Chief Greg Mills as Emergency Emergency Mgmt. Management Director, seconded by Alderman Super, the vote was: Director, Approved Aye: Aldermen Jones, Super, Darata, Legaard, Beard and Looker. Motion carries. Motion for Closed Alderman Looker moved that the meeting go into closed session, pursuant to Session at 8:58 p.m RSMO 610.021(1) for discussion of Legal Issues, RSMo 610.021(2) Real Estate and RSMO 610.021(3) Personnel Issues with the City attorney, seconded by Alderman Dazata, the vote was: Aye: Alderman Beard, Jones, Darata, Super, Looker and Legaard. Motion Carries. Motion for Open Alderman Darata moved that the meeting go into open session at 10:15 Session at 10:15 p.m. p.m., seconded by Alderman Super, and the vote was: Aye: Alderman Looker, Darata, Legaard, Beard, Jones and Super. Motion Carries. Organization Resolution Alderman Looker moved to approve a Organization Resolution and and Agreement with Agreement with UMB Bank for deposit accounts and related services (1) the LIMB Bank investment of funds (2) wire transfer services (3) ACH automated clearing 9 Approved houses services (4) obtaining one or more access devices issued by Bank as means of assessing organizations accounts (5) the purchase or sale of foreign currencies on behalf of organization; and (6) other Treasury Management, cash or vault services as bank may offer and the authorized account signatures are: Mayor Pro Tem Ray Beard, Ron Super, Pamela J. Darata and Judy A. Miller, Treasurer, seconded by Alderman Jones, the vote was: Aye: Aldermen Super, Darata, Looker, Legaard Beard and Jones. Motion carries. Resignation of Alderman Looker moved to approve the resignation of Brent Miles and Brent Miles, to be effective November 18, 2005. Planning & Zoning Coordinator, Approved Adjournment By unanimous decision, the meeting adjourned at 10:18 p.m. Lo rse Rusick, City Cler 10