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HomeMy WebLinkAbout1569 Extend $240,000 Fill Dirt Houston Excavating & Demolition BILL NO. 2017- 070 ORDINANCE NO. 5&o AN ORDINANCE AUTHORIZING THE CITY TO EXTEND THE AGREEMENT AND THE CITY ADMINISTRATOR TO EXPEND NO MORE THAN TWO HUNDRED FORTY THOUSAND DOLLARS IN ADDITION TO THE AMOUNT PREVIOUSLY AUTHORIZED PURSUANT TO THE AGREEMENT WITH HOUSTON EXCAVATING & DEMOLITION FOR THE PROVISION OF FILL DIRT TO THE CITY, AND SERVICES RELATED THERETO ORIGINALLY AUTHORIZED BY ORDINANCE NO. 1294 AND AMENDED BY ORDINANCES NO. 1408, NO. 1426, NO. 1456, NO. 1469, AND NO. 1534. WHEREAS, the City of Riverside, Missouri (the "City") has been working to provide for the efficient and orderly development, operation, and management of a retail/commercial/industrial development of the Riverside Horizons Area ("Area") for the benefit of the citizens of the City; and WHEREAS, the City and Heco, Inc., a Missouri corporation doing business as Houston Excavating & Demolition ("Houston"), entered into a contract authorized by and through Ordinance 1294, in which Houston was to provide the City fill dirt which is necessary for the construction of certain infrastructure improvements, building pads, and other contemplated improvements and developments within the Area and which is beneficial for other City purposes in exchange for the City paying no more than One Hundred Twenty Thousand and 00/100 Dollars ($120,000.00) to Houston for certain services related to the delivery of said dirt ("Agreement'); and related to stripping and preparing sites where fill dirt may be placed and for compacting the fill dirt, and for various other related and incidental expenses and reimbursable items associated therewith, but at no cost to the City for the fill dirt itself("Agreement'); and WHEREAS, the City previously approved a Change Order through Ordinance No. 1408, which extended the Agreement until May 7, 2016; and WHEREAS, the City previously approved Change Order #1 through Ordinance No. 1426, which increased the authorized expenditure by an additional One Hundred Twenty Thousand and 00/100 Dollars ($120,000.00), for a total amount paid pursuant to the contract not to exceed Two Hundred Forty Thousand and 00/100 Dollars ($240,000.00); and WHEREAS, the City previously approved Change Order #2 through Ordinance No. 1456, which extended the Agreement until May 7, 2017, and increased the authorized expenditure by an additional One Hundred Twenty Thousand and 00/100 Dollars ($120,000.00), for a total amount paid pursuant to the contract not to exceed Three Hundred Sixty Thousand and 00/100 Dollars ($360,000.00); and WHEREAS, the City previously approved Change Order #3, through Ordinance No. 1469, which increased the authorized expenditure by an additional One Hundred Twenty Thousand and 00/100 Dollars ($120,000.00), for a total amount paid pursuant to the contract not to exceed Four Hundred Eighty Thousand and 00/100 Dollars ($480,000.00); and WA 10322720.1 WHEREAS, the City also previously approved Change Order #4, through Ordinance No. 1534, which increased the authorized expenditure by an additional One Hundred Twenty Thousand and 00/100 Dollars ($120,000.00), for a total amount paid pursuant to the contract not to exceed Six Hundred Thousand and 00/100 Dollars ($600,000.00) and extended the Agreement until May 7, 2018; and WHEREAS, the staff recommends approval of Change Order#5, as described in the Change Order #5 Memo attached hereto as Exhibit A and incorporated herein, which extends the Agreement to June 30, 2019 and also as previously authorized through Ordinances No. 1408 and 1456, and increases the authorized expenditure by an additional Two Hundred Forty Thousand and 00/100 Dollars ($240,000.00), for a total amount paid pursuant to the contract not to exceed Eight Hundred Forty Thousand and 00/100 Dollars ($840,000.00), for Houston to continue to supply and deliver fill dirt to the City, and perform actions related thereto, in exchange for the City paying Houston services related to stripping and preparing sites where fill dirt may be placed and for compacting the fill dirt, and for various other related and incidental expenses and reimbursable items associated therewith, but at no cost to the City for the fill dirt itself; and WHEREAS, the City has determined that authorization for the aforesaid additional expenditure pursuant to the Agreement with Houston fulfills a public purpose and will further the growth of the City, facilitate the development of the Area, improve the environment of the City, increase the assessed valuation of the real estate situated within the City, increase the sales tax revenues realized by the City, foster increased economic activity within the City, increase employment opportunities within the City, enable the City to direct the development of the Area, and otherwise be in the best interests of the City by furthering the health, safety, and welfare of its residents and taxpayers. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: SECTION 1 — BEST INTEREST OF THE CITY TO EXTEND THE AGREEMENT WITH HOUSTON. It is in the best interest of the City, in order to further the objectives of industrial and economic development of the City, to approve Change Order #5, as described in the Change Order#5 Memo attached hereto as Exhibit A and incorporated herein, which includes the extension of the term of the Agreement to June 30, 2019 and increases the authorized expenditure of funds by the City an additional Two Hundred Forty Thousand and 00/100 Dollars ($240,000.00) for a total amount paid pursuant to the contract not to exceed Eight Hundred Forty Thousand and 00/100 Dollars ($840,000.00). SECTION 2 — AUTHORITY GRANTED. The City Administrator, is hereby authorized to expend an additional Two Hundred Forty Thousand and 00/100 Dollars ($240,000.00), for a total amount paid pursuant to the Agreement authorized by and through Ordinance No. 1294, and as further amended by Ordinance No. 1408, Ordinance No. 1426, Ordinance No. 1456, Ordinance No. 1469, and Ordinance No. 2 WA 10322720.1 1534, not to exceed Eight Hundred Forty Thousand and 00/100 Dollars ($840,000.00) for the purpose of obtaining fill dirt, and services related thereto as described therein, necessary for the construction of certain infrastructure improvements, building pads, and other contemplated improvements and developments within the Area and as may be beneficial for other City purposes. SECTION 3 — EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and approval. BE IT REMEMBERED that the above was read two times by heading only, PASSED AND APPROVED by a majority of the Board of Aldermen and APPROVED by the Mayor of the City of Riverside, Missouri, this P_day of November, 2017. Ka een L. Rose, Mayor A`TT'EST:" d . Votmji;Kincaid','City Clerk c Approved as to form: Sp cer a LLP S e ' ounsel to the City by Joe Bednar 3 WA 10322720.1 EXHIBIT A CHANGE ORDER#5 COVER MEMO 4 WA 10322720.1 CITY OF RIVERS MISSOURI Upstream Prom ordinary. 2950 NW Yivion Road Riverside, Missouri 64150 MEMO DATE: November I, 2017 AGENDA DATE: November 7, 2017 TO: Mayor and Board of Aldermen FROM: Travis Hoover RE: Change Order 5: HOUSTON EXCAVATING & DEMOLITION Horizons Fill Dirt (607-007) BACKGROUND: This change order for an additional $240,000.00 will allow us to continue the spreading and compacting of fill dirt. To date, 3 locations in Horizons and the newest location near Argosy are receiving fill dirt. This change order will also extend the contract time to June 30, 2019. BUDGETARY IMPACT: Approximately $840,000.00 will be expended out of the Horizons Fill Dirt budget Original Contract Amount $ 120,000.00 Total of Previous Changes $ 480,000.00 Total this Change Order $ 240,000.00 Current Contract Total $ 840,000.00 RECOMMENDATION: Staff recommends approval of the ordinance and acceptance of the change order with Houston Excavating & Demolition.