HomeMy WebLinkAbout2007-002 - Agreement with Transystems for Design ServicesBILL N0.2007-02
ORDINANCE N0.2007-02
AN ORDINANCE AUTHORIZING THE CITY OF RIVERSIDE, MISSOURI TO ENTER
INTO AN AGREEMENT WITH TRANSYSTEMS CORPORATION FOR DESIGN
SERVICES FOR I-635, ROUTE 9, HORIZONS PARKWAY AND SCHOENBECK ROAD
SUPPLEMENTAL WORK #7
WHEREAS, the City of Riverside, Missouri ("Cit}~') engaged in negotiations with
Transystems Corporation ("Transystems") for provision of engineering and design services
related to the Horizons Project and the I-635 and Van de Populier interchange under
consideration by the City (the "Services"); and
WHEREAS, the City and Transystems have previously reached an agreement concerning
the provision of and payment for such Services (the "Agreement"); and
WHEREAS, revisions are necessary to the Agreement and the concurrent change in the
scope and nature of the Services.
NOW, THEREFORE, be it ordained by the Board of Aldermen of the City of Riverside,
Missouri, as follows:
Section 1. The City of Riverside shall enter into Supplement #7, in substantially the form
attached hereto as Exhibit A, to the Agreement whereby Transystems shall provide design and
engineering services to the City at a total cost not to exceed Ninety Two Thousand Five Hundred
Thirty Three Dollars and No/Cents ($92,533.00) ("Supplement #7").
Section 2. This Ordinance shall be in full force and effect from and after its passage and
approval.
Passed this~day of January, 2007.
Mayor, Kathleen L. Rose
ATTEST:
Clerk
Administration
Memo
To: Mayor and Board of Aldermen
From: David Blackburn
Date: 12/29/06
Re: TranSystems Supplement #7
Mayor and Board Members:
Supplement #7 for TranSystems is attached with a description of the work to be
performed. Originally this was submitted for approval as a combination of
TranSystems work and Continental Engineers work as Supplement #6. With
Ordinance 2006-157, the Board of Aldermen passed JUST the Continental portion of
the work to be performed ($128,000). The Boar then requested more information
from TranSystems regarding the work that had been performed to date, which was
presented at December 28"' meeting. Therefore, TranSystems has submitted
Supplement #7 for your approval. Please let me know if you have any questions
regarding this matter.
David
Tzav~~rsrEn~s
CUr~POI?AT/ON
October 20, 2006
Mr. David Blackbum
City Administrator
2950 N.W. Vivion Rd.
Riverside, MO 64150
Re: Design Services for I-635, Route 9, Horizons Parkway and Schoenbeck Road
Supplement # 6
Dear Mr. Blackbum:
Attached to this letter is our proposal for the additional work that will be required due to the redesign of Route 9. As
you know, during the past several months we have been discussing with MoDOT the potential of applying "practical
design" aspects to the reconstruction of Route 9. MoDOT's recent "practical design" efforts allow highway engineers
some flexibility in their design based on the project's actual surroundings /traffic patterns and not just on general
guidelines that are based solely on the roadway classification. On your behalf, we aggressively pursued this in an
attempt to look at the possibility of reducing the construction costs while at the same time maintaining a safe driving
environment for the motorist. Through our efforts, along with the assistance of several key City personnel and
members of the Horizons Development Master Planning Team, we were able to reduce the lane widths from 12' to
11', reduce the shoulder widths from 10' to 8', reduce the width of the median curbs from 3' to 2' and potentially
eliminate the need for additional right-of-way and existing utility relocations through the use of rock fill in the
embankment.
Recently the Horizons Development Master Planning Team determined that the Horizons Development would be
zoned for industry. Our Traffic Department analyzed the anticipated traffic based on this new zoning and determined
that one of the previously required three westbound lanes of Route 9 could be dropped between NW Northwood
Road and Horizons Parkway.
While the revisions described above will reduce the construction costs (just the elimination of relocating the existing
gas line and force main is close to $1 million savings), these revisions require a total redesign of the current Route 9
preliminary plans. We have attached our scope of services for this redesign. The proposed cost for this redesign is
$164,300.00. Note that this scope only includes the redesign of the "preliminary" (Phase II) efforts. For your
convenience of review, we have numbered the scope items in this supplement to correspond with the Supplement #1
numbers (original design of Route 9).
On October 27, 2005 we were directed by Mayor Pro-Tern Ray Beard to stop all work on Schoenbeck Road. We
were also informed at that time that a Master Planning exercise was being planned for the Horizons Development.
This work stoppage on Schoenbeck Road and the Master Planning exercise affected our current contact as follows:
Stop Work on Schoenbeck Road: We stated on 10/27/05 that we were approximately 50% complete with
the design/detail effort on this roadway. The total contact amount for Schoenbeck Road was $439,000.00.
Subtracting out the 100% completed survey portion (except for the legal descriptions), the surveying
mileage and the total costs for the Ownership and Encumbrances documents (which were already obtained)
leaves $403,9883.00. One-half of that amount is $201,991.00. Since this work will not be performed this
amount should be deducted from our "not to exceed" contract amount. Please note that this assumes no
additional work will be required on Schoenbeck Road. This includes no designed/detailed "hard surfaced"
access road to the lift station or access road for new utilities. If a "hard surfaced" access road is needed
2400 Pershing Road, Suite 400 ~ Kansas City, Missouri 64108 ~ Phone: (816) 32&8600 Fax (816) 329-8601
then TranSystems will prepare and submit a supplement to the contract once the scope of the design has
been defined. As per the City's request during the 10/13/06 regular Friday morning Planning Committee
meeting, we have included in this supplement the cost to detail a temporary gravel road from Horizons
Parkway to the lift station (see item # 8 below).
2. 200' of Schoenbeck Road that will be DesignedlDetailed: the first 200 feet of Schoenbeck Road east of
Horizons Parkway wilt need to be constructed with Horizons Parkway as directed by Master Planning Team.
This is approximately 3% of the total length. Therefore 3% of $201,991.50 will need to be added back to our
contract (roughly $6,060.00).
3. Practical Design Efforts: As mentioned above, we have been discussing the "practical design" issues on
Route 9 with MoDOT. This includes in depth investigation of several design alternatives, cost estimating,
meetings (3), sketches, display boards, cross section trials, e-mails, phone calls, etc. This extra effort
amounted to $11, 993.00.
4. Revising Ditches along Horizons Parkway: During the October 27, 2005 meeting we were directed to
continue to work on finalizing Horizons Parkway. We continued to do so however, on September 1, 2006
the Master Planning Team directed the design team to revise the drainage ditches running parallel to
Horizons Parkway to include a portion of the drainage that was flowing along Schoenbeck Road. This also
included revising the direction of flow for a portion of these ditches. This caused the revision of the typical
sections, plan sheets, ditch profile sheets, all Horizons Parkway cross sections (36 sheets), redesign of the
curb inlets, redesign and detailing of the storm sewer profiles (7 sheets), etc. These revisions amounted to
$17,736.00.
5. Revising 1.635 Plans to Accommodate Ditch Widening: During the later part of September of 2006 we
discussed with MoDOT the possibility of having the I-635 contractor widen the ditch north of I-635 between
Horizons Parkway and the Corps pond by 20' (required due to revised drainage pattern -see item #4
above). This would prevent the City from having to pay for seeding and erosion control of the channel
sideslope twice. The contract unit price for excavation given by the I-635 contractor is less than what would
be expected by the future Horizons Parkway contractor due to much larger volumes of earthwork that
needed to be moved on I-635. The contractor will stockpile this excess dirt near the point where the I-635
ditch drains into the Corps pond. The City will then have this stockpiled material readily available for future
development. This additional 20' widening required us to revise many current plan sheets (plan views,
cross sections, profile sheets listing earthwork balance points, summary of quantity sheets, etc.) and
required us to calculate revised quantities (excavation, erosion control, seeding, etc.). The total effort
amounted to $4,992.00.
6. Additional Meetings: Since October 27, 2005 we have attended many meetings and performed requested
minutes/summaries that were not in our original scope of work such as Master Planning Team meetings,
meetings involved bringing Ned O'Connor (and other planning team members) up to date on past decisions,
preparing meeting minutes of early meetings, preparing synopsis of ramifications of stopping design work in
late 2005, etc. We are also anticipating attending several more of these meetings as requested by the
Planning Team members. The effort to prepare, attend and respond to the past meetings amount to
$19,176.00. We are anticipating 10 more such meetings (70% by Frank Weatherford and 30% by Mike
Meyers) at 4 hours per meeting (preparing, attending, responding to requests). This total effort amounts to
$8,412.00.
7. Inflation Adjustment: Supplement #1 (Preliminary and Final Design) of our contract was originally signed
in February of 2004. The contract maximum was based on our 2004 standard hourly rates. It was originally
anticipated that these projects would be designed within 2-3 years therefore no inflation .adjustment factor
was included in the contact amount. Between 2004 and 2006 our billing rates have increased during this
period but the contact maximum has not. It is now anticipated that design period may extend into 2008
(over 5 years from the original contract maximum date). We propose an additional 5% be added to our
remaining contract fee to compensate for inflation for this extended amount of time. As of 9/29/06 our
portion of the remaining fee amounts to $1,039,117.63. 5 percent of that amount is equal to $51,955.00.
8. Temporary Gravel Road: As stated in Item #1, TranSystems was requested to provide a cost for the
design and detailing of a temporary gravel road from the "north" Horizons Parkway intersection to the
proposed lift station just west of I-635. This roadway will be 20 'wide. Approximately 6" of existing topsoil
will be excavated and replaced with gravel. A geotextile will be placed on top of this gravel and an
additional 4-6" of gravel will be placed on geotextile. No road profiles will be designed/detailed except at the
ramps at Horizons Parkway and at the lift station (20 mph design). No drainage calculations or ditches will
be provided for this temporary road. It is assumed that the horizontal alignment will be a straight line
between Horizons Parkway and the lift station (20 mph design speed curves will be designed/detailed near
the lift station if required). It is also assumed that no wetlands will be disturbed/mitigated with this
alignment. Since the majority of the roadway will follow the existing grade, the only cross sections that will
be designed/detailed will be at the 2 previously mentioned ramps. No fencing or gate details are included.
One coordination meeting with the designer of the lift station and/or City is included in the cost. The effort to
design/detail the temporary gravel road as described above amounts to $9,900.00.
The subtotal for our portion of this supplement is summarized below:
Route 9 Redesign: $164,300.00
Stop Work on Schoenbeck Road: -$201,991.00 (Credit)
200' of Schoenbeck Road that will be DesignedlDetailed: $6,060.00
Practical Design Efforts: $11, 993.00
Revising Ditches along Horizons Parkway: $17,736.00
Revising 1.635 Plans to Accommodate Ditch Widening: $4,992.00
Additional Meetings (Past): $19,176.00
Additional Meetings (Future): $8,412.00
Inflation Adjustment: $51,955.00
Temporary Gravel Road: $9.900.00
Subtotal: $92,533.00
In addition to our supplement, attached is the Continental Engineering supplement for items that are out of their
original scope. Their total is $128,000.
The grand total for both supplements is $220,533.00. Please contact us if you have any questions or need further
information.
Sincerely,
TRANSYSTEMS CORPORATION
Frank L. Weatherford, P.E.
Principal
Enclosures
T~wSysrEn~.s
CCU?PO/?AT/ON
I-635 /Horizons Parkway 1 Route 9 / Schoenbeck Road
Supplement # 6
(Relocation of Route 9 Backup)
LIMITS OF REVISIONS:
Route 9
• The following changes start west of Mattox and continue to east of NW Northwood Road:
• Lane widths will be revised from 12' to 11'.
• Shoulder widths will be revised from 10' to 8'.
• The number of "through" Westbound lanes between Horizons Parkway and NW Northwood Road will be reduced
from3to2.
• Revise curb type/width from MoDOT to APWA.
• Revise median transitions.
• Utilize "rock fill" with 2:1 sideslopes in order to eliminate retaining walls.
T~uv~'s5~s~-En~.s
COJ~2P0/2AT/ON
SURVEY ITEMS
I-635 I Horizons Parkway I Route 9 1 Schoenbeck Road
Suaplement # 6
(Relocation of Route 9 1 Schoenbeck Road Revision)
2010 Coordinate and Management of the survey project.
2011 Coordinate and establishment of the Horizontal control tied to NAD 1983, Missouri West Zone Datum. Establish
reference ties to centerline control points (POT's, PC's, PI's, PT's, etc.) and remove previously set control points.
ROADWAY ITEMS
2152 Review final alignments established in Concept Development stage with the City to discuss the final conditions and
assumptions that have been made during the completion of this stage.
2153 Establish final roadway typical sections for Route 9 . Review with MoDOT and City. Write MicroStation criteria files
for each. Include additional typical sections for required MoDOT "Alternate Pavement".
2154 Redesign horizontal alignment for Route 9.
2155 Redesign vertical alignment for Route 9.
2156 Design layout of intersection of Mattox, Van de Populier and Northwood including layouts of islands.
2157 Prepare and submit Design Exception Sheet to MoDOT.
2158 Calculate drainage areas for all proposed crossroad pipes and curb inlets.
2159 Layout overall storm sewer plan for Route 9. Size inlets, manholes, storm pipes and cross road structures. Design
ditches and swales in areas not draining to curb inlets.
2160 Design permanent erosion control measures at outlets of storm sewer pipes.
2161 Coordination meetings with Continental Engineers concerning site development hydraulic design issues.
2162 Establish preliminary cross sections and adjust slopes as needed to minimize impacts on adjacent lands.
2163 Meet with City and MoDOT to discuss preliminary findings prior to establishing right of way and easement limits.
2164 Define new Access Control, permanent drainage and temporary easement lines.
2165 Assist in the development of the preliminary construction sequencing plan for City and MoDOT review.
2166 Prepare the following preliminary plans (22" X 34"Sheets):
• Title Sheet
Traffic Control, Markings, Signs, etc.) (See 2400 Series Tasks)
2167 Calculate and check preliminary quantities.
2168 Prepare Opinion of Probable Construction Costs.
2169 Prepare Preliminary Plans Submittal Report for MoDOT.
2170 Quality control review plans and opinions of probable construction cost.
2171 Submit preliminary plans and opinions of probable construction cost
"preview" set,1 "final" set)
• General Notes (1)
• Typical Sections (4)
• Plan/Profile Sheets (13 total) (1" = 50')
• Reference Points Sheets (7)
• Culvert Section Sheets (6)
• Cross Section (75) (50' Intervals)
• Extra Sheets (Details) (5)
• Traffic Plans/Details (Signal,
to the following entities: (2 submittals - 1
T~uvS'~~n~s
C~?POl2AT/O/V
• City of Riverside (2 copies of plans and probable construction costs).
• MoDOT (25 copies of plans and probable construction costs).
• "Record as Sent" set.
2178 Site visits.
2179 Project administration including coordination with subconsultants, other meetings with City, other meetings with
MoDOT, etc.
STRUCTURAL ITEMS
No items.
TRAFFIC ITEMS
WORK ZONE TRAFFIC CONTROL:
2458 Develop concept plan identifying construction sequencing, the primary phases of construction and the general
strategy for handling traffic.
2459 Submit to City and MoDOT for review. Attend one review meeting.
2460 Participate in one working session with project team members.
2461 Prepare base plan (1"=100') for illustrating an overview of the traffic-handling plan during construction.
2462 Prepare overview of the maintenance of traffic plan.
2463 Submit overview plans, attend one review meeting.
ENVIRONMENTAL ITEMS
No items.
RAILROAD ITEMS
No items.
PROJECT COMMUNICATION. FUNDING and MANAGEMENT ITEMS
2701 Meet with MoDOT District 4, (Kansas City District) to update them on our status.
2704 Facilitate coordination meetings with the City and the development team. Prepare documentation and submit it to
all parties.
2706 Prepare monthly statements as to our status and the schedule.
2707 Attend Aldermen meetings to provide information and answer questions. Assume a total of 3 for this phase.
2708 Conduct internal project management to coordinate efforts of Design Team's disciplines to maintain schedule.
T~av~~srEn~s
C~~'PO/?AT/O/V
1.635 1 Horizons Parkway /Route 9 / Schoenbeck Road
Supplement # 6
(Relocation of Route 9 / Schoenbeck Road Revision)
PROPOSAL CONDITIONS
The following is a list of conditions that were the basis for this supplement:
General:
1. The "Proposal Conditions" for the Phase II and Phase III Scope of Work are included in this supplement by
reference.
Survey:
1. No additional conditions.
Roadway:
1. No additional conditions.
Structural:
1. No retaining walls will be required along Route 9. If a retaining wall is needed then TranSystems will prepare and
submit a supplement to the contract once the scope of the design has been defined.
Traffic:
1. Traffic will be carried through construction on Route 9.
2. There will be two main phases of construction.
3. The first phase will consist of construction of the widening on the south side of Route 9.
4. The second phase will consist of constructing the medians.
5. There will be no more than three subsets to any phase.
6. Traffic may be reduced to one lane in each direction during construction.
7. No detours will be required.
8. Temporary pavement may be required.
Environmental:
1. No additional conditions.
Railroad:
1. No additional conditions.
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EXHIBIT A
Route 9 Redesign -Supplement #6
City of Riverside, MO
Design and Detailing Effort
E5 90 hours @ $225.00 = $20,250.00
E4 196 hours @ $165.00 = $32,340.00
E3 211 hours @ $121.00 = $25,531.00
E2 219 hours @ $99.00 = $21,681.00
T5 72 hours @ $137.00 = $9,864.00
T4 155 hours @ $94.00 = $14,570.00
T3 48 hours @ $80.00 = $3,840.00
T2 366 hours @ $67.00 = $24,522.00
T1 0 hours @ $57.00 = $0.00
SC4 0 hours @ $165.00 = $0.00
SC2 0 hours @ $81.00 = $0.00
SC1 0 hours @ $71.00 = $0.00
S4 26 hours @ $109.00 = $2,834.00
S3 40 hours @ $80.00 = $3,200.00
S2 40 hours @ $58.00 = $2,320.00
C2 0 hours @ $61.00 = $0.00
Subtotal -Labor: $160,952.00
Expenses:
Subconsultants:
Terracon (Geotechnical) _ $0.00
Continental Consulting Engineers = $0.00
Subtotal -Subconsultants: $0.00
Other Expenses:
Mileage:
Surveyors 150 miles @ $ 0.44 = $66.00
Others 300 miles @ $ 0.44 = $132.00
O,E&E Reports, Plats, Other RNV Information, etc.
(Estimating 60 Total Tracts) $350.00 = $0.00
Printings = $2,000.00
Miscellaneous Survey Supplies = $150.00
Boards/Info. for Information Presentations = $500.00
Misc. Expenses (Delivery Services, Overnight Mail, etc.) _ $500.00
Subtotal -Other Expenses : $3,348.00
TOTAL COST: $164,300.00
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