Loading...
HomeMy WebLinkAbout2005-12-20Minutes of Regular Meeting of Board of Aldermen of City of Riverside, Missouri December 20, 2005 A regulaz meeting of the Boazd of Aldermen of the City of Riverside, Missouri, was held in the City Hall, of Riverside, Missouri, on December 20, 2005 at 7:30 p.m. Those in attendance were Mayor Pro Tem Ray Beazd, Aldermen Jones, Dazata, Looker, Legaard, and Super. Mayor Burch, Absent. Also present were David Blackburn, City Administrator, Louise Rusick, City Clerk, Chief Gregory Mills, Brent Miles, Consultant for the City, John Jackson, City Engineer, John McClelland and Ben Prell, City Attorney's office. Minutes, Nov. 15, 2005 Alderman Legaazd moved that the minutes of November 15, 2005 be approved, Approved seconded by Alderman Looker, the vote was: Aye: Aldermen Super, Dazata, Super, Legaard, Beazd and Looker. Abstain: Alderman Jones. Motion carries. Minutes, Nov. 29, 2005 Alderman Darata moved that the minutes of November 29, 2005 be approved, Approved seconded by Aldem~an Jones, the vote was: Aye: Aldermen Super, Darata, Looker, Legaard, Beazd and Jones. Motion carries. Public Hearing Opened Mayor Pro Tem Beazd opened the public hearing at 7:35 p.m. to consider amending Riverside Municipal Code Section 420.020.D regazding "Off Street Pazking and Loading Regulations:" Minimum Requirements for Layout and Design". Brent gave a summary of the requested hearing regarding amending the Parking code for the city. The design standard stated in the codes does not exist. At the staff level, applicable planning standards for parking stall sizes and island widths and this codifies what we've been doing at the staff level. The statement staff made is all parking spaces should be 9x18', not including ADA parking spaces which aze in another chapter. Then a table was used to show the 3 different angles of pazking and what is required for each. Alderman Looker suggested an illustration be shown by these dimensions and this will be included in the fmal code amendment. The table used, "Smart Code" a simple table and this will be used in the sign code table as opposed to verbiage. Public Hearing Closed As there were no comments from the Public, Mayor Pro Tem Beard closed the Public Heazing at 7:38 p.m. Don Fredal, Social Suppers business plan is looking to expand at 8 other locations across the metro. All the contingencies-have been met, the application completed and signed, the fee paid and plans stamped. Building Permit Alderman Legaard moved to approve a building permit for Social Suppers, 1839 for Social Suppers, 1839 NW Vivion Road to perform minor expansion of the present space to 1839 NW Vivion Road, office space, seconded by Alderman Looker, the vote was: Approved Aye: Aldermen Legaard, Beard, Looker, Jones, Super and Darata. Motion carries. Unfmished Business The City Clerk said the past minutes and agendas are going to be placed on the website. The Receptionist will be trained to perform this task. Position Descriptions David said the alternatives are to choose one of the two firms, Springsted, Inc. and Bartleby Content, L.C. or the staff will try to complete this task. As for considering the two firms, both are quality firms and have city government management experience. Springsted, Inc. is more of a team effort, consequently they aze looking more extensively and their prices are higher. There is a wealth of knowledge from both firms. David said his recommendation is Bartleby Content, Inc., but if the board's desire is for the staff to perform this task, they aze willing to do so, but it will take some time to complete. David said this could be held until next week if the boazd wishes. Julie Rule Julie Rule, Pazk Boazd member spoke to the board saying she followed up with Park Boazd member, "Athco" to obtain the contract and Phase I and Phase II of the skateboazd comments equipment and to ask them if they would delay sending the equipment to a later date that would better meet with our concrete pouring schedule and they agreed to wait. They revised and sent the city a new contract for a total of $58,295 that would include both phases of the contract and the persons overseeing the installation. The previous decision of the boazd was to rebid the concrete after the beginning of the year. Alderman Legaazd said the city decided to wait until after the first of the year as they may have other jobs the city could tie to this project, it would cut the cost. Athco said they would extend this to whatever best meets our needs and if they aze given ample notice. City Engineer comments John said the engineering design is 85-95% complete on the Cliffview project. John summarized the staff report stating the design parameters as follows: 1) Maintain as close as possible the existing street grades. 2) Keep all work within the existing Right-of--Way. 3) Maintain historic storm sewer runoff discharge. 4) Maintain traffic flow throughout construction. 5) Stop new construction 350' short of Vivion Rd. to allow for relocation of the east end of the street to match with the new alignment of the new W. Platte Bridge approach at Vivion Rd. Item #1 The new street finish grade will be within 1' of the existing street grade. Item #2 As you can observe on Sheet #9 the original street was not built inside the Right-of--Way on the east side of the cul-de-sac. The adjacent hillside is steep and encroaches into the Right-of--Way and in fact washes mud onto the upper end of the cul-de-sac during hard rains. The drawing shows a proposed ROW. A section of retaining wall is proposed for the upper end of the cul-de-sac in an attempt to stop the mud wash. The plan calls for 4' wide sidewalks on both sides with a 5' grass area between the back of curb and the sidewalk. Staff recommends eliminating the sidewalk on the north side and thereby also eliminating the proposed retaining walls. It is also recommended moving the south sidewalk to the back side of the curb and widening the walk to 5'. Item #3 The existing crossroad pipe at the "Y" is an 18" RCP that shows of excessive undercutting at the outlet with several lengths of pipe washed out and deposited in the ditch. In accordance with the design pazameters, the new storm sewer system was designed to continue to direct the historic flow into the ravine on the south side of the street at the "Y". To accommodate the design flow requires the storm sewer system shown in detail on Sheet #13. The addition of the much more effective collection system results in the storm discharge requiring a 42" in diameter RCP with a 7' wide by 20' long cast-in-place outfall structure dischazging upstream from various commerciaUindustrial buildings and a private residence. Staff recommends that the storm sewer system be redesigned to carry the runoff down the hill along the south side of Cliffview to an outfall duectly into Line Creek. The new location will probably increase the cost of the storm sewer system by about $50,000, some of which will be covered in the elimination of retaining walls and the sidewalk on the north side. The relocated storm line will cross private land on the east side of Vivion Rd. that will be acquired for the new Line Creek Bridge approach. Item #4 Sheets #6, #7 & #8 detail the plan to construct the street in three phases to allow full time two-way traffic during construction. The cost of maintaining two temporary streets during construction will be necessary to insure access to emergency vehicles at all times. Staff also recommends that the street be posted with 15 MPH speed limit. The temporary traffic maintenance will be identified as a separate bid item to allow for input from the contractor. Item #5 Work on this portion of Cliffview Dr. ends just short of the beginning of the horizontal curve required by SKW to re-align the lower end of Cliffview to match the new bridge approach. The new storm sewer would be constructed within the existing Cliffview ROW to Vivion Rd. Recent traffic counts made above the Public Safety entrance show the daily traffic flow to be about, 1,000 cars per day in each direction. Staff also recommends that the constmction start date be delayed until July 1, 2006 to minimize wet weather delays and avoid school bus traffic. Easements will have to be obtained for construction. The storm sewers will be done in June. The traffic will be constricted only when the cross pipes are done. John said he is going to make the temporary road constmction maintenance a separate line item to bid so the contractor can have some say in how it's done and some flexibility as well. John said The " 2' to 30" guazdrail not very high. John and Brent said, the drainage from Clifiview drains onto property (about 500') that is partly on Don Alexander's property and drains on down thru Al Bowman's property, but has a hard time and there are drainage issues on his property. John said he didn't know where all the water is going or how it gets across there. He said we can "by running it down the road" and not dropping it all off there we can design the storage in between the streets as it comes down the hill and reducing the historic flow. Since Cliffview is on the dry side of the levee, on this side of the creek, the riprap will have to be adjusted and put back into the specifications. This does depend on the right-of--way acquisition of those 21itt1e pieces of property that are needed for the bridge approach. The bridge design is just about at the same point the Cliffview design is. There is a three foot (3') diameter tree on the edge of the road above the Public Safety building and believes this tree will have to be removed because it is only a foot to eighteen inches back of the existing curb and if a twenty foot (20') temporary road way on that side, on the north side while the south side is being built, that would neck the roadway down about three (3) or four (4) feet and this would be a hazazd. If it can be saved, it will be done. Bill No. 2005-145 Alderman Darata moved to place Bill No. 2005-145 on its first reading, Payment of said Bill authorizing the payment of certain indebtedness listed therein, Indebtedness seconded by Alderman Legaard, the vote was: Aye: Aldermen Beard, Looker, Jones, Super, Dazata, Legaazd, and Jones. Motion carries. Ordinance No. 2005-145 Alderman Jones moved to place Bill No. 2005-145 on its second reading, Approved and upon passage of same become Ordinance No. 2005-145, seconded by Alderman Looker, the vote was: Aye: Aldermen Looker, Jones, Darata, Beazd, Legaard and Super. Motion carries. Bill No. 2005-146 Alderman Looker moved to place Bill No. 2005-146 on its first reading, said Accept. the recommenda- Bill accepting the recommendation of the Planning and Zoning Commission lion of P&Z of the city of the City of Riverside, Missouri and approving the fmal subdivision plat & approving the final for Belgium Bottoms Business Pazk Lots 1-3 by J-Jay Properties, LLC, subdivision plat for because the plat is not ready because of the sewer issue and agreements for the bond have not yet been received, Belgium Bottoms seconded by Alderman Dazata, the vote was: Pazk Lots 1-3, Tabled Aye: Aldermen Jones, Super, Legaard, Beard, Looker and Dazata. Motion carries. Bill No. 2005-147 Alderman Looker moved to place Bill No. 2005-147 on its first reading, Approv. the Assignment said Bill approving the assignment, assumption and easement agreement Assumption & Ease- between the City of Riverside, Missouri and the Missouri Gaming Company in ment agreement between in connection with certain rights relating to potential replacement mitigation the City & Mo. Gaming property; approving the execution and delivery thereof, and approving other in connection with documents and actions related thereto, seconded by Alderman Legaazd, the certain rights relating to vote was: potential replacement mitigation property Aye: Aldermen Dazata, Jones, Super, Legaard, Beard and Looker. Motion carries. City Attorney's comment John McClelland, Attorney for the City said this ordinance and the next one relate to the city's acquisition of wetlands properly and there is approximately seventeen (17) more acres that can be purchased from Mr. Mann and then the city will allow Argosy to use eight (8) of those acres and pay the same price that the city paid for it. To cover the mitigation that they require for there expansion the city will hold the remaining approximately 9-10 acres for what the city will need for Horizons Parkway and other construction in the Horizons area so there's no question the city will use it in the future. If the boazd saw the original documents in the packet, the legal description prepared by Kaw Valley were wrong and Mayor Pro Tem Beazd and John found the mistake, they were corrected and the agreement is ready to be signed. At the time, this was prepazed the attorney's office did not have the final survey so they didn't know the exact amount of the land and the full closing costs are not known as yet. In the ordinance the amount up to $55,000 and it should be a little less than that amount. Ordinance No. 2005-147 Alderman Looker moved to place Bill No. 2005-147 on its second reading, Approved and upon passage of same become Ordinance No. 2005-147, seconded by Alderman Jones, the vote was: Aye: Aldermen Jones, Darata, Beard, Legaard, Super and Looker. Motion cazries. City Attomey's This is the agreement that Ned O'Connor discussed with the board recently comment on for ETC, Institute to perform a citizen survey as one of the first steps in Bill No. 2005-148 the Master Planning process. The agreement has a pretty specific scope of services attached. Mr. O'Connor had reviewed a number of different options and found this was the best option for the price. The original estimate was azound $10,000 and the final cost $11,000. Bill No. 2005-148 Alderman Super moved to place Bill. No. 2005-148 on its first reading, said Author. the execution Bill authorizing the execution of the restrictive covenant and easement agree- of the restrictive cove- ment authorizing the payment of funds relating thereto; and approving other Want & easement documents and actions related thereto, seconded by Alderman Looker, the agreement vote was: Aye: Aldermen Super, Dazata, Jones, Legaazd, Beard and Looker. Motion carries. Ordinance No. 2005-148 Alderman Legaazd moved to place Bill No. 2005-148 on its second reading, Approved and upon passage of same become Ordinance No. 2005-148, seconded by Alderman Darata, the vote was: Aye: Alderren Super, Darata, Jones, Legaazd, Beard and Looker. Motion carries. Bill No. 2005-149 Alderman Darata moved to place Bill No. 2005-149 on its first reading, Author. the city to said Bill authorizing the City of Riverside to enter into an agreement enter into an agree- for services with Etc Institute, Inc to provide services to the city including ment with ETC, survey and information compilation services at a cost of $11,220.00, seconded Institute, Inc. by Alderran Super, the vote was: Aye: Aldermen Looker, Dazata, Beazd, Legaard, Jones and Super. Motion carries. Ordinance No. 2005-149 Alderman Looker moved to place Bill No. 2005-149 on its second reading, Approved and upon passage of same become Ordinance No. 2005-149, seconded by Alderman Super, the vote was: Aye: Aldermen Looker, Dazata, Beard, Legaazd, Jones and Super. Motion carries. Alderman's comment Alderman Super asked if Public Works was going to provide labor for the skateboazd pazk in the ordinance. Julie said the plan is to use an ATHCO representative to supervise and then to provide volunteers and an organization and park board members to help. Bill No. 2005-150 Alderman Looker moved to place Bill No. 2005-150 on its first reading, /\ Author. the city to said Bill authorizing the City of Riverside to enter into an agreement for ~J enter into an agree- C services with, and pay ATHO, Inc. $58,295.00 for certain skate park ~ ment with ATHCO design, construction, and/or installation services, seconded by Alderman ~ Jones, the vote was: Aye: Aldermen Legaazd, Jones, Super, Beard, Looker and Darata. Motion carries. Ordinance No. 2005-150 Alderman Legaard moved to place Bill No. 2005-150 on its second reading, Approved and upon passage of same become Ordinance No. 2005-150, seconded by Alderman Super, the vote was: Aye: Aldermen Super, Dazata, Beard, Legaazd, Jones and Looker. Motion carries. Bill No. 2005-151 Alderman Super moved to place Bill No.2005-151 on its fast reading, said Author. the Mayor to Bill authorizing the Mayor to enter into an Intergovernmental Agreement with enter into anInter- the Mid-America Regional Council Solid Waste Management District to provide governmental Agree- household hazazdous waste management services to the residents of the City of ment to provide House- Riverside in the amount of $2,335.24, seconded by Alderman Legaard, the vote hold Hazazdous Waste was: Mgmt. Services Aye: Aldermen Darata, Jones, Super, Legaard, Beazd and Looker. Motion carries. Ordinance No. 2005-151 Alderman Dazata moved to place Bill No. 2005-151 on its second reading, Approved and upon passage of same become Ordinance No. 2005-151, seconded by Alderman Looker, the vote was: Aye: Aldermen Beard, Dazata, Legaard, Super, Jones and Looker. Motion carries. Bill No. 2005-152 Alderman Legaazd moved to place Bill No. 2005-152 on its fast reading, said Author. hiring of Lloyd M. Shelton within the Public Safety Department of the City of Riverside, Lloyd M. Shelton in Missouri to the Auxiliary position with a salary of $10.00 per hour and starting P.S. as an Auxiliary date of December 21, 2005, seconded by Alderman Jones, the vote was: Position Aye: Aldermen Dazata, Jones, Super, Legaard, Beazd and Looker. Motion carries. Ordinance No. 2005-152 Alderman Darata moved to place Bill No. 2005-152 on its second reading, Approved and upon passage of same become Ordinance No. 2005-152, seconded by Alderman Looker, the vote was: Aye: Aldermen Beard, Darata, Legaazd, Super, Jones and Looker. Motion carries. Alderman comments Alderman Looker asked about the design on NW Gateway (middle) and if there is only one access for the three properties at the comer of NW Gateway and NW Vivion Road. John McClelland said the land was land-locked before the city's road project began and legally, it remains the same. It may take longer to get through the pazking lot, but the city has not made the access any worse. Previous discussions of more than two years ago regarding the entry to these properties, were that this is a matter between the landowners. Recess A brief recess was called at 8:38 p.m. Reconvened All Aldermen and the Mayor Pro Tem responded to roll call and the meeting reconvened at 8:45 p.m. Motion for Closed Alderman Super moved that the meeting go into closed session, pursuant to Session at 8:50 p.m. RSMo 610.021(1) legal and 610.021(3) personnel issues with the City Attorney, seconded by Alderman Jones, and the vote was: Aldermen Beard, Darata, Jones, Super, Looker and Legaard. Motion carries. The City Clerk left the room for Personnel Discussion at 10:00 p.m. Motion for Open Alderman Beard moved that the meeting go into open session, seconded by Session at 10:20 p.m Alderman Looker, and the vote was: Aye: Alderman Jones, Beard, Super, Darata, Looker and Legaard. Motion carries. Adjournment By unanimous decision, the meeting adjourned at 10:20 p.m. City Clerk