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HomeMy WebLinkAbout2005-12-28 SpecialMinutes of Special Meeting of Board of Aldermen of City of Riverside, Missouri December 28, 2005 A special meeting of the Board of Aldermen of the City o f Riverside, Missouri was held in the Riverside City Hall of Riverside, Missouri on December 28, 2005 at 7:00 p.m. Those in attendance were Mayor Pro Tem Beard, Aldermen Looker, Darata, Super, Jones and Legaard. Mayor Burch, Absent. Also present were David Blackburn, City Administrator, Louise Rusick, City Clerk, Chief Greg Mills, Brent Miles, Consultant for the City and John McClelland, City Attorney's office. Written Directives Alderman Jones moved to approve Public Safety's written directives as listed: for P.S. Approved 1. Purpose: To define the different titles of department directives that will be issued to members of the department. 2. Policy: The format for department directives will be standardized and will fall into one of three headings: A. Procedural Instruction 1. Purpose 2. Policy 3. Procedure and seconded by Alderman Looker, the vote was: Aye: Aldermen Beard, Super, Legaard, Darata, Looker and Jones. Motion carries. Bill No 2005-153 Alderman Super moved to place Bill No. 2005-153 on its first reading, said Bill Amend. all previous amending all previous emergency operations plans for the City of Riverside, emergency operations Missouri by the adoption of the Platte County Emergency Operations plan, plan seconded by Alderman Dazata, the vote was: Aye: Aldermen Beazd, Looker, Jones, Super, Darata and Legaazd. Motion carries. Ordinance No. 2005-153 Alderman Jones moved to place Bill No. 2005-153 on its second reading, Approved and upon passage of same become Ordinance No. 2005-153, seconded by Alderman Legaard, the vote was: Aye: Aldermen Looker, Jones, Darata, Beard, Super and Legaazd. Bill No. 2005-154 Approv. the Inclusion of the Redevelopment Project I-Phase N within the L-385 Redevelop- ment Plan as amended... Motion carries. Alderman Looker moved to place Bill No. 2005-154 on its first reading, said Bill approving the inclusion of the Redevelopment Project I-Phase N within the L-385 Levee Redevelopment Plan as amended ("Plan"); Approving the Designation of the Redevelopment Project I-Phase N Area; And Approving the of Tax Increment Financing for the Redevelopment Project I-Phase N Area, seconded by Alderman Darata, the vote was: Aye: Aldermen Looker, Jones, Dazata, Beard, Legaazd and Super. Motion carries. Ordinance No. 2005-154 Alderman Jones moved to place Bill No. 2005-154 on its second reading, Approved and upon passage of same become Ordinance No. 2005-154, seconded by Alderman Super, the vote was: Aye: Aldermen Legaazd, Beazd, Looker, Jones, Super and Darata. Motion carries. Bill No. 2005-155 Alderman Super moved to place Bill No. 2005-155 on its first reading, Author. the city to said Bill authorizing the City of Riverside, Missouri, to employ Jane Henry employ Jane Henry as a full time employee, to the position of Administration Assistant for as Admin. Assistant the City of Riverside and the salary for this position be set at $2,920 monthly with full benefits and a working test period of 6 months and the start date of January 3, 2006, seconded by Alderman Darata, the vote was: Aye: Aldermen Darata, Jones, Super, Legaard, Beard and Looker. Motion carries. Ordinance No. 2005-155 Alderman Looker moved to place Bill No. 2005-155 on its second reading, Approved and upon passage of same become Ordinance No. 2005-155, seconded by Alderman Jones, the vote was: Aye: Aldermen Jones, Darata, Beazd, Legaard, Super and Looker. Motion carries. Bill No. 2005-156 Alderman Looker moved to place Bill No. 2005-156 on its first reading, Author. the City to said Bill authorizing the City of Riverside, Missouri to employ Brent Miles employ Brent Miles as a full time employee to the position of Director of Planning and Economic as Duector of Planning Development for the City of Riverside and the salary for this position be set & Economic Develop- at $27.89 per hour with full benefits and start date will be January 3, 2006, ment seconded by Alderman Jones, the vote was: Aye: Aldermen Jones, Darata, Beard, Legaard, Super and Looker. Motion carries. Ordinance No. 2005-156 Alderman Super moved to place Bill No. 2005-156 on its second reading, Approved and upon passage of same become Ordinance No. 2005-156, seconded by Alderman Jones, the vote was: Aye: Aldermen Jones, Dazata, Beard, Legaard, Super and Looker. Motion carries. City Administrator David checked with Blue Ridge Bank and Pazk Bank regazding the services comments request for additional control over the bank accounts. He told the Blue Ridge Bank representative that the board was not comfortable with the fact that they didn't have their system up and running and the board would re-evaluate this again in one year. Park Bank cannot provide the services request either. The Pazk Bank representative said they had never had anyone with commercial accounts ask for the service. He did tell them the city is just trying to maximize their earnings. UMB Bank's Positive Pay service provides the city with additional control over its accounts and help minimize check fraud. This service can help protect the city from the liability of having fraudulent checks presented for payment against the city's account. With Reconciled Positive Pay, the city can eliminate the posting of encoding en•ors, misposted items and the adjustments made to correct these processing problems. This will combine most of the city's accounts. The bond accounts will have to be investigated and figure out how all that works. John McClelland, City Attorney said the UMB system would be set up for one type of process and to add the bond accounts, this would have to be investigated. The cost per month for this service is approximately $200.00. Westbrook & Co., P.C. has been chosen to provide cash management services for the City. There will be an Ordinance prepared next week to officially approve the company for this service. By unanimous decision, it was decided to place certain signatures on the banking agreement and those signatures are: Mayor Betty Burch, Aldermen Darata, Beard, Super, David Blackburn, City Administrator and Judy Miller, Treasurer. The bank document is the written resolution that the board will adopt as to whose signatures or authorization is to be on the account and to perform wire services. Alderman comment Alderman Looker asked if the purchasing module was in place so computers are networking. John said the computers talking to each other is a separate issue. The accounting should all be on to one system where several people have access. Motion for Closed Alderman Looker moved that the meeting go into closed session, pursuant to Session at 7:33 p.m. RSMo 610.021(1) legal issues with the City Attorney, seconded by Alderman Darata, and the vote was: Aldermen Beard, Darata, Jones, Super, Looker and Legaard. Motion carries. Motion for Open Alderman Beard moved that the meeting go into open session, seconded by Session at 8:05 p.m. Alderman Legaard, and the vote was: Aye: Alderman Darata, Jones, Beard, Looker, Legaard and Super. Motion carries. Adjournment By unanimous decision, the meeting adjourned at 8:05 p.m. City Clerk