HomeMy WebLinkAboutR-2018-013 Embassy Landscape Group Mowing & Grounds Keeping Contract Extension RESOLUTION NO. R-2018-013
A RESOLUTION EXTENDING THE CITY MOWING AND GROUNDS KEEPING CONTRACT
AND AGREEMENT FOR 2018 BETWEEN THE CITY AND EMBASSY LANDSCAPE GROUP
IN AN AMOUNT NOT TO EXCEED $48,405.00
WHEREAS, pursuant to Resolution R-2015-009 (attached hereto as Exhibit A), the City
approved a contract with Embassy Landscape Group for mowing and grounds keeping in an
amount not to exceed $45,614.00 for the City of Riverside; and
WHEREAS, pursuant to Resolutions R-2016-009 and R-2017-008 (attached hereto as
Exhibit A), the City authorized the first and second one (1) year extensions for the entire mowing
and grounds keeping contract for the City of Riverside; and
WHEREAS, such original contract agreement provides for the ability to extend such
contract for three (3) additional one (1) year periods, 2016, 2017 and 2018, and upon both
parties agreement, an annual 2% increase may be applied for fuel costs; and
WHEREAS, the Board of Aldermen find it is in the best interest of the City to extend
such contract agreement for 2018 as set forth herein, authorizing and approving the third and
final extension of the contract with Embassy Landscape Group in an amount not to exceed
$48,405.00 for the mowing and landscaping project;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
THAT the contract between the City and Embassy Landscape Group for the mowing and
grounds keeping of the City grounds dated March 1, 2017 is hereby extended for 2018 at a
revised annual amount not to exceed $48,405.00 is hereby accepted and approved; and
FURTHER THAT the Board of Aldermen hereby approves the renewal agreement,
attached hereto in its substantial form, and authorizes the Mayor to sign on behalf of the City;
and
FURTHER THAT the Mayor, City Administrator and other appropriate City officials are
hereby authorized to execute all documents necessary to carry out the terms and conditions to
comply with the intent of this Resolution and the City Clerk is authorized to attest thereto.
PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of
the City of Riverside, Missouri, the day of Fel ruary, 2018.
'Nkyor Kathleen L. Rose
ATT ST:
City Clerk Robin Kincaid
CONTRACT NO. RSMP2018
AGREEMENT BETWEEN CITY OF RIVERSIDE AND CONTRACTOR
THIS AGREEMENT is made and entered into this 0 day of
�I R , by and between the City of Riverside, Missouri, ("City") and Embassy Lat dscape
Group ("Contractor").
City and Contractor agree as follows:
1. Contractor shall provide and pay for all labor, services, materials, supplies, tools,
equipment, supervision, management, and anything else necessary to accomplish the results and
objectives described in Exhibit A(Scope of Work)to this Agreement(the"Work")in compliance with all
provisions of this Agreement.
2. Contractor shall start all the Work not later than; April 1,2018
Contractor shall complete all the work not later than; December 15,2018
3. Provided Contractor performs all the Work in accordance with this Agreement and
complies with all obligations of Contractor under this Agreement, City shall pay Contractor monthly.
This amount includes all costs of mowing project services performed for the month. Contractor shall
submit a detailed invoice describing services performed at each area prior to receiving payment.
4. Subject to budget appropriations,the contract term may be extended from the awarded
Date one additional one year periods upon the same terms contained in the original contract provided the
parties mutually agree to such extension(s), furthermore upon parties agreement, a 2% increase can be
applied for fuel costs. If extended for 2018, the City of Riverside may adjust starting and completion
dates and add additional or decrease mowing, as it deems necessary. (Phis is the final year for this
contract with extensions,therefore this clause does not apply.)
5. Contractor shall comply with all federal, state, local, and other governmental laws,
ordinances, rules, regulations, orders, and the like applicable to the Work. Contractor shall secure all
permits from public and private sources necessary for performance of the Work.
6. Contractor shall be responsible for initiating, maintaining, and supervising all safety
precautions and programs in connection with performance of the Work and shall take reasonable
precautions for the safety of, and shall provide reasonable protection to prevent injury, damage,or loss to
(a)employees and other persons at the site of the Work or who may be affected by the Work,(b)material
and equipment stored at on-site or off-site locations for use in performance of the Work, and (c) other
property at the site or in its vicinity, such as trees, shrubs, lawns, walks, pavements, roadways, structures,
and utilities not designated for removal, relocation, or replacement in the course of performance of the
Work. Contractor shall give notices and comply with applicable laws, ordinances, rules, regulations,
orders, and the like bearing on safety of persons or property or their protection from injury, damage, or
loss.
7. Contractor shall ensure that the Work, at all times, is performed in a manner that affords
reasonable access, both vehicular and pedestrian, around the site of the Work and all adjacent areas.
Contractor shall at all times during performance of the Work keep the site of the Work and all adjacent
areas clean and free from debris resulting from the Work. Prior to discontinuing Work in an area,
Contractor shall clean the area and remove all rubbish and its equipment, tools, machinery, waste, and
surplus material. Contractor shall make provisions to minimize and confine dust and debris resulting
from performance of the Work.
8. Only material and equipment that are to be used directly in the Work shall be brought to
and stored at the site of the Work. After equipment is no longer required for the Work, it shall be
promptly removed from the site of the Work. Protection of material and equipment from weather, theft,
and all other casualty or damage is solely the responsibility of Contractor.
9. A. Contractor shall, at all times during the performance of any of the Work,
maintain not less than the following insurance coverages and amounts:
1. COMMMERCIAL GENERAL LIABILITY — Contractor shall provide
coverage for Contractor, City, its employees, officers, and agents, and any
architects, engineers, or other design professionals engaged by or on behalf
of City, against claims for damage to property and/or injury to, or death of
any person or persons related to or arising out of the Work. Such coverage
shall have not less than the following limits:
(1) Each Occurrence ........................... $1,000,000.00
(2) General aggregate ........................... $2,000,000.00
(3) Products/completed operations aggregate $2,000,000.00
(4) The following coverage shall be included:
• Blanket contractual liability
• Products/completed operations
• Personal/advertising injury
• Broad form property damage
• Independent contractors
• Explosion,Collapse, and Underground Damage
2. AUTOMOBILE LIABILITY — Contractor shall provide coverage for
Contractor, City, its employees, officers, and agents, and any architects,
engineers, or other design professionals engaged by or on behalf of City,
against claims for bodily injury and/or property damage arising out of the
ownership or use of any owned, hired, and/or non-owned vehicle and shall
include protection for any auto, or all owned autos, hired autos, and non-
owned autos. The coverage shall have not less than a combined single limit
of$1,000,000.00 for each accident.
3. WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY — This
insurance shall protect the Contractor against all claims under applicable
state workers' compensation laws. The Contractor also shall be protected
through employer's liability coverage against claims for injury, disease, or
death of employees which, for any reason, may not fall within the provisions
of a workers' compensation law. The limits shall not be less than the
following:
(1) Workers' Compensation Statutory
(2) Employer's Liability:
Bodily injury by accident
$1,000,000.00
Bodily injury by disease $500,000.00 each employee
B. Contractor shall obtain property insurance upon the entire Work for the full cost
of replacement at the time of loss. This insurance shall list as named Insureds City, Contractor,
subcontractors, and suppliers. This insurance shall be written as a"All Risk"or equivalent form to cover
all risks of physical loss except those specifically excluded by the policy and shall insure at least against
the perils of fire, lightning, explosion, wind storm, hail, smoke, aircraft and vehicles, riot and civil
commotion, theft, vandalism, malicious mischief, debris removal, flood, earthquake, earth movement,
water damage, wind, testing, collapse, and damage resulting from defective design, workmanship, or
material. This insurance shall, without limitation, insure portions of the Work stored on or off the site of
the Work or in transit, when at the risk of City, Contractor, or a subcontractor or supplier. Contractor
shall be solely responsible for any deductible amounts. This insurance shall remain in effect until final
payment has been made to Contractor or until no person or entity other than City has an insurable interest
in the property to be covered by this insurance,whichever is sooner. City and Contractor waive all rights
against each other and their respective employees, agents, contractors, subcontractors and suppliers for
damages caused by risks covered by the property insurance provided for in this Paragraph B, except such
rights as they may have to the proceeds of the insurance.
C. All insurance shall be written by an insurer or insurers acceptable to City. All
insurance shall be written on an occurrence basis, and all aggregate limits shall apply in total to the Work
only. Each policy providing general liability coverage shall provide contractual liability coverage for all
indemnity obligations of Contractor under this Agreement. Each policy providing general liability or
automobile liability coverage shall, in form satisfactory to City, (a) name as additional insureds City, its
employees, officers, and agents, and any architects, engineers, or other design professionals engaged by
or on behalf of City,and(b)provide that it is primary to any other insurance maintained by any additional
insured, which other insurance shall be excess or contingent. Contractor shall furnish City a certificate or
certificates satisfactory to City evidencing that Contractor has all the required insurance and expressly
providing no less than seven days prior written notice to City in the event of cancellation, expiration,
nonrenewal, alteration,or reduction(including but not limited to reduction by paid claims)of coverage or
limits evidenced by the certificate. The certificate or certificates shall be delivered to City not less than
24 hours before Contractor performs any of the Work.
10. To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold
harmless City, its employees, officers, and agents, and any architects, engineers, or other design
professionals engaged by or on behalf of City, from and against claims, damages, losses, and expenses,
including but not limited to attorneys' fees, arising out of or resulting from the performance of the Work,
provided that such claim, damage, loss, or expense is attributable to bodily injury, sickness, disease, or
death or to injury to or destruction of tangible property, but only to the extent caused or allegedly caused
by the negligent acts or omissions of Contractor, a subcontractor or supplier, or anyone directly or
indirectly employed by them or anyone for whose acts they may be liable, regardless of whether such
claim, damage, loss, or expense is caused in party by a party indemnified hereunder. This obligation is
not intended to, and shall not, negate, abridge, or reduce other rights or obligations of indemnity that
would otherwise exist as to a party or person described in this paragraph 10. In claims against any person
or entity indemnified under this paragraph 10 by an employee of Contractor, a subcontractor or supplier,
or anyone directly or indirectly employed by them or for whose acts they may be liable, the
indemnification obligation under this paragraph 10 shall not be limited by a limitation on amount or type
of damages, compensation, or benefits payable by or for Contractor or a subcontractor or supplier under
workers' compensation acts,disability benefits acts,or other employee benefit acts..
11. Except with the prior written consent of City,Contractor shall not assign this Agreement
or any money due or to become due Contractor or issue a subcontract or purchase order to any person or
entity for any or all of the Work. City's consent to any assignment, subcontract,or purchase order shall
not relieve Contractor from any obligation under this Agreement,nor shall it create any obligation from
City to any assignee, subcontractor,or vendor.
CONTRACT NO. RSMP2018
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the date first
above written. i
CITY OF RIVERSIDE
By:
Mayor
ATTESTED:
CITY CI,ERk
[CONTRACTOR]
i
By:
dlgnature)
Printed Name: JGrt �65[✓✓
Title: k-Caw/ mkl 6�2
6105 NW River Park Dr.
14 I?.N f D A SSA Riverside,Missouri 64150
IOLANDSCAPE GROUP. INC. Ph: 6164364194
2018 Grounds Maintenance Agreement
Billing Information Prolect Information
To: City of Riverside,Missouri Property: City of Riverside,Missouri
Address: 2950 NW Vivion Rd Address: 2950 NW Vivion Rd
Attn:Accounts Payable Riverside,MO 64150
Riverside,MO 64150
TERMS: Beginning: March 1.2018 Ending: December 31.2018
Base Contract Amount: $48.406.00 Monthly Irrigation Repair Allotment: $
Per Occurrence: Initial
Monthly: No.of Months 10 X $4,640.50 per month
Agent of: Embassy Landscape Group,Inc. Agent of: City of Riverside.Missouri
By Jeff Gilsinn By Tom 0 0j J e.l l
PdNed CII M Name /
Title t Title �u��;� OvRkC hie .
Signature Sign utt--
Date Date I"PI IQ, )-(?/$
Date: January 16,2018
EA�` A B SSS Embassy Rep. Jeff Gilsinn
a a Client: City of Riverside,Missouri
Grounds Maintenance (Attachment A) - City of Riverside, Missouri
Descripiton of Services Frequency Cost per Occ. Annual Cost
Turf Maintenance
Spring Cleanup(leaves) 1 $1,250.00 $1,250.00
Mow High Profile Turf 30 $980.00 $29,400.00
Fall Cleanup(leaves) 1 $1,375.00 $1,375.00
Chemicals Program
Turf Application Rd#1 1 $1,530.00 $1,530.00
Turf Application Rd#2 1 $2,100.00 $2,100.00
Turf Application Rd#3w/Grob 1 $1,700.00 $1,700.00
Turf Application Rd#4 1 $1,900.00 $1,900.00
Turf Application Rd#6 1 $1,500.00 $1,500.00
Tree and Shrub Application Rd#2 1 $475.00 $475.00
Tree and Shrub Application Rd#3 1 $475.00 $475.00
Pre-emergent application in Beds 2 $1,050.00 $2,100.00
Detail Services
Shrub Pruning-Spring 1 $550.00 $550.00
Shrub Pruning-Summer 1 $550.00 $550.00
Perennial Maintenance(Spring cutback) 1 $550.00 $550.00
Perennial Maintenance(Seasonal deadheading) 1 $550.00 $550.00
Bed Maintenance(weeds) 15 $160.00 $2,400.00
Optional Services
Annual Maintenance Price $48,405.00
Client Signature Embassy Representative Signature
By signing you are agreeing to the attached"Terms and Conditions"as they are written and approve Embassy to perform the
estimated dutiestlasks for the price quoted above.
RESOLUTION NO. R-2017-M
A RESOLUTION EXTENDING THE CITY MOWING AND GROUNDS KEEPING CONTRACT
AND AGREEMENT FOR 2017 BETWEEN THE CITY AND EMBASSY LANDSCAPE GROUP
IN AN AMOUNT NOT TO EXCEED=64,039.00
WHEREAS, pursuant to Resolution R-2015-008(attached hereto as Exhibit A), the City
approved a contract with Embassy Landscape Group for mowing and grounds keeping in an
amount not to exceed$45,614.00 for Bre City of Riverside; and
WHEREAS,pursuant to Resolution R-2015-020(attached hereto as Exhibit A),the City
authorized through Charge Order No. 1 to the agreement for addition mowing and grounds
keeping services in an amount not to exceed$8,327.00; and
WHEREAS,pursuant to Resolution R-201ti-007(attached hereto as Exhibit B),the City
authorized the first one(1)year extension for the entire mowing and grounds keeping contract
In an amount not to exceed$52,980.00 for the City of Riverside; and
WHEREAS, such contract agreement provides for the ability to extend such contract for
three(3)additional one(1)year periods,2016, 2017 and 2018, and upon both parties
agreement, an annual 2%Increase may be applied for fuel costs;and
WHEREAS,the Board of Aldermen find it is in the best interest of the City to extend
such contract agreement for 2017 as set forth herein, authorizing and approving the second
extension of the contract with Embassy Landscape Group M an amount not to exceed
$54,039.00 for the mawIng and landscaping project;
NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE, MISSOURI,AS FOLLOWS:
THAT the contract between the City and Embassy Landscape Group for the mowing and
grounds keeping of the City grounds AN March 1,2016 ls hereby extended for 2017 at a
revised annual amount rat to exceed$54,039.00 Is hereby accepted and approved; and
FURTHER THAT the Board of Aldermen hereby approves the renewal agreement,
attached hereto in Its substantial form, and authoAzua the Mayor to sign on behalf of the City;
and
FURTHER THAT the Mayor, City Administrator and other appropriate City officials are
hereby authorized to execute d documents necessary to carry out the terms and conditions to
comply with the Intent of this Resolution and the City Clark Is authorized to attest thereto.
PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of
the City of Rlverskle,Missouri,the,�AA—day of Fe ruary,2017.
err•
A Kathleen L. Rose
C9 "R .1111 pi
� IsSoV.
RESOLUTION NO. R-2016-007
A RESOLUTION EXTENDING THE CITY MOWING AND GROUNDS KEEPING CONTRACT
AND AGREEMENT FOR 2016 BETWEEN THE CITY AND EMBASSY LANDSCAPE GROUP
IN AN AMOUNT NOT TO EXCEED$82,880.00
WHEREAS, pursuant to Resolution R-2015-009(attached hereto as Exhibit A), the City
approved a contract wi0h Embassy Landscape Group for mowing and grounds keeping in an
amount not to exceed$45,614.00 for the City of Riverside; and
WHEREAS,pursuant to Resolution R-2015-020(attached hereto as Exhibit A),the City
authorized through Change Order No. 1 to the agreement for addition mowing and grounds
keeping services in an amount not to exceed$6,327.00; and
WHEREAS, such contract agreement provides for the ability to extend such contract for
three(3)additional one(1) year periods, and upon both parties agreement, an annual 2%
increase may be applied for fuel costs; and
WHEREAS,the Board of Aldermen find it is in the best Interest of the City to extend
such contract agreement for 2018 asset forth herein, authorizing and approving the extension
of the contract with Embassy Landscape Group in an amount not to exceed $52,980.00 for the
mowing and landscaping project;
NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE,MISSOURI,AS FOLLOWS:
THAT the contract between the City and Embassy Landscape Group for the mowing and
grounds keeping of the City grounds dated March 3,2015 and the Change Order No. 1 dated
May 5, 2015 are hereby extended for 2016 at a revised annual amount not to exceed
$52,980.00 is hereby accepted and approved; and
FURTHER THAT the Board of Aldermen hereby,approves the renewal agreement,
attached hereto in Its substantial form, and authorizes the Mayor to sign on behalf of the City;
and
FURTHER THAT the Mayor, City Administrator and other appropriate City officials are
hereby authorized to execute all documents necessary to carry out the terms and conditions to
comply with the intent of this Resolution and the City Clerk is authorized to attest thereto.
PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of
the City of Riverside, Missouri,the L day of March, 2016.
t—. J
Kathleen L. Rose
A T: "
Ity lark
REBOWTION NO. R-MS-M
A RESOLUTION AUTHORIZING AND AWARDING THE CITY MOWING AND GROUNDS
KEEPING CONTRACT FOR 2015 TO EMBASSY LANDSCAPE GROUP IN AN AMOUNT
NOT TO EXCEED$4014.00
WHEREAS,the City of Riverside, Missouri Issued an invRation to bid to contractors far
mowing and grounds keeping for the City of Riverside; and
WHEREAS,ons written bid was received from vendors for the mowing and grounds
keeping protect;and
WHEREAS,the ptachaskmg policy adopted by this City provides for award of a bid to the
lowest responsible bidder with due consideration ghw to the quality of previous performance of
On contractor ss well as the quality of service and product for We perticuler use required;and
WHEREAS,following an krveftation of services and references, oW has
recommended award of the bid to the Embassy Landscape Group as the lowest responsible
bidder, and
WHEREAS,the Board of Aldermen find It Is in the best Interest of the City to authorize
and approve the bid with Embassy Landscape Group in an amount not to exceed!45,814.0
for the mowing and landscaping project.
NOW,THEREFORE. BE IT RESOLVED BY THE BOARD OF ALDERIIIEN OF THE
CITY OF RIVERSIDE,MISSOURI,AS FOLLOWS:
THAT the bid of Embassy Landscape Group for the mowing and grounds keeping of the
City grounds in an amount not to exceed$45,814.00 is hereby accepted and approved;and
FURTHER THAT the City Administrator,Mayor and/or Finance Director ars hereby
suRwrhod to execute all documents necessary to carry out the terms and condition@ of such
contract and the City Clerk Is aufh ut wd to-Iles!thereto.
PASSED AND ADOPTED by tin Board of Aldermen and APPROVED by the Mayo of
the City of Riw dds, Missouri,8rs ald_wday of March,2015.
Mleflor Kathleen L Roft
RESOLUTION NO. R-2015.020
A RESOLUTION AUTHORIZING A CHANGE ORDER TO THE CITY MOWING AND
GROUNDS KEEPING CONTRACT WITH EMBASSY LANDSCAPE GROUP IN AN AMOUNT
NOT TO EXCEED$6,327.00
WHEREAS, the City of Riverside, Missouri awarded a contract to Embassy Landscape
Group in an amount not to exceed $45,614.00 for mowing and grounds keeping for the City of
Riverside; and
WHEREAS, the City now desires to add additional mowing and grounds keeping
services; and
WHEREAS, the Board of Aldermen find it is in the best interest of the City to authorize a
change order in an amount not to exceed $6,327.00.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
THAT the change order of Embassy Landscape Group for additional mowing and
grounds keeping of the City grounds, a copy of which is attached hereto and incorporated
herein, in an amount not to exceed $6,327.00 is hereby accepted and approved; and
FURTHER THAT the City Administrator, Mayor and/or Finance Director are hereby
authorized to execute all documents necessary to carry out the terms and conditions of such
contract and the City Clerk is authorized to attest thereto.
PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of
the City of Riverside, Mrssoun the _k day of May, 2015.
Mayor Kathleen L. Rose
ATTEST
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