HomeMy WebLinkAbout1581 Kansas City Area Transporation Authority 2018 Contract KCATA BILL NO. 2018-009 ORDINANCE NO.
AN ORDINANCE AUTHORIZING AND APPROVING A CONTRACT FOR TRANSIT
SERVICE BY AND BETWEEN THE KANSAS CITY AREA TRANSPORTATION
AUTHORITY AND THE CITY OF RIVERSIDE, MISSOURI IN AN AMOUNT NOT TO
EXCEED $15,828.00
WHEREAS, the City of Riverside (the "City) is a city of the fourth class, with the
authority pursuant to Chapter 70 of the Revised Statutes of the State of Missouri to enter
into agreements with other political subdivisions; and
WHEREAS, the Kansas City Area Transportation Authority ("KCATA") is a body
corporate and politic and a political subdivision of the states of Missouri and Kansas with
the authority to enter into agreements with other political subdivisions; and
WHEREAS, a sound, efficient and viable public transportation system is essential to
the socioeconomic well being of the Kansas City Area Transportation District(hereinafter
referred to as the"District"), including the Counties of Cass, Clay, Jackson, and Platte in
Missouri, and the Counties of Johnson, Leavenworth, and Wyandotte in Kansas; and
WHEREAS,the KCATA is a public agency authorized by law to plan, own, operate,
have and generally deal with public transportation systems and facilities in the District; and
WHEREAS,the City desires to promote the convenience, comfort, prosperity,
general interests and welfare of its citizens; and
WHEREAS, the City of Riverside desires to enter into an agreement with the
KCATA for transit services as set forth in Exhibit"A" attached hereto and incorporated
herein by reference.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF
THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
SECTION 1 -APPROVAL OF CONTRACT. That the Contract for Transit
Services by and between the Kansas City Area Transportation Authority and the City of
Riverside, Missouri, in substantially the same form attached hereto as Exhibit A is
hereby authorized and approved in an amount not to exceed $15,828.00.
SECTION 2 - EXECUTION OF CONTRACT. That the Mayor or City
Administrator is authorized to execute the Contract and all documents necessary to the
performance thereof, and the City Clerk is authorized to attest to the same.
SECTION 3—REPEAL OF ORDINANCES IN CONFLICT. All ordinances or
parts of ordinances in conflict with this ordinance are hereby repealed.
SECTION 4—SEVERABILITY CLAUSE. The provisions of this ordinance are
severable and if any provision hereof is declared invalid, unconstitutional or unenforceable,
such determination shall not affect the validity of the remainder of this ordinance.
BILL NO. 2018-009 ORDINANCE NO. IS 8 1
SECTION 5— EFFECTIVE DATE. This ordinance shall be in full force and effect
from and after the date of its passage and approval.
BE IT REMEMBERED that the above was read two times by heading only,
PASSED AND APPROVED by a majority of the Board of Aldermen and APPROVED by
the Mayor of the City of Riverside, Missouri, this 20t' day of February, 2018.
Mayor Kathleen L. Rose
iLS4' t
TTEST'
Robin Nncpid, tjty Clerk
Twelve-Month Contract
Jan. 1 —Dec.31,2018
KANSAS CITY AREA TRANSPORTATION AUTHORITY
Contract for Transit Service
RIVERSIDE,MISSOURI
THIS CONTRACT, entered into this day of�C� 201 by and between the
KANSAS CITY AREA TRANSPORTATION AUTHORITY ereinafber referred to as the
"KCATA"), a body corporate and politic and a political subdivision of both the States of Missouri and
Kansas and the CITY OF RIVERSIDE, MISSOURI (hereinafter referred to as the"Community").
WITNESSETH:
WHEREAS, a sound, efficient and viable public transportation system is essential to the
socioeconomic well being of the Kansas City Area Transportation District(hereinafter referred to as
the "District"), including the Counties of Cass, Clay, 3adcson, and Platte in Missouri, and the
Counties of 3ohnson, Leavenworth, and Wyandotte In Kansas; and
WHEREAS, the KCATA is a public agency authorized by law to plan, own, operate, have and
generally deal with public transportation systems and facilities in the District; and
WHEREAS, the Community desires to promote the convenience, comfort, prosperity, general
interests and welfare of its citizens,and
WHEREAS, the public transportation facilities and services of most immediate concern are those
estimated to be provided by the KCATA at a deficit, described generally In amounts and, more
specifically, by formula set fort in Amendment "A" adopted In 3anuary, 1976, modified in August,
1977, revised in January, 1983,and in December 1997.
NOW, THEREFORE, for and in consideration of the premises and the mutual covenants herein
contained,the parties hereto agree as follows:
1. The Community requests public transportation services (hereinafter referred to as "Contract
Service", set forth in Attachment "B", be operated by the KCATA for the period January 1,
2018 through December 31, 2018.
2. The level of service as generally set forth in Attachment "B" shall not be changed or be
modified without the consent of the Community.
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3. The computations and, more specifically, the formula contained in Attachment"A" attached
hereto and made a part hereof, are the accepted methods for the determination of the
estimated deficit of the Community.
4. The KCATA and the Community estimate the Community's total payment for the service
(hereinafter referred to as "Local Share") to be $15,828. This estimate is based on the
following components of cost and revenue to be applied to the Agreement:
Service Cast $ 22,843
Federal&State Assistance $ (6,203)
Passenger Revenue $ (2,300)
Estimated Total Deficit $ 14,340
Local Operating Contribution $ 14,340
Local Capital Contribution t 1,458
Total Local Share $ 15,828
S. It is the understanding of the parties that, notwithstanding any provision of this Agreement,
the mandmum obligation of the Community under this Contact shall be the sum of
$15,828. If the actual total deficit and other factors (i.e. early termination or lowering of
service level) are such that the KCATA deems the full Local Share is not required, the
KCATA shall require payment of less than the Local share, or reimburse the Community for
a portion of the Local Share previously paid.
6. The method of payment of the Local Share provided for in Paragraph "4" is as follows:
a. The Community's monthly Local Share will be one-twelfth of the Community's
portion of the estimated total deficit amount for the twelve-month period.
b. The KCATA will invoice the community for 90% of Community monthly Local Share
by the 15th of the month preceding the month service will be provided. The
Community is required to remit 90% of the monthly Local Share by the first of the
month service will be provided.
C. By the 20th of the month following the month in which service was provided, the
KCATA will provide the Community with reports showing service capital and
operating costs and revenue for Contract Services. The report will also provide a
reoondliation of subsidy amounts with the advance payment provided to in Sub-
paragraph "b". The report will detail Local Share and Federal and State Share
amounts used to cover the month's service deficit. Any balance of Local Share
subsidy required by the reconciliation will be invoiced at this time, to be paid within
ten days.
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d. For the month of December, the monthly report and reconciliation provided for in
Sub-paragraph "c" will not be prepared until the completion of the KCATA's annual
audit.
7. When the estimated total deficit of $14,340 is reacted, KCATXs obligation to fumish
services shall terminate. The Community and KCATA may mutually agree to amend this
Contract to provide additional operating subsidy or to adjust the level of service so that the
cost of such service will not exceed the contractual subsidy.
S. If for any reason the KCATA is unable to obtain the federal or state assistance (the Federal
and State Share), as provided for in Paragraph "4" of this Contract, the Community will be
immediately notified and this contract will be amended to provide additional Local Share
subsidy or to adjust the level of service. If a satisfactory amendment is not agreed to after
a reasonable period, KCATNs obligation to furnish services will terminate.
9. The KCATA shall Indemnify, save and hold the Community harmless from any and all
damage, loss or liability of any Idnd whatsoever arising out of this Contract, including, but
not limited to, any loss occasioned by reason of any injury to property or third persons
occasioned, in whole or in part, by any act, omission, neglect or wrongdoing of the KCATA,
or any of its officers, agents, representatives or employees. At its own cost and expense,
the KCATA will defend all losses arising therefrom.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed as of the
day and year first above written.
KANSAS CITY AREA TRANSPORTATION AUTHORITY
By
Daniel Serda, Chairman of the Board of Commissioners
ATTEST
By: G
CITY A¢ DE, MISSOURI
9.)
By:�
City ministta r
ATTEST:
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ATTACHMENT W
REVENUE AND COST ALLOCATION PROCEDURES
Operating Expense and Revenue
The procedure to be used in determining passengers, direct operating expenses, indirect operating
expenses,farebox revenue,and estimated loss for transit service shall be as follows:
A. Passenger: and Revenue - The number of passengers and the amount of revenue
reported will be derived from electronic farebox reports.
1. Revenue figures are computed as follows:
a. TSI Fare Revenue is the total farebox revenue plus pass sales proration.
b. Pass Sales proration for a line is the Pass Sales Revenue multiplied by a pass
utilization factor as determined by data from electronic fareboxes.
2. Passenger types-definitions
a. Intra-city passenger - a passenger boarding and alighting in the same
jurisdiction.
b. Inter-city passenger- a passenger who boards in one jurisdiction and alights
in another.
3. Computation of intercity and intracity passengers
a. Intra-city passengers for each subsidizing jurisdiction will be determined by
multiplying total passengers by the appropriate intra-city passengers ratios
as determined by periodic activity c hecim. An intra-city passenger ratio is
the ratio of passengers who both board and alight a bus within that
community to total route passengers on the line.
b. Inter-city passengers for the route will be determined by subtracting the
intra-city passengers from the total route passengers.
B. Direct Operating Expenses- Each route shall be charged direct labor and benefits on the
basis of scheduled pay hours(including allowances, spread, guarantee, and overtime)times
the fully burdened operator cost per hour of service for each type of bus used
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(Large, Small, or Metroflex). Each route shall be charged fuel and tire expense for the same
type of bus used (Large, Small or Metroflex) in the proportion of route miles per type of bus
to total system miles for the same type of bus.
C. Indirect Operating Expenses - Indirect operating expenses shall be allocated to each
route on the ratio of route miles to total system miles for the same type of bus used (Large,
Small, or Metroflex). Indirect operating expenses include all expenses except direct labor
and fuel and tire expense, such as maintenance cost, vanpool operations, administrative
and overhead expense, and a contribution to self-insured reserves for revenue vehicle and
workers compensation.
D. Estimated Net Income or Loss - Intra-City Routes- Estimated net income or loss for
each route shall be calculated by subtracting total fare revenue for each route from the total
operating expenses for each route.
E. Allocation of Net Income or Loss on Inter-City Routes.
1. Suburban Express Routes
a. A suburban express route is a route or portion of a route that is designed to
serve inter-city passengers and suburban community intra-city passengers,
and does not serve Kansas City, Missouri, intracity passengers.
b. Net income or net losses of intercity routes shall be prorated among the
subsidizing jurisdictions by calculating the net loss per passenger (total
operating expense less total fare revenue) and then multiplying the net loss
per passenger by the number of passengers boarding in each jurisdiction.
2. Local Service Inter-City Routes
a. A local service inter-city route is a route designed to serve Kansas City,
Missouri, intra-city passengers, as well as inter-city passengers and suburban
community intra-city passengers.
b. Revenue shall be credited among subsidizing jurisdictions by assigning intra-
city passenger revenue to the jurisdiction in which the trips are made. Inter-
city passenger revenue shall be assigned by calculating the revenue per
Inter-city passenger and then by multiplying the revenue per inter-city
passenger by the number of inter-city passengers boarding in each
jurisdiction.
C. Operating costs shall be allocated among subsidizing jurisdictions as follows:
(1) Direct labor costs shall be allocated on the basis of operator cost per
hour of service multiplied by the actual time operated in each
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jurisdiction.
(2) Fuel and tire expense in the proportion of miles in each jurisdiction to
total system miles.
(3) Indirect operating expense in the proportion of miles in each
jurisdiction to total system miles.
d. The Net Income or Loss for each jurisdiction is calculated as the sum of
direct labor cost, fuel and fire expense, and indirect operating expense, less
passenger revenue credit
F. Capital Expense - Each jurisdiction will be charged capital expense, prorated on
community miles to system miles,to be used for the acquisition of buses,facilities and other
equipment. The capital charge may be used for the purchase of vans for a vanpool
operation that will facilitate in providing a regional transit system. Such vanpool operation
must provide service to or from the Community that is reasonable when compared to the
amount of the Communitys capital contribution for the vans.
G. Enclave Communities - Local service inter-city routes operating from a part of Kansas
City, Missouri,through another jurisdiction and into another portion of Kansas City, Missouri,
will be treated differently for the allocation of Net Income or Loss. The Net Income or Lass
for the intermediate (endave) jurisdiction will be based on 50% of the calculated cost for
that jurisdiction per Item "F'. The remaining 50% of the calculated cost within the
intermediate jurisdiction will be allocated to Kansas City, Missouri.
H. For Service Implernented After December 31, 1997 — Service implemented after
December 31, 1997,that is above the service level that exists as of December 31, 1997, will
be allocated costs as slated in other sections of this Appendix, except for Indirect Operating
Expenses. Indirect Operating Expenses shall be allocated to such service based on 45
percent of the ratio of route miles to total system miles for each type of bus. Indirect
Operating Expenses include all expenses except direct labor and fuel and fire expense; such
as maintenance cost, vanpool operations,administrative and overhead expense, etc.
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ATTACHMENT•B•
CITY OF RIVERSIDE
CONTRACT SERVICE
Route#231- Riverside/Antioch Connector
The KCATA agrees to furnish the following transit service to the City of Riverside via route
#243-Riverside/Antioch Connector:
• Twenty-three (23) trips each weekday, of which eleven (11) are eastbound and twelve
(12) are westbound during the time period of 6:46 a.m. to 6:12 p.m. The route will
make scheduled transfer connections with multiple bus routes at the KCATA Antioch
Center park-and-ride facility.
• Route #231 will serve Riverside via NW Gateway, Vivion Road, and High Drive(to access
Riverside Community Center and City Hall).
Full Fare: $1.50
Reduced Fare: $0.75
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BOC
Agenda Item#7k-1
December 20,2017
TO: Chair and Board of Commissioners
FROM: President/CEO
COMMUNITY CONTRACT—CITY OF RIVERSIDE
Background KCATA's service contract with the City of Riverside expires at the end of December 2017. A
new contract has been proposed for the City based on the calculated cost increases from
the 2018 KCATA Annual Budget. A one-year contract for the period beginning January 1,
2018 and extending through December 2018 has been proposed to the City of Riverside.
Service levels will consist of the following:
Route#231-Riverside/Antioch Connector
• Twenty-three (23) trips each weekday, of which eleven (11) are eastbound and
twelve (12) are westbound during the time period of 6:46 a.m. to 6:12 p.m. The
route will make scheduled transfer connections with multiple bus routes at the
KCATA Antioch Center park-and-ride facility.
• Route#231 will serve Riverside via NW Gateway, Vivion Road, and High Drive (to
access Riverside Community Center and City Hall).
The service requires a local share of$15,828.00
Recommendation The Board of Commissioners will be ask to authorize a one-year agreement effective
January 1, 2018 with the City of Riverside, Missouri for transit service at a local cost to the
community of$15,828.00.
Robbie Makinen,President/CEO
RM/cf
Attachment: Contract
RideKC MEMO
TO Greg Mills, City Administrator
FROM Chuck Ferguson, Vice President Regional Planning, KCATA
DATE January 30, 2018
RE Riverside Annual Transit Service Contract
I apologize, Mr. Mills,for the delay in sending out the 2018 Transit Service contract. We had a glitch in the initial
processing of the document, and had to update a couple of items and get it re-signed by the appropriate KCATA
representation.
As you can see from the 2018 contract cost,there is an increase of$831 over the 2017 cost. The primary reason
for the increase is a lesser amount of Missouri State Transit Funding availability.
On a more positive note,some staffing adjustments within the Regional Planning and Economic Development
Department has allowed us to assign an individual to a more active role in our liaison work with community
partners. BJ Garcia, one of our Senior Operations Managers, is now working in our Department and will be
reaching out to you soon to schedule a meeting to discuss the existing transit services for Riverside, and see what
other opportunities exist for the KCATA to assist with.
Please return a signed copy of the enclosed contract to my attention at the attached business card address.
Kansas City Area Transportation Authority
1701 West 56 Highway, Olathe, KS 66061 • 816.221.0660 • RideKC.org