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Home My WebLink About2007-050 - Agreement with US Engineering;. ~ ~ BILL N0.2007-50 ORDINANCE N0.2007-50 AN ORDINANCE AUTHORIZING THE CITY OF RIVERSIDE TO ENTER INTO A SERVICE AGREEMENT WITH U.S. ENGINEERING COMPANY WHEREAS, The City of Riverside solicited for proposals for HVAC repair and maintenance work for the City Hall and Public Safety building, and WHEREAS U.S. Engineering Company, ("Service Provider"), desires to provide services for HVAC repairs and maintenance ("Services"), to the City Hall and Public Safety buildings; and WHEREAS, the City of Riverside desires to keep its facilities in a well maintained condition. NOW, THEREFORE, BE IT ORDAINED, by the Board of Aldermen of Riverside, Missouri, as follows: Section 1. The City of Riverside has determined that HVAC repairs are needed for the City Hall and Public Safety buildings and shall pay to the Service Provider for the provisions of the Services to the City, pursuant to the proposal, Exhibit A, which is attached and hereby included by reference, and is approved, in an amount not to exceed Six Thousand Two Hundred Seventy Eight Dollars and No Cents ($6,278.00). Section 2. The City of Riverside shall pay to the Service Provider for the provisions of the Services to the City for a one year maintenance agreement pursuant to Exhibit A, which is hereby approved, in an amount not to exceed Four Thousand Two Hundred Thirty Two Dollars and No Cents ($4,232.00). Section 3. The Mayor, City Administrator and City Clerk are authorized and directed to execute the Service Agreement with such changes as such officer shall approve, execution of such document being conclusive proof of such approval. The Mayor, City Administrator and City Clerk are each authorized and directed to perform all the acts and execute any other documents necessary or desirable to effectuate the intent of this Ordinance Section 4. This Ordinance shall take effect immediately. Passed this 15~' day of May, 2007. ~~ Mayor Kathleen L. Rose i. ..~ ~ .. 4- •) 03/11/2007 12:17 FAK 6167519205 US ENGR. SERVICE DEPT. SINCE 1693 f~ 005/009 U.S^ ~~R.i~~GG~i~~ iJ"~R11~F~~~ 3433 Roanoke Road ^ Kanses City, MO 64 1 1 1-3726 • (876) 753-6969 • FRX X619) 931-x773 May 11, 2007 Mr. Dale bickson Shafer Kline & Warren 2940 Main Streot Kansas City, MO 64108 RE: Riverside Public Safety Maintenance Proposal Dear Dale; U.S. Engineering Company is pleased to quote the Maintenance Agreement far the City of Riverside Public Safety buildings, Eouinment • RTU-1 AAON • RTU-2 AAON • RTU-3 AAON • RTU-4 AAgN • RTU-1 Trane • RTU-2 Vane • CRAC-1 Liebert + CU-1 Liebert • MAU-1 Reznor • Fourteen (14) Crreenheck Exhaust Fans Exhaust Fan Inspection • Inspect pulleys • Inspect belts for wear and proper tensicn (change annually) • Lubricate unit as required • Check operation of controls • Verify fan for proper operation RTU: Inspection • Disconnect and verify proper operation • Check condenser fan for unusual bearing wear T ,~ t .. `~ 06%11/2007 12:17 FAY 81E7519205 US ENGR. SERI+ICE DEPT. May 11, 200 lvlr. Dale Dickson Page 2 • Verify operation of all fans; check fan blades • Clean finned surfaces on condenser coil - - _ ~_ Wash.coils-once_a year -_ -- - _ _ _ _ _ _ __ - • Inspect condenser coil for damage • Change filters (twice a year) • Inspect cooling coil • Clean (annually); inspect condensate pans and drains • Inspectltighten ail electrical connections + Inspect all contactors • Inspect compressor for refrigerant and oil leaks • Cheek compressor oil level • Check compressor's refrigerant charge • Inspect main air fan blades • Lube bearings on fan -motor assembly • Check housing clearance on fan -motor assembly • Replace belts (annually) • Test safety and operating controls • Sequence test unit -operation inspection • Check and retard evaporator temperature drop • Check and record suction pressure/discharge/superheat • Check and record amps and volts on compressors and motor • Cheek low ambient controls • Check dampers and linkage for binding -economizer • Review reports and repairs needed with the customer ~,'OritTOlS S • Verify communicatioti to all Alerton Controllers. • C?perate all equipment to verify that equipment responds to commands from the control system. • Check RTU and panel controllers for corrosion (excludes VAV controllers). The periodic inspections will be provided for a total price of Four Thousand Two Hundred Thirty Two Dollars ($4,232,00) per year billed in 2 installments of Two Thousand One Hundred Sixteen Dollars ($2,116.OD) each, within 30 days of each inSpeGtivn, All inspections will be made during our regular working hours, 8:(10 AM to 4:3Q PM, Monday through Friday. Emergency service is available 24 hours a day, seven days a week, After hours is available by dialing 816-753-698Q, in addition, you will be given a list of telephone numbers to assist you in obtaining emergency service, should it be required. I~j 006/008 T ..~ ~ .. .1 03/11/2007 12:17 FP, 1. 816751920 US ENGR. SERVICE DEFT. f~007/008 May 11, 2007 Mr. bale biakson Page 3 Minor repairs recommended by our inspecting serviceman will be discussed with you ar ourrepresentative, and, upon approval, will be made immediately. -_ - - - " - - ~ - - - - Recotntnended mayor repairs or alterations will be reviewed by our service supervisor with the inspecting serviceman, and a complete report with estimated costs and potential benefits will be given to you No work will be done without yourprior approval. All parts, lubricants, equipment, supplies, drayage, and other costs will be billed at our cost actual plus 33113% profits. Fi] and belts a included ' contract 'cin . .All labor, except for those items included in the inspections, will be billed at our standard rates for regular or overtime work, as applicable. Our current standard rates for contract customers are as follows: Regular Time S 85.75 per hour Applies $:ODAM to 4:3DPM, Mon thru Fri Weeknight Overtime 5117.0 per hour Applies 4:301?M to 8:OOAM, Mon PM thru Pri AM Weekend Overtime $143.OD per hour Applies 4:30PM Pri thru H:OOAM Mon & Holidays As a contract customer, we will extend these razes to you for plumbing and refttigeration service also, These contract rates nosy change in the future, but you will be notified in advance .of any change. We will not be held liable for loss or damage, direct or consequential, arising from, or out of, the operation of the equipment or failure to operate, or failure of any apparatus, ar its controls, or for material or labor delays, or for obsolescence, unless such loss or damage is due to the direct action or neglect of U.S. Engineering Company personnel. We shall not be responsible for damage caused by lightning, power failure, or any other electrical damage caused by malfunction of electrical distribution system. 'We shall not be liable for damage caused by abuse, misuse, negligence, or work performed by others. All applicable taxes are the responsibility of the owner, A current insurance certificate is available upon request, Payment shall be net upon receipt of invoice. We reserve the right to discontinue service any time payments have not been made as agreed. Tn the event you fail to pay any sums under this contract 30 days from date of invoice, you agree to pay a monthly service charge equal to 1,5% of the amounts due; you further agree to pay all sums and expenses incurred by U.S. Engineering Company (including reasonable attorneys' fees and court costs) in the collection of sums due hereunder. ' ~ 05%11/2007 12:16 FAH 8167519205 US ENGR. SERVICE DEPT. ~ 008/008 May l 1, 2007 Mr. Dale Dickson Page 4 This agreement becomes effective an the date accepted by you, and shall remain in effect until terminated by either party notifying the other party in writing 30 days prior to the - _ _- cancellation, -_ _ - _ _ - - _ - - _ .- _-__ - _ _-- Respectfully submitted, U.S. ENGINEERINC"i COMPANY /%' Kevin Small Project Manager ACCEPTANCE: ~~j~~.. The abrne proposal is hereby accepted this .~_ day of , 2007, with the understanding that there are no agreements or understands s other than as D SI ATURE TITLE T „ ..i r .. CITY OF RIVERSIDE POLICY REPORT DATES/10/07 PREPARED BY: _~ h~ ~A. Rupp REVIEWED BY: Davi lackburn HVAC Problems in City Hall and Public Safety Buildings BACKGROUND Attached; please find one of three solicited proposals for repairs to City Hall and the Public Safety Building HVAC systems including an annual controls maintenance agreement. There have been climatically oriented problems in certain work areas as well as the Public safety fire bays. Shafer, Kline, & Warren Engineering [SKW] firm was contracted by Riverside to perform trouble shooting analysis. That analysis was done and based upon SKW findings proposals were prepared for the repairs of ide~ified problems and parameters for submitting an annual maintenance contract were included in the request for proposals. Of three contacted firms, two responded with proposals, the Fagan Company and U.S. Engineering. Fagan Company $5824 repairs, maint/controls $10,828 = $16,652 U.S. Engineering $6278 repairs, maint/controls $ 4,232 = $10,510 The package price difference is ................................... $ 6,142 with U.S. Engineering being the lowest overall bid. ACTION OPTIONS 1) Approval of the proposal from U.S Engineering Company cost of $10,510. 2) Do not approve the proposal from U.S Engineering Company cost of $10,510. 3) As the Board of Aldermen deems appropriate. STAFF RECObIl~DATION: Shafer, Kline, & Warren Engineering and Staff recommend approval both proposal items for U.S Engineering Company. POLICY: The Board of Aldermen must approve all expenditures. BUDGET IMPACT: The HVAC repairs will be charged to the Capital Projects line item 21-5023-530-00 current balance $125,000, and the HVAC Maintenance will be charged to the Administrative Building Maintenance Line item 10-5-111-478-00 currently is over budget on the line item but not the cost center in the 2006/07 budget. T' i i ' I 1 '~