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Home My WebLink About2007-059 - Service Agreement with NSPJ.' r BILL N0.2007-59 ORDINANCE N0.2007-59 AN ORDINANCE AUTHORIZING THE CITY OF RIVERSIDE TO ENTER INTO A SERVICE AGREEMENT WITH NEARING, STAATS, PRELOGAR AND JONES ARCHITECTS, INC ("NSJP".) WHEREAS, Nearing, Staats, Prelogar and Jones Architects, Inc. is in the business of providing professional services, including but not limited to landscaping design services (the "Services"); and WHEREAS, the City of Riverside, Missouri (the "City") has determined that the City requires the Services for certain public improvement projects, and that such Services are for a public purpose, and the City desires to retain Nearing, Staats, Prelogar and Jones Architects, Inc. to provide such Services; and WHEREAS, the City has negotiated with Nearing, Staats, Prelogar and Jones Architects, Inc. and the City and Nearing, Staats, Prelogar and Jones Architects, Inc. have reached an agreement (the "Agreement") concerning the provision of, and payment for, such services. follows: NOW, THEREFORE, BE IT ORDAINED, by the Board of Aldermen of Riverside, Missouri, as Section 1. The City of Riverside shall enter into the Agreement, to be substantially in the form attached hereto as Exhibit A, with Nearing, Staats, Prelogar and Jones Architects, Inc., whereby Nearing, Staats, Prelogar and Jones Architects, Inc. will provide Services specified in the Agreement, and as consideration for such Services the City shall pay fees described in the Agreement not to exceed an amount of Forly-Nine Thousand Nine Hundred Sixty Dollars and No Cents ($49,960). Section 2. The Mayor and the City Clerk are authorized and directed to execute the Agreement, execution of such document being conclusive proof of such approval. The Mayor, City Clerk, and City Administrator are each authorized and directed to perform all acts and execute any other documents necessary or desirable to effectuate the intent of this Ordinance. Section 3. The sections, paragraphs, clauses, and phrases of the Ordinance are severable and if any portion of the Ordinance is declared unlawful by the valid judgment, decree, or injunction order of a court of competent jurisdiction, such ruling shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of the Ordinance and all provisions of the Ordinance not specifically declared to be unlawful shall remain in full force and effect. Section 4. This Ordinance shall take effect immediately. Passed this ~ day of June, 2007. ATTE Ci Clerk May Kathleen L. Rose i NSP _ N E A R I N G S T A A T S P R E L O G A R & J ONE S ARCHITECTS June 5, 2007 Mr. Brent Miles Director of Planning and Economic Development 2950 NW Vivion Rd. Riverside, Missouri 64150 Re: Agreement for Landscape Architectural Design Services NW Gateway Ave. Streetscape and City Entry Signage City of Riverside, Missouri Dear Brent: A I A C H A R T E R E D It is our pleasure to submit the following proposal for landscape architectural design services by Nearing Staats Prelogar & Jones Architects, (NSPJ) for the City of Riverside, (Client) for the above referenced project, a proposed Streetscape master plan for parts of NW Gateway Ave., highway 69 enriy to NW Platte Road, and the south side of Highway 69 along the Gateway Park located in the City of Riverside, Missouri-: This proposal is subject to the attached General Provisions which are incorporated by this reference. A. SCOPE OF SERVICES: Task 1 -Preliminary Streetscape Concepts Services: NSPJ will attend one meeting with the Client to discuss project design issues. NSPJ will visit the site to identify existing opportunities and constraints. NSPJ will prepare an overall preliminary Streetscape master plan for the study areas. The plan will depict city identification opportunities at the entrances/intersections/gateways, the improvements to the linkages between, and necessary considerations at each site based on coordination with the City of Riverside comprehensive master plan recommendations. NSPJ will prepare material palette boards to illustrate construction material combinations and themes. NSPJ will prepare at least two to three preliminary design concepts for each of the proposed study areas. The study areas are: -I-29 /Skyline entry at NW Gateway Ave -Intersection of NW Vivion Rd & NW Gateway Ave. (SW corner `welcome plaza') -NW Vivion Rd. linkage between the `welcome plaza' and City Hall -Riverway Blvd. from southbound 69 highway ramp to NW Platte Rd. -South side of 69 highway along Gateway Park including the existing detention area Riverside Streetscape Design Page 1 of 5 June 5. 2007 3515 W. 75THST.,STE.201 ~~ w~vw.nspjarch.com PRAIRIE VILLAGE, KANSAS 66208 ^ PHONE 913.831.1415 FAx 913.831.1563 i NSP N E A R I N G S T A A T S P R E L O G A R & J ONES A I A C H A R T E R E D ' ARCHITECTS These free hand drawn plans and sketches will explore the use of monuments, water features, signage, lighting, landscaping, paving, berms, screening concepts, streetscape furniture, and ,walking trails/open space/recreational connections to create a `Riverside' theme. The concept recommendations will provide a visually cohesive design through the consistent use of thematic materials and the repetition of design style: scale, proportion, massing of hardscape: signage, lighting, paving and walls; and landscaping. All plans will be prepared utilizing base information provided by the Client. Base information will include: legal description of the property; bearings and distances for all property boundaries,. existing and proposed right-of--way dedications, easements, and any other publicly dedicated land; location of existing and proposed utilities; topography (contours at one or two foot intervals); one hundred year floodplain location; existing wetland delineation; and location of any environmental hazards. This information shall be supplied to NSPJ in an AutoCAD format. It is the responsibility of the Client or Client's other consultants to furnish NSPJ with any updates or revisions regarding base information provided to NSPJ in a timely manner. NSPJ will attend two meetings with the Client to review and discuss the preliminary designs and the streetscape master plan and identify which concepts to further explore and refine. Upon review of the prelilinary concepts NSPJ will prepare a preferred concept plan utilizing parts of each plan or preferred. solutions as directed by the client. NSPJ will present the preferred concept plan to the client at one meeting. Work Products: • Preliminary streetscape Master Plan (one set of reprographic prints) • Material theme and palette boards (one set of reprographic prints) • Preliminary Design Concepts (one set of reprographic prints) • Preferred Concept Plan (one set of reprographic prints) Task 2 -Streetscape Master Plan and Final Design Services: NSPJ will prepare a Streetscape Master Plan to delineate the streetscape projects proposed and their context to the overall Riverside transportation system. NSPJ will refine the preliminary design concepts for the study areas into AutoCAD final design plans including site plans identifying general locations of proposed improvements, landscape massing, materials, perspective sketches, and site sections. Working with the City, NSPJ will prepare preliminary cost projections for each of the study areas and a phasing plan. NSPJ will prepare one color- rendered, board-mounted prints of the Master plan, material palette board, and final design for each study azea for use during design presentations and informational meetings. Riverside Streetscape Design June 5, 2007 ~~ ~~ Page 2 of 5 i i ~ °f NSP N fi A R I N G S T A A T S P R E L O G A R & J ONES A I A C H A R T E R E D ARCHITECTS NSPJ will attend three meetings with the Client to review and discuss the Streetscape Master Plan, final design plans and cost projections. Work Products: • Streetscape Master Plan (one set of reprographic prints) • Refined Study Area Final Design Concepts (one set of reprographic prints) • Preliminary Cost Projections and Phasing Plan (copies as requested) • Color Rendered Plans (one set of board mounted prints) • Material Palette Board (one board mounted print) Task 3 -Review Meetings, Coordination, and Revisions On Call Services: NSPJ will attend Planning Commissions, City Council meetings, and additional meetings with the Client, Client's other consultants, local planning staff, or others on an on-call basis. NSPJ will provide assistance to the Client for completing construction plans on an on-call basis, The Client is responsible for all necessary fees and any other development information associated with submitting the preliminary plans. NSPJ will prepare revised drawings on an on-call basis. Work Products: • Memos and revised drawings (as requested) B.SCHEDULE NSPJ is prepared to initiate the services described herein upon your notice to proceed. These services can be completed in six to eight weeks dependent on Client review and meeting schedules. C. ESTIMATED FEES AND EXPENSES For performing the Services identified within Section A -Scope of Services (excluding Task 3), the Client shall pay NSPJ a lump sum amount of $49,960.00. NSPJ may alter the compensation distribution between individual phases, tasks or work assignments to be consistent with the Services actually rendered, within the total lump sum amount. The basis of the lump sum amount is as follows: Estimated Fees by Task Task 1 -Preliminary Streetscape Concepts Task 2 -Streetscape Master Plan and Final Design Total Fee (excluding Task 3 and reimbursable expenses) Riverside Sheetscape Design June 5, 2007 r Budget $ 20,980.00 $ 28,980.00 $ 49,960.00 Page 3 of 5 i i NSP N E A R I N G S T A A T S P R E L O G A R & J ONES A I A C H A R T E R E D ARCHITECTS The lump sum includes compensation for the Services, subconsultant costs, if any, and appropriate factors for labor, overhead and profit. Reimbursable Expenses are not included in the lump sum amount and are in addition to the above stated hemp sum fee and are reimbursable at cost times a multiplier of 1.1. These expenses include, but are not limited to: printing/duplication, long-distance telephone/fax, photographic supplies and processing, graphic materials, travel, and delivery. Mileage will be billed at the current IRS-approved rate. Although NSPJ recognizes and accepts the ordinary risks and/or benefits of a lump sum fee structure, the parties agree to negotiate adjustment of the lump sum amount if there has been, or is to be, a material change in the: (a) scope, complexity or character of the Services or the Project; (b) conditions under which the Services are required to be performed; or (c) duration of the Services, if a change in the Schedule warrants such adjustment in accordance with the terms of this Agreement. D. ADDITIONAL SERVICES: Any services rendered by NSPJ for Task 3 -Additional Services: Review Meetings, Coordination, and Revisions and beyond those described in Section A -Scope of Services shall be compensated on the following basis: The Client will compensate NSPJ for additional services provided on an hourly basis using the ranges of compensation listed below. Ranges of Compensation Principal Howard Nearing; William Prelogar; Rick Jones: Brick Owens: George A. Higgins and Mark E. Wendlandt: Project Manager Planner/ Landscape Architect N Planner/ Landscape Architect III Planner/ Landscape Architect II Planner/ Landscape Architect I Architect/Designer Administrative/Intern Staff NSPJ, at the request of the Client, including but not limited to the graphics, architectural renderings, Riverside Sheetscape Design June 5, 2007 ^ $120.00 - 170.00 $170.00 per hour $160.00 per hour $120.00 per hour $84.00 - 113.00 $90.00 - 125.00 $70.00 - 90.00 $60.00 - 80.00 $50.00 - 65.00 $75.00 - 90.00 $50.00 - 65.00 may perform additional services related to the project preparation of design guidelines, additional marketing landscape planting design, construction drawings, and Page 4 of 5 l,I i ,' .. ~. NSP N E A R I N G S TAATS P~ R E~ L~ O-+ G AI R~'& JJ O~NcE S A I A C H A R T E R E D construction administration. These and~th~ dd`tI~ rse vloes will be performed by NSPJ as mutually agreed in writing by the Client and NSPJ prior to performance of the services. E. ACCEPTANCE: If the proposed agreement is acceptable to you, please confirm your acceptance by signing both agreements and returning one to NSPJ. Please contact me if you- have any questions. We appreciate your interest in our services and look forward to assisting you with your Landscape Architectural design needs. Sincerely, Brick Owens Principal, Landscape Architect Att: General Provisions Accepted for: CITY OF RIVERSIDE Title _~ Date Riverside Streetscape Design Tune 5, 2007 ~~ ~~ Page 5 of 5 j I 't