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HomeMy WebLinkAbout2006-003 - Service Agreement with Westbrook & Co, Incr ,,~. BILL NO.2006-03 ORDINANCE NO.2006-03 AN ORDINANCE AUTHORIZING THE CITY OF RIVERSIDE TO ENTER INTO AN AGREEMENT FOR SERVICES WITH, AND PAY CERTAIN FUNDS TO, WESTBROOK & CO., P.C. WHEREAS, Westbrook & Co., P.C. ("Contractor") is a professional corporation providing accounting, auditing, and cash-receipts analysis services ("Services"); and City; WHEREAS, Contractor desires to provide such Services and requires funding to provide services to the WHEREAS, the City finds that the provision of the Services is a public purpose and the City has the capability and desire to retain Contractor for the provision of such Services to the City. NOW, THEREFORE, BE IT ORDAINED, by the Board of Aldermen of Riverside, Missouri, as follows: Section 1. The City finds that the provision of the Services contributes to the welfare of the City as well as the economic and social potential of the City and its residents, that the Services are important to the welfare of the City and that the provision of funds to assist in providing such Services are for a public purpose. Section 2. The City of Riverside shall pay Contractor a sum, not to exceed One Thousand Eight Hundred Dollars ($1,800.00), in exchange for his Services pursuant to an agreement (the "Agreement"), in substantially the form attached as Exhibit A, which is hereby approved. Section 3. The Mayor Pro Tem and City Clerk are authorized and directed to execute the Contract, execution of such document being conclusive proof of such approval. The Mayor Pro Tem, City Clerk and City Administrator are each authorized and directed to perform all acts and execute any other documents necessary or desirable to effectuate the intent of this Ordinance. Section 4. The sections, paragraphs, clauses, and phrases of the Ordinance are severable and if any portion of the Ordinance is declared unlawful by the valid judgment, decree, or injunction order of a court of competent jurisdiction, such ruling shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of the Ordinance and all provisions of the Ordinance not specifically declared to be unlawful shall remain in full force and effect. Section 5. This ordinance shall to eff ADOPTED AND PASSED THI DAY ATTEST: C CLERK 2006. ~~~~ MAYOR PRO TEM THE CITY OF RIVERSIDE, MISSOURI ~. r L~ I .. _; r "WESTBROOK &, CO., P.C. Certified Public Accountants 205 West Main Richmond, Miasouri 64085 Telephone: (816) 776-3584 KC Line: (816) 470-3584 November 21, 2005 Fax.: (816) 470-7100 www.w estbro okcp a. com David Blackburn, City Administrator City of Riverside 295UNW VivionRoad Riverside, MO 64150 Dear Mr. Blackburn, We are pleased to confirm our understanding of the nanire and limitations of the services we are to provide for th.e City of Riverside. We will apply agreed-upon procedures as listed below to the cash receipts system of the City of Riverside for 'the year ending December 31, 2004. Our engagement to apply agreed-upon procedures will be performed in accordance with standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of the City. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. If after review of the procedures, you deem them inadequate or desire that additional procedures should he performed, you should contact us to revise the procedures. If, for any reason, we are unable to complete the procedures, we will not issue a report as a result of this engagement. Our procedures are as follows: 1. We will request a written document detailing the procedures the City uses to collect -and record the cash receipts received by the City. 2. We will analyze the cash receipt procedures that have been prepared by the City. 3. After analyrcing the cash receipts procedures, we will perform inquires to obtain a further understanding of the cash receipts system as well as answer questions that arise during the analysis of the procedures. 4. Once we have analyzed the cash receipt system and performed inquiries: we will inform the City of the weaknesses that came to our attention. :,, ; 5. We will prepare a report that indicates the following: a. The cash receipt procedures that the City is currently following b. Any potential wealnesses or problems that we identified during our analysis and inquires of the cash receipts system c. Recommendations to improve the weaknesses and problems that we noted Member, American Institute of Certified Public Accountants; Missouri Society of Certified Public Accountants ~. .. l R.~ ~ .. v ~ _ .. r Because the agreed-upon procedures listed above do not constitute an audit, we will trot express an opinion on the cash receipts system. In addition, we have no obligation to perform any procedures beyond those listed above. We will submit a report listing the procedures performed and the results of those procedures. This report is solely for the use of the City, and should not be used by those who did not agree to the procedures. Our report will contain a paragraph indicating that had we performed additional procedures, other matters might have come to our attenti~m that would have been reported to you. At the conclusion of our engagement, we will require a representation letter from you. We estimate that the abarve procedures will take between 8 to 20 hours to complete and that our fees for these services will range from $75 to $105 per hour. We agree that our total fees will not exceed $1,800. This fee estimate is based on anticipated cooperation from City personnel, which is essential to the successful completion of these procedures. If significant additional time is necessary, we will discus:> it with you and arrive at a nc:w fee estimate before we incur the additional costs. If we a~~e unable to obtain the necessary information from your I~ersonnel and therefore are unable to complete the engagement, you will be obligated to compensate us for all time expended through the date of termination. At your request we agree to perform other procedures to include additional components or subsystems of the City's internal control structure. Your request should be made in writing and specify the procedures to be performed by us. Upon receipt of your regw~t we will respond with an estimate of hours necessary to complete the work. Our fees i'or these additional services will range from $75 to $105 per hour. We appreciate the opportunity to assist you and believe this letter accurately summarized the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return to us. Sincerely, Westbrook & Co., P.C. RESPONSE: This letter correctly sets forth the understanding of the City of Riverside. By`~~~ Title:,~~ Date: ~ 306 ~. i ,.. l ~.I ~