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HomeMy WebLinkAbout2008-12-16MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, December 16, 2008 7:00 p.m. The Boazd of Aldermen for the City of Riverside, Missouri, met in regulaz session in the Boazd of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri. Mayor Rose called the meeting to order at 7:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Pam Dazata, Mike Fuller, Bernie Bruns, Mazk Salyer, Dave Hurt, and Ron Super. Also present were David Blackburn, City Administrator, Jane Henry, Executive Administration Assistant, Public Safety Chief Gregory Mills, Meredith Hauck, Communications and External Affairs Coordinator, Donna Resz, Finance Director, Jeff Rupp, Public Works Director, John McClelland, City Attorney, and Mike Duffy, Community Development Director. Pledge of A-legiance After leading those present in the pledge of allegiance, Mayor Kathy Public Comments Rose asked if there were any public comments. Hearing none, she moved to the fvst item on the agenda. Public Hearing Mayor Rose opened the public hearing. Community Development To Consider Amending and Director Mike Duffy presented the proposal. He said the applicant, Approving a Planned Argosy Casino, is zoned "GP-I: General Planned Industrial", which Development Plan for requires an approved final development plan for new construction and Horizons Business Pazk site alterations. The Casino has an approved development plan on file with the City, but is requesting an amendment to the plan to add a section on "Offsite Advertising" in order to install a billboard along I- 635. The sign is proposed for the west side of I-635, south of the railroad tracks on a tract of City owned property. The property is being utilized as a drainage ditch which is a part of a larger drainage system. The UDO allows billboazds in the GP-I district provided they are along the interstate or freeway primary highway. The sign will be one-sided, facing southbound traffic on I-635. The UDO allows up to 2 faces for a billboard. The location of the sign along I-635 is important due to the new entrance to Argosy Casino. With the construction of Argosy Casino Pazkway, which is well underway, the entrance to Argosy Casino from southbound 69 Highway will no longer exist. Instead, traffic will gain access to the Casino from Argosy Casino Parkway via the newly constructed, and much safer, I- 635 and Horizons Parkway interchange. The new billboazd sign is necessary in order to mazk the new entrance. The overall height of the stnrcture is 87 feet. The actual sign face will be 17 feet by 48 feet. This size follows the regulations in the UDO, as it states that billboards should not exceed 14 feet in height and 48 feet in length. Minutes 12/16/08 Page 1 The sign will be illuminated by spotlights which point up from the bottom of the sign face. The proposed lighting is in accordance with the regulations in the UDO. Duffy showed the board the location and design of the sign and he told them that Staff recommends approval of the proposed amendment to the Argosy Casino development plan to add a section on "Offsite Advertising" in order to install a billboazd along I-635. The recommendation is based on the following: • The proposed sign will help facilitate traffic to the new casino entrance from Argosy Casino Parkway via the I-635 and Horizons Parkway interchange. • The proposed sign follows the regulations associated with a planned district and the intent of the sign regulations. Planning and Zoning Commission unanimously recommended approval of the amendment at their December 11 meeting. Duffy said there is an ordinance on tonight's agenda amending the PD. Mayor Rose called for comments from the public. Hearing none she closed the public heazing at 7:05. Motion to approve Minutes of Alderman Bruns made a motion to approve the December 2°d meeting December 2, 2008 minutes of the Board of Aldermen. Alderman Hurt seconded and the vote was: Yes: Aldermen Fuller, Super, Dazata, Hurt, Salyer, and Bruns. Motion carried. City Administrator Report City Administrator David Blackburn announced the hiring of David Johnson as the City's first full-time Fire Captain. Johnson begins work on December 18. Blackburn commended the Public Works Department on the good job they did removing snow and ice from the streets on December 9. They worked 12 hours and used 10 tons of de-icing treatments. The copy for the annual report will be turned over to James Printing on or before December 19 with a projected mailing date of early March. Also, a new blog will be introduced on the City's website the first week of 2009. Blackburn talked about the holiday schedule for City offices noting that offices would be closed on December 25 and 26 as well as January 1 and 2. The next meeting of the Board of Aldermen will be on January 6. Argosy has voiced then appreciation for the new crosswalk in front of the casino. Minutes l?l16/OS Page 2 The 2008 street maintenance program is complete with a few punch list items remaining and the contractor is finishing installation of bridge railings on Line Creek Bridge and installing curbs at West Platte Road. Blackburn gave an update on several other projects including the Welcome Plaza. Scaffolding has been removed and clocks and windows aze being installed. Final site work should begin next week, weather permitting. Department Reports Mike Duffy gave a presentation to the Boazd on Briarcliff development plans for entrances to the development. He said there Community Development would be two entrances: West Platte Road and Valley Lane; West West Platte Improvements Platte Road and ffiverway Drive. At Valley Lane, construction of a trail is underway that will tie in with the trail on the west side of Valley Lane. There will be a pond with a fountain in it as well as a waterfall at that site. At Riverway Drive, there will be a waterfall with signage. The water feature will not be as large as the one at Valley Lane. Super commented that he hoped the Riverside sign would be more prominent than the one at the Welcome Plaza saying that, at that site, the letters are lost. Duffy added he is not sure if the project will retain the Briarcliff name or have a new name. Engineering Travis Hoover, Cook Flatt Strobel, presented the need For a change Motion to approve Change order for J.M. Fahey for Argosy Casino Parkway West in the amount Order for Argosy Parkway of $354,940.07. The change order was necessary due to utility crossings under Argosy Casino Parkway and Horizons Parkway that were not included in the original bid items. Alderman Super questioned the traffic control costs saying that they were higher and out of proportion to some traffic control costs incurred by the Levee Board. Hoover responded that there are 5 roadway "arms" making traffic control more involved. Alderman Fuller made a motion to approve the change order with the exception of the three items related to traffic control in the amount of $10,350, asking that Cook Flatt Strobel take a closer look at those items. Alderman Super seconded and the vote was: Yes: Aldermen Salyer, Fuller, Dazata, Bruns, Super, and Hurt. Motion carried. Vivion Road Bridge Jerry Johnson, Gary Strack and Matt Eblin with SKW gave a presentation on the Vivion Road Bridge project. Johnson thanked the Board for considering SKW for engineering services for the Vivion Road Bridge over Line Creek. He said their compensation for the project would be $247,840.00, not to exceed and excluding reimbursable expenses. Some factors that complicate the design process are the number of accesses near the bridge, i.e., streets, pazking lot entrances, business accesses, etc. , as well as working with MODOT. Strack added that the phases will affect construction time. Alderman Super said he remembered that MODOT conducted a study and asked if that would be available to anyone. Duffy said the City Minutes 12/16/08 Page 3 would request the data from MODOT and would consider using it if it appeared to be helpful to the process. Super added that it is not a very long bridge. Finance Finance Director Donna Resz announced the beginning of the Capital Improvement Process. Now through January 6, 2009, staff, citizens and members of the Board of Aldermen are encouraged to submit projects. The plan will be presented to the Board on January 13 with adoption of the plan slated for January 20a's regulaz session. Public Safety Public Safety Chief Mills presented the need for a revision of the Motion to approve Amber Alert Plan. Mills asked the Board to rescind the policy that is Procedural Instruction for the in place, 08-05, and accept the policy revision, OS-06. He polled the Amber Alert Plan Board and all agreed to the change. Pazks Alderman Fuller, who serves on the Park Board, reported that the Renner Brenner Park board is working on several legal descriptions of playground equipment so that the City can go out for bids for equipment for the small children's playground. He added that Public Safety has requested that the existing fence at EH Young Park that separates the park from Holliday Sand be extended to the riverfront. It is felt that this would prevent people attending park events from going down to the riverfront at that location. Levee Board Report The Board's representative on the Levee Board, Alderman David Hurt, reported to the Boazd. He reminded them that he had given them a copy of the recommended repair from the Corps of the failed pipe in drainage system #4. Hurt also reported that the rolling gates, Ql and Q3, had just been completed by the Corps in cooperation with the Levee District. Bill No.2008-136 Alderman Dazata moved to place Bill No.2008-136 on its first Payment of certain reading, said Bill authorizing the payment of certain indebtedness indebtedness listed therein. It was seconded by Alderman Salyer and the vote was: Yes: Aldermen Super, Bruns, Hurt, Darata, Salyer, and Fuller. Motion carried. Ordinance 2008-136 Alderman Fuller moved to place Bill No. 2008-136 on its second Approved reading and upon passage become Ordinance 2008-136. The motion was seconded by Alderman Hurt and the vote was: Yes: Aldermen Super, Salyer, Dazata, Bruns, Hurt and Fuller. Motion carved. Bill No. 2008-137 Alderman Fuller made a motion to place Bill No. 2008-137 on its first An ordinance authorizing the reading, said bill authorizing the City of Riverside to pay certain City of Riverside to pay Tourism Funds to Bell Road Bazn Players. Alderman Darata certain Tourism Funds to Bell seconded and the vote was: Road Bam Players Yes: Aldermen Hurt, Darata, Super, Salyer, Bruns, and Fuller. Minutes 12/16/08 Page 4 Motion carried. Ordinance 2008-137 Alderman Bruns made a motion to place Bill No. 2008-137 on its Approved second reading, upon passage to become Ordinance 2008-137, and Alderman Salyer seconded. The vote was: Yes: Alderman Hurt, Darata, Super, Salyer, Bruns, and Fuller. Bill No.2008-138 An ordinance authorizing the City of Riverside to pay certain Tourism Funds to Platte County Arts Council Motion carried. Alderman Darata moved to place Bill No. 2008-138 on its first reading, said Bill authorizing the City of Riverside to pay certain Tourism Funds to Platte County Arts Council. Alderman Fuller seconded and the vote was: Yes: Aldermen Super, Salyer, Dazata, Bruns, Hurt, and Fuller. Motion carried. Ordinance 2008-138 Alderman Bruns made a motion to place BiII No. 2008-138 on its Approved second reading which, upon passage, will become Ordinance 2008- 138. Alderman Fuller seconded and the vote was: Yes: Aldermen Hurt, Super, Salyer, Dazata, Bruns, and Fuller. Motion carried. Bill No. 2008-139 An ordinance authorizing the City of Riverside to pay certain Tourism Funds to Highland Games, Inc. Ordinance 2008-139 Approved Bill No. 2008-140 An ordinance authorizing the City of Riverside to enter into a Services Agreement with and pay certain funds to Synergy Services Alderman Bruns made a motion to place Bill No. 2008-139 on its first reading, said Bill authorizing the City of Riverside to pay certain Tourism Funds to Highland Games, Inc. Alderman Fuller seconded and the vote was: Yes: Aldermen Fuller, Darata, Hurt and Bruns. No: Aldermen Salyer and Super. Motion carried. Alderman Fuller moved to place Bill No. 2008-139 on its second reading, said Bill upon passage becoming Ordinance 2008-139 and Alderman Hurt seconded. The vote was: Yes: Aldermen Fuller, Darata, Hurt and Bruns. No: Aldermen Salyer and Super. Motion carried. Alderman Fuller moved to place Bill No. 2008-140 on its first reading, said Bill authorizing the City of Riverside to enter into a Services Agreement with and pay certain funds to Synergy Services. The motion was seconded by Alderman Bruns and the vote was: Yes: Aldermen Super, Hurt, Salyer, Darata, Bruns, and Fuller. Minutes I2/16/Og Page 5 Motion carried. Ordinance 2008-140 Alderman Hurt made a motion to place Bill No. 2008-140 on its Approved second reading, said bill becoming Ordinance 2008-140 upon passage. Alderman Salyer seconded and the vote was: Yes: Aldermen Super, Salyer, Darata, Hurt, Bruns, and Fuller. Motion caried. Bill No. 2008-141 An ordinance authorizing the Mayor to enter into a contract with Kansas City Area Transportation Authority to provide bus service through Riverside, Missouri, and setting the contract for such services Alderman Super asked why the contract services had gone up. City Administration Blackburn responded that traditionally, it has gone up about $2,000 each year. He added that usage had doubled from previous years. The route was extended to include Argosy 2 years ago. It is one of the most heavily used routes. Alderman Dazata made a motion to place Bill No. 2008-141 on its first reading authorizing the Mayor to enter into a contract with Kansas City Area Transportation Authority to provide bus service through Riverside, Missouri, and setting the contract for such service. Alderman Super seconded and the vote was: Yes: Aldermen Super, Salyer, Hurt, Dazata, Bruns, and Fuller. Motion carried. Ordinance 2008-141 Alderman Bruns moved to place Bill No. 2008-141 on its second Approved reading which, upon passage, would become Ordinance 2008-141 and Alderman Fuller seconded. The vote was: Yes: Aldermen Hurt, Super, Salyer, Darata, Bruns, and Fuller. Motion carried. Bill No. 2008-142 Alderman Hurt moved to place Bill No. 2008-142 on its first reading, An ordinance authorizing and said Bill authorizing and approving the City of Riverside, Missouri, to approving the City of pay certain funds to Superior Land Development, LLC and Lany E. Riverside, Missouri, to pay Doughty. Alderman Bruns seconded and the vote was: certain funds to Superior Land Development, LLC and Yes: Alderman Hurt, Damta, Super, Salyer, Bruns, and Fuller. Lary E. Doughty Motion carried. Ordinance 2008-142 Alderman Fuller made a motion to place Bill No. 2008-142 on its Approved second reading which, upon passage, would become Ordinance 2008- 142, and Alderman Super seconded. The vote was: Yes: Alderman Hurt, Dazata, Super, Salyer, Bruns, and Fuller. Motion carved. Bill No.2008-143 Alderman Fuller made a motion to place Bill No. 2008-143 on first An ordinance amending the reading, said Bill amending the approved development plan of City Minutes 12/16/08 Page 6 approved development plan of property generally described as North and West of I-635, South of City property generally Missouri Highway 9 and the BNSF Railroad and East of Horizons described as North and West Pazkway. Alderman Darata seconded and the vote was: of I-635, South of Missouri Highway 9 and the BNSF Yes: Aldermen Fuller, Super, Darata, Hurt, and Bruns. Railroad and East of Horizons No: Alderman Salyer. Pazkway Motion carried. Ordinance 2008-143 Alderman Bruns moved to place Bill No. 2008-143 on second reading Appmved which, upon passage, would become Ordinance 2008-143, and Alderman Hurt seconded. The vote was: Yes: Aldermen Fuller, Super, Dazata, Hurt, and Bruns. No: Alderman Salyer. Motion carried. Bill No. 2008-144 Alderman Darata made a motion to place Bill No. 2008-144 on first An ordinance authorizing the reading, said Bill authorizing the City of Riverside, Missouri, to enter City of Riverside, Missouri, into an Agreement with Shafer, Kline and Warren, Inc., for Design to enter into an Agreement Services for the US-69/Vivion Road Over Line Creek Bridge with Shafer, Kline and Replacement Project. Alderman Fuller seconded and the vote was: Wanren, Inc., for Design Services for the US-69 Vivion Yes: Aldermen Fuller, Super, Darata, Hurt, and Bruns. Road Over Line Creek Bridge No: Alderman Salyer. Replacement Project Motion carried. Ordinance 2008-144 Alderman Fuller moved to place Bill No. 2008-144 on second reading Approved which, upon passage, would become Ordinance 2008-144, and Alderman Hurt seconded. The vote was: Yes: Aldermen Fuller, Super, Darata, Hurt, and Bruns. No: Alderman Salyer. Motion carried. Bill No. 2008-145 An ordinance authorizing and approving the transfer of funds from Stifel Nicolaus and Company to the City of Riverside, Missouri Alderman Fuller made a motion to place Bill No. 2008-145 on first reading, said Bill authorizing and approving the transfer of funds from Stifel Nicolaus and Company to the City of Riverside, Missouri. Alderman Salyer seconded and the vote was: Yes: Aldernan Hurt, Dazata, Super, Salyer, Bnms, and Fuller. Motion carried. Ordinance 2008-145 Alderman Bruns made a motion to place Bill No. 2008-145 on second Approved reading which, upon passage, would become Ordinance 2008-145, and Alderman Fuller seconded. The vote was: Yes: Aldermen Super, Salyer, Hurt, Darata, Bruns, and Fuller. Minutes 12/16/08 Page 7 Motion carried. Mayor's Discussion Mayor Rose said that the manager of the Chateau D'Mons apartment complex expressed concern about fire trucks getting to them because of the snow and ice on the street leading to the apartments. City Attorney John McClelland said that, if the street were dedicated to the City and the Board of Aldermen chose to accept it, the street would then become the responsibility of the City. Chief Mills said he was not concerned about the fire trucks reaching those apartments during adverse weather conditions. He said their trucks were capable of doing so. Rose asked if someone would communicate that message to the manager. Mills said he would call her. Rose commented that the play at the Community Center, A Christmas Cazol, was well attended over the weekend. She added that she had had the opportunity to speak at the Northland Chamber of Commerce luncheon and she spoke of all the success in Riverside. She said she appreciated having a cooperative boazd and she wished everyone a Meny Christmas and Happy New Year. Board of Aldermen The aldermen wished everyone Happy Holidays. Alderman Darata Comments said she would like the boazd to consider the city taking back the cost of the sewers as a way of helping the residents with the recent rate increase in then water bills. McClelland said that our contract is with KCMG and they in turn contract with Missouri American Water Company. Rose said she was worried about raising people's expectations. Alderman Super suggested that "we should do something for our residents like we do for other people." Rose replied, "We do a lot. We need more information." Aldermen Fuller pointed out that 70% of Riverside residents live in apartments and that it would be hard to back the amount out of the apartment rent if the water is included as part of the rent payment. Alderman Super complimented Public Safety on the excellent job they did at the Senior's Holiday Dinner eazlier in the month. He said there were a lot of people there who were not from Riverside but Public Safety treated those people the same as the residents. Break 8:19 p.m. Alderman Darata made a motion for a short break and Alderman Fuller seconded. All voted in favor. Return to Open Session Alderman Darata made a motion to return to open session and 8:32 p.m. Alderman Salyer seconded. The vote was: Yes: Aldermen Super, Salyer, Darata, Bruns, Hurt and Fuller. Motion carried. Motion for Closed Session Alderman Super moved that the meeting go into closed session, pursuant to RSMO 610.21(1) for discussion of Legal Issues and RSMO 610.021(2)Real Estate, and 610.02(3)Personnel Lssues. Alderman Bruns seconded. The vote was: Minutes 12/16/08 Page 8 Motion to Return to Open Session Adjournment 8:51 p.m. Yes: Aldermen Super, Hurt, Salyer, Darata, Bruns, and Fuller. Motion carried. Alderman Fuller moved to return to open session. Alderman Darata seconded and the vote was: Yes: Aldermen Super, Hurt, Salyer, Darata, Bruns, and Fuller. Alderman Darata made a motion to adjourn and Alderman Fuller seconded. The vote was: Yes: Aldermen Super, Salyer, Darata, Bruns, Hurt, and Fuller. Motion tamed and the meeting adjourned at 8:51 p.m. Henry xecutive Administration Assistant Minutes 12/16/08 Page 9