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Home My WebLink About2009-01-12 Tourism Commission PacketGJ~V ~ 1' 1 Y l~l~l V~ ~~~f~~~~ ~1.J ~~ ~ U ~U~~ ~a~luat~y ~.~~ ~~~ ~~~~ ~,~, ~ ~ ~~ ~o order . ~a~~ ca11 . ~pro~a~ ofo~~mb~r ~7, 4~S~l~in~~~~ ~¢ ~'~u~~sm F~.nd pdato 5. Tours ~nh~~~.~n~ ~~~t Di~c~~~. ~. ~atr Bye ~'r~due~ro~~ 7. ~do~z~en~ eredi~h Hac, oo~d~r~~~or of o~.io~~~o~ axed ~x~ern~1 ~f`fair~ ~rr~~: ~_ ~os~ed 4149105 5;34 ~,m. M1NUT~ TOURiM C~llll[11111C~N R[VER[DE, M1S~L~R1 Monday, avember 1~, 20aS 0:00 p.m. The Tourism Corr~rr~ission far the City of Riverside, Missouri, met in the Board of Aldermen Canferer~ce Roam at City Hal[, ~95a N1~r V~vaan Raad, R~vers~de, hlllsS0ur1, an ~avember ~.7, 2008 at G:00 p.m. Chair Cason Rule called the rr~eeting to order. Answering roll call were Deana linter, ferry Pietsch~ Randy Rase, dirk van der irinde and .iasan Rule. Also present were Mayor Kathy Rase, Meredith Hauck, Communications and External Affairs Coordinator, and bane Henry, E~tecutive Administration Assistant. Motion to approve Minutes of gctober ~a, Dirk van der i_.inde rude ~ motion to approve the minutes of October BOOR ~ ~0, 2005, and Duna v~inter seconded. All gated in favor. Motion carried. Car Show Presentation Meredith Hauck, comrr~unicatiansJE~cternal Affairs Coordinator, introduced Reran McGrawand Rob Snyder, members of the High Performance Auta Club who were on hand to hake a presentation requesting n~aneyfarthe event they would like to hold in E.H. Young Park during the summer of 20a. Snyder gave the presen~atian and to[dthe cornrnissionthattheywereexcitedabaut E,H.YoungPark saying that it would be an excellent venue far their event. Snyder said the club is asking far 4,OOa to offset the cast of rent, part- . ~ a-patties, and the security required by the City. He added that the ~~ event is free but that vehicle entrants pay a registration fee. They are . ~ self supportingwith 2Dmembershipfeesand T shirtsales. HPAC isa 5 year old argani~at'ron created forthe promotion of the preservation of Chrysler product vehicles, They average over x,50 vehicles in each show and support aver 50 wrap sites. Depending an the weather, Choy expect to drag between 500 and x.000 spectators each day of the twa~ `day event. The club will sell T-shirts and other iterr~s. Vendors will dispense food and drink. winter asl~ed if the Tourisr~ Cor~missian would be responsible for finding thevendars. ~nyderreplied thatthe clubwili dnthis and propose to start ~}~ calling the Riverside Char~ber of Commerce. He said they would like to have an ongoing relationship with the city, if the event goes well. Pietsch asked if the club has repeat vendors and McCrawsaid they have one mainfaadvendor. Pietsch also asked about regional advertising. Mcraw said that' advertise to clubs in 1~lichita, Springfield, Dmaha and Des Moines. They draw overnight interest if they have a specific interest person ar feature vehicle, The datesthey are considering,~une ~~-28, would not conflictwith any events planned around fireworks. Rule questioned the security requirements and asked if the club has to use Rivverside Public afe~y far security and Hauck said that is the case, Tourlsm on~s~ar~ Nl~utes 1 I ~ 171 S gage ~ i{ansas City ~cattish Highland Games -The Kansas City Scottish Highland Games has been hosted in Riverside at ~H young Park since 266, Campetitarsand guests havetraveled from marethan 2~statesto ...attend the games. i=xpected attendance is between 7,5~~ to 1~,D~~ for this three-day event, which occurs ire dune. As specified in the contract recently approved by the Board of Aldermen for the X009 games, the Tourism Carnrnission and City staff will work with the games to mare . accurateiy count attendance and other key performance indicators during the garner. The Tourism Commission awarded the Highland Games ~,~aa from the short-term portion of the Tourism i=und far the 2Da9 games and encouraged thern to applyfar a grantta receive additional funds. ~TG~C feels that this event has the ability and appeal to draw more people frarn a braaderarea tothe CityafRiverside, fn addition to a more accurate attendance taunt, future applications will have to furnish much stronger financiai accauntabiiity. Hauck added that the .Games are under new leadership and Rose said they bring goad people . to the City and that it is a goad family event. NorthlandSymphanyGrchestra-The Northland Symphony is requesting $7,70 to augment the funding for their April concert, the fourth concert of their season. The concert will feature the High School Competition Dinner and will take place at Bark Hill South High School. TG~Crecammendsfundingthis request but inthe future, theSymphany viii only be funded with grant money and TGEC urauid like to be involved in each ofthe four concerts in Riverside. Rose said she wants them to da a better dab of marketing Riverside. Rule pointed out that, based on their attendance figures, tourism grant funds would be paying as much as ~~ far each attendee and most of the people are taming to watch a family member perform. Also, he added that we would be paying for people and not facilities as we are with the other grant applicants. Rule asked far a motion for each of the grant requests. Deana Uvlnter made a rr~otion to fund the Bell Road Barn players request far a ~O,DaO grant and Dirk van der Linde seconded. All voted in favor. Motion carried. winter moved and Pietsch seconded approval of the $x.0,000 grant request far Platte County Arts Council Children's Theatre. All voted in favor, ikllation was approved. 1~lintermoved and van der ~.inde secondedthe motion to appravethe funding request af10,000 by Kansas City Scottish Highland Garner. All voted in favor. l~atian was approved. Pietsch moved and Linter seconded the motion to approve Northland Symphony orchestra's $7,7~~ requestto fund the April concert. All voted against. 111~at'[an failed, Tour~sr~ ~amm~ss~o~ ~rl~nutes 111~'~108 Faa 3 ~it~ a~Ri~erside'r~~ri~rr~ ~'~n FY~~O~ hors T~rr~ ~~r~g ~err~ Gr~r~~ No~~and~}~~pho~y~rchestra 2,OOQ.oD - River~~s~ 35,aa~,aa ~'CVB 5,03G.0 Highland ~~~ 7,~OD.~U 1a,aaa.a0 Pia~te Caun~y Ards our~c~f 1a,00o.aa Bell Road Barn Pl~y~r~ 10,00o,a0 HPAC far Shovu 4,00000 Tara! X3,500,00 40,03~~0 30,OOO.00 Available S,7aa,aa ~.~7,9~3,90 70,800.00 Up~a#ed elf z~/zo~8 To; Riverside Tau~isrn Co~~sian i`ran~s Meredith auck~ ~arrimunicatior~s~Externai Affair Date: ~~.}~9,2~0~ Re; ~~ir Based Rraduct~or~s X009-~0~o Season Histo~ fair Based Productianst current arra~g~t~ent with the City to use the Community Cen~ec free of charge will expire after the end of ~t current season in Spring ~~49. ~~~ 'rs tho any dinner theater in Platte County and draws pproxirr~ate~y ~.,~~o peoaie per seaon into the City, not including staff. in addition to the three chews FBP p~aduce~ each season, it also works ciaseiy with the Piatte County Arts Councii on the Children's Th~ator that is also perfarrnecl at the Community Center Fair used Product~o~ ~rofi~e the falivwing charts show FBP's revenue ar~d expense for the past three shows. ~weral~, FPB had expenditures of ~.~,757 and revenue of ~,~3~ ~-gross revenue of 7~, A yore detailed surnn~ary of avenues and expnnditur~ 'r attached, Miracle on 34th Street Harvey Come B[ow Yaur Horn Attendance 428 413 17~t Revenue $7,023 $5,53 $2,575 Total Expenses $6,290 $4,$48 $3,619 Grass Revenue $733 $685 -$1,Q44 Situation A you know, the Board of ~lderen has directed that rent will no longer be waived at the Car~n~unity Center far any individual or organisation. FBA has been allowed to use the Community Center free of charge in the past in return for the production of the Dinner Theater and in return for providing free audio-visual services to the City. If F~~ was responsible for paying runt at the Cor~rnunity Center, it would cost them approximately 5,g~o per perfarrnance, or ~.~,55~ for the season using the Cornrr~ereiai rate4 The breakdown for this is as follaws~ stage - 8 fourRhour blocks gym-~fvur~hour blocks Both Meeting Roams ~ ~ four-hour blocks Staff T~n~e ~~ f hour ~"0~01 Commercial Resident $520 $240 $3,900 $1200 $1,040 $480 $4Qfl $400 $5,8&(J $2,320 ~ ~ ~oa~-o~-~~ ~V V~ ~A~ Li 1~Y~~11.ry 1Y ~~lrl•r•rirl•••r••ra ra••IYf•aa•I IaYaY•fal.Yaaa••+••••••1 •r••••rra rli rr•rl••a+•yA.+V~ ~~~+~ ~oa~t~e~ ~~ ~ou~ cr~p~} .. a i ..... r . r . ~ .. • .. r ~~ F 1J o Se~ar• •1• IaY IaYa•Y•F•.r• •.• •1. 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Y. 1 1. r Y. 1 1 1 r rar 1• r a• 1 y. 1 ++ • '+ T^VJT #L~{1t ^ ++~~ i !J+ ~ ~f 1~ ~~ Af~ • • a 1 . r Y • r • . a Y . • • • • r i • • 1 • ~ ~ • y+ ~~~~ ~~~, i ~~A•1* • a + • • • 1 • 1 • • • 1 • 1 a • Y • Y i • a • . . 1 . • . I ~J r~ V Tot.a~ a~a~ cosh of~rod.~~ton for ~ s~os: ~~~e~ '~~ ~ ~'~ '08 - ~~,SS~ o~ 7~ peg ~~o~rl . • o a~~r~~~ ~~o~s ~'~ ~~lu~~ e~e~e~ o~ eq~i~~~~ ~~rade 1 . • i~; udienc~ s~e~~r ~~s~~~n, ~ cha~~ m~~~.1 • ~~ ~.ny ma~n~enar~~ ~~ eq~ipm~n~~. F~l~ ~~ ~ ~ ~oa~ l~m~ f ~pene 1NInt~~'~~ -Fall '08 ~~~ ~ ~Jii~~11~.i~ ~~1 ~11~~~ f~~ Total ~t~en~ance 4~ ~~nr~ars ooh ~ 5~ $3r7~5.~a hD~ only 2~ ~~~~~9.Do P~a~eote~ g~oSS ~t~oo~no ~G,~~4.oD Aotua~ ~~osS ~ncoe ~,a4~.o~ Total Atten~ano~ ~ Dinners ervo~ ~ ~ 9 $~€7.oa ho only ~~ $~ r8~~.o0 Prajecto~ ~~oss l~oo~-~ 4,~93,oD Anal dross Inoue 4,783.0 „~~dl~ ~a~e the tqe ~~~! 'Sx Total ~tten~anoo 18~ ~~nn~ e~ve~ ~ Q~ ~,5~~.0~ hair only 85 16.00 Pro~ote brass logo 3,90.00 Actual dross Ir~coe 3~~~9.00 l~io~e ~n 34~h trt i~f~nter ~~~ Total Attendance 4~8 Dinners ~~re~ X08 6~~04.09 hog only ~~ ~~ ~980.D~ Prajecte~ gross In~onne ~,~~.~~ Aotual gross ~r~ooe ~,0~3.00 Total Atten~anc~ 413 Dinners e~ve~ ~D$ $S~oQ.Oo ho~v only ~o ~ ~s~~.oo l~ra~ecte gross ~nco~ne 1,86.00 Actual gross ~nooe ~,~~.~a ~~~ ~~~ ~~~~ ~~~~ F~~t rL~~ Total Attendance X74 Dinners er~ro~ 69 1 ~~~.~~ dhow onl~r ~ 05 X946.00 Projected gross rnoorne ~,~~6.00 ~Y~F1M1 ±4~T ~ F~ V Vn~~ ~}T~~YM Projooted ~~~~~ ~n~~~ ~a~ ~ F~~~ {o~ 3~1,~~~r~~a ~c~~al inCO~ ~~,a89,00 FBP LL 1 ~lOO8 lncon~e ~ Expense l~Vinter'aG * Fail 'Q~ ~kP~i`~E 'Total ~ expense Proflt~Los ` i~~ni ~~~~`~~~r~~~~ ~~~~~ ~~~ Royalt~esr ~n house s~OW O,Qa ~rip~ printing ~~,Q~ M~~~! ~~~~~~ print media star, ~.andma~k} Citizen3 Q85,Qa Poster printing ~,QQ Direct Mall Postage X834} and Printing ~~~~0~ het ~75~Qa Costumes ~ 87~aa Various props, etc. $Q~,QB pinner erv~e 1,8Q~ FQQ Deserts~prlnks a~,QQ Food for cast ~5~} 58~~OQ Saie Tax 44;QQ ~-I~~~i and fee! ~B~aQa Totals ~,a~ 8.aa ~,~ ~.oa ~,a~s.oa rsenle and ~~d L~ace_ ~prl~ ~~~ nrorm.~~~~~r._....~ ~r Imi^ Rayait~es 37~,QQ Script purchase $9.80 Advertising Print media star, Landmark, Cit~zen~ ~9~~00 Foster printing 3,Oa plrect bail Dotage X973} and Printing 49~OD ~~ ~~ag.aa astun~es ~ ~7~00 Various props, etc.} ~ aa.Qa pinner Service ~~ ~8Q9~Q0 peserkslprinlCS 44Q,Oa Foal for past ~~ 9} 9G~Q0 Sales Tex ~~,ao U-ui and duel ~~,oa Totals $4~0~~,Oa 4,~~~.DO ~~ .Qa ~~dl Le ve he Ste ~ F~f~'~x Royalties TS.~a Script purchase ~ 03,0 Advertising Print r~edia Landmark, Citi~en~ ~ 97,Qg Poster printing ~~,0~ p~rect Mail Postage ~9B3}and Pri~ting B,Q~ Set ~ 7~~00 Costumes 9x00 Various props, etc,} ~4.oa planer Service ~,~ ~ ~ ~90 Deerts~prlnics 37~.aa Food for east ~~ 8~ ~3,Q0 dales Tex ~~ ~ .aa •Hau~ end duel ~7`~,Qa ~'eta~s 3,0~ O.QO ~~,~~ 9,Q0 a~~ y~ FSP LLB ~ncoe f ~~cpense IIV~nter'~ w Pail ~o~ ~~P~NS~S ~oyalt~es oaoo S~r~~t ~rl~ lt~~~ ~~ roo ~~~~~l~~R 1~ Print edla {Star, Landn~a~k, lt~~er~} 7o~Ro0 Poster ~nnt~n~ ~ ,00 Dl~ect ball Posta~~ ~8~~~ and Prlrlting 0 ~ ~7R~ VVt - } ~ ~ i F ~~~1 ~ Y /~ r •IM~4~~7 FY~ / ~ / ~- / ~ T l~~I T~ Y ~i IkJU~? ~~r~~~ elti1.~ 1~ I ~1,~~~~ In~e~ ~f M ~N~ ~ 1~~~ ~~~~~ ` ~eerksl~nnks ` 11 ~V~~~ ~~~~ ~V~ a~ ~J~} 1~# ~.~~ Sales Tax 474~Oo -~lau~ aid fuel ~~,oo Totals ~,~o,oo #~arve~ S~~~n'o8 Po~altles 75,D~ SC~~~~ ~~rCl~ae ~$~~~ Advertislrt~ P~ln~ ~nedla ~Lar~dmark, itl~en} ~ ~~,oo Poster p~lnting 4,04 ~Crect ~Il~ail Postage ~~3~} and ~'r~ntl~~ ~~~ roo Set 4~~,0~ ostume ~ ~ ~~oo parlous ~~ro~s, etc.} ~~.0~ ~i~nerSer~lce ~~,~~~~~~ Desertsl~~~nk ~80.~4 Food for cast ~} ~3~~0~ Saes Tax 3~~4,~0 U~hiaul and ue~ ~7,0~ Totals 4,848~~Q once ~or_l~~ur Horn fall '~~ Royait~e B~SaQ~ Scrl~t p~r~hase ~~4V~ Pant media ~At doe No~thla~d, Landrna~k} 5~~,ot~ Poster printing ~~00 Direct Mall Postage X902} and Pr~nt~ng ~~ao~ ~t ~~~i V V o~U~e~ $~~~~ i a~~~ ~ ~props~ etc~~ ~ V a ~ ~ W ~~~n~~ e~VV } - / ~ ~~io~ l~ese~ts~Drlnks $25~.op Food far past ~~ 9~ X297,00 Sales Tax $~ 7,00 l~l'~aul and feel ~o~ ,00 Totals $3,~~ 9,00 x~ensee U1linte~ X09 ~~~~~ '08 Total ~cpene ~~~Loo~ Prof~tlLas B,~~o,oo $7iop 4,54~.0~ B~Roo ~~f~~.oo a~,~~~,~o ~~~#~s~~ ~ ~~Vf~11~11