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HomeMy WebLinkAbout2006-046 - Professional Services Agreement with Berkebile Nelson Immenschuh McDowellP' ~. ,. ~ t . •- BILL NO.2006-46 ORDINANCE N0.2006-06 AN ORDINANCE AUTHORIZING PHASE 2, 3, AND 4 OF THE AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF RIVERSIDE, MISSOURI AND BERKEBILE NELSON IMMENSCHUH MCDOWELL, LLC FOR THE PROVISION OF ARCHITECTURAL SERVICES WHEREAS, Berkebile Nelson Immenschuh McDowell, LLC ("BNIM") is a Missouri limited liability company in the business of providing professional services, including but not limited to azchitectural services (the "Services"); and WHEREAS, the City of Riverside, Missouri (the "City") has determined that the City requires the Services for certain public improvement projects, and that such Services are for a public purpose, and the City desires to retain BNIM to provide such Services; and WHEREAS, the City has negotiated with BNIM and the City and BNIM have reached an agreement (the "Agreement") concerning the provision of, and payment for, such services, was approved by the Board of Aldermen by Ordinance 2006-08 passed January 24, 2006 and signed by the Mayor Pro Tem WHEREAS, the Agreement provides for additional services designated as Phase 2, 3, and 4, at the option of the City and the City requires these services. NOW, THEREFORE, BE IT ORDAINED, by the Board of Aldermen of Riverside, Missouri, as follows: Section 1. The City of Riverside authorizes the completion of Phase 2, 3, and 4 of the Agreement substantially as attached hereto as Exhibit A, and as consideration for such Services the City shall pay fees in an amount not to exceed $115,000. Section 2. The Mayor Pro Tem, City Clerk, and City Administrator are each authorized and directed to perform all acts and execute any other documents necessary or desirable to effectuate the intent of this Ordinance. Section 3. The sections, paragraphs, clauses, and phrases of the Ordinance are severable and if any portion of the Ordinance is declared unlawful by the valid judgment, decree, or injunction order of a court of competent jurisdiction, such ruling shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of the Ordinance and all provisions of the Ordinance not specifically declared to be unlawful shall remain in full force and effect. Section 4. This ordinance shall take effect immediately Passed this ~ day of April, 2006. E City Clerk yor Pro Tem n' t '[ T' PROJECT SCOPE Phase 2: Data Synthesis and Analysis (Concept Planning) 8 WEEKS (MARCH-MAY) During this phase of the Comprehensive Master Plan BNIM and the consultant team will synthesize the data garnered from the Discovery tasks (phase 1) into a series of concept alternatives. These al- ternativeswill provide the framework for a series of feedback opportunities from the entire master planning team, the Board of Alderman, and the general public. The completion of Phase 2 will estab- lishthe necessary analysis and research to begin documenting the final Comprehensive Plan. Task 2.1 Weekly Meeting Participation BNIM will continue its involvement with the weekly meetings. The Master Planning team will meet every Friday to deal with issues relating to both the Master Plan and the immediate development decisions that are facing the city. These sessions have proved fruitful in revealing the most press- ingdevelopment issues and are the basis for the recommendations ofthe Master Plan. The weekly meetings provide an opportunity for the entire team to present questions and look to other experts to help decide on a course of action. Task 2.2 Interpret Discovery Data and Establish Planning Alternatives Planning alternatives will be generated to integrate the ETC and Development Strategies findings, and to reflect the input of the many stakeholder interviews. These scenarios will present poten- tial infrastructure layouts, hierarchy and character recommendations, sustainable infrastructure recommendations, potential development locations, public realm improvements, and the focus for redevelopment investments. These scenarios will represent a wide variety of options and will be produced to generate discussion not to represent the final proposal. Task 2.3 Public Town Hall Meeting A public town hall meeting will be conducted to present the findings of the ETC Direction Finder Sur- veyand topresent the possible layout for the recommendations that were expressed in stakeholder interviews and the community surveys. This meeting will be used to create a dialogue regarding relevant issues and to demonstrate how future development can help Riverside meet its common goals. The intent of the public meeting is to further engage the citizens of Riverside and ensure that all interested parties have the opportunity to participate in the planning process. The results of this community charette will have a significant impact on the final plan. Task 2.5 Incorporate Feedback and Establish Community Priorities The findings of the Town Hall Meeting will be recorded and interpreted. The findings will be pre- sentedfor discussion and evaluated by the planning team. BNIM will test the findings against previ- ouslyestablished goals and create a planning scenario to send to Development Strategies to ensure feasibility and to maximize marketability. Task 2.6 Establish Design and Planning Priorities, Define the Community Vision, and Select the Optimal Comprehensive Plan Scenario The results of the town hall meeting and all previous analysis will be compiled and evaluated. Zon- ing alternatives, growth implications, community vision alternatives, stakeholder comments, an- PRQJECT APPROACH BNIM Architects. people. innovation. tlesign. i ., ,~ ¶ I vexation potential, available building stock, market demand, and all of the previously identified factors will be consolidated into a vision for future development in Riverside. This vision will provide the guiding framework for the Comprehensive Plan. The vision will be illustrated in a conceptual physical plan for the City of Riverside. Task 2.7 Perform Triple Bottom Line Analysis Evaluate the preferred conceptual plan against the triple bottom line. To satisfy the requirements of the Triple Bottom Line, every planning recommendation necessarily improves the economic, social, and environmental performance of the community of Riverside. The triple bottom line analysis is a hallmark of planning at BNIM. By refining the plan to accommodate the requirements of the Triple Bottom Line, it is possible to demonstrate the information rich decisions that informed the physical plan. Phase 3: Master Planning and Documentation (Comprehensive Master Plan) 6 WEEKS (MAY -EARLY JUNE 2006) During Phase 3, BNIM will incorporate the feedback from the concept planning exercises and the ad- ditional analysis necessary for a Comprehensive Plan, into a final draft version of the City of Riverside Comprehensive Master Plan. This document will reflect the many recommendations and implementation strategies that have been revealed during the course of the planning process. A Comprehensive Master Plan provides a simple but comprehensive text for city staff and city officials to use as guidance for both the day-to-day and farsighted decisions that impact Riverside. By consolidating these recommendations it is much easier to strategically coordinate the City's efforts and affect change. Task 3.1 Weekly Meeting Participation BNIM will continue its involvement with the weekly meetings as necessary. Task 3.2 -Master Planning -Conduct final analysis Final Analysis Tasks include the application of the community vision to prior analysis, identification of priority development areas and catalyst projects, calling out public realm improvements, integrating economic recommendations, creating a Land Use Plan, making recommendations for Zoning Code revi- sions, work with the planning team to identify implementation priorities and establishing benchmarks to measure the success of future projects. Task 3.3 Public Town Hall Meeting Another Town Hall Meeting will be conducted to present the final draft of the planning scenario. This will be the last opportunity for the general public to participate in the final plan. The session will be aninter- activeopportunity for citizens to respond to the scenarios outlined in the plan. Feedback will be noted and incorporated where appropriate. Task 3.4 Present the Final Design Alternative to the Master Planning Team After adjusting the planning scenario to reflect community feedback, final presentations will be held with the Master Planning Team, the City Board of Alderman, and the City Planning Commission (if desired). City of Riverside Comprehensive Master Plan RIYERSIDE, MISSOURI The purpose of this presentation is to elicit any outstanding feedback and identify any potential needs that have not been properly addressed by either the physical plan or by the larger Master Planning team. Task 3.5 Identify Low-Hanging Fruit and Implementation Recommendations A well-coordinated planning effort reveals projects or policy adjustments that are relatively easy to accomplish. In fact, several of these opportunities have already been taken on by the master planning team. BNIM will memorialize these recommendations and identify some possibilities to continue that momentum. The goal of this task is to ensure that immediate progress can be made, and that prog- resscan be used as a catalyst for the more ambitious moves that will continue to shape the future of Riverside. Task 3.6 Documentation Documentation will be continuous throughout the duration of the project and will include diagrams, maps, anticipated benefits to the community, strategies for implementation, the rationale for recom- mendations, and an executive summary of the Plan's purpose, goals, process, plan recommendations and implementation strategy. A large format map will be created of the final plan identifying land uses. The final document will be simple and elegant and will promote consistent interpretation of the information. The Comprehensive Master Plan will reflect the following outline: Comprehensive Master Plan Outline 1.0 Introduction: • A vision for Riverside's future • The purpose of the Master Plan • Master Plan Process o Data Collection and Existing Conditions o Public Opinion Research o Stakeholder Interviews o Public Meetings o City Official Interviews • Overview of the Community o Geography and Regional Context o History 2.0 Community Profile: • Community Atlas: census demographics (trends, population and density, race, age, income, commute, education), land use, zoning, wetlands/floodplain, land cover, watershed boundary, wards, undermined land, aquifer, topography, slope, aspect, metro green, vacancy, amenities, parks, viewsheds, parcels, city gateways, TIF boundaries, regional connections. • Housing • Building Stock • Transportation • Tax • Development regulation trends and pressure (zoning regulation, subdivision regulation, site plan review, wetlands protection, stormwater mitigation) PROJECT APPROACHI 7 BNIM Architects. people. innovation. design. . 1 ,~ ~, i ,~ T. 3.0 Addressing the Riverside "Identity Crisis": • Stakeholder recommendations and input • Community survey recommendations and input • Community meeting recommendations and input • Identify Community Vision Alternatives • Layout recommended integrated Vision -compile findings into a vision that will guide deci- sionsabout the future of Riverside 4.0 Creating the Vision: • Comparable precedents -identify comparable projects or cities that will serve as a model for Riverside • Proposed Zoning /Land Use and associated approved uses • Incentives -identify and explain possible incentive programs • Build out scenario - create a diagram representing Riverside at full build-out • design standards and guidelines - provide a general outline for potential design standards for different parts of town 5.0 Strategies by area: (character, recommended improvements, site-specific strategies) • Westside • Town Center • River Front • Horizons 6.0 Institutional and Cultural Development- Recommend improvements or opportunitiesto expand Riversides cultural or institutional offerings (museums, historical sites, recreation center, library expansion, etc.) 7.0 Transportation (walking, driving, biking, moving goods) -Identify transportation opportunities and potential linkages between neighborhoods and regional destinations. 8.0 Sustainability - Identify strategies that promote a sustainable method for managing Riverside's natural, economic, and cultural resources. • Water puantity/Quality • Transportation Alternatives • Enerqy Efficiency • Community Health 9.0 Implementation • Low-Hanging Fruit /First Moves -outline the areas where the most impact can be made with the least risk. • Phasing of Future Efforts -identify short and long-term projects. • Board of Alderman Check-list - to be used to evaluate a potential project's alignment with the community vision. City of Riverside Comprehensive Master Plan $ - - RIVERSIDE, MISSOURI ,~ ¶,1 . ,~ T.. 10.0 Conclusion Topics of special emphasis in the Comprehensive Master Plan (these areas have been identified by the City as special needs and will require a higher degree of evaluation: • Future Land Use Map • Schematic Design for Horizons • Identification of a Community Vision -Riverside's Identity Crisis • Parks map / Potential tra(I sites • Annexation recommendation. DOCUMENT PRODUCT: Riverside Comprehensive Plan completed by early June. All GIS databases developed for this project will be shared with the City of Riverside for their use. Phase 4: Review and Refine (City Review, Adjustment, Publication, and Adoption) 0-4 WEEKS (JUNE -EARLY JULY 2006) The level of coordination between members of the master planning team and the city staff will minimize the amount of time needed for plan refinement. However, if corrections or further expla- nations tothe final master plan are needed, BNIM will oversee their incorporation into the Compre- hensive Master Plan. Additionally, BNIM will conduct a review session with the Board of Alderman to discuss how the plan should be used. PROJECT COST The completion of a Comprehensive Plan requires the participation of a team of professionals. The BNIM planning team consists of an urban planner, an architect, a landscape architect, a graphic de- signer,and several firm principles. This team is committed to providing the highest level of service over the accelerated time frame that this project demands. To accomplish the three phases and the multiple tasks laid out in this scope of work, BNIM requires a fee of $115,000. PRQJECT COMPLETION BNIM is committed to delivering the Comprehensive Mater Plan to the City of Riverside in early June. CONCLUSION We are very excited about the possibilities of this project and look forward to helping the City of Riverside create a plan for a stronger future. We commend the city leader's for their proactive ap- proach to planning. We sincerely believe that Riverside is on the precipice of a very exciting time and that together we will design the Riverside of tomorrow. PROJECT APPROACHi 9 BNIM Architects. people. innovation. design. . 1 ., ,~ ¶~ ~ . . ,I ~.. PROFESSIONAL SERVICES AGREEMENT City of Riverside Comprehensive Master Plan -Phase Two, Three and Four AMENDMENT NO.1 This agreement (Amendment No. 1) by and between the City of Riverside, Missouri (the "Cit}~~ and BNIM Architects, Inc. (The "Consultant's hereby amends a professional services agreement relating to the City of Riverside Comprehensive Master Plan, dated January 23, 2006 by and between the City and the CONSULTANT (the "Original Agreement'. The City and the Consultant, in consideration of their mutual covenants herein, agree in respect to the performance of the professional services by the CONSULTANT and the payment for those services by the City as set forth herein. 1. Article 1 Architects Services -Method and means of compensation shall be amended by the deletion of the following language: "Phase 2-4 axe optional. Upon direction and approval from the City, the CONSULTANT team will develop a scope and lump sum fee as an amendment to this contract" 2. Article 1 Architects Services -Method and means of compensation shall be amended by the addition of the following language: "Phase Two, Three and Four will be a lump sum fee for a maximum of One hundred and Fifteen Thousand Dollazs ($115.000.00) plus reimbursable expenses. The fee is to be paid monthly based on a percentage of work completed." 3. Article 7.2 -Compensation for the Architects Services shall be amended by the addition of the following language: "Phase Two, Three and Four - A lump sum fee in the amount of $115,000.00 plus reimbursable expenses fox services described in Exhibit A." 4. Article 8 - Exhibit A -Contract Scope shall be amended by the deletion of the following language "Scope for Phase 2-4 has not been defined yet, but will generally follow the outline below. Scope and fee for the following phases will be determined as those phases axe outlined and prior to commencement of work. Phase 2 -Concept Planning (Mid March -April) Upon direction and approval from the City, the CONSULTANT team shall synthesize the discovery tasks into a series of concept alternatives to elicit feedback and hone the vision of the Master Plan. The CONSULTANT will work with Development Strategies to investigate development opportunities, locations and fiscal opportunities. Phase 3 -Comprehensive Master Plan (May -Early June) Upon direction and approval from the City, the CONSULTANT team shall develop incorporate feedback and modify the Concept Plan. Provide final in-depth analysis and recommendations. I ., ,~ ~, The CONSULTANT will work with Development Strategies to develop an economic strategy and financing alternatives. Phase 4 -City Review, Adjustment, Publication and Adoption Qune -July) Upon direction and approval from the City, the CONSULTANT shall modify the master plan based on City review comments and present the draft document to City Council. Based on final comments, the report will be printed and distributed." 5. Article 8 - Exhibit A -Contract Scope shall be amended by the did n of the following language: "Phase Two: Data Synthesis and Analysis (Concept Planning) 8 WEEKS (MARCH-MAl~ During this phase of the Comprehensive Master Plan, the CONSULTANT Planning Team will synthesize the data garnered from the Discovery tasks (Phase 1) into a series of concept alternatives. These alternatives will provide the framework for a series of feedback oppornuuties from the entire master planning team, the Board of Alderman, and the general public. The completion of Phase 2 will establish the necessary analysis and research to begin documenting the final Comprehensive Plan. Task 2.1 -Weekly Meeting Participation The CONSULTANT Planning Team will continue its involvement with the weekly meetings. The Master Planning team will meet every Friday to deal with issues relating to both the Master Plan and the immediate development decisions that axe facing the city. These sessions have proved fruitful in revealing the most pressing development issues and aze the basis for the recommendations of the Master Plan. The weekly meetings provide an opportunity fox the entire team to present questions and look to other experts to help deride on a course of action. Task 2.2 -Interpret Discovery Data and Establish Planning Alternatives Planning alternatives will be generated to integrate the ETC and Development Strategies findings, and to reflect the input of the many stakeholder interviews. These scenarios will present potential infxastmcture layouts, hierazchy and chazacter recommendations, sustainable infrastmcture recommendations, potential development locations, public realm improvements, and the focus for redevelopment investments. These scenarios will represent a wide variety of options and will be produced to generate discussion not to represent the final proposal. Task 2.3 -Public Town Hall Meeting A public town hall meeting will be conducted to present the Endings of the ETC Direction Finder Survey and to present the possible layout fox the recommendations that were expressed in stakeholder interviews and the community surveys. This meeting will be used to create a dialogue regarding relevant issues and to demonstrate how future development can help Riverside meet its common goals. The intent of the public meeting is to further engage the citizens of Riverside and ensure that all interested pazdes have the opportunity to participate in the planning process. The results of this community charette will have a significant impact on the final plan. Task 2.5 -Incorporate Feedback and Establish Community Priorities The Endings of the Town Hall Meeting will be recorded and interpreted. The findings will be presented for discussion and evaluated by the planning team. The CONSULTANT Planning Team will test the findings against previously established goals and create a planning scenario to send to Development Strategies to ensure feasibility and to maximize marketability. Task 2.6 -Establish Design and Planning Priorities, Define the Community Vision, and Select the Optimal Comprehensive Plan Scenario The results of the town hall meeting and all previous analysis will be compiled and evaluated. Zoning alternatives, growth implications, community vision alternatives, stakeholder comments, annexation potential, available building t. ., ~ ~, i ,~ T.. stock, market demand, and all of the previously identified factors will be consolidated into a vision for future development in Riverside. This vision will provide the guiding framework fox the Comprehensive Plan. The vision will be illustrated in a conceptual physical plan for the City of Riverside. Task 2.7 -Perform Triple Bottom Line Analysis Evaluate the preferred conceptual plan against the triple bottom line. To satisfy the requirements of the Triple Bottom Line, every planning recommendation necessarily improves the economic, social, and environmental performance of the community of Riverside. The triple bottom line analysis is a hallmark of planning at BNIM. By refining the plan to accommodate the requirements of the Triple Bottom Line, it is possible to demonstrate the information rich decisions that informed the physical plan. Phase Three: Master Planning and Documentation (Comprehensive Master Plan) 6 WEEKS (MAY -EARLY JUNE 2006) During Phase Three, the CONSULTANT Planning Team will incorporate the feedback from the concept planning exercises and the additional analysis necessary for a Comprehensive Plan, into a final draft version of the City of Riverside Comprehensive Master Plan. This document will reflect the many recommendations and implementation strategies that have been revealed during the course of the platuilng process. A Comprehensive Master Plan provides a simple but comprehensive text for city staff and dty officials to use as guidance for both the day-to-day and farsighted decisions that impact Riverside. By consolidating these recommendations it is much easier to strategically coordinate the City's efforts and affect change. Task 3.1 -Weekly Meeting Participation The CONSULTANT Planning Team will continue its involvement with the weekly meetings as necessary. Task 3.2 -Master Planning -Conduct final analysis Final Analysis Tasks include the application of the community vision to prior analysis, identification of priority development areas and catalyst projects, calling out public realm improvements, integrating economic recommendations, creating a Land Use Plan, making recommendations for Zoning Code revisions, work with the planning team to identify implementation priorities and establishing benchmarks to measure the success of future projects. Task 3.3 -Public Town Hall Meeting Another Town Hall Meeting will be conducted to present the final draft of the planning scenario. This will be the last opportunity fox the general public to participate in the final plan. The session will be an interactive opportunity for citizens to respond to the scenarios outlined in the plan. Feedback will be noted and incorporated where appropriate. Task 3.4 -Present the Final Design Alternative to the Master Planning Team After adjusting the planning scenario to reflect community feedback, final presentations will be held with the Master Planning Team, the City Boazd of Alderman, and the City Planning Commission (if desired). The purpose of this presentation is to elicit any outstanding feedback and identify any potential needs that have not been properly addressed by either the physical plan or by the lazgex Master Planning team. Task 3.5 -Identify Low-Hanging Fntit and Implementation Recommendations A well-coordinated planning effort reveals projects or policy adjustments that aze relatively easy to accomplish. In fact, several of these opportunities have akeady been taken on by the master planning team. The CONSULTANT Planning Team will memorialize these recommendations and identify some possibilities to continue that momentum. The goal of this task is to ensure that immediate progress can be made, and that progress can be used as a catalyst for the more ambitious moves that will continue to shape the future of Riverside. .. I ., n n„ Task 3.6 -Documentation Documentation will be continuous throughout the duration of the project and will include diagrams, maps, anticipated benefits to the community, strategies for implementation, the rationale for recommendations, and an executive summary of the Plan's purpose, goals, process, plan recommendations and implementation strategy. A large format map will be created of the final plan identifying land uses. The final document will be simple and elegant and will promote consistent interpretation of the information. The Comprehensive Master Plan will reflect the following outline: Comprehensive Master Plan Outline 1.0 Introduction: • A vision for Riverside's future • The purpose of the Master Plan • Master Plan Process o Data Collection and Existing Conditions o Public Opinion Reseazch o Stakeholder Interviews o Public Meetings o City Official Interviews • Overview of the Community o Geography and Regional Context o History 2.0 Community Profile: • Community Atlas: census demographics (trends, population and density, race, age, income, commute, education), land use, zoning, wetlands/fioodplain, land cover, watershed boundary, wards, undermined land, aquifer, topography, slope, aspect, metro green, vacancy, amenities, parks, viewsheds, parcels, dry gateways, TIF boundaries, regional connections. • Housing • Building Stock • Transportation • Tax • Development regulation trends and pressure (zoning regulation, sub-division regulation, site plan review, wetlands protection, stormwater mitigation) 3.0 Addressing the Riverside "Identity Crisis": • Stakeholder recommendations and input • Community survey recommendations and input • Community meeting recommendations and input • Identify Community Vision Alternatives • Layout recommended integrated Vision -compile findings into a vision that will guide decisions about the future of Riverside 4.0 Creating the Vision: • Comparable precedents -identify comparable projects or cities that will serve as a model for Riverside • Proposed Zoning /Land Use and associated approved uses • Incentives -identify and explain possible incentive programs • Build out scenario - create a diagram representing Riverside at full build-out • design standards and guidelines - provide a general outline for potential design standards for different parts of town ,~ n~ i ,~ r 5.0 Strategies by area: (chazacter, recommended improvements, site-specific strategies) • Westside • Town Center • River Front • Horizons 6.0 Institutional and Cultural Development -Recommend improvements or opporhinities to expand Riversides cultural or institutional offerings (museums, historical sites, recreation center, library expansion, etc.) 7.0 Transportation (walking, driving, biking, moving goods) -Identify transportation opportunities and potential linkages between neighborhoods and regional destinations. 8.0 Sustainability - Identify strategies that promote a sustainable method for managing Riverside's natural, economic, and cultural resources. • Water Quantity/Quality • Transportation Alternatives • Energy Efficienry • Community Health 9.0 Implementation • Low-Hanging Fruit /First Moves -outline the azeas where the most impact can be made with the least risk. • Phasing of Future Efforts -identify short and long-term projects. • Boazd of Alderman Check-list - to be used to evaluate a potential project's alignment with the community vision. 10.0 Conclusion Topics of special emphasis in the Comprehensive Master Plan (these azeas have been identified by the City as special needs and will require a higher degree of evaluation: • Future Land Use Map • Schematic Design fox Horizons • Identification of a Community Vision -Riverside's Identity Crisis • Parks map /Potential trail sites • Annexation recommendation. Document Product: Riverside Comprehensive Plan completed by early June. All GIS databases developed for this project will be shared with the City of Riverside for their use. Phase Four: Review and Refine (City Review, Adjustment' Publication, and Adoption) 0-4 WEEKS (JUNE -EARLY JULY 2006) The level of coordination between members of the master planning team and the city staff will minimize the amount of time needed for plan refinement. However, if corrections or further explanations to the final master plan aze needed, The CONSULTANT Planning Team will oversee their incorporation into the Comprehensive Master Plan. Additionally, The CONSULTANT Planning Team will conduct a review session with the Board of Alderman to discuss how the plan should be used." 6. All original terms, conditions, covenants, promises and agreements contained in the Original Agreement, unless modified by this Amendment No. _1_ shall remain in full force and effect. . i .. I ,~ ¶,1 ,~ T. v IN WI SS WHE F rh iry and the CONSULTANT have made and executed this Amendment No. 1 on the ay of 2006. CITY OF RIVERSIDE, MISSOURI By: Mayor Pro Tempore, Ray Beazd BNIM ARCHITECTS, INC. Steve McDowell, FAIR 11' 1 .. . 7 ~ ..