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HomeMy WebLinkAboutR-2019-002 Approving and Endorsing Platte County Parks and Recreation Outreach Grant RESOLUTION NO. R-2019-002 I A RESOLUTION APPROVING AND ENDORSING APPLICATION TO THE PLATTE COUNTY COMMISSION FOR FUNDING UNDER THE PARKS AND RECREATION OUTREACH GRANT PROGRAM, FUNDED BY THE COUNTY-WIDE DEDICATED PARKS AND RECREATION HALF-CENT SALES TAX WHEREAS,the County of Platte and the City of Riverside deem it a high priority to improve quality of life for all citizens through parks and recreation programs,and WHEREAS, the County Commission of the County of Platte seeks to support local parks and recreation efforts,create effective partnerships, and increase the level of cooperation between County government and cities, schools, and non-profit community service organizations within the county,and WHEREAS,the citizens of Platte County on August 4,2009 approved a renewal of the dedicated half- cent sales tax for parks,recreation, and stormwater control for a period of ten(10)years, and WHEREAS,the County Commission of the County of Platte has developed the Parks and Recreation ? Outreach Grant Program, funded by the citizen approved half-cent county-wide sales tax,and WHEREAS, the City of Riverside wishes to make application to the County for consideration of the attached and completed Outreach Grant Program Application, and WHEREAS,the Board of Aldermen of the City of Riverside agree to comply with all program guidelines and requirements of said Outreach Grant Program if such application shall be funded by the County Commission, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE,MISSOURI,AS FOLLOWS: THAT the attached application is respectfully submitted for consideration by the County Commission. FURTHER THAT the Mayor, the City Administrator, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the g qday of January 2019. Mayor Kathleen L. Rose ATTEST: .. . - Robin Kincaid, City Clerk 1 1 1 Parks and Recreation Outreach Grant Program 2019 APPLICATION Platte 011 Parks 1. City of Riverside Name of Applicant Agency or Organization 2. 2950 NW Vivion Rd Riverside MO 64150 Mailing Address City State Zip 3. Travis Hoover City Engineer 816-372-9004 thoover@riversidemo.com Contact Person Title Phone E-mail 4. PROJECT APPLICANT: (Check One) ,/❑ Local Government, School District, or other political subdivision ❑ Non-Profit Organization (see item#9 on page 6) ❑ Other(Explain)- 5. NAME OF PROJECT: PICkleball Courts 6. OUTREACH GRANT REQUEST AMOUNT $40,000 7. LOCATION OF PROJECT: Riverside 1001 NW Argosy Parkway City Street Address/Intersection 8. Who owns the land upon which the project will take place? The City of Riverside. 9. TYPE OF PROJECT: Check all that Apply Q Capital Improvement ❑ Recreation Program ❑ Capital Maintenance 10. POPULATION SERVED: Annual expected number of users or visitors: 18,500 Target demographic/age group: Age 4+ 11. SIGNATURE OF RESPONSIBLE AGENT "I hereby certify that the information contained in this application is true and correct to the best of my knowledge. I understand that this application will be rated on the basis of the information submitted and that the submission of incorrect data can result in this application being withdrawn from consideration for funding. If the organization I represent is awarded a grant, we hereby agree to use the funds for the purpose. stated and abide by all terms and conditions." ig„ature — Date Mayor City of Riverside Title Organization Page 1 of 11 Parks and Recreation Outreach Grant Program Project Description Using the space provided describe the essential components of your project. Describe the need for the project, the increased recreational value it will provide, and why Outreach Grant funds are needed. 1. PROJECT IDENTIFICATION: Describe the basic elements of your proposed project. Include a statement identifying the needs to be addressed by your project and how your project will satisfy those needs. Identify the parties responsible for project completion. During 2018, The City of Riverside completed the E.H. Young Riverfront Park Master Plan. Numerous comments and citizen feedback requested pickleball courts as a desired amenity at the park. According to the USA Pickleball Association (USAPA), there are over 3.2 million pickleball players in the United States. Pickleball is popular in the Northland, but there are no courts dedicated to pickleball in Platte County. Jack Moorhead, an Ambassador with the USAPA regularly fills every season of pickleball lessons offered in the Northland and has a waiting list. There are opportunities to play pickleball indoors. However, these are membership or fee-based programs. Riverside will be providing the first free and open to the public, dedicated pickleball courts in Platte County. The City of Riverside is the responsible party. We will work with the general contractor for the park development to install the pickleball courts. The estimate provided is from our designer, Confluence. In compliance with Missouri law, we will be required to publicly bid the construction of the pickleball courts. 2. MASTER PLAN CORRELATION: How does the project relate to community priorities, your comprehensive or master plan and the County's Park System Master Plan? The City of Riverside is committed to the health of our citizens. Through our Healthy Citizens Initiative, we provide our citizens reduced rates for Community Center memberships. The pickleball courts are a great fit for extending this Initiative, providing fun and free outdoor opportunities to stay active. As mentioned above, the E.H. Young Riverfront Park Master Plan received an overwhelming response in favor of pickleball courts. The Riverside Comprehensive Plan highlights the importance of providing safe, public spaces for people of all ages to play, gather, and socialize. Pickleball is a sport that is popular with both older and younger generations. Providing Health and Wellness Opportunities is one of the three Guiding Principles of the County Parks Master Plan. Pickleball provides a way for all generations to stay active. The pickleball courts also fit the County goal of enhancing existing community parks. County residents will benefit from E.H. Young Riverfront Park having added amenities such as the pickleball courts. Page 2 of 17 3. OPERATION & MAINTENANCE: Identify the responsible agency and source of funding that will support the operation and maintenance of the project/equipment once it is complete. (Land acquisition projects shall be dedicated to public use in perpetuity; development projects will be for the life of the proposed facility). The City of Riverside will be responsible for maintaining the pickleball courts. The Public Works department consistently maintains E.H. Young Rivertront Park and provides a safe park environment. Maintenance funds will be from the City infrastructure maintenance fund under the Public Works Department. 4. TIMELINE: Describe the time frame in which you plan to implement and complete your project. Identify what activities will occur chronologically and by project phase. If grant request is for one phase of a multi-year project, describe the scope and cost of the entire project. February - Request bids for the construction of E.H. Young Rivertront Park amenities, including the pickleball courts. March-April - Notice to proceed for pickleball court construction August- Complete pickleball court construction September- Open pickleball courts. October- Community celebration of E.H. Young Rivertront Park amenities *"Throughout construction, we will update citizens on progress via social media and our website. 5. FEASIBILITY AND IMPACT: Briefly describe the history of your organization's involvement in parks and recreation programs. Describe who will benefit from this project. Describe how you arrived at your estimate for how many users the project will serve. Riverside has been improving parks and trails since the late 1970s. We started with Homestead Park and have since expanded the park system to include over 60 acres of park land and 10.5 miles of trail. We continue to enhance our parks and trails through priority projects that fit our Comprehensive Plan and meet citizen needs. We have consulted with Jack Moorhead (LISAPA), to estimate how many users the pickleball courts will serve. For the 5 month season, Jack and his coaches will provide weekly lessons and open play for adults on MWF from 5pm-9pm, serving 100 daily participants or 300 per week. Additionally, open play and social round robins on the weekends will serve about 145 weekly participants. Junior lessons and coaching will also be provided daily for 455 weekly participants. Overall, for lessons, coaching, and programs tailored to both adults and youth, we expect 900 uses per week or 15,000 uses every 5 month season. There will also be open courts during prime evening hours where non-lesson participants can come play. We expect at least 3,500 additional uses during open court time, for an overall total of 18,500. Page 3 of 17 6. PARTNERSHIP INVOLVEMENT: Describe the partnerships established between local government, private citizens, community organizations, and/or the business community to plan and complete the proposed project and the role of each entity. The City of Riverside has partnered with Jack Moorhead with USAPA to provide technical advice on the construction of the pickleball courts. As an Ambassador with USAPA, Jack will also provide free lessons and programming at the pickleball courts. 7. MATCHING CONTRIBUTIONS: Identify the matching contributions for the proposed project. Describe the contributions in terms of type, quantity and/or value, and source. (land contributions must be specific to the proposed project and only for the area needed to complete the project in order to be considered). The City of Riverside will be responsible for all matching funds. We are in the process of planning a banner program for local businesses to support the pickleball courts with advertising. We are also soliciting private funds through manufacturers for pickleball amenities. Although not matching construction funds, the contribution of Jack Moorhead's expertise and programming will help make the pickleball courts an even more successful amenity. The free lessons provided will encourage anyone who wants to try pickleball to come learn, increasing the number of visitors to the pickleball courts. The free coaching time will be 75 hours per week for a 5 month period for a total of 1500 hours. This time, if valued at the $21.28 volunteer rate, is a contribution of $31,920.00. 8. INSURANCE. List the name, address and phone number of your insurance carrier and the amount of your general public liability coverage. (upon request, copies of insurance policy may be required). MOPERM 3425 Constitution Court 3rd floor PO Box 7110 Jefferson City, MO 65102-7110 1-888-566-7376 Coverage Amounts: $2,400,000 per Incident $360,000 per person Page 4 of 17 Parks & Recreation Outreach Grant Program Itemized Budget Form Definitions: 1. Project Expense Items: List all items necessary to complete the proposed project including items to be purchased as well as donated. List all materials, labor, equipment and professional services. Do not include or list items not required for the proposed project. Do not include items from the sponsor's general budget not associated with the proposed project. 2. Outreach Grant Money Request: The amount requested from the County for the purpose of reimbursing project costs. Sponsors will be required to submit invoices or receipts for items listed in this category before reimbursement. The County cannot reimburse a project sponsor for more than the amount requested for each expense item. 3. Dollar Value of Applicant Match: Sponsor contributions to the project. (Descriptions for matching items must be included in question #7 above.) a) Budgeted Money: The amount of cash the sponsor is committing to the project per item. b► Donated Money: Donations of money directly related to the project from individuals or entities other than the primary aroiect sponsor. cl Miscellaneous Donations: Monetary value related to the donation of labor, materials, equipment, or any other donation other than cash. Donation of labor is calculated at$21.28/hr unless the volunteer is providing a professional service. Professional volunteer hours are calculated at the volunteer's regular pay rate. 4. Total Cost: The entire cost of the project including grant, matching funds, and donations. Outreach Dollar Value of Applicant Match List All Project Grant Total Expense Items Money Cost Requested Budgeted Donated Misc. Money Money Donations 1. Pickleball Court Concrete $25,000.00 $244,390.001 $0.00 $0.00 $269,390.00 2. Pickleball Court Fencing $15,000.00 $6,312.00 $0.00 $0.00 $21,312.00 3. Pickleball Court Surfacing $0.00 $8,640.00 $0.00 $0.00 $8,640.00 4. Pickleball Court Ughting Lighting $0.00 $20,000.00 $0.00 $0.00 $20,000.00 5. Site Furnishings—table and benches $0.00 $4,800.00 $0.00 $0.00 $4,800.00 Total $40,000.00 $284,142.00 $0.00 $0.00 $324,142.00 Checklist SUBMISSION REQUIREMENTS ✓❑ 1. Complete the 2019 application form d❑ 2. Only one project per application 3. Application is typewritten or computer generated using the 2019 Outreach Grant Application Form (unmodified format) ❑✓ 4. Complete the Project Description section ❑✓ 5. Sign and date the application ✓❑ 6. Number all pages of the application and attachments ❑✓ 7. Include a development plan or diagram with all new construction or renovation projects, Include a location map for land acquisition projects. ❑✓ 8. Include a Resolution or Letter of Approval from the sponsoring organization's governing body (City Board of Alderman or Trustees, Board of Directors, etc.) signed by the Board supporting the project, application and committing matching funds or resources. ❑✓ 9. Non-profit Organization applicants must include a letter from the Internal Revenue Service establishing non-profit organization status or a letter from a political subdivision or local government stating their willingness to co-sponsor the project. Q✓ 10. Complete the Itemized Budget page. Include copies of adequate documentation for budget estimates, i.e. contractor proposals and estimates outlining work to be provided and associated costs. ❑✓ ]I. Make 11 copies of your Outreach Grant Application. Do not include application guidelines with your application. ❑✓ 12. The original and each copy (11 total) should be individually stapled together in the top left corner. No folders or binders will be accepted. Please staple all copies together, binder clips and paper clips are not accepted. ❑✓ 13. Mail or hand deliver the Original along with the 11 additional copies to: Send to: Platte County Parks and Recreation Department 415 Third Street Platte City,Missouri 64079 Page 6 of 17 RESOLUTION NO. R-2018- A RESOLUTION APPROVING AND ENDORSING APPLICATION TO THE PLATTE COUNTY COMMISSION FOR FUNDING UNDER THE PARKS AND RECREATION OUTREACH GRANT PROGRAM, FUNDED BY THE COUNTY-WIDE DEDICATED PARKS AND RECREATION HALF-CENT SALES TAX WHEREAS,the County of Platte and the City of Riverside deem it a high priority to improve quality of life for all citizens through parks and recreation programs,and WHEREAS,the County Commission of the County of Platte seeks to support local parks and recreation efforts,create effective partnerships, and increase the level of cooperation between County government and cities,schools,and non-profit community service organizations within the county, and WHEREAS,the citizens of Platte County on August 4,2009 approved a renewal of the dedicated half- cent sales tax for parks,recreation,and stormwater control for a period of ten(10)years, and WHEREAS,the County Commission of the County of Platte has developed the Parks and Recreation Outreach Grant Program,funded by the citizen approved half-cent county-wide sales tax, and WHEREAS,the City of Riverside wishes to make application to the County for consideration of the attached and completed Outreach Grant Program Application,and WHEREAS,the Board of Aldermen of the City of Riverside agree to comply with all program guidelines and requirements of said Outreach Grant Program if such application shall be funded by the County Commission, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI,AS FOLLOWS: THAT the attached application is respectfully submitted for consideration by the County Commission. FURTHER THAT the Mayor, the City Administrator, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the day of January 2019. Mayor Kathleen L. Rose ATTEST: 4 Robin Kincaid, City Clerk 1 A B C D E F 1 E H Young Riverfront Park co n F L_U E nc E 2 Master Plan Level Cost Opinion 3 3-Jul-18 4 s Quantity Unit Unit $ Subtotal 6 7 Pickleball Court Area 8 Pavements 24,490 SF $ 11.00 $ 269,390 9 Fencing/Nets 1,184 LF $ 18.00 $ 21,312 10 Surfacing 14,400 SF $ 0.60 $ 8,640 11 Lighting 4 EA $ 5,000.00 $ 20,000 12 Site Furniture 4 ea $ 1,200.00 $ 4,800 13 Total $ 324,142 4 f i • ilk - - • • • . • ab y Y � a 1 / is P3 A121 S / /o ]a 30.0 7.0' 30.0' ].V L P3I P1 X2 5X F I %5 %E zE %� I 106 53 1 � 1 7 1 I I 0.23 X2 %3 x2 x3 R50 1 53' / 1 I / AT X3 %3 X3 P2 I ' \ EXISTING INLET TO REMAIN \ , \ � %5 %5 %5 %5 X1 J %3 X3 � 1 SCALE.11'