HomeMy WebLinkAboutR-2019-008 HDR Engineering Professional Services Jumping Branch Trail $81,037 RESOLUTION NO. R-2019-008
A RESOLUTION APPROVING PROFESSIONAL SERVICES WITH HDR
ENGINEERING, INC. FOR ENGINEERING SERVICES FOR THE JUMPING
BRANCH TRAIL IN THE AMOUNT OF$81,037
WHEREAS, the City of Riverside, Missouri ("City") approved the qualifications of
HDR Engineering, Inc. ("HDR") to provide certain engineering services within the City and
entered into an agreement with HDR at such time for provision.of on-call engineering services
within the City pursuant to Ordinance 2009-110 (hereinafter the"Agreement"); and
- WHEREAS, there is a need to amend the Agreement to authorize specified engineering
services related to the Jumping Branch Trail in the amount of$81,037; and
WHEREAS, the Board of Aldermen find it is in the best interest of the citizens of the
City of Riverside to provide for engineering services in connection with the Jumping Branch
Trail, and Staff recommends that the City engage HDR Engineering, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF
THE CITY OF RIVERSIDE,MISSOURI AS FOLLOWS:
THAT the Riverside Board of Aldermen ("Board") hereby approves Authorization No.
15 with HDR Engineering, Inc., in substantially the form attached hereto as Exhibit"A", and the
Mayor is authorized to execute the proposal letter; and
FURTHER THAT the Mayor, Finance Director and other City officials are hereby
authorized to take any and all actions as may be deemed necessary or convenient to carry out and
comply with the purpose and intent of this Resolution and to execute and deliver for and on
behalf of the City all certificates, instruments, agreements and other documents, as may be
necessary or convenient to perform all matters herein authorized; and
FURTHER THAT this Resolution shall be in full force and effect from and after its
passage.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside,
Missouri,the_ day of 2019.
4MarKathleen L. Ros
'ATTFSTx
gaftzn�In�ai;:Ciy'Clerk'
EvW61T A
AUTHORIZATION NO.15
TO
AGREEMENT BETWEEN
CITY OF RIVERSIDE,MISSOURI
AND
HDR ENGINEERING,INC.
FOR
CITY ENGINEERING SERVICES
HDR ENGINEERING, INC. ("HDR") entered into an Agreement on August 4'h, 2009, to perform City Engineering
Services for the City of Riverside("RIVERSIDE")by-Board of Aldermen Ordinance 2009-110.
In accordance with Exhibit A, Scope of Basic Services, of the Agreement, HDR is hereby authorized to complete
services on an On-Call basis upon receipt of an executed Task Order or written consent.
The Agreement and the terms and conditions therein shall remain unchanged other than the additional scope of work
associated with Engineering Services associated with: Jumping Branch Trail Extension. The Scope is more
specifically detailed as follows.
PROJECT DESCRIPTION
The City of Riverside is adding an extension to the shared use trail along Jumping Branch Creek which is a tributary to Line
Creek in Riverside Missouri. The new trail will extend from just north of the intersection of NW Vivion Road and High Drive on the
west side of Jumping Branch Creek to the north approximately%mile near NW 50th Street and NW Road. The trail will meander
thru the City owned green space and easements and treed terrain along Jumping Branch Creek and cross the creek in two
locations, one each near the southern and northern ends of the project. The concrete trail will be 10 feet wide. The trail is
located on City owned land or easements.
SCOPE OF SERVICES
1. Project Management—HDR will prepare monthly invoicing, progress reports and coordination with the City sub-consultants
for the geotechnical work and site survey work.
2. Site Survev—The Site survey will be performed by a City hired subconsultant and provided to HDR. The survey scope for
HDR's design,was provided to the City on December 23rd by HDR. The City will have HDR review the City's subconsultants
scope to verify it satisfies the project needs.
3. Hydrologic and Hydraulic(H&H)Analysis
o Review of available aerial photography, topographic mapping, current FEMA Flood Insurance Studies and floodplain
mapping for Jumping Branch Creek
o Site visit by H&H engineer to identify issues pertinent to the H&H analyses. The potential for flood damages will be
identified and the geological nature of the streambed material will be visually classified for scour analysis.
o Hydrologic evaluation of Jumping Branch Creek crossing will include reviewing available data from the current FEMA
Flood Insurance Study and from other readily available studies or analyses provided by the.City.
o The Jumping Branch Creek hydraulic model was requested from FEMA by the City and provided to HDR on December
23, 2018. The model will be operated and compared to the current FEMA Flood Insurance Study data in order to
develop the baseline water surface profiles. Hydraulic analysis will be performed using the U.S. Army Corps of
Engineers'HEC-RAS computer program, V5.0. The hydraulic analysis will include model development for the existing
conditions and up to three proposed conditions. Model development will be based on field survey data,readily available
topographic mapping,and visual site observations. Downstream boundary conditions will be obtained from the plotted
water surface profiles in current FEMA Flood Insurance Study. Hydraulic design criteria for proposed structures will
include APWA standards, City requirements, and FEMA floodplain criteria. The hydraulic analysis will focus on
alternatives that achieve no-rise conditions.
o Scour analysis, at the two bridge locations,will be conducted in accordance with HEC-18,Evaluating Scour at Bridges.
Scour depths will be determined for contraction and abutment scour using an approximate particle size determined
during the site visit or by assuming live bed scour conditions are applicable. A total scour depth will be computed for
design of the abutments.
o A technical memorandum will be prepared to summarize the hydrologic and hydraulic evaluations and provide
recommendations for the bridges in accordance with the criteria noted above. The trail between the bridge approaches
will be assumed to closely match the existing topography and ground line elevations. A floodplain development permit
application will be completed along with a no-rise certificate for the proposed bridges.
4. .Site Drainage—The City will place City owned concrete pipes under the trail at topographic low spots to collect and distribute
local drainage under the trail. HDR will not provide any drainage design for these pipes or the locations along the trail. The
final trail layout, between the bridge approaches and the beginning/end of the project, will closely follow the existing
topography with the design plans providing minimum and maximum trail grade and minimum horizontal clearance
requirements. Localized low spots in the topography will be identified by the City during construction and drainage pipes
placed at these locations with inlet/outlet structures and rip-rap per the Cities direction.
5. Geotechnical Investigation—The City has issued a noticed-to-proceed and contract to Alpha Omega for the Geotechnical
Investigation and Report. HDR provided the City locations of each boring for the bridges on an aerial map. The
geotechnical scope, needed for HDR's design, was provided to the City on December 231d by HDR. HDR has reviewed
Alpha Omega's scope and has verified that it satisfies the project needs.
6. Environmental Permitting
Task 1:Jurisdictional Waters Assessment/Delineation&Threatened&Endangered Species Habitat Evaluation
o A Waters of the U.S.Jurisdictional Assessment and Delineation will be prepared for the entire project area. HDR will
conduct a field site visit to delineate the location, size and type of jurisdictional waters on the project site. The
delineation will be completed as outlined in the 1987 Corps of Engineers Wetlands Delineation Manual and supporting
Midwest Regional supplemental V2.0. Drainages, streams, impoundments and other waters of the United States will
also be identified if present within the project limits. A preliminary jurisdictional waters determination memorandum will
be prepared describing the presence/absence of jurisdictional resources within the project area in support of Section
404 permitting activities. The report may include but is not limited to:
■ Appropriate maps(Site vicinity maps, USGS map, National Wetland Inventory map,Soils Survey map)
■ Figures(project area; location of wetlands,streams and other water resources).
■ Detailed data sheets,if necessary to document wetlands.
■ Photographic documentation.
• A summary of the acreage and types of jurisdictional waters including wetlands, streams and other water bodies
found on the property and impacts to those resources.
o HDR will assist the City with generating a U.S. Fish and Wildlife Service IPaC online Section 7 information consultation
review will be performed. During delineations field work, brief habitat assessments will be performed for any federally
listed species, particularly listed bats (Indiana, Gray, and Northem Long-eared). A brief habitat description will be
developed as part of the 404 permit request.This will be provided with Task 2 NWP 42 to the USACE.
■ Criteria:None.
■ Deliverables:Jurisdictional assessment,delineation reporting&impacts analysis,&USFWS IPaC review.
Task 2: Section 404 Nationwide Permit(NWP 42—Recreational Facilities)
o Project impacts to jurisdictional resources will require the preparation of a Section 404 permit for review and
authorization by the U.S.Army Corps of Engineers(USACE). A Section 404 Nationwide Permit Application Report will
be prepared that includes the following information:
■ Pre-construction Notification to USACE
■ Appropriate maps and engineering drawings
■ A description of the purpose and need for the project
■ A brief discussion of avoidance and minimization(as needed)of impacts to jurisdictional waters of the US.
■ Coordination by phone with USACE(as needed).Preparation of responses to any agency comments.
■ A summary of mitigation measures for project impacts if required.
■ Criteria:To qualify for NWP 42,the project is assumed to have no more than'/z acre.of loss from fill activities will
occur; no more than 300 feet of ephemeral or intermittent stream bed loss from discharge would result unless
more than 300 of loss is required and the USACE waives the 300 foot limit assuming minimal adverse
environmental effects; and no individual permit and LEDPA analysis is required. No individual 401 water quality
certification is required and a conditionally pre-certified 401 will be issued by the USACE.
■ Deliverable-A draft PCN application report will be prepared for the City to review.Following review and approval
by the City, the final permit application report and appropriate support documentation will be submitted to the
Kansas City District's Regulatory Branch, U.S.Army Corps of Engineers for processing.
Task 3: City and/or State Land Disturbance Permit
o The City will prepare and submit the NPDES Land Disturbance permit application. HDR will provide the City the
preliminary trail layout for the City to prepare the map boundary. HDR will prepare the Storm Water Pollution
Prevention Plan(SWPPP)with exhibits and details.
7. Design Plans,Specification and Estimate for Trail Design
o HDR will provide 11 x17 design drawings showing trail alignment,trail profile,trail details,trail typical sections and cross-
sections for the approach trail only near the two bridge crossings over Jumping Branch Creek. From the ends of each
bridge,the approach trail will tie-in as quickly as possible to the existing topography and grade. The beginning and end
of each bridge (at the centerline of the trail) will be located by coordinates that correspond to the project survey.
Stationing along the centerline of the trail will only be provided starting at the beginning of the approach trail (to each
bridge), continue over the bridge and stop at the end of the approach trail. The trail will be a 10'wide concrete trail.
The trail alignment and profile at the bridge approaches will meet design criteria(ADA,H&H)and permit requirements.
o For the trail design from the bridge approach trails (described above) to the beginning and end of the project, and
between the bridges, HDR will provide 11x17 aerial plan sheets showing an approximate trail alignment only located
around topographic features. This trail alignment will not have stationing or a profile. HDR will provide a trail typical
section, notes stating minimum and maximum grades for trail, min/max side-slope grades and minimum horizontal
clearances for the trail. The erosion control layout will also be shown on these aerial plan sheets and typical sections.
The trail profile will closely match the existing topography and ground line elevations allowing the City to lay out these
portions of the trail during construction. The City will contact HDR if there is any significant deviation from this layout or
existing topography and determine a corrective action that still allow the trail in these locations to meet the permitting
requirements and H&H design criteria. The City will locate,size and place drainage pipes in low spots for local drainage
under the trail.
. o The final plan package for the trail shall consist of the following list of plan sheets:
■ Cover Sheet(1 sheet)
■ Trail Notes and Estimated Quantities(1 sheet)
■ Trail Typical Sections at Bridge Approaches and Misc Details(1 sheet)
■ Trail Plan and Profile at Bridge Approaches(2 sheets)
■ Trail Aerial Plan Sheet showing Trail Alignment only and Typical Section(1 sheet)
■ Cross Sections(2 sheets)(at 25'intervals)at Bridge Approaches only
o HDR will prepare Technical Specifications, using HDR Master Specifications for trail construction and bridge
construction. Specification for pipes or material pertaining to pipe placement under the trail will not be included. All front
end specifications and bidding documents will be prepared by the City and HDR will provide the City with project
information for the front end specifications and bidding documents.
o HDR will prepare a cost estimate for the bridge approach trail portions. The quantities and cost estimate in the trail
areas outside of the bridge approach trails will be for concrete trail only and estimated by measuring an overall length of
trail and width of trail.
o Quality Control of the drawings and cost estimate will be provided by a senior engineer. Drawings will be sealed by a
Missouri Professional Engineer. Trail Layout(alignment and profile at bridge approaches and alignment only between
the bridge approaches and at the beginning and end of the project)will be provided to the City in AUTOCAD format..
Other detail sheets will be done in MicroStation.
8. Design Plans,Specification and Estimate for Pedestrian Bridges
o HDR will provide 11x17 design drawings pedestrian bridges layout, details and specifications for two pedestrian
bridges. Layout each bridge crossing to meet the trail layout for the best fit in the trail corridor, meet hydraulic
requirements and local grading around the bridge abutments and trail. Each bridge is estimated to be about 50 to 75
foot long and a single span pre-fabricated steel truss superstructure.
o Prepare checked bridge design calculations and final bridge plans for two bridge locations.
o All final plan sheets and specifications will be prepared using the U.S.Customary system of units.
o This scope and fee was developed using a single span prefabricated steel truss bridge superstructure type with
concrete abutments. The bridge design will be based upon AASHTO Guide Specification for the Design of Pedestrian
Bridges(2009).
o The degree of detail of the final plans shall include all information to construct the bridge including estimated quantities.
Details for prefabricated superstructure,except for the overall dimensions and elevations of the superstructure,are not .
provided in scope and fee.
o Design and detailing of the prefabricated steel trail bridge superstructure will be done by the contractor and bridge
supplier using the design criteria provided in the final plans and superstructure. Prefabricated superstructure details are
provided by the manufacture during the construction administration phase.
o The bridges will be a single span bridge with two abutments. The design of interior bents is not included.
o Design one concrete abutment with wingwall that will be used at both bridges. The foundation type will be the same for
each bridge. Abutment foundation will be designed to meet structure loading a scour conditions.
o Clear Trail width on bridge is 10 feet and the bridges shall have a concrete deck.
o Based upon the estimated replacement bridge length and a single bridge superstructure type,a single abutment will be
designed and checked using the longest span length for the 2 replacement bridges, Abutment type will be a concrete
beam on spread footings or steel H-piling with straight or turned back wing walls. The maximum span length will be
used to envelope and design the abutments.
o The Geotechnical Report with soil borings will be provided in the Project Specification,no plan sheet.
o No aesthetic features provided except a concrete formliner on the abutment wingwalls at the Cities request.
o Retaining walls are not anticipated and design is not included in scope.
o Prepare final engineers estimate of probable construction costs based upon final quantities and estimated unit costs
using State of Missouri Bid Tabs.
o Quality Control Review of final plans,specifications and estimate will be performed by a senior engineer.
o Final plans and specifications will be sealed and signed by a PE registered in the State of Missouri.
o The final plan package for the bridges shall consist of the following list of plan sheets;
■ 1)Bridge Notes and Estimated Quantities Sheet
■ 2)General Plan and Elevation of South Project Bridge
■ 3)General Plan and Elevation of North Project Bridge
■ 4)Abutment Plan and Elevation(Both Bridges)
• 5)Abutment Details(Both Bridges)
■ 6)Rebar Bar Bill,Bending Diagram and Miscellaneous Details(Both Bridges)
o The plan and specification for the bridge and trail will be combined into one overall package.
9. Construction Administration and Construction Services—All bidding services and construction administration will be provided
by the City. HDR will only review shop drawings for pedestrian bridges and answer construction request for information
questions. Scope includes 8 hours for HDR for shop drawing review for the pedestrian bridges and 4 hours for any bidding
questions or any questions that may arise during construction. No site visits by HDR during construction are included.
10. Meetings/Conference Calls—HDR (Project Manager only) will participate in one in-person meeting with City of Riverside
staff during development of Final Plans and Specifications at an estimated completion of about 70%. The purpose of this
meeting will be to review project details and plan development. In addition, up to two conference calls with screen share
(Skype) to discuss the project and plan development will be scheduled around (before or after) the in-person progress
meeting.
11. Project Schedule—
o FEMA Model—received from City on Dec 23,2018.
o Receive Site Survey from City on or before January 30,2019.
o Receive Geotechnical Report from City on or before February 4th,2019.
0 95%Plans to the City to review on March 4th,2019.
o Signed and Sealed Final Plans and Specification—submit to City on March 11, 2019 for project bid prep by the City.
This schedule is dependent on a delivery of the site survey and geotechnical report to HDR at the timeframes noted.
o Project will be presented to City Board of Alderman(BOA)for approval to advertise at the March 19th BOA meeting and
advertise on March 20"'.
o Award and City to provide Contractor Notice-to-Proceed on April 171h(after April 161h City BOA meeting)
12. Exclusions
o Site drainage pipe design and final location of pipes under the trail for local drainage will not be provided, This will be
provided by City.
o No site survey will be provided. This will be provided by City.
o No Geotechnical work will be provided. This will be provided by City.
o The FEMA Model was ordered by the City from FEMA and provided to HDR.
o No FEMA Conditional Letter of Map Revision(CLOMR)/Letter of Map Revision(LOMR)services are included.
o No cultural resource survey services provided.
o No Threatened&Endangered Species survey services provided.
o The City will prepare and a-file the NPDES storm-water construction Notice of Intent with Missouri Department of
Natural Resources.
o The City will prepare and submit the Land Disturbance Permit with HDR providing trail layout to the City.
o Trail design between the end of the bridge approaches and from end of bridge approaches to the beginning and end of
project.
o No Right-of-Way Plans provided.
o No Public outreach or public presentation work included,
o The Bridge design is for a single span bridge and two abutments only. No interior piers included.
o Site visits by HDR during construction are not included.
o Construction inspection is not included.
Fee and Hour Summary b Task:
No. TASK HOURS FEE
1 Project Management 26 $ 5,304.00
2 Site Survey by City $ -
3 Hydrologic and Hydraulic (H&H) 120 $ 19,978.00
Analysis
4 Site Drainage by City $ -
5 Geotechnical Investigation by City $ -
6 Environmental Permitting 80 $ 8,424.00
7 Design Plans, Specification and 192 $ 25,987.00
Estimate for Trail Design
8 Design Plans, Specification and 180 $ 19,668.00
Estimate for Pedestrian Bridges
9 Construction Administration and 12 $ 1,676.00
Construction Services
TOTAL 610 $ 81,037.00—
FEE
1,037.00FEE
The scope of services shall be completed under this authorization for an hourly-not-to-exceed fee of
81037.00. RIVERSIDE shall compensate HDR for these services, based upon hourly rates. The current hourly rate
schedule for the current year,2019,is attached.
IN WITNESS WHEREOF,the parties hereto have executed this Task Order as of the day and year written below:
HDR ENGINEERING, INC.("HDR") CITY OF RIVE I E IDE")
By: 1 ,uphprGnmcllJmilo,2 191 By.
Joseph E. Drimmel
Its: Sr.Vice President Its: �;
Date: Jan 10, 2019 Date"
FEE SCHEDULE
(JANUARY I,2019-DECEMBER 31,2019)*
PROJECT PRINCIPAL/TECHNICAL EXPERT/QA/QC $205.00-$280.00
SENIOR PROJECT MANAGER $185.00-$250.00
PROJECT MANAGER $135.00-$185.00
SENIOR PROJECT ENGINEER $155.00-$225.00
PROJECT ENGINEER $110.00-$155.00
ASSISTANT PROJECT ENGINEER $82.00-$107.00
SENIOR REGULATORY ENGINEER $165.00-$255.00
REGULATORY ENGINEER $105.00-$165.00
SENIOR STRUCTURAL ENGINEER $155.00-$250.00
STRUCTURAL ENGINEER $105.00-$155.00
SENIOR ELECTRICAL ENGINEER $155.00-$230.00
ELECTRICAL ENGINEER $105.00-$155.00
SENIOR TRAFFIC ENGINEER $155.00-$230.00
TRAFFIC ENGINEER $110.00-$1.55.00
SENIOR WATER RESOURCES ENGINEER $160.00-$205.00
WATER RESOURCES ENGINEER $110.00-$160.00
SENIOR ENVIRONMENTAL SCIENTIST $155.00-$215.00
ENVIRONMENTAL SCIENTIST $110.00-$155.00
SENIOR CAD TECHNICIAN $115.00-$140.00
CAD TECHNICIAN $82.00-$112.00
PROFESSIONAL LAND SURVEYOR $115.00-$150.00
SURVEY TECHNICIAN $72.00-$112.00
SURVEY CREW CHIEF $105.00-$115.00
SURVEY CREW MEMBER $67.00-$77.00
SENIOR SUPPORT STAFF $87.00-$112.00
ADMINISTRATION PERSONNEL $45.00-$100.00
REIMBURSABLES:
PRINTING,PLOTTING,COPYING,MAILINGS COST
TRAVEL CURRENT IRS RATE
NEWSPAPER ADVERTISING COST
RENTAL OF SPECIAL EQUIPMENT COST
SUBCONSULTANTS(GEOTECHNICAL SERVICES) COST
`HOURLY RATES SHALL BE UPDATED ANNUALLY
HOURLY RATES 2019.DOCX RIVERSIDE MISSOURI ON-CALL PROFESSIONAL SERVICES