HomeMy WebLinkAboutR-2019-087 Purchase Incode Software for Content and Document Management from Tyler Technologies $17,444 RESOLUTION NO. R-2019-087
A RESOLUTION APPROVING THE PURCHASE OF INCODE SOFTWARE FOR CONTENT
AND DOCUMENT MANAGEMENT SUITE FROM TYLER TECHNOLOGIES FOR THE
FINANCE DEPARTMENT AND AUTHORIZING THE EXPENDITURE OF FUNDS IN THE
AMOUNT OF $17,444.00 FOR SUCH PURPOSES.
WHEREAS, the City has a need for an upgrade of software and related services from Tyler
Technologies in the Finance Department; and
WHEREAS, The City of Riverside in the adoption of its purchasing policy requires all
expenditures in excess of$10,000 to be presented to the Board of Aldermen for approval and the
invoices for the Content and Document Management Suite software by Tyler Technologies comes
to a total expense of $17,444.00. These fees have been evaluated by city staff and are
recommended that they are needed for use by the City; and
WHEREAS, the Board of Aldermen find it is in the best interest of the City to approve such
software purchase for the Finance Department;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
THAT the invoices from Tyler Technologies for Content and Document Management
Suite for the Finance Department in the amount of $17,444.00 are hereby accepted and
approved; and
FURTHER THAT the Mayor and/ or City Administrator is hereby authorized to execute
all documents necessary or incidental to carry out the terms and conditions of such award and
the City Clerk is authorized to attest thereto.
PASSED AND ADOPTED by the Board of Alder en and APPROVED by the Mayor of
the City of Riverside, Missouri, the day of , 2019.
a leen L. Rose, Mayor
Aj ES
Robi1 ,kincaid'city Clerk
•• Quoted By: Lori Dudley
0s000ty Quote Expiration: 6/19/2019
•••-• Quote Name: City of Riverside-TCM-SE
• tecI hnologies
Quote Number: 2018-62480-3
Quote Description:
Sales Quotation For
Amy Strough
City of Riverside
2950 NW Vivion Rd
Riverside, MO 64150-1502
Phone: +1 (816)741-3993
Email:astrough@riversidemo.com
Tyler Software and Related Services
[Description License Impl Hours lmpl Cost Data Conversion Module Total Maintenance
Content/Document Management Suite
Standard Forms Package(Financials-4, Court-4,CRM-5, $1,650 0 $0 $0 $1,650 $413
Logo-1)
Output Director $3,850 8 $1,000 $0 $4,850 $963
Tyler Content Manager
Tyler Content Manager Standard Edition(TCM SE) $8,805 40 $5,000 $0 $13,805 $2,201
Sub-Total: $14,305 $6,000 $0 $20,305 $3,577
ess Iii:ro,n F. 2 86'
TOTAL: $11,444 48 x$6,000 $0 f $17,444 $3,577
Summary One Time Fees Recurring Fees
Total Tyler Software $11,444 $3,577
Total Tyler Services $6,000 $0
Total Third Party Hardware, Software and Services $0 $0
Summary Total $17,444 $3,577
Contract Total $21,021
2018-62480-3- CONFIDENTIAL 1 of 2
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement
("Agreement") between the parties and subject to its terms.Additionally, payment for said items, as applicable but subject to any listed
assumptions herein, shall conform to the following terms:
• License fees for Tyler and third party software are invoiced upon the earlier of(i) deliver of the license key or(ii)when Tyler makes such software
available for download by the Client;
• Fees for hardware are invoiced upon delivery;
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;
•Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available
for download by the Client(for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and
Subscription), and any such fees are prorated to align with the applicable term under the Agreement,with renewals invoiced annually thereafter in
accord with the Agreement.
• Fees for services included in this sales quotation shall be invoiced as indicated below.
• Implementation and other professional services fees shall be invoiced as delivered.
• Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and
50% upon delivery of custom desktop procedures, by module.
• Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to
load the converted data into Live/Production environment, by conversion option.Where conversions are quoted as estimated,Tyler will invoice
Client the actual services delivered on a time and materials basis.
• Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt,where
"Project Planning Services"are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project
Management services, if any,will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project
planning.
• If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
• Expenses associated with onsite services are invoiced as incurred.
Please Note: Discounts herein are valid if Client provides Tyler with approval of the attached via email on or before June 19,2019.
2018-62480-3- CONFIDENTIAL 2 of 2