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Home My WebLink About1700 CO1 Hoy Excavating 2019 Mattox & 39th Project BILL NO. 2019-063 ORDINANCE NO. (�� AN ORDINANCE AUTHORIZING AND APPROVING CHANGE ORDER NO. 1 TO THE HOY EXCAVATING, LLC CONTRACT' FOR THE 2019 MATTOX & 39TH PROJECT (618-227) ORIGINALLY AUTHORIZED BY ORDINANCE NO. 1646 AND AMENDED BY ORDINANCE NO. 1653. WHEREAS, the City previously determined the need for certain infrastructure work necessary to accommodate the doorLink Manufacturing, Inc. ("doorLink") industrial warehousing and distribution facility, as well as other future projects, to be located adjacent to the doorLink site; and WHEREAS, the 2019 Mattox and 39th Project fulfills a public purpose and will further the growth of the City, facilitate the development of the entire Horizons site, improve the environment of the City, foster increased economic activity within the City, increase employment opportunities within the City, and otherwise be in the best interests of the City by furthering the health, safety and welfare of its residents and taxpayers; and WHEREAS, the City previously approved the 2019 Mattox and 39th Project specifications through the passage and approval of Ordinance No. 1646 ("Project No. 618-227") which was amended by Ordinance No. 1653; and WHEREAS, the City and Hoy Excavating, LLC ("Hoy"), entered into a contract authorized by and through Ordinance 1653, for the installation and construction of Project No. 618-227 (the "Project Agreement") which is beneficial for other City purposes in exchange for the City paying Hoy no more than One Million Seven Hundred Fifty-Four Thousand Four Hundred Sixty-Eight Dollars and No Cents ($1,754,468.00); and WHEREAS, the staff recommends approval of Change Order No. 1, as described in the Change Order No. 1 Memo attached hereto as Exhibit A and incorporated herein, which increases the authorized expenditure by an additional Fourteen Thousand Three Hundred Ninety-Eight and 60/100 Dollars ($14,398.60), for a total amount to be paid pursuant to the Project Agreement not to exceed One Million Seven Hundred Sixty-Eight Thousand Eight Hundred Sixty-Six and 60/100 Dollars ($1,768,866.60), for Hoy to extend the sanitary service line for doorLink. Due to the flood of 2019, the Sanitary Sewer cannot be installed until the groundwater table subsides. This service connection will allow 39th Street to be constructed without delaying the project until the sanitary sewer is installed; and WHEREAS, the City has determined that authorization for the aforesaid additional expenditure pursuant to the Project Agreement with Hoy fulfills a public purpose and will further the growth of the City, facilitate the development of the entire Horizons site, improve the environment of the City, foster increased economic activity within the City, increase employment opportunities within the City, enable the City to direct the development of the entire Horizons site, and otherwise be in the best interests of the City by furthering the health, safety, and welfare of its residents and taxpayers. WA 14012652.2 NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: SECTION 1 — BEST INTEREST OF THE CITY TO APPROVE CHANGE ORDER NO. 1. The Board of Aldermen finds that it is in the best interest of the City to approve Change Order No. 1, attached hereto as Exhibit A and incorporated herein, and that such approval fulfills a public purpose and will further the growth of the City, facilitate the development of the entire Horizons site, improve the environment of the City, foster increased economic activity within the City, increase employment opportunities within the City, and otherwise is in the best interests of the City, by furthering the health, safety, and welfare of its residents and taxpayers, and the Board of Aldermen does hereby approve Change Order No. 1 to increase the authorized expenditure to Hoy by an additional Fourteen Thousand Three Hundred Ninety-Eight and 60/100 Dollars ($14,398.60), for a total amount to be paid pursuant to the Project Agreement not to exceed One Million Seven Hundred Sixty-Eight Thousand Eight Hundred Sixty-Six and 60/100 Dollars ($1,768,866.60). SECTION 2 — AUTHORITY GRANTED. The City hereby authorizes the City Administrator and the City Engineer to execute and deliver Change Order No. 1, consistent with the terms of this Ordinance and Missouri law, and hereby authorizes the Mayor, the City Administrator, Special Counsel to the City and other appropriate City officials to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Ordinance and to execute and deliver for, and on behalf of, the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. Further, the City Administrator is hereby authorized to expend an additional Fourteen Thousand Three Hundred Ninety-Eight and 60/100 Dollars ($14,398.60), for a total amount paid pursuant to the Project Agreement authorized by and through Ordinance No. 1653, not to exceed One Million Seven Hundred Sixty-Eight Thousand Eight Hundred'Sixty-Six and 60/100 Dollars ($1,768,866.60). SECTION 3 — EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and approval. [Remainder of Page Intentionally Blank] 2 WA 14012652.2 BE IT REMEMBERED that the above was read two times by heading only, PASSED AND APPROVED by a majority of the Board of Aldermen and APPROVED by the Mayor of the City of Riverside, Missouri, this 17th day of December 2019. - 16ttfreen L. Rose, Mayor ATTESTS ,r Robin Kricald, G,ity��erk Approved as to form: Spencer Fane LLP Special Counsel to the City by Joe Bednar 3 WA 14012652.2 EXHIBIT A CHANGE ORDER NO. 1 WITH COVER MEMO 4 WA 14012652.2 CITY OF RIVER1 MISSOURI Upstream from ordinary. 2950 NW Vivion Road Riverside, Missouri 64150 MEMO DATE: December 9, 2019 AGENDA DATE: December 17, 2019 TO: Mayor and Board of Aldermen FROM: Travis Hoover RE: Change Order I: HOY EXCAVATING, LLC 2019 Mattox & 39' Project (618-227) BACKGROUND: This change order for an additional $14,398.60 allows Hoy to extend the sanitary service line for DoorLink. Due to the Flood of 2019, the Sanitary Sewer is not able to be installed until the groundwater table subsides. This service connection will allow 39`' St to be constructed without delaying the project until the sanitary sewer is installed. BUDGETARY IMPACT: $14,398.60 would be authorized for budget year 2019-2020. Original Contract Amount $ 1,754,468.00 Total of Previous Changes $ 0.00 Total this Change Order $ 14,398.60 Current Contract Total $ 1,768,866.00 RECOMMENDATION: Staff recommends approval of the ordinance and acceptance of the change order with Hoy Excavating, LLC. CITY OF CHANGE ORDER NO, 1 Date Prepared:12/9/2019 RIVERS mrsscurt Contractor Name: Hoy Excavating, LLC Project Name: 2019 Mattox&39th Project Page Number: t of 2 Project Number: 618-227 0 of Pgs Attached: 1 Contract Date: 4!2512019 The following changes to the original contract amount were required to cover cost incurred by Project Location:Riverside,Missouri the Contractor or to reflect savings realized by the Contractor as a result of a change in the actual constructed quantities from the estimated quantities shown on the Bid Proposal, REQUIRED CHANGES IN PRESENT CONTRACT Contractor Contract erit or Lina Item No, Previous PreviousPrevPrevious Unit ow reason from DescriPtlon 8 Reason for Change Order(Please deaeriba item below and then follow with for New or New or New or Previous Adjusted Adjusted Adjusted Ouantity Unit Price Amount Change Order) 1) Requested by City 2)Unknown Site Condtldns 3)Not Incorporated in Dlanslspeca Quantity Unit Price Amount nla 0.0 $0.00 10.00 1 ChanAe order request#1-see attached for details 1.00 S14,398.60 S14.398,60 s0.00 $0,00 10.00 1 50100 50.00 110.00 $0.00 1 MOD 50.00 50,00 Previous Total 50,00 Adjusted Total S14,398.60 Net Change S1A,398.60 Statoment of Contract Original Contract Amount S1,754,468.00 Net Amount of Previous Additions and Deductions $0.00 Net Contract Arnount Prior to This Request $1,754,468.00 Amount of This Request $14,398,60 New Contract Amount $1,768,866,60 Percent Change in Contract Amount 0.82% DESIGN ENGINEER: CITY OF RIVERSIDE,MISSOURI: J O��J/, City Engineer: �f / N Lr6 Name Proved Travis Hoover7Channo a ---.._ __.---- ----oma- -. _ -'-- - --- sit�• City Administrator: 0EC 12 2019 Brian KoraiCONTRACTOR: ON-SITE PROJECT MANAGER: City Administrator 'SCONTRACTORCertification for Change Order: ONSITE PROJECT MANAGER Certification for Ordor. The undersigned CONTRACTOR certifies Nat all changes In accordance vuh the Contract Documents,the on-aIle observations,and described above are necessary In order for the CONTRACTOR to the data comprising this change ober,the on.slle project manager certifies proceed vAth execution or the contract documents,and that the to the Owner that to the best of the on-seta praieet managers knoWedge, vahres slated above are correct with rospeet to the won* inlomtation and better the above refarane"changes are nec%ssaty in ardor to anticipated under this change order. proceed wilh ine execution of the contract documents,and that the valuta y' stated above are coned vAth respect to the work anhclpated under this change order Company: //Q' Name Printed: 1 I iAe JJ _ e«nnar,r: ._ le'.k.1 7-W e— Nemo PnNea _ Sw+wd• _ �y� Si9nod: _ Dato �L �Il/�L./ Date: A B C D F G H 2 7F 3 4 5 r88 j 11/26/2019 Change Order To Install 4"Sanitary Service Line Across 39th Street To Sampling Stub From Sampling Manhole Unit of 5%Overhead Extended Unit 11 Desription Measure Quantity Unit Price 5%Profit Price 12 Sanitary Sewer 4" LF 120.00 $ 103.47 $ 10.34 $ 113.81 $ 13,657.20 13 Staking Ls 1.00 $ 674.00 $ 67.40 .$ 741.40 $ 741.40 14 $ - $ - $ - 15 $ $ 16 $ $ $ $ 17 18 Total $ 14,398.60 19 20 21