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HomeMy WebLinkAbout2004-08-17Minutes of Regular Meeting of Board of Aldermen of City of Riverside, Missouri August 17, 2004 A regular meeting of the Board of Aldermen of the City of Riverside, Missouri, was held in the City Hall, of Riverside, Missouri, August 17, 2004 at 7:00 p.m. Those in attendance were Mayor Burch, Aldermen Burris, Looker, Darata, Legaard, Super and Beard. Also present were, David Blackburn, City Administrator, Louise Rusick, City Clerk, Brent Miles, Planning, Zoning and Community Development Coordinator, John McClelland and Matt Kitzi with the City Attorney's office. Motion for Closed Alderman Darata moved that the meeting go into closed session, pursuant to Session RSMo 610.021(1) real estate, seconded by Alderman Burris, and the vote was: Aldermen Super, Legaard, Darata, Looker and Burris. Alderman Beard, Absent. Motion carries. Alderman Beard arrived at 7:10 p.m. Motion for Open Alderman Legaard moved that the meeting go into open session at 7:28 p.m., Session seconded by Alderman Darata, the vote was: Aye: Aldermen Super, Burris, Looker, Beard, Legaard and Darata. Motion carries. Minutes, July 20, 2004 Alderman Darata moved that the minutes of July 20, 2004 be approved as Approved corrected, seconded by Alderman Looker, the vote was: Aye: Aldermen Bums, Darata, Super, Legaard, Beard and Looker. Motion carries. Liquor License Alderman Legaard moved to approve an application for a license to sell for Love Bites CafB beer and light wine at the Love Bites CafB, 1827 NW Vivion Road, with the Robb Spencer, with the condition a license to sell beer is obtained from the State of Missouri, seconded condition a state by Alderman Super, the vote was: license is obtained Aye: Aldermen Darata, Super, Legaard, Beard, Looker and Burris. Motion carries. Liquor License Alderman Looker moved to approve an application for a Temporary Liquor App. For Westrope License for Westrope, 801 W. 47's Ste, Ste. 500, Kansas City, Mo to allow to allow alcohol alcoholic beverages at the E.H. Young River&ont Park, October 2, 2004 with the at the E.H. Young condition Westrope will famish the City Clerk with proof of liability insurance, Park, Approved with seconded by Alderman Darata, the vote was: condition Aye: Aldermen Legaard, Beard, Burns, Beard, Darata and Super. Motion carves. Mies. 8/17/04 1 Temporary Liquor Alderman Darata moved to approve a temporary liquor license for IWMF, Inc. License/IWMF, Inc. applicant, Charles Taylor and managing agent, David Clarke, 8317 Corrington, with the condition Kansas City, Mo 64138 to sell beer at the Festival at the E.H. Young Riverfront proof of liability Park on August 20,21 and 22°d with the condition the City Clerk receives proof insurance is received of liability insurance, seconded by Aldermen Burris, the vote was: Aye: Aldermen Looker, Darata, Super, Legaard, Beard and Bums. Motion carries. Public Hearing Opened Mayor Burch opened the Public Hearing at 7:45 that was continued from the August 3'~ meeting to consider amending a revised grading plan for the Gate Woods Subdivision and to revise Ordinance 2004-09. Tom Woods, T.E. Tom Woods, T.E. Woods Construction, Inc. and Paul Miller, Project Manager Woods Const. George Butler and Associates (GBA) stated there was a processing fee of $4,200 for a letter of the National Flood Insurance Rate Map revision. This would be a map revision to the stream. The cost is because the floodway and floodplain has been changed by the city and the previous developer. T.E. Woods Construction has paid this fee. Mr. Woods said the walkway will be reconnected and the maintenance, i.e. mowing and landscaping will be the responsibility of the Homeowners Association. Brent Miles Brent Miles, Planning and Zoning Coordinator read the staff analysis reads staff analysis report to the Board of Aldermen and the report is made a part of these report to the board minutes: The applicant, T.E. Woods Construction, has made a request to revise the approved Grading Plan currently in place in the Final Development Plan for the Gatewoods Planned Development and to consider a grading permit consistent with the proposed revised Grading Plan. The first request is for a revision to the approved Grading Plan currently in place in the Final Development Plan, adopted by Ordinance 2002-68, for the Gatewoods Planned Development. As mentioned, the Gatewoods Planned Development currently has a Final Development Plan in place due to it being zoned Planned Development. This Final Development Plan incorporates individual plans crucial for the implementation of the Final Development Plan. These individual plans consist of a grading plan, a landscape plan, a sewer plan, etc... To revise any of these individual plans, the Final Development Plan must in turn be revised. This revision requires a public hearing, satisfying proper notification, which City staff has completed. The applicant is requesting that the Grading Plan be revised due to the applicant wanting to eliminate the cuaent "Water Feature" on site. Staff believes that elimination of the "Water Feature" accomplishes several recommended improvements to the development. - The "Water Feature" could pose as a possible safety concern due to the lack of proper safety precautions such as railing. - The "Water Feature" is approximately five hundred (500) feet long, one hundred fifty (150) feet wide, and six (6) feet deep. At this depth,. the water feature is unable to support fish and, without added circulation and aeration, will quickly be covered with algae. Mies. 8/17/04 2 - The "Water Feature" depth is approximately six (6) feet deep. This shallow depth will quickly fill with sediment and will require more frequent dredging.. - The "Water Feature" maintenance could become a possible concern in the future when it is the duty of the Gatewoods Homeowner's Association's to maintain the appearance and upkeep. The Planning & Zoning Commission recommended approval Apri18, 2004, and the Board of Aldermen made final approval on Apri120, 2004 to officially acknowledge that a Concurrence Form for Letter of Map Revision (CONK) to officially revise the current National Flood Insurance Rate Map (NFIP) map for this development was to be submitted to FEMA for review. To accomplish the goal of eliminating the 100-year floodphun designation on the southwestern lots of the subdivision, this "Water Feature" should be removed. This will make development of these lots less time consuming for the applicant and for the floodphun regulatory agencies. To accomplish the elimination of this water feature, City staff required a detailed grading plan indicating elevations, limits of 100-year floodplain, storm drainage study, and an erosion & sediment control plan. under review by FEMA. Request for revising_Ordinance 2004-09 The second request is to consider revision Ordinance 2004-09 regarding Section 10 of Ordinance 2002-68, which sets forth the designs, specifications, and floor plans approved by ordinance. On January 8, 2004, the Planning & Zoning Commission held a public hearing regarding amending Ordinance 2002-68 and was given a copy of the proposed amended ordinance, and with that was a presentation of the house plans. Eight (8) of these ten (10) were recommended for approval to the Board of Aldermen. These eight plans lrnown as Exhibit A, are "T'he Magnolia", "The Evergreen", "T'he Sycamore", "T'he Cypress", "The Dogwood", "T'he Sierra", "T'he Cottonwood", and "The Pinehurst". The two plans that were not recommended were "T'he Oakmont", and "T'he Briarwood". The applicant is requesting that two additional plans be considered. Staff believes that the Commission should consider this request for several reasons. • The applicant has eight (8) plans approved already. Two (2) additional plans would add even more diversity in the development. Staff believes this in one of the goals that the Planning & Zoning Commission and the Board of Aldermen have regarding residential development. • The two (2) additional plans submitted are "'The Lexington" and "The Briarcliff'. • "T'he Lexington" is a two-story, one thousand eight hundred fifty- four (1854) square foot home consisting of one thousand (1000) square feet on the ground floor and eight hundred fifty-four (854) square feet on the upper floor. • "The Briarcliff' was submitted for review previously. At the time of review, staff did not believe that this plan met the minimum requirements for square footage for "Ground Floor Area". Further investigation into this request has been completed, and staff's interpretation of "Ground Floor Area" requirement for one thousand square feet (1,000) has been satisfied. Mins. 8/17/04 3 - The definition of "Ground Floor Area" from Riverside Municipal Code states "The lot area covered by a building measured from the exterior faces of exterior walls. The "Ground Floor Area" for this proposed plan would be one thousand eighty (1,080) square feet, meeting the minimum requirement of one thousand (1,000) square feet. • The applicant has obtained four (4) building permits for four (4) different house plans already. The four (4) permits that have been issued are for the "The Evergreen", "T'he Sierra", "T'he Sycamore", and "The Pinehurst". Request for Street Name Chanee The applicant has requested changing the street names currently approved for the Gatewoods Subdivision. - The street name that has been approved for the western north/south street is "NW West Gatewoods Road". The applicant has requested that the street name be changed to "NW Woodside Drive". - The street name that has been approved for the eastern north/south street is "NW East Gatewoods Road". The applicant has requested that the street name be changed to "NW Flintridge Drive". - The street name that has been approved for the cul-de-sac in the development is "NW 52°d Street Circle". The applicant has requested that the street name be changed to "NW Woodside Gt.". The staff believes that these changes would be beneficial for several reasons. That "NW West Gatewoods Road" and "NW East Gatewoods Road" could be confusing for services and mail. Staff also believes that the cul-de-sac would be more adequately addressed as "NW Woodside Ct." as opposed to "NW 52°d Street Circle". The staff recommends approval contingent upon recommendations made regarding grading plans and contingent upon the LOMR approval from FEMA. The staff recommends approval of all contingent upon the LOMR approval from FEMA. Public Hearing As there were no other comments, Mayor Burch closed the Public Hearing at Closed 8:10 p.m. Grading Permit/ Alderman Looker moved to approve a grading permit for T.E. Woods T.E. Woods Const. Construction, Gatewoods Subdivision contingent upon the Concurrence Form Approved with condi- for Letter of Map Revision (CONK) and consistent with the grading plan tions currently being considered by the Board of Aldermen, seconded by Alderman Legaard, the vote was: Aye: Aldermen Legaard, Darata, Super, Beard, Bums and Looker. Motion carries. Mies. 8/17/04 4 Brent read the staff Brent read the staff analysis report to the board regazding the requested report re: Richard Building Permit by Richard Ulrich, 5015 NW Merrimac and the report Uhich's request for is made a part of these minutes: a Building Permit The applicant wishes to obtain a building permit in order to finish work that was not completed by the previous building permit issued, B03-18, on February 5, 2003. The previous building permit issued for construction of this new residence was granted to Syntec Custom Construction. The applicant is wishing to obtain a new building permit in order to finish all work associated with the original permit. The applicant will be using the original set of construction plans that was approved in the original building permit and the original staked plot plan that was approved as well. Staff will require that final grading be consistent with the approved staked plot plan, as well as proper erosion and sediment control standazd be in place during construction. The staff recommends approval. Building PermiU Alderman Darata moved to approve a Building Permit for Richazd Ulrich Richazd Ulrich, to finish interior work only at 5017 NW Strathbury and until the storm water Approved with review is to be done by a registered engineer in the State of Missouri before any conditions outside work can be completed, seconded by Alderman Legaazd, the vote was: Aye: Aldermen Super, Legaard, Beazd, Looker, Burris and Darata. Motion carries. Building PermiU Alderman Looker moved to approve a Building Permit for Curtis Hunter Curtis Hunter, 329 NW Woodland to build a 4 foot picket fence with CCA lumber and no 329 NW Woodland survey is required and the city will take no responsibility on whether the fence is Approved placed upon the owner's property, seconded by Alderman Darata, the vote was: Aye: Aldermen Darata, Legaazd, Beazd, Looker, Burris and Super. Motion carries. Backhoe Discussion The discussion for the Backhoe for Public Works was postponed until the postponed until September meeting. September 7`~ Change Order #8 Alderman Legaazd moved to approve Change Order#8 for Lexico to scarify un- Lexico, Approved suitable street sub base and treat with flyash and re-compact for a cost of $10,740.00 seconded by Alderman Burris, the vote was: Aye: Aldermen Beazd, Looker, Burris, Darata, Super and Legaazd. Motion carries. City Engineer comments John said the contractor on NW Valley Ln. and W. Platte Rd. cleaned out the drainage areas and opened the drains. NW Valley Lane could be open in a couple of weeks, depending on the weather. Frank Weatherford Frank Weatherford, TranSyatems spoke of the I-635 Interchange funding i.e. funds coming from various funding sources. MoDot is to set aside funds to match and is typically 50/50 for Route 9. The city is asking for 50% of the construction cost fiom MoDot of $3,000,000. Mies. 8/17/04 5 Frank talked about the Horizons development, Route 9 and the funding. The application will tie approved for the $3,000,000. and a state and city agreement will be put together. Frank said it will be "give and take" with MoDot. MoDot was told we would be looking for other sources of funding for other projects. MoDot will obtain all the easements, but the city will pay for the easements. Frank would like to know from the city if the city wants to build the project, West Platte) as designed or additional work to be done to make the project look better. Frank mentioned the inlets on NW Valley Lane to raise the inlets on the west side they don't get buried. There are two sanitary manholes and a field inlet. It would take 600 cubic yazds of dirt to be placed in the azea to raise the inlets. On the east side it would take 3,600 cubic yards of dirt (estimated) for an estimated total of 4,200 cubic yazds of dirt. There are two structures, the Corps of Engineers Junction Box and the field inlet. The cost for the dirt and additional construction work is approximately $41,500 plus five structures at an approximate cost of $50,000. The change to the original idea was believed to be Mr. Garney's. The design to adjust the elevation of the structures and the Corps of Engineers to review the plans plus Patti Banks 8c Associates to do the grading and a subcontractor to be brought in by TranSystems costs about $8,724 and the total approximate cost is $58,724. It was the consensus of the board to finish the project as it was designed, then if the board wants changes, they can do so. Frank said Brent attended the Project Manager's Class at TranSystems recently and will attend another session soon. Recess A brief recess was called at 8:35 p.m. Reconvene The Mayor and all Board members answered to roll call at 8:45 p.m. Bill No. 2004-79 Alderman Looker moved to place Bill No. 2004-79 on its first reading, Pay Bills said Bill authorizing the payment of certain indebtedness listed therein, seconded by Alderman Burris and the vote was: Aye: Aldermen Bums, Super, Darata, Legaazd, Beard and Looker. Motion carries. Ordinance No. 2004-79 Alderman Bums moved to place Bill No. 2004-79 on its second reading Approved and upon passage of same, become Ordinance No. 2004-79 seconded by Alderman Legaazd and the vote was: Aye: Aldermen Beard, Looker, Burris, Darata, Super and Legaazd. Motion carries. Bill No. 2004-80 Alderman Burris moved to place Bill No. 2004-80 on its first reading, Author. the city to said Bill authorizing the City of Riverside, Missouri to employ Fred employ Fred Russell E. Russell as the Codes Enforcement/Building Inspector at an hourly as Codes Enforcement/ rate of $19.00 and the starting date to be August 24, 2004 with full Building Inspector benefits and a six month working test period, seconded by Alderman Looker, the vote was: Mins. 8/17/04 Aye: Aldermen Super, Darata, Legaard, Beard, Looker and Burris. Motion carries. Ordinance No. 2004-80 Alderman Beard moved to place Bill No. 2004-80 on its second reading Approved and upon passage of same, become Ordinance No. 2004-80 seconded by Alderman Looker and the vote was: Aye: Aldermen Super, Dazata, Legaazd, Beard, Looker and Burris. Motion carries. Bill No. 2004-81 Alderman Looker moved to table Bill No. 2004-81 until the September 7'~ Ratifying the meeting, said Bill ratifying the reappointment of Bazbara Snyder as a member of Appointment the Planning and Zoning Commission, seconded by Aldermen Burris, the vote of Bazbara Snyder was: to P&Z Commission tabled Aye: Aldermen Dazata, Legaazd, Super, Beazd, Looker and Bums. Motion carries. Bill No. 2004-82 Alderman Looker moved to place Bill No. 2004-82 on its first reading, Approv. form of, approving the form of, and authorizing the Mayor to complete and execute & author. the Mayor a letter agreement for professional services by and between the City of to execute an agree- Riverside, Missouri and Shafer, Kline & Warren, Inc. for the provision went for professional of engineering services in the amount of (not to exceed) $18,500, plus services with Shafer, reimbursable expenses as defined in the agreement, seconded by Alderman Kline & Warren Beard, the vote was: Aldermen Legaard, Beard, Looker, Super, Dazata and Burris. Motion carries. Ordinance No. 2004-82 Alderman Darata moved to place Bill No. 2004-82 on its second reading Approved and upon passage of same, become Ordinance No. 2004-82 seconded by Alderman Legaazd and the vote was: Aye: Aldermen Super, Darata, Legaard, Beazd, Looker and Burns. Motion carries. Discussion regazding Alderman Beard asked, "Who will pay for the street names to be changed7" street names to be Brent said, "the developer." changed in the Gate- woods subdivision Bill No. 2004-83 Alderman Legaard moved to place Bill No. 2004-83 on its first reading, Changing the names said Bill changing the names of city streets in the Gatewoods Subdivision of certain streets in the within the City of Riverside, Missouri from West Gatewood Road to NW Gatewoods Subdivision Woodside Drive and NW 52°d Street Circle to NW Woodside Court, seconded within the city by Alderman Darata, the vote was: Aye: Aldermen Bums, Dazata, Super, Legaazd, beard and Looker. Motion carries. Mins. 8/17/04 Ordinance No. 2004-83 Alderman Looker moved to place Bill No. 2004-83 on its second reading Approved and upon passage of same, become Ordinance No. 2004-83 seconded by Alderman Darata and the vote was: Aye: Aldermen Super, Darata, Legaazd, Beard, Looker and Burns. Motion carries. Resolution for the Sun- Alderman Looker moved to approve a resolution providing a written policy Shine Law, Approved on open meetings and records in compliance with Chapter 610 of the revised Statutes of Missouri, commonly known as the Sunshine Law, seconded by Alderman Burris, the vote was: Aye: Aldermen Burris, Darata, Super, Legaard, Beard and Looker. Motion carrries. Motion for Closed Alderman Darata moved that the meeting go into closed session, pursuant to Session at 9:25 p.m. RSMo 610.021(1) for discussion of Legal Issues with the City Attorney, seconded by Aldennan Looker, and the vote was: Aldermen Beard, Darata, Burns, Super, Looker and Legaard. Motion carries. Motion for Open Alderman Looker moved that the meeting go into open session at 9:50 p.m., Session seconded by Alderman Darata, and the vote was: Aye: Alderman Burris, Looker, Darata, Legaard, Beard and Super. Motion Carries. Adjournment By unanimous decision, the meeting adjourned at Clerk Mins. sn~ioa Minutes of Regular Meeting of Board of Aldermen of City of Riverside, Missouri August 17, 2004 A regular meeting of the Board of Aldermen of the City of Riverside, Missouri, was held in the City Hall, of Riverside, Missouri, August 17, 2004 at 7:00 p.m. Those in attendance were Mayor Burch, Aldermen Burris, Looker, Darata, Legaard, Super and Beard. Also present were, David Blackburn, City Administrator, Louise Rusick, City Clerk, Brent Miles, Planning, Zoning and Community Development Coordinator, John McClelland and Matt Kitzi with the City Attorney's office. Motion for Closed Alderman Darata moved that the meeting go into closed session, pursuant to Session RSMo 610.021(1) real estate, seconded by Alderman Burris, and the vote was: Aldermen Super, Legaard, Darata, Looker and Burris. Alderman Beard, Absent. Motion carries. Alderman Beard arrived at 7:10 p.m. Motion for Open Alderman Legaard moved that the meeting go into open session at 7:28 p.m., Session seconded by Alderman Darata, the vote was: Aye: Aldermen Super, Burris, Looker, Beard, Legaard and Darata. Motion carries. Minutes, July 20, 2004 Alderman Darata moved that the minutes of July 20, 2004 be approved as Approved corrected, seconded by Alderman Looker, the vote was: Aye: Aldermen Burris, Darata, Super, Legaard, Beard and Looker. Motion carries. Liquor License Alderman Legaard moved to approve an application for a license to sell for Love Bites Cafe beer and light wine at the Love Bites CafB, 1827 NW Vivion Road, with the Robb Spencer, with the condition a license to sell beer is obtained from the State of Missouri, seconded condition a state by Alderman Super, the vote was: license is obtained Aye: Aldermen Darata, Super, Legaard, Beard, Looker and Burris. Motion carries. Liquor License Alderman Looker moved to approve an application for a Temporary Liquor App. For Westrope License for Westrope, 801 W. 47'~ Ste, Ste. 500, Kansas City, Mo to allow to allow alcohol alcoholic beverages at the E.H. Young River&ont Park, October 2, 2004 with the at the E.H. Young condition Westrope will furnish the City Clerk with proof of liability insurance, Park, Approved with seconded by Alderman Darata, the vote was: condition Aye: Aldermen Legaard, Beard, Burris, Beard, Darata and Super. Motion carves. Mins. 8/17/04 1 Temporary Liquor Alderman Darata moved to approve a temporary liquor license for IWMF, Inc. License/IWMF, Inc. applicant, Charles Taylor and managing agent, David Clarke, 8317 Corrington, with the condition Kansas City, Mo 64138 to sell beer at the Festival at the E.H. Young Riverfront proof of liability Park on August 20,21 and 22°" with the condition the City Clerk receives proof insurance is received of liability insurance, seconded by Aldermen Burris, the vote was: Aye: Aldermen Looker, Darata, Super, Legaard, Beard and Burris. Motion carries. Public Hearing Opened Mayor Burch opened the Public Hearing at 7:45 that was continued from the August 3'~ meeting to consider amending a revised grading plan for the Gate Woods Subdivision and to revise Ordinance 2004-09. Tom Woods, T.E. Tom Woods, T.E. Woods Construction, Inc. and Paul Miller, Project Manager Woods Const. George Butler and Associates (GBA) stated there was a processing fee of $4,200 for a letter of the National Flood Insurance Rate Map revision. This would be a map revision to the stream. The cost is because the floodway and floodplain has been changed by the city and the previous developer. T.E. Woods Construction has paid this fee. Mr. Woods said the walkway will be reconnected and the maintenance, i.e. mowing and landscaping will be the responsibility of the Homeowners Association. Brent Miles Brent Miles, Planning and Zoning Coordinator read the staff analysis reads staff analysis report to the Board of Aldermen and the report is made a part of these report to the board minutes: The applicant, T.E. Woods Construction, has made a request to revise the approved Grading Plan currently in place in the Final Development Plan for the Gatewoods Planned Development and to consider a grading permit consistent with the proposed revised Grading Plan. The first request is for a revision to the approved Grading Plan currently in place in the Final Development Plan, adopted by Ordinance 2002-68, for the Gatewoods Planned Development. As mentioned, the Gatewoods Planned Development currently has a Final Development Plan in place due to it being zoned Planned Development. This Final Development Plan incorporates individual plans crucial for the implementation of the Final Development Plan. These individual plans consist of a grading plan, a landscape plan, a sewer plan, etc... To revise any of these individual plans, the Final Development Plan must in turn be revised. This revision requires a public hearing, satisfying proper notification, which City staff has completed. The applicant is requesting that the Grading Plan be revised due to the applicant wanting to eliminate the current "Water Feature" on site. Staff believes that elimination of the "Water Feature" accomplishes several recommended improvements to the development. The "Water Feature" could pose as a possible safety concern due to the lack of proper safety precautions such as railing. - The "Water Feature" is approximately five hundred (500) feet long, one hundred fifty (150) feet wide, and six (6) feet deep. At this depth, the water feature is unable to support fish and, without added circulation and aeration, will quickly be covered with algae. Mies. 8/17/04 - The "Water Feature" depth is approximately six (6) feet deep. This shallow depth will quickly fill with sediment and will require more frequent dredging.. - The "Water Feature" maintenance could become a possible concern in the future when it is the duty of the Gatewoods Homeowner's Association's to maintain the appearance and upkeep. The Planning & Zoning Commission recommended approval Apri18, 2004, and the Board of Aldermen made final approval on Apri120, 2004 to officially acknowledge that a Concurrence Form for Letter of Map Revision (CONK) to officially revise the current National Flood Insurance Rate Map (NFIP) map for this development was to be submitted to FEMA for review. To accomplish the goal of eliminating the 100-year floodplain designation on the southwestern lots of the subdivision, this "Water Feature" should be removed. This will make development of these lots less time consuming for the applicant and for the floodplain regulatory agencies. To accomplish the elimination of this water feature, City staff required a detailed grading plan indicating elevations, limits of 100-year floodplain, storm drainage study, and an erosion & sediment control plan. under review by FEMA. Request for revisine Ordinance 2004-09 The second request is to consider revision Ordinance 2004-09 regarding Section 10 of Ordinance 2002-68, which sets forth the designs, specifications, and floor plans approved by ordinance. On January 8, 2004, the Planning & Zoning Commission held a public hearing regarding amending Ordinance 2002-68 and was given a copy of the proposed amended ordinance, and with that was a presentation of the house plans. Eight (8) of these ten (10) were recommended for approval to the Board of Aldermen. These eight plans known as Exhibit A, are "The Magnolia", "The Evergreen", "The Sycamore", "The Cypress", "The Dogwood", "The Sierra", "The Cottonwood", and "The Pinehurst". The two plans that were not recommended were "The Oakmont", and "The Briarwood". The applicant is requesting that two additional plans be considered. Staff believes that the Commission should consider this request for several reasons. • The applicant has eight (8) plans approved already. Two (2) additional plans would add even more diversity in the development. Staff believes this in one of the goals that the Planning & Zoning Commission and the Board of Aldermen have regarding residential development. • The two (2) additional plans submitted are "'The Lexington" and "T'he Briarcliff'. • "The Lexington" is a two-story, one thousand eight hundred fifty- four (1854) square foot home consisting of one thousand (1000) square feet on the ground floor and eight hundred fifty-four (854) square feet on the upper floor. • "The Briarcliff 'was submitted for review previously. At the time of review, staff did not believe that this plan met the minimum requirements for square footage for "Ground Floor Area". Further investigation into this request has been completed, and staff s interpretation of "Ground Floor Area" requirement for one thousand square feet (1,000) has been satisfied. Mins. 8/17/04 3 - The definition of "Ground Floor Area" from Riverside Municipal Code states "The lot area covered by a building measured from the exterior faces of exterior walls. The "Ground Floor Area" for this proposed plan would be one thousand eighty (1,080) square feet, meeting the minimum requirement of one thousand (1,000) square feet. • The applicant has obtained four (4) building permits for four (4) different house plans already. The four (4) permits that have been issued are for the "The Evergreen", "The Sierra", "T'he Sycamore", and "The Pinehurst". Request for Street Name Chanee The applicant has requested changing the street names currently approved for the Gatewoods Subdivision. - The street name that has been approved for the western north/south street is "NW Weat Gatewoods Road". The applicant has requested that the street name be changed to "NW Woodside Drive". - The street name that has been approved for the eastern north/south street is "NW East Gatewoods Road". The applicant has requested that the street name be changed to "NW Flintridge Drive". - The street name that has been approved for the cul-de-sac in the development is "NW 52~ Street Circle". The applicant has requested that the street name be changed to "NW Woodside Ct.". The staff believes that these changes would be beneficial for several reasons. That "NW Weat Gatewoods Road" and "NW East Gatewoods Road" could be confusing for services and mail. Staff also believes that the cul-de-sac would be more adequately addressed as "NW Woodside Ct " as opposed to "NW 52°d Street Circle". The staff recommends approval contingent upon recommendations made regarding grading plans and contingent upon the LOMB approval from FEMA. The staff recommends approval of all contingent upon the LOMR approval from FEMA. Public Hearing As there were no other comments, Mayor Burch closed the Public Hearing at Closed 8:10 p.m. Grading Permit/ Alderman Looker moved to approve a grading permit for T.E. Woods T.E. Woods Const. Construction, Gatewoods Subdivision contingent upon the Concurrence Form Approved with condi- for Letter of Map Revision (CONK) and consistent with the grading plan Lions currently being considered by the Board of Aldermen, seconded by Alderman Legaard, the vote was: Aye: Aldermen Legaard, Darata, Super, Beard, Burris and Looker. Motion carries. Mins. 8/17/04 4 Brent read the staff Brent read the staff analysis report to the board regarding the requested report re: Richard Building Permit by Richard Ulrich, 5015 NW Merrimac and the report Uhich's request for is made a part of these minutes: a Building Permit The applicant wishes to obtain a building permit in order to finish work that was not completed by the previous building permit issued, B03-18, on February 5, 2003. The previous building permit issued for construction of this new residence was granted to Syntec Custom Construction. The applicant is wishing to obtain a new building permit in order to finish all work associated with the original permit. The applicant will be using the original set of construction plans that was approved in the original building pemut and the original staked plot plan that was approved as well. Staff will require that final grading be consistent with the approved staked plot plan, as well as proper erosion and sediment control standard be in place during construction. The staff recommends approval. Building Permit/ Alderman Darata moved to approve a Building Permit for Richard Ulrich Richard Ulrich, to finish interior work only at 5017 NW Strathbury and until the storm water Approved with review is to be done by a registered engineer in the State of Missouri before any conditions outside work can be completed, seconded by Alderman Legaazd, the vote was: Aye: Aldermen Super, Legaazd, Beard, Looker, Burris and Dazata. Motion carries. Building Permit/ Alderman Looker moved to approve a Building Permit for Curtis Hunter Curtis Hunter, 329 NW Woodland to build a 4 foot picket fence with CCA lumber and no 329 NW Woodland survey is required and the city will take no responsibility on whether the fence is Approved placed upon the owner's property, seconded by Alderman Darata, the vote was: Aye: Aldermen Darata, Legaazd, Beazd, Looker, Burris and Super. Motion carries. Backhoe Discussion The discussion for the Backhoe for Public Works was postponed until the postponed until September meeting. September 7th Change Order #8 Alderman Legaazd moved to approve Change Order#8 for Lexico to scarify un- Lexico, Approved suitable street sub base and treat with flyash and re-compact for a cost of $10,740.00 seconded by Alderman Burris, the vote was: Aye: Aldermen Beazd, Looker, Burris, Dazata, Super and Legaard. Motion carries. City Engineer comments John said the contractor on NW Valley Ln. and W. Platte Rd. cleaned out the drainage azeas and opened the drains. NW Valley Lane could be open in a couple of weeks, depending on the weather. Frank Weatherford Frank Weatherford, TranSystems spoke of the I-635 Interchange funding i.e. funds coming from various funding sources. MoDot is to set aside funds to match and is typically 50/50 for Route 9. The city is asking for 50% of the construction cost from MoDot of $3,000,000. Mins. 8/17/04 5 Frank talked about the Horizons development, Route 9 and the funding. The application will be approved for the $3,000,000. and a state and city agreement will be put together. Frank said it will be "give and take" with MoDot. MoDot was told we would be looking for other sources of funding for other projects. MoDot will obtain all the easements, but the city will pay for the easements. Frank would like to know from the city if the city wants to build the project, West Platte) as designed or additional work to be done to make the project look better. Frank mentioned the inlets on NW Valley Lane to raise the inlets on the west side they don't get buried. There are two sanitary manholes and a field inlet. It would take 600 cubic yards of dirt to be placed in the area to raise the inlets. On the east side it would take 3,600 cubic yards of dirt (estimated) for an estimated total of 4,200 cubic yards of dirt. There are two structures, the Corps of Engineers Junction Box and the field inlet. The cost for the dirt and additional construction work is approximately $41,500 plus five structures at an approximate cost of $50,000. The change to the original idea was believed to be Mr. Garney's. The design to adjust the elevation of the structures and the Corps of Engineers to review the plans plus Patti Banks & Associates to do the grading and a subcontractor to be brought in by TranSystems costs about $8,724 and the total approximate cost is $58,724. It was the consensus of the board to finish the project as it was designed, then if the board wants changes, they can do so. Frank said Brent attended the Project Manager's Class at TranSystems recently and will attend another session soon. Recess A brief recess was called at 8:35 p.m. Reconvene The Mayor and all Board members answered to roll call at 8:45 p.m. Bill No. 2004-79 Alderman Looker moved to place Bill No. 2004-79 on its first reading, Pay Bills said Bill authorizing the payment of certain indebtedness listed therein, seconded by Alderman Burris and the vote was: Aye: Aldermen Burris, Super, Darata, Legaard, Beard and Looker. Motion carries. Ordinance No. 2004-79 Alderman Burris moved to place Bill No. 2004-79 on its second reading Approved and upon passage of same, become Ordinance No. 2004-79 seconded by Alderman Legaard and the vote was: Aye: Aldermen Beard, Looker, Burris, Darata, Super and Legaard. Motion carries. Bill No. 2004-80 Alderman Burris moved to place Bill No. 2004-80 on its first reading, Author. the city to said Bill authorizing the City of Riverside, Missouri to employ Fred employ Fred Russell E. Russell as the Codes Enforeement/Building Inspector at an hourly as Codes Enforcement/ rate of $19.00 and the starting date to be August 24, 2004 with full Building Inspector benefits and a six month working test period, seconded by Alderman Looker, the vote was: Mins. 8/17/04 6 Aye: Aldermen Super, Darata, Legaazd, Beard, Looker and Bums. Motion carries. Ordinance No. 2004-80 Alderman Beazd moved to place Bill No. 2004-80 on its second reading Approved and upon passage of same, become Ordinance No. 2004-80 seconded by Alderman Looker and the vote was: Aye: Aldermen Super, Darata, Legaazd, Beard, Looker and Burris. Motion carries. Bill No. 2004-81 Alderman Looker moved to table Bill No. 2004-81 until the September 7'~ Ratifying the meeting, said Bill ratifying the reappointment of Bazbaza Snyder as a member of Appointment the Planning and Zoning Commission, seconded by Aldermen Burris, the vote of Barbara Snyder was: to P&Z Commission tabled Aye: Aldermen Darata, Legaard, Super, Beazd, Looker and Burris. Motion carries. Bill No. 2004-82 Alderman Looker moved to place Bill No. 2004-82 on its first reading, Approv. form of, approving the form of, and authorizing the Mayor to complete and execute & author. the Mayor a letter agreement for professional services by and between the City of to execute an agree- Riverside, Missouri and Shafer, Kline & Warren, Inc. for the provision meat for professional of engineering services in the amount of (not to exceed) $18,500, plus services with Shafer, reimbursable expenses as defined in the agreement, seconded by Alderman Kline & Warren Beazd, the vote was: Aldermen Legaard, Beard, Looker, Super, Darata and Burris. Motion carries. Ordinance No. 2004-82 Alderman Darata moved to place Bill No. 2004-82 on its second reading Approved and upon passage of same, become Ordinance No. 2004-82 seconded by Alderman Legaazd and the vote was: Aye: Aldermen Super, Darata, Legaazd, Beazd, Looker and Burris. Motion carries. Discussion regarding Alderman Beard asked, "Who will pay for the street names to be changed?" street names to be Brent said, "the developer." changed in the Gate- woods subdivision Bill No. 2004-83 Alderman Legaard moved to place Bill No. 2004-83 on its first reading, Changing the names said Bill changing the names of city streets in the Gatewoods Subdivision of certain streets in the within the City of Riverside, Missouri from West Gatewood Road to NW Gatewoods Subdivision Woodside Drive and NW 52na Street Circle to NW Woodside Court, seconded within the city by Alderman Darata, the vote was: Aye: Aldermen Burris, Darata, Super, Legaazd, beard and Looker. Motion carries. Mins. 8/17/04 7 Ordinance No. 2004-83 Alderman Looker moved to place Bill No. 2004-83 on its second reading Approved and upon passage of same, become Ordinance No. 2004-83 seconded by Alderman Darata and the vote was: Aye: Aldermen Super, Darata, Legaard, Beard, Looker and Bums. Motion carries. Resolution for the Sun- Alderman Looker moved to approve a resolution providing a written policy Shine Law, Approved on open meetings and records in compliance with Chapter 610 of the revised Statutes of Missouri, commonly known as the Sunshine Law, seconded by Alderman Burris, the vote was: Aye: Aldermen Burris, Darata, Super, Legaard, Beard and Looker. Motion carrriea. Motion for Closed Alderman Darata moved that the meeting go into closed session, pursuant to Session at 9:25 p.m. RSMo 610.021(1) for discussion of Legal Issues with the City Attorney, seconded by Alderman Looker, and the vote was: Aldermen Beard, Darata, Burris, Super, Looker and Legaard. Motion carries. Motion for Open Alderman Looker moved that the meeting go into open session at 9:50 p.m., Session seconded by Alderman Darata, and the vote was: Aye: Alderman Burris, Looker, Darata, Legaard, Beard and Super. Motion Carries. Adjournment By unanimous decision, the meeting adjourned at 10:00 .m. ty Clerk Mins. 8/17/04