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Home My WebLink About1706 CO 3 Beemer Construction 2019 Mattox & 39th Water Main Extension BILL NO. 2020-004 ORDINANCE NO. AN ORDINANCE AUTHORIZING AND APPROVING CHANGE ORDER NO. 3 TO THE BEEMER CONSTRUCTION CO., INC. CONTRACT FOR THE 2019 MATTOX & 39TH WATER MAIN EXTENSION (PROJECT 618-227) ORIGINALLY AUTHORIZED BY ORDINANCE NO. 1674. WHEREAS,the City previously determined the need for certain infrastructure work necessary to accommodate the doorLink Manufacturing, Inc. ("doorLink") industrial warehousing and distribution facility, as well as other future projects, to be located adjacent to the doorLink site; and WHEREAS, the 2019 Mattox and 39th Water Main Extension fulfills a public purpose and will further the growth of the City, facilitate the development of.the entire Horizons site, improve the environment of the City, foster increased economic activity within the City, increase employment opportunities within the City, and otherwise be in the best interests of the City by furthering the health, safety and welfare of its residents, and taxpayers; and WHEREAS, the City previously approved the 2019 Mattox and 39th Water Main Extension specifications through the passage .and approval of Ordinance No. 1663 ("Project No. 618-227"); and WHEREAS, the City and Beemer Construction Co., Inc. ("Beemer"), entered into a contract authorized by and through Ordinance 1674, for the installation and construction of Project No. 618-227 (the "Project Agreement") which is beneficial for other City purposes in exchange for the City paying Beemer no more than Two Hundred Sixty-Five Thousand Eighty-Seven Dollars and No Cents ($265,087.00); and WHEREAS, the Board has previously approved Change Order No. 1 to the Beemer Project Agreement totaling an additional cost of Twenty-Four Thousand Seven Hundred Eighty and 46/100 Dollars ($24,780.46), for Beemer to directional drill the water line under the drive approaches along the west side of Mattox Road, which allowed for no disruption of the business as well as a simpler method of dealing with the additional costs associated with the high groundwater table in Horizons; and WHEREAS, the Board has previously approved Change Order No. 2 to the Beemer Project Agreement totaling an additional cost of Thirty-Eight Thousand Thirty Three and 48/100 Dollars ($38,033.48), for Beemer to install the water line along the north side of 39th Street rather than the original plan for installation on the south side of 39th Street, such change necessitated due to the high groundwater table from the flood of 2019; and WHEREAS, the staff recommends approval of Change Order No. 3, as described in the Change Order No. 3 Memo attached hereto as Exhibit A and incorporated herein, which increases the authorized expenditure by an additional Fourteen Thousand Four Hundred Forty-Six and 38/100 Dollars ($14,446.38), for a total amount to be paid pursuant to the Project Agreement not to exceed Three Hundred Forty-Two Thousand WA 14237896.2 Three Hundred Forty-Seven and 32/100 Dollars ($342,347.32), for additional materials, as recommended by Missouri American Water Company (along with related labor costs), incurred by Beemer while installing the water line along the north side of 39th Street; and WHEREAS, the City has determined that authorization for the aforesaid additional expenditure pursuant to the Project Agreement with Beemer fulfills a public purpose and will further the growth of the City, facilitate the development of the entire Horizons site, improve the environment of the City, foster increased economic activity within the City, increase employment opportunities within the City, enable the City to direct the development of the entire Horizons site, and otherwise be in the best interests of the City by furthering the health, safety, and welfare of its residents and taxpayers. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: SECTION 1 — BEST INTEREST OF THE CITY TO APPROVE CHANGE ORDER NO. 1. The Board of Aldermen finds that it is in the best interest of the City to approve Change Order No. 3, attached hereto as Exhibit A and incorporated herein, and that such approval fulfills a public purpose and will further the growth of the City, facilitate the development of the entire Horizons site, improve the environment of the City, foster increased economic activity within the City, increase employment opportunities within the City, and otherwise is in the best interests of the City, by furthering the health, safety, and welfare of its residents and taxpayers, and the Board of Aldermen does hereby approve Change Order No. 3 to increase the authorized expenditure to Beemer by an additional Fourteen Thousand Four Hundred Forty-Six and 38/100 Dollars ($14,446.38), for a total amount to be paid pursuant to the Project Agreement not to exceed Three Hundred Forty- Two Thousand Three Hundred Forty-Seven and 32/100 Dollars ($342,347.32). SECTION 2 — AUTHORITY GRANTED. The City hereby authorizes the City Administrator and the City Engineer to execute and deliver Change Order No. 3, consistent with the terms of this Ordinance and Missouri law, and hereby authorizes the Mayor, the City Administrator, Special Counsel to the City and other appropriate City officials to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Ordinance and to execute and deliver for, and on behalf of, the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. Further, the City Administrator is hereby authorized to expend an additional Fourteen Thousand Four Hundred Forty-Six and 38/100 Dollars ($14,446.38), for a total amount to be paid pursuant to the Project Agreement not to exceed Three Hundred Forty-Two Thousand Three Hundred Forty-Seven and 32/100 Dollars ($342,347.32). SECTION 3 — EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and approval. [Remainder of Page Intentionally Blank] 2 WA 14237896.2 BE IT REMEMBERED that the above was read two times by heading only, PASSED AND APPROVED by a majority of the Board of Aldermen and APPROVED by the Mayor of the City of Riverside, Missouri, this 4th day of February, 2020. kaWeen L. Rose, M yor ;ATT-ESf Robin Kincaid, city:Clerk Approved as to form: SWecial ane LLP Sunsel to the City bnar 3 WA 14237896.2 EXHIBIT A CHANGE ORDER NO. 3 WITH COVER MEMO 4 WA 14237896.2 Corr OF RSMISSOURI Upstream from ordinary. 2950 NW Vivion Road Riverside, Missouri 64150 MEMO DATE: January 22, 2020 AGENDA DATE: February 4, 2020 TO: Mayor and Board of Aldermen FROM: Travis Hoover RE: Change Order 3: BEEMER CONSTRUCTION CO., INC. 2019 Mattox & 39' Water Main Extension (618-227) i BACKGROUND: This change order is for an additional $14,446.38. Due to the high groundwater table from the Flood of 2019, the sanitary sewer is not able to be installed until the water subsides. In order to continue the project for DoorLink, the water line and sanitary sewer switched locations along 39`h St. Switching the water line from the south side of 39`h St to the north side incurred additional costs for material and labor. BUDGETARY IMPACT: $14,446.38 would be authorized for budget year 2019-2020. Original Contract Amount $ 265,087.00 Total of Previous Changes $ 62,813.94 Total this Change Order $ 14,446.38 Current Contract Total $ 342,347.32 RECOMMENDATION: Staff recommends approval of the ordinance and acceptance of the change order with Beemer Construction Co., Inc. CITY OF CHANGE ORDER NO. 3 Date Prepared: 1/22/2020 MISSOURI Contractor Name: Beemer Construction Co., Inc. Project Name: 2019 Mattox&39th Water Main Extension Page Number: 1 of 3 Project Number: 618-227 It of Pgs Attached: 2 Contract Date: 8/6/2019 The following changes to the original contract amount were required to cover cost incurred by Project Location: Riverside,Missouri the Contractor or to reflect savings realized by the Contractor as a result of a change in the actual constructed quantities from the estimated quantities shown on the Bid Proposal. REQUIRED CHANGES IN PRESENT CONTRACT Contract or Contract or Contract or Item Description &Reason for Change Order(Please describe item below and then follow with reason for New or New or New or Line Item No. Previous Previous Previous Unit Change Order) 1) Requested by City 2)Unknown Site Condtions 3)Not incorporated in plans/specs Adjusted Adjusted Adjusted Quantity Unit Price Amount Quantity Unit Price Amount n/a 0.0 $0.00 $0.00 1 Details listed in December 23,2019 letter-see attached 1.00 $2,540.58 $2,540.58 n/a 0.0 $0.00 $0.00 1 Details listed in January 13,2020 letter-see attached 1.00 $11,905.80 $11,905.80 $0.00 $0.00 $0.00 $0.00 $0.00 1 $0.00 $0.00 $0.00 Previous Total 1 $0.00 Adjusted Total $14,446.38 Net Change $14,446.38 Statement of Contract Original Contract Amount $265,087.00 Net Amount of Previous Additions and Deductions $62,813.94 Net Contract Amount Prior to This Request $327,900.94 Amount of This Request $14,446.38 New Contract Amount $342,347.32 Percent Change in Contract Amount 4.41% DESIGN ENGINEER: CITY OF RIVERSIDE, MISSOURI: Company: City Engineer: Name Printed: Travis Hoover Signed Date Signed: City Administrator: Date: Brian Koral Signed Date CONTRACTOR: ON-SITE PROJECT MANAGER: CONTRACTOR'S Certification for Change Order: ON-SITE PROJECT MANAGER Certification for Change Order: The undersigned CONTRACTOR certifies that all changes In accordance with the Contract Documents,the on-site observations,and described above are necessary in order for the CONTRACTOR to the data comprising this change order,the on-site project manager certifies proceed with execution of the contract documents,and that the to the Owner that to the best of the on-site project manager's knowledge, values stated above are correct with respect to the work information and belief the above referenced changes are necessary in order to anticipated under this change order. proceed with the execution of the contract documents,and that the values stated above are correct with respect to the work anticipated under this change order Company: Company: Name Printed: Name Printed: Signed: Signed: Date: Date: Utility Contractor 606 S.E.Central Drive Blue Springs,MO 64014.3311 (816)229.2266 Fax(816)229-2571 December 23,2019 To: City of Riverside - Attn: Mr.Travis Hoover From: Chad Sipes Re: 391&Mattox Rd.Water Main Extension Riverside,MO Mr.Hoover, The following are the additional items incurred for mobilizing to the project site on December 12,2019 to install approximately 124 LF of 12"DIP under the proposed roadway to allow the roadway contractor to install curbs.Also,the 124 LF of pipe were restrained with field lok gaskets per Missouri American Water Company. Mobilization $1,500.00 12"Field Lok Gaskets 6 Each @$173.43 $1,040.58 Total $2.540.58 Member of Heavy Constructors Association "An Equal Opportunity Employer Ce-.V Utility Contractor 606 S.E.Central Drive Blue Springs,MO 64014-3311 (816)229.2266 Fax(816)229.2571 January 13,2020 To: City of Riverside Attn: Mr.Travis Hoover From: Chad Sipes Re: 3911&Mattox Rd.Water Main Extension Riverside,MO Mr.Hoover, The following is the additional mobilization of equipment to complete the remaining portion of the project.Also,Missouri American Water Company is requiring we restrain the remaining portion of the water main left to install.Below are the additional costs. Mobilization 1 Each @$1,500.00 $1,500.00 12"Field Lok Gaskets 60 Each @$173.43 $10,405.80 Total $11,905.80 Member of Heavy Constructors Association "An Equal Opportunity Employer"