HomeMy WebLinkAboutR-2020-021 Approving Quote No. 2020-102448 from Tyler Technologies, Inc. Purchasing Certain Payroll Software Services RESOLUTION NO. R-2020-021
A RESOLUTION APPROVING QUOTE NO. 2020-102448 FROM TYLER
TECHNOLOGIES, INC. FOR THE PURPOSE OF PURCHASING CERTAIN PAYROLL
SOFTWARE SERVICES.
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE,
MISSOURI, AS FOLLOWS:
THAT Quote No. 2020-102448 from Tyler Technologies, Inc., attached hereto, is hereby
approved in the one-time amount of$37,146.00 and the recurring maintenance amount of
$4,499.00; and
FURTHER THAT the Mayor, the City Administrator, the Human Resources Director, and
other appropriate City officials are hereby authorized to take any and all actions as may be
deemed necessary or convenient to carry out and comply with the intent of this Resolution and
to.execute and deliver for and on behalf of the City all certificates, instruments, agreements and
other documents, as may be necessary or convenient to perform all matters herein authorized.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri,
the 1,7-'�- day of , 2020.
Kathleen L. Rose, Mayor
ATTEST: '
Robin.K'incaid City`CIbrk'
•• Quoted By: Lori Dudley
••• •• ty' Quote Expiration: 3/18/2020
••• Quote Name: City of Riverside-LGD-Personnel&ESS
• technologies
Quote Number: 2020-102448
Quote Description:
Sales Quotation For
Amy Strough
City of Riverside
2950 NW Vivion Rd
Riverside ,MO 64150-1502
Phone: +1 (816)741-3993
Email:astrough@riversidemo.com
T ler Software and Related Services
Personnel Management Suite
Personnel Management(Includes Position Budgeting) $17,995 116 $14,500 $4,250 $36,745 $4,499
Sub-Total: $17,995 $14,500 $4,250 $36,745 $4,499
Less Discount: $3,599
TOTAL: $14,396 116 $14,500 $4,250 $33,146 $4,499
Tyler Software and Related Services-Annual FOne Time Fees
Personnel Management Suite
Employee Self Service(Employee Portal) 32 $4,000 $0 $0
Sub-Total: $4,000 $0 $0
TOTAL: 32 $4,000 $0 $0
Summary One Time Fees Recurring Fees
Total Tyler Software $14,396 $4,499
Total Tyler Services $22,750 $0
Total Third Party Hardware,Software and Services $0 $0
Summary Total $37,146 $4,499
Contract Total $41,645
Detailed Breakdown of Conversions Included in contract total
Personnel Management Suite
Personnel Management-Payroll Master 4 $125 $2,250 $2,750
Personnel Management-Payroll History 4 $125 $1,000 $1,500
2020-102448- CONFIDENTIAL 1 of 3
Total: $4,250
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held
for six(6)months from the Q ote date or the Eff to of the contract,whichever is later.
Client Approval: te: MaA- L, /7, JD.--0
Print Name: KA4k LF-P-IV `t's05[; P.O.#:
2020-102448- CONFIDENTIAL 2 of 3
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing
agreement("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject
to any listed assumptions herein, shall conform to the following terms:
• License fees for Tyler and third party software are invoiced upon the earlier of(i) deliver of the license key or(ii)when Tyler
makes such software available for download by the Client;
• Fees for hardware are invoiced upon delivery;
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;
• Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the
software available for download by the Client(for Maintenance)or on the first day of the month following the date this quotation
was signed(for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the
Agreement, with renewals invoiced annually thereafter in accord with the Agreement.
• Fees for services included in this sales quotation shall be invoiced as indicated below.
• Implementation and other professional services fees shall be invoiced as delivered.
• Fixed-fee Business Process Consulting services shall be invoiced 50%upon delivery of the Best Practice Recommendations,
by module, and 50% upon delivery of custom desktop procedures, by module.
• Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon
Client acceptance to load the converted data into Live/Production environment, by conversion option. Where conversions are
quoted as estimated,Tyler will invoice Client the actual services delivered on a time and materials basis.
• Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance
of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation
Planning document. Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first
day of the month immediately following initiation of project planning.
• If Client has purchased any change management services,those services will be invoiced in accordance with the
Agreement.
• Notwithstanding anything to the contrary stated above,the following payment terms shall apply to services fees specifically
for migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite
migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will
invoice Client for any Project Management Fees listed above upon the go-live of the first product suite.
• Expenses associated with onsite services are invoiced as incurred.
-Personnel Management/Payroll conversions include employee master, deductions/taxes, retirement, current leave totals, current direct
deposit-additional fee for historical views.
2020-102448- CONFIDENTIAL 3 of 3