HomeMy WebLinkAbout1715 CO 2 Hoy Excavating, LLC 2019 Mattox & 39th Project BILL NO. 2020-014 ORDINANCE NO.
AN ORDINANCE AUTHORIZING AND APPROVING CHANGE ORDER NO. 2 TO THE HOY
EXCAVATING, LLC CONTRACT FOR THE 2019 MATTOX & 39TH PROJECT (618-227)
ORIGINALLY AUTHORIZED BY ORDINANCE NO. 1646 AND AMENDED BY ORDINANCE
NO. 1653.
WHEREAS,the City previously determined the need for certain infrastructure work
necessary to accommodate the doorLink Manufacturing, Inc. ("doorLink") industrial
warehousing and distribution facility, as well as other future projects, to be located
adjacent to the doorLink site; and
WHEREAS, the 2019 Mattox and 39th Project fulfills a public purpose and will
further the growth of the City, facilitate the development of the entire Horizons site,
improve the environment of the City, foster increased economic activity within the City,
increase employment opportunities within the City, and otherwise be in the best interests
of the City by furthering the health, safety and welfare of its residents and taxpayers; and
WHEREAS, the City previously approved the 2019 Mattox and 39th Project
specifications through the passage and approval of Ordinance No. 1646 ("Project No.
618-227") which was amended by Ordinance No. 1653; and
WHEREAS, the City and Hoy Excavating, LLC ("Hoy"), entered into a contract
authorized by and through Ordinance 1653, for the installation and construction of Project
No. 618-227 (the "Project Agreement") which is beneficial for other City purposes in
exchange for the City paying-Hoy no more than One Million Seven Hundred Fifty-Four
Thousand Four Hundred Sixty-Eight Dollars and No Cents ($1,754,468.00); and
WHEREAS, the Board has previously approved Change Order No. 1 to the Hoy
Project Agreement totaling an additional cost of Fourteen Thousand Three Hundred
Ninety-Eight and 60/100 Dollars ($14,398.60), for Hoy to extend the sanitary service line
for the benefit of doorLink while allowing 39th Street to be constructed without delaying
the project, which otherwise would have necessitated a delay until the groundwater table
subsided from the flood of 2019; and
WHEREAS, the staff recommends approval of Change Order No. 2,.as described
in the Change Order No. 2 Memo attached hereto as Exhibit A and incorporated herein,
which increases the authorized expenditure by an additional Eight Thousand Six Hundred
Seventy-Two and 95/100 Dollars ($8,672.95), for a total amount to be paid pursuant to
the Project Agreement not to exceed One Million Seven Hundred Seventy-Seven
Thousand Five Hundred Thirty-Nine and 55/100 Dollars ($1,777,539.55), for Hoy to
modify the elevation and beneficial angles of the extension to the sanitary service line for
the benefit of doorLink while allowing 39th Street to be constructed without delaying the
project, which otherwise would have necessitated a delay until the groundwater table
subsided from the flood of 2019; and
WHEREAS, the City has determined that authorization for the aforesaid additional
expenditure pursuant to the Project Agreement with Hoy fulfills a public purpose and will
WA 14549397.2
further the growth of the City, facilitate the development of the entire Horizons site,
improve the environment of the City, foster increased economic activity within the City,
increase employment opportunities within the City, enable the City to direct the
development of the entire Horizons site, and otherwise be in the best interests of the City
by furthering the health, safety, and welfare of its residents and taxpayers.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
SECTION 1 — BEST INTEREST OF THE CITY TO APPROVE CHANGE ORDER
NO. 2. The Board of Aldermen finds that it is in the best interest of the City to approve
Change Order No. 2, attached hereto as Exhibit A and incorporated herein, and that
such approval fulfills a public purpose and will further the growth of the City, facilitate the
development of the entire Horizons site, improve the environment of the City, foster
increased economic activity within the City, increase employment opportunities within the
City, and otherwise is in the best interests of the City, by furthering the health, safety, and
welfare of its residents and taxpayers, and the Board of Aldermen does hereby approve
Change Order No. 2 to increase the authorized expenditure to Hoy by an,additional Eight
Thousand Six Hundred Seventy-Two and 95/100 Dollars ($8,672.95), for a total amount
to be paid pursuant to the Project Agreement not to exceed One Million Seven Hundred
Seventy-Seven Thousand Five Hundred Thirty=Nine and 55/100 Dollars ($1,777,539.55).
SECTION 2 — AUTHORITY GRANTED. The City hereby authorizes the City
Administrator and the City Engineer to execute and deliver Change Order No. 2,
consistent with the terms of this Ordinance and Missouri law, and hereby authorizes the
Mayor, the City Administrator, Special Counsel to the City and other appropriate City
officials to take any and all actions as may be deemed necessary or convenient to carry
out and comply with the intent of this Ordinance and to execute and deliver for, and on
behalf of, the City all certificates, instruments, agreements and other documents, as may
be necessary or convenient to perform all matters herein authorized. Further, the City
Administrator is hereby authorized to expend an additional Eight Thousand Six Hundred
Seventy-Two and 95/100 Dollars ($8,672.95), for a total amount paid pursuant to the
Project Agreement authorized by and through Ordinance No. 1653, not to exceed One
Million Seven Hundred Seventy-Seven Thousand Five Hundred Thirty-Nine and 55/100
Dollars ($1,777,539.55).
SECTION 3 — EFFECTIVE DATE. This Ordinance shall be in full force and effect
from and after its passage and approval.
[Remainder of Page Intentionally Blank]
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BE IT REMEMBERED that the above was read two times by heading only,
PASSED AND APPROVED by a majority of the Board of Aldermen and APPROVED by
the Mayor of the City of Riverside, Missouri, this 7th day of April, 2020.
Ka en L. Rose, Ma or
ATf EST:'Jt
Robin Kincaid, City-Clerk
Approved as to form:
Spencer Fane LLP
Special Counsel to the City
by Joe Bednar
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WA 14549397.2
BE IT REMEMBERED that the above was read two times by heading only,
PASSED AND APPROVED by a majority of the Board of Aldermen and APPROVED by
the Mayor of the City of Riverside, Missouri, this 7th day of April, 2020.
Robin Kincaid, City -Clerk
en L. Rose, Mayor
Approved as to form:
P
nsel to the City
WA 14549397.2
EXHIBIT A
CHANGE ORDER NO. 2 WITH COVER MEMO
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WA 14549397.2
CITY OF
�Rl
MISSOURI
Upstream from ordinary.
2950 NW Vivion Road
Riverside, Missouri 64150
MEMO DATE: March 24, 2020
AGENDA DATE: April 7, 2020
TO: Mayor and Board of Aldermen
FROM: Travis Hoover
RE: Change Order 2: HOY EXCAVATING, LLC
2019 Mattox & 39' Project (618-227)
BACKGROUND: This change order for an additional $8,672.95. Due to the high groundwater
table from the Flood of 2019, the sanitary sewer is not able to be installed until
the water subsides. In order to continue the project for doorLink, the water
line and sanitary sewer switched locations along 39`h St. Switching the sewer line
from the north side of 39`h St to the south side incurred additional costs for
material and labor.
BUDGETARY IMPACT: $8,672.95 would be authorized for budget year 2019-2020.
Original Contract Amount $ 1,754,468.00
Total of Previous Changes $ 14,398.60
Total this Change Order $ 8,672.95
Current Contract Total $ 1,777,539.55
RECOMMENDATION: Staff recommends approval of the ordinance and acceptance of the change order
with Hoy Excavating, LLC.
CITY OF CHANGE ORDER NO. 2 Date Prepared:3/24/2020
RIVE�1
MISSOURI Contractor Name: Hoy Excavating, LLC
Project Name: 2019 Mattox&39th Project Page Number. 1 of 2
Project Number: 618-227 It of Pgs Attached: 1
Contract Date: 4/2512019 The following changes to the eriginal contract amount were required to cover cost incurred by
Project Location:Riverside,Missouri the Contractor or to reflect savings realized by the Contractor as a result of a change in the
actual constructed quantities from the estimated quantities shown on the Bid Proposal.
REQUIRED CHANGES IN PRESENT CONTRACT
Contract or Contract or Contract or New or New or New or
Item Description &Reason for Change Order(Please describe item below and then follow with reason for
Line item No. Previous Previous Previous Unit Change Order) 1) Requested by City 2)Unknown Site Condtions 3)Not incorporated in planstspecs Adjusted Adjusted Adjusted
Quantity Unit Price Amount Quant! Unit Price Amount
n/a 0.0 $0.00 $0.00 1 Change order request#2,dated 02/02/2020-see attached for details 1.00 $8,672.95 $8,672.95
$0.00 $0.00
$0.00 $0.00
$0.00 1 1 $0.00
$0.00 $0-00
$0.00 $0-00
Previous Total $0.00 Adjusted Total $8,672.95
Net Change $8,672.95
Statement of Contract
Original Contract Amount $1,754,468.00
Net Amount of Previous Additions and Deductions $14,398.60
Net Contract Amount Prior to This Request $1,768,866.60
Amount of This Request $8,672.95
New Contract Amount $1,777,539.55
Percent Change in Contract Amount 0.449%
DESIGN ENGINEER: CITY OF RIVERSIDE,MISSOURI:
Company: City Engineer: Gni^ J
Name Printed: Travis Hoover Signed Date
Signed: City Administrator:
Date: Brian Koral Signed Date
CONTRACTOR: ON-SITE PROJECT MANAGER:
CONTRACTOR'S Certification for Change Order: ONSITE PROJECT MANAGER Certification for Change Order:
The undersigned CONTRACTOR certifies that all changes In accordance with the Contract Documents,the on-site observations,and
described above are necessary in order for the CONTRACTOR to the data comprising this change order,the on-site project manager certifies
proceed with execution of the contract documents,and that the to the Owner that to the best of the on-site project managers knowledge,
values stated above are correct with respect to the work information and belief the above referenced changes are necessary in order to
anticipated under this change order. - proceed with the execution of the contract documents,and that the values
(/ter stated above are correct with respect to the work anticipated under this change order
Company: Company:
Name Phnied: nov &- Name Printed:
Signed: Signed:
Date: 'q,�a�_ Date:
Change Order Request#2
A B C D F G
2 I> I
3
4
5 _
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B 2/02/2020
g Change Order For Moving Sanitary Line To South Side Of 39th Street From station 15-30+0
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Unit of 5%Overhead Extended Unit
11 Desription Measure Quantity Unit Price 5%Profit Price
12 Staking Ls 1 $1,755.00 $ 175.50 $ 1,930.50
13 A4-Remake Base(3'-9") Each 1.00 $1,180.00 $ 118.00 $ 1,298.00
14 A5-Remake Base&Riser(5'-10") Each 1.00 $1,390.00 $ 139.00 $ 1,529.00
15 A8-Remake Base(2'-9") Each 1.00 $1,080.00 $ 108.00 $ 1,188.00
16 A9-Remake Base(3'-11") Each 1.00 $1,200.00 $ 120.00 $ 1,320.00
17 24"x2"Concrete Adjustment Ring Each 1.00 $ 48.00 $ 4.80 $ 52.80
18 24"x4"Concrete Adjustment Ring Each 1.00 $ 58.00 $ 5.80 $ 63.80
19 24"x6"Concrete Adjustment Ring Each 1.00 $ 68.00 $ 6.80 $ 74.80
20 22m PSX Boot Each 2.00 $ 80.00 '$ 16.00 $ 176.00
21 Coring Manhole Base Each 2.00 $ 500.00 $ 100.00 $ 1,100.00
22 18 X 4 PVC Tee Each 1.00 $ 860.00 $ 86.00 $ 946.00
23 Sanitary Sewer Pipe(18") LF 83.00 $ 80.52 $ - $ 6,683.16
24 Permanent Seeding Acre 1.00 $2,244.65 $ 2,244.65
25 Sanitary Sewer Pipe(12") LF -148.00 $ 67.12 $ - ($9,933.76)
26 $ - $ _
27
28
29
30
31
32 Total $8,672.95
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