HomeMy WebLinkAboutR-2020-106 Purchase Two Bullard QXT Camera Bundles from Heiman Fire Equipment RESOLUTION NO. R-2020-106
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) BULLARD QXT
CAMERA BUNDLES FROM HEIMAN FIRE EQUIPMENT INC IN AN AMOUNT NOT
TO EXCEED $9,298.00
WHEREAS, City Code Section 135.070.13 authorizes the City to contract with a vendor
for the purchase of goods or services without utilizing the competitive bidding procedures when,
in the opinion of the Board of Aldermen, the contract would be in the best interest of the City;
and
WHEREAS,despite City Code Section 135.070.13, City staff has nonetheless identified a
cooperative purchasing program offering the product herein described.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF
THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS:
THAT the Board of Aldermen finds and determines that it is in the best interest of the
City to authorize the purchase of two (2) Bullard QXT Thermal Imaging Camera Bundles from
Heiman Fire Equipment, Inc. without utilizing the competitive bidding procedures, and the
attached quote sheets and cover memo describing the purchase including the trade-in values for
our current cameras, adjusting the total amount for the upgrade of$9,298.00 is hereby approved;
and
FURTHER THAT the Mayor, the City Administrator, the Fire Chief, and other
appropriate City officials are hereby authorized to take any and all actions as may be deemed
necessary or convenient to carry out and comply with the intent of this Resolution and to execute
and deliver for and on behalf of the City all certificates, instruments, agreements and other
documents, as may be necessary or convenient to perform all matters herein authorized.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside,
Missouri, the.,p day of November 2020.
F r
y r' M or Kathleen L. kose
Robin Kincaid, Gity Clerk
Heiman Fire Equipment Inc.
248 Hwy. 60 Blvd.
Ashton, Iowa 51232
rg FIRE EQUIPMENT (712) 724-6212 Fax (712) 724-6474
QUOTE
Customer
Name Riverside Public Safety Date 10/1/2020
Address 2990 NW Vivion Rd. Customer# 278966
City Riverside State MO ZIP 64150 Rep Les Hinnen
Phone 816-372-9024 Gordon Fowlston gfowlston@riversidemo.c PO#
Qty Description Unit Price TOTAL
2 Bullard QXT Bundle Upgrade $4,499.00 $8,998.00
Bundle includes imager and truck charger
Upgrade of customer working Bullard T4& EclipseLD
1 XTZOOM Series 2x/4x Digital Zoom $300.00 $300.00
2 T3 retractable lanyard $0.00 $0.00
SubTotal $9,298_.00
Payment Details Shipping & Handling N/C
O ORDER Taxes
O INVOICE
O TOTAL $9,298.00
Les Hinnen
660-973-1189 Office Use Only
Chillicothe, MO 64601
CITY OF
RIVERSI
MISSOURI
Upstream from ordinary.
City of Riverside
Resolution Overview
Agenda Date:
NONTember3rd, 2020
BACKGROUND:
The FY21 Capital Equipment Fund budget allocated $75,050 in equipment purchases for
the Fire Department. These items are identified on Page 42 of the budget document.
Approximately$56,000 has been spent thus far and all equipment identified for acquisition or
upgrade has been purchased with the exception of the thermal imagining camera which was
anticipated to cost$8,000. RFD has two of these cameras and has the second one in their
replacement plan next fiscal year.
The manufacturer is currently offering a trade in program that would allow the City to
replace both units this year, returning our current equipment for a purchase credit, and upgrading
both cameras for$9,298.00 without the trade in, the two cameras would cost the full $16,000.
We did pursue cooperative purchasing on these items through the HAGC cooperative bid
process that price was $7,764.57 per unit.
Staff is recommending trading in our two old cameras and the purchase of two Bullard
QXT cameras from Heiman Fire Equipment for a total price of$9,298.00. Heiman is the
contracted vendor with Bullard in the Kansas City Metro area.
BUDGETARY IMPACT:
The cost of this purchase is $9,298.00.