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Home My WebLink About1761 CO 4 Hoy Excavating, LLC 2019 Mattox & 39th Project BILL NO. 2021-004 ORDINANCE NO. 171 l AN ORDINANCE AUTHORIZING AND APPROVING CHANGE ORDER NO. 4 TO THE HOY EXCAVATING, LLC CONTRACT FOR THE 2019 MATTOX & 39TH PROJECT (618-227) ORIGINALLY AUTHORIZED BY ORDINANCE NO. 1646 AND AMENDED BY ORDINANCE NO. 1653. WHEREAS, the City previously determined the need for certain infrastructure work necessary to accommodate the doorLink Manufacturing, Inc. ("doorLink") industrial warehousing and distribution facility, as well as other future projects, to be located adjacent to the doorLink site; and WHEREAS, the 2019 Mattox and 39th Project fulfills a public purpose and will further the growth of the City, facilitate the development of the entire Horizons site, improve the environment of the City, foster increased economic activity within the City, increase employment opportunities within the City, and otherwise be in the best interests of the City by furthering the health, safety and welfare of its residents and taxpayers; and WHEREAS, the City previously approved the 2019 Mattox and 39th Project specifications through the passage and approval of Ordinance No. 1646 ("Project No. 618-227") which was amended by Ordinance No. 1653; and WHEREAS, the City and Hoy Excavating, LLC ("Hoy"), entered into a contract authorized by and through Ordinance 1653, for the installation and construction of Project No. 618-227 (the "Project Agreement") which is beneficial for other City purposes in exchange for the City paying Hoy no more than One Million Seven Hundred Fifty-Four Thousand Four Hundred Sixty-Eight Dollars and No Cents ($1 ,754,468.00); and WHEREAS, the Board has previously approved Change Order No. 1 to the Hoy Project Agreement totaling an additional cost of Fourteen Thousand Three Hundred Ninety-Eight and 60/100 Dollars ($14,398.60), for Hoy to extend the sanitary service line for the benefit of doorLink while allowing 39th Street to be constructed without delaying the project, which otherwise would have necessitated a delay until the groundwater table subsided from the flood of 2019; and WHEREAS, the Board has previously approved Change Order No. 2 to the Hoy Project Agreement totaling an additional cost of Eight Thousand Six Hundred Seventy- Two and 95/100 Dollars ($8,672.95), for Hoy to modify the elevation and beneficial angles of the extension to the sanitary service line for the benefit of doorLink while allowing 39th Street to be constructed without delaying the project, which otherwise would have necessitated a delay until the groundwater table subsided from the flood of 2019; and WHEREAS, the Board has previously approved Change Order No. 3 to the Hoy Project Agreement totaling an additional cost of Nine Thousand One Hundred Seventy- One and 62/100 Dollars ($9,171.62), for Hoy to add a second entrance along 39th Street at doorLink's request; and WA 14549397.2 WHEREAS, staff recommends approval of Change Order No. 4, as described in the Change Order No. 4 Memo attached hereto as Exhibit A and incorporated herein, which increases the authorized expenditure by an additional Two Hundred Twenty-Eight Thousand Three Hundred Fifty-One and 99/100 Dollars ($228,351.99), for a total amount to be paid pursuant to the Project Agreement not to exceed Two Million Fifteen Thousand Sixty-Three and 16/100 Dollars ($2,015,063.16), for Hoy to change structure elevations due to relocating the sewer line to the south side of the road and to extend Helena Road between Doorl-ink and Horizons XI; and WHEREAS, the City has determined that authorization for the aforesaid additional expenditure pursuant to the Project Agreement with Hoy fulfills a public purpose and will further the growth of the City, facilitate the development of the entire Horizons site, improve the environment of the City, foster increased economic activity within the City, increase employment opportunities within the City, enable the City to direct the development of the entire Horizons site, and otherwise be in the best interests of the City by furthering the health, safety, and welfare of its residents and taxpayers. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: SECTION 1 — BEST INTEREST OF THE CITY TO APPROVE CHANGE ORDER NO. 4. The Board of Aldermen finds that it is in the best interest of the City to approve Change Order No. 4, attached hereto as Exhibit A and incorporated herein, and that such approval fulfills a public purpose and will further the growth of the City, facilitate the development of the entire Horizons site, improve the environment of the City, foster increased economic activity within the City, increase employment opportunities within the City, and otherwise is in the best interests of the City, by furthering the health, safety, and welfare of its residents and taxpayers, and the Board of Aldermen does hereby approve Change Order No. 4 to increase the authorized expenditure to Hoy by an additional Two Hundred Twenty-Eight Thousand Three Hundred Fifty-One and 99/100 Dollars ($228,351.99), for a total amount to be paid pursuant to the Project Agreement not to exceed Two Million Fifteen Thousand Sixty-Three and 16/100 Dollars ($2,015,063.16). SECTION 2 — AUTHORITY GRANTED. The City hereby authorizes the City Administrator and the City Engineer to execute and deliver Change Order No. 4, consistent with the terms of this Ordinance and Missouri law, and hereby authorizes the Mayor, the City Administrator, Special Counsel to the City and other appropriate City officials to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Ordinance and to execute and deliver for, and on behalf of, the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. Further, the City Administrator is hereby authorized to expend an additional Two Hundred Twenty-Eight Thousand Three Hundred Fifty-One and 99/100 Dollars ($228,351.99), for a total amount to be paid pursuant to the Project Agreement not to exceed Two Million Fifteen Thousand Sixty-Three and 16/100 Dollars ($2,015,063.16). 2 SECTION 3 — EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and approval. BE IT REMEMBERED that the above was read two times by heading only, PASSED AND APPROVED by a majority of the Board of Aldermen and APPROVED by the Mayor of the City of Riverside, Missouri, this 5th day of January 2021 . All AO Ka leen L. Rose, M yor ATTEST- E C Robin Kincaid; Ci#yjClerk EXHIBIT A CHANGE ORDER NO. 4 WITH COVER MEMO 4 CITY OF RSI MISSOURI Upstream from ordinary. 2950 NW Vivion Road Riverside, Missouri 64150 MEMO DATE: December 17, 2020 AGENDA DATE: January 5, 2021 TO: Mayor and Board of Aldermen FROM: Travis Hoover RE: Change Order 4: HOY EXCAVATING, LLC 2019 Mattox & 39`h Project (618-227) BACKGROUND: This change order is for an additional $228,351.99. This includes changing structure elevations due to relocating the sewer line to the south side of the road. This change order also includes an extension of Helena Rd. to close the gap between DoorLink and Horizons XI. This additional work is warranted because at the time of the 2019 Mattox and 39`h Street Project, the resulting gap in Helena Road in relation to the development of the Horizons XI site was unknown but has now been realized, and delay in causing the natural extension of Helena Road to connect up to the Horizons XI site will negatively impact short-term traffic conditions in the area. BUDGETARY IMPACT: $228,351.99 would be authorized for budget year 2020-2021. Original Contract Amount $ 1,754,468.00 Total of Previous Changes $ 32,243.17 Total this Change Order $ 228,351.99 Current Contract Total $ 2,015,063.16 RECOMMENDATION: Staff recommends approval of the ordinance and acceptance of the change order with Hoy Excavating, LLC. CITY OF CHANGE ORDER NO. 4 o.n P,.,vi 12/17/2020 RIVERS ns3ouRl Contractor Name: Hoy Excavating, LLC Prop<t N.m.r 2019 Mattox&39th Project Pap•Number i of 1 Propct NumD•r: 618-227 •at Pq.•nacn.d t contncr Det.: 4/25/2019 The follovnng changes to the Ongtnal contract amount were required to cover cost incurred by Prop"Lodatlon: Riverside,MISSOuh the Contractor or to reflect sivin9e reNded by the Contractor as a result of a charge In the actual constructed quantities from the estimated quantities shown on the Bid Proposal. REQUIRED CHANGES IN PRESENT CONTRACT Contract or Contract W contract or New or New or New or Ram Description a Reason/or Chan"Order(Please dascnba Ham below and than follow with mason r Line Item No PreviousQualnitPrIPrevious PreAmountous Unit Change Order) 1) Regtrnted by Cry 2)Unknown Site Conditions 3)Not Incorporated In planwe OunAdjusted Adjusted Adjusted mount Quant UM Pnoa AHMta1I Ouand Unit Price Amount Ns 0.0 50.00 50.00 1 Change older request aid 12/17/2020•sea attached for details 1.00 $5.127.96 $5,127.96 Na 0.0 $0.00 $0.00 1 Helena Road Extension dated 11/9/2020-see attached for details 1,00 9223,224.03 $223.224.03 50.00 $0.00 $0.00 50.00 50.00 $0.00 $0.00 $0.00 Previous Total 50.00 Adjusted Total 2228,351.99 Net Change $228,351.99 Statem.nl or cont.Ol Original Contract Amount $1,754,468.00 Net Amount of Previous Additions and Deductions 532,243.17 Net Contract Amount Prior to This Request 51,788,711.17 Amount of This Request 5228,351.99 New Contract Amount 52,015,083.16 Percent Change in Contract Amount 12.78% DESIGN ENGINEER: CITY OF RIVERSIDE,MISSOURI: City Engineer: ( APPROVED �}.� � N•m.PnMe Travis Hoover oftA r r R V V E LJ City Administrator: Der Brian Koval CONTRACTOR: ONSITE PROJECT MANAGER: CONTRACTOR'S Cereecatlon for Chabot Order CTM A City Administrator The undenipnM CONTRACTOR carne,that eve dnnges In accordanq win The Contract Documents me orvute observations,snot oesmbN,above are necessary in order for The CONTRACTOR to the den oompr i nig ml.Onenge order,an on-wte protect manag.r cenMes proceed w111,eee"Ibon of do mntrect dowmeMe,and mel me to he Owner ant n the best of me bn-en prop"man lk"e.Knp'Medge. veiue.stand ebava an correct with need n Dte•Alk inlor,,abon aid belief m.Wove r.Mertdetl dtwges we recess in oder To anbpppted under Ma dNnge order prdwed`Mm IM..ervnon of the COMrq dpburwnle,aid Thal This velu•f .feted Wove are coma env,nbpW To The won anbopeted under this Onen"order Nem Pnntee Nene Pww•d sgao _ Seed wN // 4ey'/ D.n — H OY ING i i CommunitiesI Construction 12/17/2020 Change Order to raise Manholes A6,A7,&A8 Unit of 5%Overhead Extended Unit Desription Measure Quantity Unit Price 5%Profit Price 2'x 4' Dia Barrel Section Each 1 $ 440.00 $ 44.00 $ 484.00 3'x 4' Dia Barrel Section Each 1 $ 660.00 $ 66.00 $ 726.00 3'-6"x 4' Dia Barrel Section Each 1 $ 770.00 $ 77.00 $ 847.00 4'x 4'Dia Barrel Section Each 1 $ 880.00 $ 88.00 $ 968.00 Installation of Barrel Sections LS 1.00 $1,911.78 $ 191.18 $ 2,102.96 Total $ 5,127.96 OY E XC AVAT. I N G ' r "Building Communities and Providing Construction Serzices- 11/9/2020 Helena Road Extension Unit of Desription Measure Quantity Unit Price Extended Unit Price Mobilization LS 1 $ 23,543.80 $ 23,543.80 Clear&Grub LS 1 $ 4,281.89 $ 4,281.89 Const.Staking LS 1 $ 2,943.05 $ 2,943.05 Unclassified Excavation CY 790 $ 12.85 $ 10,151.50 Compaction of Earthwork CY 484 $ 9.51 $ 4,602.84 6"of Type 5 Base SY 2,274 $ 7.44 $ 16,918.56 2"Asphalt Surface SY 1,949 $ 10.25 $ 19,977.25 9"Asphalt Base SY 1,949 $ 39.89 $ 77,745.61 Curb&Gutter LF 975 $ 24.59 $ 23,975.25 Pavement Markings LF 975 $ 1.46 $ 1,423.50 4"Sidewalk SF 2,437 $ 5.22 $ 12,721.14 18"RCP Storm Sewer LF 87 $ 76.23 $ 6,632.01 Curb Inlet 15'x 41 EA 2 $ 4,033.34 $ 8,066.68 18"End Section EA 1 $ 748.75 $ 748.75 18"Rip-Rap SY 5 $ 122.74 $ 613.70 Sediment Fence LF 1,128 $ 2.52 $ 2,842.56 Inlet Protection EA 4 $ 70.20 $ 280.80 Construction Entrance EA 1 $ 1,511.61 $ 1,511.61 Temp Seeding Acre 1 $ 1,050.00 $ 1,050.00 Seeding Permanent Acre 0.237 $ 3,721.52 $ 882.00 Sodding Permanent SY 266 $ 8.69 $ 2,311.54 $ 223,224.03