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HomeMy WebLinkAboutR-2021-003 Approving Task Order Number 1 with McClure RESOLUTION NO. R-2021-003 A RESOLUTION APPROVING TASK ORDER NUMBER 1 WITH MCCLURE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the Riverside Board of Aldermen hereby approves Task Order Number 1 by and between the City of Riverside and McClure, in substantially the form attached hereto, and the Mayor is authorized to execute the Task Order Number 1 on behalf of the City; and FURTHER THAT the Mayor, the City Administrator and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized, and FURTHER THAT this Resolution shall be in full force and effect from and after its passage and approval. ADOPTED AND PASSED this day 2021. or Kathleen L. R se ATTEST: Robin Kincaid, City Clerk 1 Task Order Number 1 For Engineering Services This Task Order is entered into as of the�' 2021 (the"Effective Date"), by and between McClure, an Iowa corporation'-Having an 41ce at 1700 Swift St, Suite 100, North Kansas City, Missouri 64116 ("McClure") and the City of Riverside, Missouri, a Missouri municipal corporation (the"City"). WHEREAS, the City has engaged McClure to provide engineering services pursuant to the Agreement for Engineering Services dated October 6, 2020 pursuant to which the City may task McClure to provide additional professional engineering services on a project-specific basis by acknowledging a separate Task Order. NOW, THEREFORE, in consideration of the promises and mutual covenants between the parties and for other good and valuable consideration the receipt of which is acknowledged by the parties,they agree as follows: 1. Incorporation of Base Agreement. This Task Order is subject to all terms and conditions contained in the Agreement for Engineering Services dated October 6, 2020, that are not inconsistent with the specific terms contained herein, and the Agreement for Engineering Services dated October 6, 2020, between the parties is incorporated herein as if set forth in full by this reference. 2. Scope of Services. The Scope of Services pursuant to this Task Order are as contained in Exhibit A. 3. Term. McClure shall begin work pursuant to this Task Order No. 1 upon its Effective Date and shall continue until the Line Creek Trail Connector 220-081 ("Project') is completed as evidenced by final acceptance of the Project by the City. 4. Compensation. Unless compensation is set forth in this Task Order, compensation shall be as provided in the Agreement for Engineering Services dated October 6, 2020, between the parties. 5. Project Schedule. See project schedule in Exhibit A. 1 IN WITNESS WHEREOF, the McClure and the City have executed this Agreement as of the Effective Date. MCCLURE: CITY OF RIVERSIDE, MISSOURI: By: By: Z- V"X. kw—,) Name: Name: Kathleen L. Rose Title: Title: Mayor Dated: Dated:��� 5, a 0� ATTES Robin Kincaid, City Clerk By: Na e: Bri Title: y Admin ator Dated: (-)\ 2 IN WITNESS WHEREOF, the McClure and the City have executed this Agreement as of the Effective Date. MCCLURE: CITY OF RIVERSIDE,MISSOURI: By: 44 By: Name: Wes Minder Name: Kathleen L. Rose Title: Project Manager Title: Mayor Dated: 12/23/20 Dated: ATTEST: Robin Kincaid,City Clerk By: Name: Brian Koral Title: City Administrator Dated: 2 Exhibit A to Task Order 1 Scope of Services for Line Creek Trail Connector (220-081) PROJECT DESCRIPTION The City of Riverside desires to connect the Line Creek Trail from its termination at Vivion Road to Renner Brenner Park. This project will consist of creating"shovel-ready"construction documents for the City to utilize for bidding and construction. The construction documents are partially funded by the Active Living Communities of Practice grant from the Missouri Department of Health and Human Services. The new trail will extend from just south of NW Vivion Road and follow Line Creek to where it crosses under Gateway Ave. The trail will continue under Gateway Ave. and connect to the existing Line Creek Trail in Renner Brenner Park. The trail will also connect to the sidewalk at Gateway Ave. Easements will need to be acquired for the trail not on City property. The concrete trail will be 10 feet wide. SCOPE OF SERVICES 1. Proiect Management- McClure will prepare monthly progress reports and coordinate with the City sub-consultants for the geotechnical work and site survey work. 2. Site Survey-The Site survey will be performed by a City hired sub-consultant and provided to McClure. McClure will provide the City a survey scope to verify that the survey will satisfy the project needs. 3. Hydrologic and Hydraulic (H&H)Analysis • Review of available aerial photography, topographic mapping, current FEMA Flood Insurance Studies and floodplain mapping for Line Creek. • Site visit by H&H engineer to identify issues pertinent to the H&H analyses. The potential for flood damages will be identified and the geological nature of the streambed material will be visually classified for scour analysis. • Hydrologic evaluation of Jumping Branch Creek crossing will include reviewing available data from the current FEMA Flood Insurance Study and from other readily available studies or analyses provided by the City. • Riverside has provided the FEMA Jumping Branch Creek and Line Creek hydraulic models to McClure. If additional data is needed, McClure will assist the City with clarifying data to request. The model will be operated and compared to the current FEMA Flood Insurance Study data in order to develop the baseline water surface profiles. Hydraulic analysis will be performed using the U.S. Army Corps of Engineers'HEC- RAS computer program, V5.0. The hydraulic analysis will include model development for the existing conditions and up to three proposed conditions. Model development will 3 be based on field survey data, readily available topographic mapping, and visual site observations. Downstream boundary conditions will be obtained from the plotted water surface profiles in current FEMA Flood Insurance Study. Hydraulic design criteria for proposed structures will include APWA standards, City requirements, and FEMA floodplain criteria. The hydraulic analysis will focus on alternatives that achieve no-rise conditions. • Scour analysis, at the bridge location,will be conducted in accordance with HEC-18, Evaluating Scour at Bridges. Scour depths will be determined for contraction and abutment scour using an approximate particle size determined during the site visit or by assuming live bed scour conditions are applicable.A total scour depth will be computed for design of the abutments. • A technical memorandum will be prepared to summarize the hydrologic and hydraulic evaluations and provide recommendations for the bridge in accordance with the criteria noted above. The trail from the east side of Gateway Ave to the connection at Vivion Rd will be assumed to closely match the existing topography and ground line elevations. A floodplain development permit application will be completed along with a no-rise certificate for the proposed bridge. 4. Site Drainage- The final trail layout, from the east side of Gateway Ave to the connection at Vivion Rd,will closely follow the existing topography with the design plans providing minimum and maximum trail grade and minimum horizontal clearance requirements. Localized low spots in the topography will be identified by the City during construction and City-owned concrete pipes placed at these locations with inlet/outlet structures and rip-rap per City direction. McClure will not provide any drainage design for these pipes. McClure will provide all necessary site drainage design from the east side of Gateway to the trail connection in Renner Brenner Park. 5. Geotechnical Investigation -The City will contract with Alpha Omega for the Geotechnical Investigation and Report. McClure will provide the City locations of each boring for the bridge and anything needed for the Gateway Ave. area on an aerial map. The geotechnical scope, needed for McClure's design will be provided to the City by McClure. McClure will review Alpha Omega's scope and verify that it satisfies the project needs. 6.Environmental Permitting Task 1: Section 404 Nationwide Permit(NWP 42 - Recreational Facilities) • Project impacts to jurisdictional resources will require the preparation of a Section 404 permit for review and authorization by the U.S.Army Corps of Engineers(USACE). A Section 404 Nationwide Permit Application Report will be prepared that includes the following information: • Pre-construction Notification to USACE • Appropriate maps and engineering drawings • A description of the purpose and need for the project 4 • A brief discussion of avoidance and minimization (as needed)of impacts to jurisdictional waters of the US. • Coordination by phone with USACE(as needed). Preparation of responses to any agency comments. • A summary of mitigation measures for project impacts if required. • Criteria: To qualify for NWP 42,the project is assumed to have no more than %Z acre of loss from fill activities will occur;no more than 300 feet of ephemeral or intermittent stream bed loss from discharge would result unless more than 300 of loss is required and the USACE waives the 300 foot limit assuming minimal adverse environmental effects; and no individual permit and LEDPA analysis is required.No individual 401 water quality certification is required and a conditionally pre-certified 401 will be issued by the USACE. • Deliverable -A draft PCN application report will be prepared for the City to review. Following review and approval by the City,the final permit application report and appropriate support documentation will be submitted to the Kansas City District's Regulatory Branch, U.S. Army Corps of Engineers for processing. 7. Plans, Specification and Estimate • McClure will provide 11x17 construction drawings showing trail alignment,trail profile, trail details, trail typical sections and cross-sections for the section of the trail from the connection at Renner Brenner Park to the east side of Gateway Ave. Stationing along the centerline of the trail will only be provided for this section of trail. The trail alignment and profile will meet design criteria(ADA, H&H) and permit requirements. • Construction drawings will include any necessary modifications for the area under Gateway Ave to ensure safe and adequate trail width. . It is assumed that a large block retaining wall would be installed underneath Gateway and the remaining bridge spill slope would be steepened and covered in rip rap. McClure will provide a retaining wall profile sheet and MoDOT retaining wall specifications for gravity retaining walls and no detailed design would be provided. • For the trail design east of Gateway Avenue, McClure will provide 11 x17 aerial plan sheets showing an approximate trail alignment located around topographic features. This trail alignment will not have stationing or a profile. McClure will provide a trail typical section, notes stating minimum and maximum grades for trail, min/max side-slope grades and minimum horizontal clearances for the trail. The erosion control layout will also be shown on these aerial plan sheets and typical sections. The trail profile will closely match the existing topography and ground line elevations allowing the City to lay out these portions of the trail during construction. The City will contact McClure if there is any significant deviation from this layout or existing topography and determine a corrective action that still allow the trail in these locations to meet the permitting requirements and H&H design criteria. The City will locate, size and place drainage pipes in low spots for local drainage under the trail. • McClure will prepare Technical Specifications for bridge construction, and any necessary features to allow the trail to fit under Gateway Ave. All front end documents and other specifications will be prepared by the City. 5 • McClure will prepare a cost estimate for the trail. The quantities and cost estimate for the trail east of Gateway Ave will be for concrete trail only and estimated by measuring an overall length and width of trail. • Drawings will be sealed by a Missouri Professional Engineer. Trail Layout will be provided to the City in AUTOCAD format. • McClure will provide 11 xl7 construction drawings of the pedestrian bridge. Layout the bridge crossing to meet the trail layout for the best fit in the trail corridor, meet hydraulic requirements and local grading around the bridge abutments and trail. • Prepare checked bridge design calculations and final bridge plans for the bridge. • All final plan sheets and specifications will be prepared using the U.S. Customary system of units. • The bridge design will be based upon AASHTO Guide Specification for the Design of Pedestrian Bridges (2009). Bridge can be a prefabricated structure, concrete beams or a design that McClure determines is best for this crossing. • If McClure specifies a prefabricated bridge,the design and detailing of the superstructure will be done by the contractor and bridge supplier using the design criteria provided in the final plans and superstructure. Prefabricated superstructure details are provided by the manufacturer during the construction administration phase. • The bridge will be a single span bridge with two abutments. • McClure will design any necessary additions to the abutments, including wingwalls. Abutment foundation will be designed to meet structure loading and scour conditions. Preferred abutment design is a concrete beam on spread footings or steel H-piling with straight or turned back wing walls. • Clear Trail width on bridge is 10 feet. • Bridge may have a wood or concrete deck. • The City will provide the Geotechnical Report with soil borings in the Project Specification, no plan sheet. • Prepare final engineers estimate of probable construction costs based upon final quantities and estimated unit costs. • Final plans and specifications will be sealed and signed by a Missouri Professional Engineer. • The final plan package for the trail shall consist of the following list of plan sheets: • 1) Title Sheet • 2) General Notes and Survey Data • 3) Plan and Profile (Renner Brenner to east of Gateway Ave.) • 4) Plan and Layout View(east of Gateway Ave to Vivion Rd • 5) Cross Sections(Renner Brenner to east of Gateway Ave.) • 6) Watershed Map& Stormwater Design Data for Bridge • 7) Bridge Notes and Estimated Quantities Sheet • 8) General Plan and Elevation of the Bridge • 9) Abutment Plan and Elevation • 10)Abutment Details • 11) Rebar Bar Bill, Bending Diagram and Miscellaneous Details 6 8. Construction Administration and Construction Services -All bidding services and construction administration will be provided by the City. McClure may be asked to review shop drawings for the pedestrian bridge and answer construction request for information questions using a separate task order once the project is bid. 9. Meetings/Conference Calls- McClure will participate in one in-person meeting with City of Riverside staff during development of Final Plans and Specifications at an estimated completion of about 70%. The purpose of this meeting will be to review project details and plan development. In addition, up to two conference calls with screen share to discuss the project and plan development will be scheduled around (before or after)the in-person progress meeting. 10. Project Schedule • FEMA Model -received from City by January 31, 2021. • Receive Site Survey from City on or before March 31, 2021. • Receive Geotechnical Report from City on or before February 15, 2021. • 95%Plans to the City to review on April 15, 2021. • Signed and Sealed Final Plans and Specification -submit to City on October 15, 2021 for project bid prep by the City. This schedule is dependent on a delivery of the site survey and geotechnical report to McClure at the timeframes noted. 11. Exclusions • No FEMA Conditional Letter of Map Revision (CLOMR)/Letter of Map Revision (LOMR) services are included. • The City will prepare and a-file the NPDES storm-water construction Notice of Intent with Missouri Department of Natural Resources. • The City will prepare and submit the Land Disturbance Permit with McClure providing trail layout to the City. • No Public outreach or public presentation work included. • Plan and profile only at bridge location+900 LF of trail • Survey data by others • Geotechnical data by others 7 Exhibit B for Task Order 1 McClure Engineering Company PROJECT: Riverside On-Call Task Order 1 PROJECT NO.: MEC 201553. Riverside 220-000 LOCATION: Line Creek Trail Bridge and Alignment DATE: 12/10/2020 Roadway Agreement for Engineering Services TIME Admin Project ENG I PM I PM II ETI ET III TOTAL Expenses SUB-TOTAL Coordinator Task 80.00 90.00 110.00 170.00 195.00 85.00 125.00 HOURS ($) 1.01 Project Management 6 6 6 6 24 $ 3,210 2.01 Site Survey 0 $ 3.01 Hydrologic and Hydraulic(H&H)Analysis 40 32 72 $ 250 $ 11,050 4.01 Site Drainage 0 $ 5.01 Geotechnical Investigation q 6.01 Environmental Permitting16 4 8 $ 880 $ 100 $ 3,220 7.01 1PIans,Specifications,and Estimate 4 12 40 44 60 40 32 232 $ 250 $ 32,630 8.01 lConst.Admin.and Construction Services 0 $ 9.01 IMeetingsiConference Calls 4 4 $ 1,460 PROJECT TOTAL 10 34 40 102 70 40 72 328 $ 52,25011 8