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HomeMy WebLinkAboutR-2021-005 Endorsing Application to Platte County Commision Parks and Outreach Grant Program RESOLUTION NO. R-2021-005 A RESOLUTION APPROVING AND ENDORSING APPLICATION TO THE PLATTE COUNTY COMMISSION FOR FUNDING UNDER THE PARKS AND RECREATION OUTREACH GRANT PROGRAM, FUNDED BY THE COUNTY-WIDE DEDICATED PARKS AND RECREATION HALF-CENT SALES TAX WHEREAS,the County of Platte and the City of Riverside deem it a high priority to improve quality of life for all citizens through parks and recreation programs, and WHEREAS,the County Commission of the County of Platte seeks to support local parks and recreation efforts, create effective partnerships, and increase the level of cooperation between County government and cities, schools, and non-profit community service organizations within the county, and WHEREAS,the citizens of Platte County on August 4, 2020 approved a renewal of the dedicated quarter-cent sales tax for parks, recreation, and stormwater control for a period of ten(10)years, and WHEREAS,the County Commission of the County of Platte has developed the Parks and Recreation Outreach Grant Program, funded by the citizen approved quarter-cent county-wide sales tax,and WHEREAS,the City of Riverside wishes to make application to the County for consideration of the attached and completed Outreach Grant Program Application, and WHEREAS,the Board of Aldermen of the City of Riverside agree to comply with all program guidelines and requirements of said Outreach Grant Program if such application shall be funded by the County Commission, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE,MISSOURI,AS FOLLOWS: THAT the attached application is respectfully submitted for consideration by the County Commission. FURTHER THAT the Mayor, the City Administrator, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the 5th day of January 2021. M r Kathleen L. Rose ATTEST: Robin Kincaid, City Clerk' Platte County Parks and Recreation Outreach Grant Program 2021 Project Agreement Project Sponsor: City of Riverside Name of Project: Line Creek Trail Connector Phase 1 Approved Grant Reimbursement: $30,000.00 Special Conditions for Award: Platte County and the project sponsor mutually agree to perform this agreement in accordance with the terms outlined herein and as proposed in the grant guidelines and sponsor's application submission which are specifically incorporated into this agreement. 1. The project sponsor shall operate and maintain the project named in this Agreement in such a manner as to be open and available for use by the general public during regularly scheduled hours. The project sponsor shall also regularly advertise the availability of the project for use by the general public. If this project involves land acquisition,the project sponsor shall make the property available for public use in perpetuity. If the project involves capital improvements, the project sponsor shall make those capitai improvements available for public use during the standard expected lifetime of the improvements, generally considered to be not less than 25 years. 2. The project sponsor shall comply with all applicable local,state, and federal laws including the Americans with Disabilities Act, the guidelines of the Consumer Product Safety Commission (CPSC)and American Society of Testing Materials(ASTM)and Missouri Prevailing Wage Laws for Platte County. 3. The project sponsor agrees to submit a final accounting report and copies of all invoices incurred for the project to the County and to provide program participation information as requested. 4 If during development the project sponsor finds that it is necessary to make changes to the approved project, the project sponsor agrees to notify and have the approval of the County in writing prior to execution of said changes. 5. The project sponsor shall permit access by the County to the project site for inspection purposes for compliance with this agreement. 6. The project sponsor agrees to include reference to Platte County and the Outreach Grant program on project signage if provided and/or promotional literature produced by the sponsor and to accept any additional identification signage from the County to be placed at the project site. Upon completion and inspection as outlined herein, the County shall reimburs h proje sponsor for costs incurred up to the approved grant amount. ,,,, • S nsor Signature Ron Schieber • Presiding Co issioner, Platte County Title Date 09-05-Z62.1 Appro s to orm and Legally: Date .),,get_tc) Robert H. Shaw County Counselor Pursuant to Section 50.660 and 55 160 RSMo., I hereby certify that there is a balance(or anticipated revenue)otherwise unencumbered to the credit of the appropriation to which the foregoing expenditure is to be charged,and a cash balance(or anticipated revenue)otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made, each sufficient-tb rrfoet ob on hereby incurred. AT EST: evin Robinson anc u •I__ County Auditor Cs my Clerk ' Parks and Recreation Outreach Grant Program 2021 APPLICATION Platte Inter County Parks tt Itai .uw 1. City of Riverside Name of Applicant Agency or Organization 2. 2950 NW Vivion Rd Riverside MO 64150 Mailing Address City State Zip 3. Travis Hoover City Engineer 816-372-9004 thoover@riversidemo.com Contact Person Title Phone E-mail 4. PROJECT APPLICANT: (Check One) ❑✓ Local Government, School District, or other political subdivision ❑ Non-Profit Organization (see item #9 on page 6) ❑ Other (Explain): 5. NAME OF PROJECT: Line Creek Trail Connector Phase 1 6. OUTREACH GRANT REQUEST AMOUNT $ 30,000 7. LOCATION OF PROJECT.- Riverside ROJECT:Riverside Renner Brenner Park & NW Gateway Ave. City Street Address/Intersection 8. Who owns the land upon which the project will take place? The City of Riverside 9. TYPE OF PROJECT: Check all that Apply ✓❑ Capital Improvement ❑ Recreation Program ❑ Capital Maintenance (New Improvements) (Sports, Wellness, (Parks, Recreational, Historic, Cultural, Arts) Historic Facilities) 10. POPULATION SERVED: Annual expected number of users or visitors: 190,000 Target demographic/age group: Age 1+ 11. SIGNATURE OF RESPONSIBLE AGENT "I hereby certify that the information contained in this application is true and correct to the best of my knowledge. I understand that this application will be rated on the basis of the information submitted and that the submission of incorrect data can result in this application being withdrawn from consideration for funding. If the organization I represent is awarded a grant, we hereby agree to use the funds for the purposes stated and abide by all terms and conditions." January 5, 2021 Signature Date Mayor City of Riverside Title Organization Page 1 of 9 Parks and Recreation Outreach Grant Program Project Description Using the space provided describe the essential components of your project. Describe the need for the project, the increased recreational value it will provide, and why Outreach Grant funds are needed. 1. PROJECT IDENTIFICATION: Describe the basic elements of your proposed project. Include a statement identifying the needs to be addressed by your project and how your project will satisfy those needs. Identify the parties responsible for project completion. The Line Creek Trail currently connects through Riverside by accessing sidewalks along Vivion Rd between where the trail crosses Vivion Rd and Renner Brenner Park. This project will allow Riverside to construct Phase I of this trail gap by connecting Renner Brenner Park to Gateway Ave. The proposed trail will cross Jumping Branch Creek with a pedestrian bridge and go under the existing Gateway Ave. road bridge over Line Creek. This first phase will be a significantly safer option for trail users, who will no longer need to cross Gateway Ave. at street level. 2. MASTER PLAN CORRELATION: How does the project relate to community priorities, your comprehensive or master plan and the County's Park System Master Plan? The City of Riverside is committed to the health of our citizens. Through our Healthy Citizens Initiative, we provide our citizens reduced rates for Community Center memberships. The Line Creek Trail Connector, like all of our other trails, help extend this Initiative, providing fun and free outdoor opportunities to stay active. Riverside's Comprehensive Master Plan from 2006 included a trail network that we have worked to implement with partners. We have now completed approximately 13.25 miles of the 15 mile trail plan. Providing Health and Wellness Opportunities is one of the three Guiding Principles of the County Parks Master Plan. One of the goals under this Principle is to "expand the greenway trails network." The Line Creek Trail Connector helps to expand this network. Completing this trail link will allow County citizens and visitors to have a safer way to cross Gateway Avenue, with the trail underneath the road bridge at the Line Creek crossing. The Connector will also provide an additional pedestrian access to Renner Brenner Park. PaL,e 2 of 9 3. OPERATION & MAINTENANCE: Identify the responsible agency and source of funding that will support the operation and maintenance of the project/equipment once it is complete. (Land acquisition projects shall be dedicated to public use in perpetuity; development projects will be for the life of the proposed facility). The City of Riverside is responsible for maintaining the Line Creek Trail within Riverside City limits. The Public Works department consistently maintains Riverside's trail network to provide a safe recreation environment. Maintenance funds will be from the City infrastructure maintenance fund under the Public Works Department. 4. TIMELINE: Describe the time frame in which you plan to implement and complete your project. Identify what activities will occur chronologically and by project phase. If grant request is for one phase of a multi-year project, describe the scope and cost of the entire project. January 2021 - Contract with engineering firm for design and construction documents August 2021 - Construction Documents complete September 2021 - Bid construction project October 2021- Begin construction Feb 2022 - Project complete 'Throughout construction, we will update citizens on progress via social media and our website. 5. FEASIBILITY AND IMPACT: Briefly describe the history of your organization's involvement in parks and recreation programs. Describe who will benefit from this project. Describe how you arrived at your estimate for how many users the project will serve. Riverside has been improving parks and trails since the late 1970s. We started with Homestead Park and have since expanded the park system to include over 60 acres of park land and 13.25 miles of trail. We continue to enhance our parks and trails through priority projects that fit our Comprehensive Plan and meet citizen needs. All ages will be able to use the Line Creek Trail Connector, from a baby in a stroller to an older adult. The trail meets ADA guidelines so people of all abilities can access it. The Line Creek Trail currently provides direct access to numerous parks and neighborhoods. It is one of the most popular trails in Platte County. According to extrapolated trail counts, the Line Creek Trail is used annually at least 190,000 times. Page 3 of 9 6. PARTNERSHIP INVOLVEMENT: Describe the partnerships established between local government, private citizens, community organizations, and/or the business community to plan and complete the proposed project and the role of each entity. The City of Riverside will be the responsible party for this project. The Riverside Park Board, made up of Riverside citizens is supportive of this project. 7. MATCHING CONTRIBUTIONS: Identify the matching contributions for the proposed project. Describe the contributions in terms of type, quantity and/or value, and source. (land contributions must be specific to the proposed project and only for the area needed to complete the project in order to be considered). The City of Riverside will be responsible for matching funds. We have received a $5,000 grant from the Missouri Department of Health and Human Services through the Active Living Communities of Practice program. We are also in the process of seeking a $250,000 Recreational Trails Program grant from the Missouri Department of Natural Resources to assist with the project. We are seeking all opportunities to leverage funds for this important regional trail connection. g. INSURANCE. List the name, address and phone number of your insurance carrier and the amount of your general public liability coverage. (upon request, copies of insurance policy may be required). Midwest Public Risk (MPR) 19400 E Valley View Pkwy, Independence MO 64055 1-816-292-7500 Coverage Amounts: $2 million for claims out of a single accident or occurrence $360,000 for any one person in a single accident or occurence Page 4 of 9 Parks & Recreation Outreach Grant Program Itemized Budget Form Definitions: 1 Project Expense Items: List all items necessary to complete the proposed project including items to be purchased as well as donated. List all materials, labor, equipment and professional services. Do not include or list items not required for the proposed project. Do not include items from the sponsor's general budget not associated with the proposed project. 2 Outreach Grant Money Request: The amount requested from the County for the purpose of reimbursing project costs. Sponsors will be required to submit invoices or receipts for items listed in this category before reimbursement. The County cannot reimburse a project sponsor for more than the amount requested for each expense item. 3 Dollar Value of Applicant Match: Sponsor contributions to the project. (Descriptions for matching items must be included in question #7 above.) a1 Budqeted Money: The amount of cash the sponsor is committing to the project per item. b) Donated or In-Kind Money: Donations of money directly related to the project from individuals or entities other than the primary project sponsor. Monetary value related to the donation of labor, materials, equipment, or any other donation other than cash. Donation of labor is calculated at$21.28/hr. unless the volunteer is providing a professional service. Professional volunteer hours are calculated at the volunteer's regular pay rate. 4 Total Cost: The entire cost of the project including grant, matching funds, and donations. Please visit www.platteparks.com for an interactive version of this budget form! Outreach Grant Money Dollar Value of Match Total Cost List All Project Expense Items Requested Donated or Budgeted In-Kind Money Money 1 Engineering $ 48,000.00 $ 5,000.00 $ 53,000.00 2 Mobilization $ 10,000.00 $ 40,000.00 $ 50,000.00 3 Trail staking $ 5,000.00 $ 10,000.00 $ 15,000.00 4 Trail grading $ 10,000.00 $ 50,000.00 $ 60,000.00 5 Trail base rock $ 5,000.00 $ 10,000.00 $ 15,000.00 6 Concrete Trail $ 20,000.00 $ 20,000.00 $ 10,000.00 $ 50,000.00 7 Bridge piles and abutments $ 4,000.00 $ 40,000.00 $ 44,000.00 8 Pedestrian Bridge $ 10,000.00 $ 150,000.00 $ 90,000.00 $ 250,000.00 9 Rip-rap $ 60,000.00 $ 60,000.00 10 Sediment Fence $ 830.00 $ 830.00 11 Seeding, Fertilizing&Mulch $ 300.00 $ 300.00 Total $ 30,000.00 $ 313,130.00 $ 255,000.00 $ 598,130.00 Page 5 of 9 Checklist SUBMISSION REQUIREMENTS ❑✓ 1. Complete the 2021 application form ❑✓ 2. Only one project per application ❑✓ 3. Application is typewritten or computer generated using the 2021 Outreach Grant Application Form (unmodified format) ❑✓ 4. Complete the Project Description section ❑ 5. Sign and date the application ❑ 6. Number all pages of the application and attachments ❑ 7. Include a development plan or diagram with all new construction or renovation projects. Include a location map for land acquisition projects. ❑ 8. Include a Resolution or Letter of Approval from the sponsoring organization's governing body(City Board of Alderman or Trustees, Board of Directors, etc.) signed by the Board supporting the project, application and committing matching funds or resources. ❑✓ 9. Non-profit Organization applicants must include a letter from the Internal Revenue Service establishing non-profit organization status or a letter from a political subdivision or local government stating their willingness to co-sponsor the project. ❑ 10. Complete the Itemized Budget page. Include copies of adequate documentation for budget estimates, i.e. contractor proposals and estimates outlining work to be provided and associated costs. ❑ 11. Make 11 copies of your Outreach Grant Application. Do not include application guidelines with your application. ❑ 12. The original and each copy (11 total)should be individually stapled together in the top left corner. No folders or binders will be accepted. Please staple all copies together, binder clips and paper clips are not accepted. ❑ 13. Mail or hand deliver the Original along with the 1 I additional copies to: Send to: Platte County Parks and Recreation Department 415 Third Street Platte City,Missouri 64079 Page 6 of 9 RESOLUTION NO. R-2021- A RESOLUTION APPROVING AND ENDORSING APPLICATION TO THE PLATTE COUNTY COMMISSION FOR FUNDING UNDER THE PARKS AND RECREATION OUTREACH GRANT PROGRAM, FUNDED BY THE COUNTY-WIDE DEDICATED PARKS AND RECREATION HALF-CENT SALES TAX WHEREAS,the County of Platte and the City of Riverside deem it a high priority to improve quality of life for all citizens through parks and recreation programs,and WHEREAS,the County Commission of the County of Platte seeks to support local parks and recreation efforts,create effective partnerships,and increase the level of cooperation between County government and cities,schools,and non-profit community service organizations within the county,and WHEREAS,the citizens of Platte County on August 4,2020 approved a renewal of the dedicated quarter-cent sales tax for parks,recreation,and stormwater control for a period of ten(10)years,and WHEREAS,the County Commission of the County of Platte has developed the Parks and Recreation Outreach Grant Program,funded by the citizen approved quarter-cent county-wide sales tax,and WHEREAS,the City of Riverside wishes to make application to the County for consideration of the attached and completed Outreach Grant Program Application,and WHEREAS,the Board of Aldermen of the City of Riverside agree to comply with all program guidelines and requirements of said Outreach Grant Program if such application shall be funded by the County Commission, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE,MISSOURI,AS FOLLOWS: THAT the attached application is respectfully submitted for consideration by the County Commission. FURTHER THAT the Mayor, the City Administrator, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the day of January 2021. Mayor Kathleen L. Rose ATTEST: Robin Kincaid, City Clerk Page 7 of 9 a rn! D w_.. "h'i it �. R �1. 'I•' $.. , t F � I D � o < } .. rn 5 } Y Pedestrian Bridge k LINE CREEK TRAIL 1 0 .5 1 2 Proposed Phase I Trail Connection N 50 0 25 50 100 SCALE 1" = 50' e. _ �0 14 of �`•� !!'A9�A 1 "^AIAR � `''l"'d.=+:,•< + f! VVf"kr: `.'�t•'at ` +.v. D 4e < LEGEND Bridge. \'61* •••- Proposed Trail Connection (PhI and PhII) Existing Line Creek Trail Existing Jumping Branch Trail BRENr Existing Vivion Rd Trail PARK �. 1 0 .5 1 2 Line Creek Trail 200 0 100 200 400 LINE CREEK TRAIL AND CONNECTIONS N SCALE 1" = 200'