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HomeMy WebLinkAbout2018-08-02 Parks Board Minutes RIVERSIDE PARKS BOARD MEETING MINUTES August 2, 2018 6:00 p.m. The Riverside Parks Board held their regularly scheduled meeting at Riverside City Hall, 2950 NW Vivion Road, Riverside Missouri 64150. Those in attendance were: Noel Challis, Deana Winter, Elaine Warren, Cathy Kline and Bill Bray. Call to Order The Parks Board Meeting was called to order at 6:01 PM by Deana Winter. Approval of Minutes The minutes from July 5, 2018 were reviewed. Bill made a motion to approve the minutes as submitted. Elaine second. Motion approved. E. H. Young Process Working on negotiating a contract with Confluence. The BOA will consider contract approval next Tuesday. This will get us the detail design that will allow us to bid phase I and II at the same time and evaluate costs. The Master Plan estimated about 10% of project improvements going towards design fees. Schematic design will likely happen in September. This will include the playground workshop. If you have ideas for the playground you are welcome to send them to me or Confluence. The comment was made that the Dog Park at English Landing is really popular. It will be nice to have this level of activity at EH Young. Monarch Walk - Art A DRAFT plan to present to the Tourism Commission for additional funding was Plan presented. The project was discussed with Lori Boji, staff liaison, to see if we could meet with the Tourism Commission as early as September to present our funding request. Comments on the DRAFT: 1)Are there any examples from other cities that show quantifiable data of how the art has attracted people to the city or had direct economic impact? Deana’s friend used to serve on the Roeland Park City Council or Board. She can ask if they have any quantifiable data. We can also check the ArtsKC website. Most of the data found so far points to both physical art and performance art combined. Perhaps from the Anchorage example there are numbers. Could also find a local example (Blue Springs, Olathe) of how art in general drives tourism. Cathy suggested Prairie Village as an example. 2)If Tourism approves our funding request, we should definitely have a representative from Tourism on the artist selection panel. 3)The budget was discussed and revised. It was discussed that we should include monarch habitat as an element of the project. The Kansas City Native Plant Initiative (KCNPI) could help us get this started with advice and resources. Perhaps we can ask Embassy Landscape for a donation of plants for the habitat or plants to give to those who visit the art. We discussed the community created art. Mosaics would definitely be a fun, collaborative type of artwork. Materials for the community art should be fairly inexpensive. The idea of the Monarch Passport was discussed. After brainstorming some alternative ideas were discussed that should bring more publicity for the monarch art and better visitation to local businesses. 1) Each local business or site (Community Center and Library) could have a different offering. The CC and Library could both have questions for people to answer for a contest entry. We could ask the library to do a specific display on Monarch butterflies. Maybe people could build a wall of butterflies somewhere by getting to add their name to a butterfly. Some locations, perhaps RedX, could have a scavenger hunt where people find butterflies in the store. Local businesses can be part of the “Mention the Monarch” campaign by giving away something free with a purchase. For example, Sonic could do a buy one get on free ice cream cone, Corner Café a cookie or piece of pie, etc. The CC could have something that they give away. Bring awareness that we have this amazing CC. Maybe the CC could host workshops where people create origami butterflies. We could hang these up in the CC for a temporary art display. 2)Visitors to the art can post selfies on social media with the Monarch Art to help publicize and draw people into the City. The competition could be three social media posts to be entered into the drawing to win the Monarch garden kit or other prize. 3)The Chamber could do a luncheon on pollinators concern tied to the art display. It was determined that we would ask Tourism for $15K and not request funds from local businesses. We can send a letter to all of the businesses requesting that they create an idea for participating. For the businesses we know we want to target, we could go visit those businesses with our ideas. We can promote everything through social media. The Tourism Commission receives funds every year from hotel tax. There is money in reserve in this fund. Our ask is relatively small compared to the available funds in 2017. We decided we should request a dollar for dollar match. We are getting revenue in other ways (art entry fees, open reception tickets, etc.). We can show the in-kind donations of local business as a dollar value. Show the monarch habitat on the budget. We want the design and branding to look professional. Decided not to tackle the art patron donation requests. Merge 6 & 12 – because it’s confusing. Graphic design / printing / branding/ promotion Possibly tie the opening reception to a chamber event. Fitness Court Shared an outline of what the Launch Party could look like. If you weren’t involved in Riverside on the Park Board, what would bring you there or what would bring your neighbors? We talked about the health fair with some samples / donations from Smoothie King, Green Acres, etc. Who can “Fit” on the Fitness Court? Fitness contest like ninja warrior, who will take the crown? Playing that up and getting people to compete against fire and police. Announce to the schools. Next Meeting The next meeting will be held on September 20, 2018. This is a special meeting for the E.H. Young playground design discussion. Adjournment Bill made a motion to adjourn the meeting at 7:16 pm. Cathy seconded the motion. Motion approved.