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HomeMy WebLinkAbout2004-059 - Acceptance of Proposal for Environmental Consulting Service by Transystems. ,., BILL N0.2004-59 ORDINANCE N0.2004-59 AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF THE PROPOSAL FOR ENVIRONMENTAL CONSULTING SERVICES BY TRANSYSTEMS CORPORATION SUPPLEMENTAL SITE DELINEATION AND RISK BASED CORRECTIVE ACTION ASSESSMENT 1914 WEST PLATE ROAD TANKS RELEASE SITE, RIVERSIDE, MISSOURI WHEREAS, TranSystems has presented a proposal for Supplemental Site Delineation and risk based corrective action assessment 1914 West Platte Road Tanks Release Site, Riverside, Missouri WHEREAS, the City's Board of Aldermen has reviewed the Proposal and wishes to approve the same. NOW, THEREFORE, be it ordained by the Board of Aldermen of the City of Riverside, Missouri, as follows: Section 1. The City of Riverside hereby accepts the Proposal by TranSystems Corporation for Supplemental Site Delineation and Risk Based Corrective Action Assessment 1914 West Platte Road Tanks Release Site, Riverside, Missouri and shall pay to TranSystems Corporation an amount not to exceed $37,400 for such supplemental environmental services which are described in the proposal attached hereto as Exhibit A (the "Proposal"). Section 2. The Proposal, in substantially the form attached hereto as Exhibit A, and payment by the City for the environmental services described therein, is approved, and the Mayor is authorized to take such actions necessary to carry out the intent of this Ordinance on behalf of the City. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. Passed this 6th day of ,~la].y 2004. M or Pro-Tem ,r ~ ... t ~ n L .. t 9 .I T ~,. ;,r i Tao CG7?PO~?AT/ON June 21, 2004 Mr. David Blackburn City Administrator City of Riverside, MO 2950 NW Vivion Road Riverside, Missouri 64150 Re: Supplemental Site Delineation and Risk Based Corrective Action Assessment 1914 West Platte Road Tanks Release Site, Riverside, Missouri Dear Mr. Blackburn: TranSystems Corporation is pleased to submit this proposal to provide the following scope of work, cost estimate, and schedule for activities associated with providing environmental consulting services for the West Platte Road improvement project in Riverside, Missouri. Based on findings of the Phase I and Phase II Limited Site Investigation (LS>) and guidelines set forth in the recently enacted Missouri Department of Natural Resources (MDNR) Risk Based Corrective Action Process (RBCA), further site characterization and risk assessment reporting is required for the 1914 West Platte Road site. These services are needed to evaluate the extent to which hydrocarbon releases associated with the former service station site have impacted off-site properties and/or pose a threat to human health and the environment. The results of this investigation will determine the process required to attain closure (i.e., no further action) of the site under the MDNR's current RBCA guidance. Additionally this scope includes consultation with the Missouri Petroleum Storage Tank Insurance Fund (MPSTIF) reimbursement program for the possible reimbursement of costs to the City of Riverside associated with this work plan. This letter details the supplemental environmental services Transystems proposes to perform for the City of Riverside, Missouri in order to obtain a final determination letter from the MDNR. Environmental services will be provided to you consistent with the contract terms and pricing of the Original Agreement. SCOPE OF SERVICES In late February 2004 the MDNR released new RBCA guidance for petroleum storage tank sites in the state of Missouri. In accordance with this new guidance, additional soil and groundwater data is needed to adequately delineate and characterize subsurface impacts resulting from previous releases at 1914 West Platte Road. The guidance also requires the completion of a water well and ecological receptors survey for the site. 2400 Pershing Road, Suite 400 ~ Kar>sas City, Missouri 64108 ~ Phone: (816) 329.8600 Fax (816) 329.8601 ,~....r .. . 7 ~. ...n ~ . , . T 1. T T .~. ~~ As shown on the attached map, a total of six shallow geoprobe borings will be installed for the collection of analytical data for this supplemental site delineation; three borings located on the West Platte Road site, two borings located on the property south of West Platte Road, and one boring located on the property adjoining the site to the east. Soil and groundwater samples will be collected and submitted for laboratory analysis in accordance with MDNR guidelines. Borings will be terminated upon the completion of the MDNR's sampling protocol or refusal due to bedrock, whichever come first. It is anticipated that shallow groundwater will be encountered at each boring at approximately 20 feet below ground surface (bgs). Open hole groundwater samples will be collected from each boring using dedicated disposable tubing. An additional five borings will also be constructed to obtain geophysical parameter information for the site. These borings will be located in close proximity to the borings used to collect analytical data. Geophysical data will not be collected from the area around boring X2 due to shallow bedrock. In total 11 borings performed by Professional Services Industries, Inc. for this project. Four groundwater monitoring wells were requested by MDNR, two located south of West Platte Road and two located on the former service station site. However, at the city's request, these wells will not be constructed at this time. Upon completion of the sampling outlined herein, the data will be analyzed and submitted to MDNR for review. If monitoring wells are required at that time, a modification to this agreement will be prepared to install the required monitoring wells. Laboratory analyses for soil and groundwater samples will include naphthalene and total petroleum hydrocarbons (TPH) diesel range organics (DRO) via Method 8270C, TPH gasoline range organics (GRO), benzene, toluene, ethylbenzene, and xylenes (BTEX), ethylene dichloride, ethylene dibromide, and methyl-tert-butyl-ether (MTBE) via Method 8260B, and lead via method 6020 and 6010 B as listed in the RBCA guidance document. Samples will be analyzed by Pace Analytical and will be subject to standard 10-day turnaround time. Approximately 12 soil samples and 5 groundwater samples, dependent upon site conditions, will be submitted for analyses. Geophysical analyses for the RBCA document include dry bulk density, porosity, volumetric water content/moisture content, and fractional organic carbon content. Samples for dry bulk density, porosity, and volumetric water content/moisture will be sampled and analyzed by PSI. Fractional organic carbon content will be analyzed by Pace Analytical. Upon the receipt of analytical data from Pace, TranSystems will conduct a risk assessment consistent with RBCA regulations for attainment of cleanup and/or closure requirements, including a water well survey and an ecological risk assessment. As part of this scope of work, TranSystems will coordinate activities for the City for ongoing inclusion of project environmental activities into the MPSTIF. It is not known at this time if the MPSTIF will allow further reimbursement of environmental costs associated with the 1914 West Platte Road site. . ~,.~ 2 .. . T 1. ,. ~ ~, ... r I_.T T .~. :F~ COMPENSATION The following cost estimate includes labor and expenses for the above scope of work. There is a flat fee associated with the expenses such as vapor meter rental and sample equipment; and, subcontractor charges for geoprobe drilling and laboratory analysis. The fee for services performed is $41,900 to be paid as a lump sum upon delivery of the Risk Assessment Report. Task Item Lump Sum Cost Field Labor $ 8,000 Field Equipment Expenses $ 1,000 Driller (PSI) $ 4,500 Laboratory (PACE / PSI) $ 4,900 Consulting and RBCA Assessment $ 15,000 Consultation with Army Corp of Engineers $1,500 Project Mgmt/ (includes consultation with MDNR & MPSTIF) $ 2,500 TOTAL $ 37,400 SCHEDULE AND DELIVERABLE Upon your signed authorization (ATTACHED) to this contract, TranSystems will commence the supplemental site characterization activities. It is assumed that site access will be granted to Transystems through the City of Riverside to conduct these activities. Given these assumptions, TranSystems anticipates that boring installation will commence within one week of the receipt of the Notice to Proceed, and laboratory analytical data will be reported 14 calendar days later. A Tier 1 or Tier 2 Risk Assessment report (dependent upon site conditions) documenting the findings of the supplemental site characterization and previous data collection activities will be submitted to the City and MDNR within four (4) weeks of the receipt of the laboratory analytical data. ASSUMPTIONS AND EXCLUSIONS • TranSystems will contact the Missouri One-Call Utility Locate System prior to subsurface mvesrigarion. • TranSystems will not be liable for damage to underground utilities damage. Contractual agreement of this proposal will be bound by the terms and conditions of the existing Agreement with the City of Riverside. No expressed or implied representation or warranty is included or intended in our agreement, except that services will be performed, within the limits prescribed by our client, with the customary thoroughness and competence of the terms and conditions of the profession. 7...•r 3 .. i ~. ,...~ ~.. w . .r ' .i T .~. ,- ,~. On behalf of our entire organization, I appreciate the opportunity to be of service and look forward to proceeding with this valued working relationship. If you have any questions, please contact me at (816) 329-8600. Sincerely, TRANSYST/EMS CORPORATION ~^'"_ L. Frank L. Weatherford Principal Attachment: Boring Location Map ACCEPTANCE The City of Riverside, Missouri hereby accepts the proposal outlined above and does hereby engage TranSystems to perform the Services described above, on the terms and conditions set forth in the forgoing Letter Agreement. The City of Riverside, Missouri accepts and agrees to the terms and conditions of the foregoing Letter Agreement. The City of Riverside. Missouri By: i~,~~ Printed Name: /~.4 y~o~ .O. ,~cds~ ~~ Title: -,~.~io/~ ~a -T.ry Date: 7//~ 4 r.~r ... i 1. ..n ~. .. i ~ .T 7 .~. SSOUR PST INSURANCE FUND May 26, 2004 Mr. David Blackburn City Administrator City of Riverside 2950 NW Vivion Road Riverside, MO 61450 BOB HOLDEN GOVERNOR WILLIAMS & COMPANY CONSULTING, INC. THIRD PAFlTY ADMINISTRATOR RE: Former McCall Service Station #9 (Coastal Mart) 1914 West Platte Road, Riverside, MO ST 3004046, Claim 70144 Dear Mr. Blackburn: It is our understanding that your consultant has completed a "Site Characterization" of your property -- including gathering some additional information we requested in anticipation of the recent release of the Missouri Department of Natural Resources' (DNR) "Missouri Risk-Based Corrective Action (MRBCA) Process For Petroleum Storage Tanks" guidance document We believe the best way for this site to receive a "No Further Action" letter from DNR is to proceed under the new MRBCA guidance. The next step, therefore, is for your consultant to prepare a "Risk Assessment" for your property. To get this underway expeditiously, please have your consultant send us a cost estimate for the following: a. Consulting time to prepare a Tier 1 risk assessment, using the forms at htto://www.dnr.state.mo.us/alpd/hwp/index.html b. Consulting time to prepare a Tier 2 risk assessment to determine site-specific cleanup levels, (if the Tier 1 results show that any chemicals of concern exceed the Tier 1 cleanup levels), using the forms on the web site; and c. A contingency cost estimate for any field work, which your consultant believes, may be necessary to complete the Tier 1 and/or Tier 2 forms. (Examples are: Field work to gather land use infomlation, research to compile information on drinking water wells, etc.) We will expedite our review of the cost estimate and respond in writing, so your consultant can prepare a submittal to the DNR that meets thetr requirements fora "Risk Assessment" and informs aii parties whether con•ective action is needed. It is our goal to help you and your consultant complete all necessary work in a reasonable timeframe and at a reasonable cost. Please do not hesitate to call us at (800) 765-2765 if you have any questions. We look forward to hearing from you. Sincerely, David L. Pate, R.G. PSTIF Claims Coordinator DLP/tfa C: John Larsen, Transystem Corporation Stephanie Harris-Carr, Pars Consulting Engineers, Inc. Hashim Mukhtar, DNR .x •. Petroleum Storage Tank Insurance Fund P.O. BOX 104116 • JEFFERSON CITY, MO 65110-4116 • PHONE (800) 765-2765 • FAX (573) 761-4062 .~ ..r ... >r ~ ~ r .. r 1 ' 1 7 ~.